HomeMy WebLinkAboutResolution - 6124 - Agreement - International Museum Corp. - Best Scan Possible - 12/10/1998Resolution No. 6124
Item No. 26
December 10, 1998
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the CITY OF LUBBOCK an Agreement with
INTERNATIONAL MUSEUM CORPORATION, d/b/a SOUTHWEST MUSEUM
SERVICES, for the fabrication and installation of a permanent Exhibit at the Buddy
Holly Center, which Agreement is attached hereto and shall be spread upon the minutes
of the Council, and as spread upon the minutes of this Council shall constitute and be a
part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 10th
day of Dpoember '19198.
WINDY OILT N, OR
:A T:
Kaythi arne11, City Secretary
APPROVED AS TO CONTENT:
co�� 2�� —
Connie Gibbo M ager, Cultural Arts
Services
APPROVED AS TO FORM:
Harold Willard, Assistant City Attorney
HW:ccdocs/buddy holly.RES
Resolution No. 6124
Item No. 26
December 10, 1998
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LUBBOCK §
AGREEMENT
This Agreement is hereby made by and between the CITY OF LUBBOCK,
TEXAS, a home rule municipality of Lubbock County, Texas, hereinafter referred to as
the "CITY", and INTERNATIONAL MUSEUM CORPORATION, d/b/a SOUTHWEST
MUSEUM SERVICES, of Houston, Texas, hereinafter referred to as the
"CONTRACTOR".
WITNESSETH
WHEREAS, the CITY solicited proposals for the fabrication and installation of a
permanent Exhibit at the Buddy Holly Center at 19t` Street and Avenue G in Lubbock,
Texas; and
WHEREAS, the CONTRACTOR submitted a proposal to the CITY which
demonstrates that CONTRACTOR has the professional staff and resources necessary to
complete the Exhibit in accordance with the CITY's requirements; NOW THEREFORE:
The CITY and CONTRACTOR agree as follows:
I.
CONTRACTOR shall complete the fabrication and installation of a permanent
exhibit in accordance with the CITY's Request for Proposal #98222 (the "RFP"), SAVE
and EXCEPT for that portion of the RFP which requests the design and production of an
interactive computer program, and recommendations as to the selection of commercial
grade electronic and audio/visual components. The RFP and CONTRACTOR's
Response to the RFP are attached to this Agreement and are hereby incorporated herein
as part of this Agreement, except as herein noted. In the event of a conflict between the
RFP and CONTRACTOR's Response, the RFP shall be controlling.
II.
The work which CONTRACTOR herein agrees to perform includes, but shall not
be limited to, the following:
A. Completion of final construction drawings.
B. Fabrication and installation of Exhibit casework that will accommodate
changing displays of artifacts, special photographic collections, summary
biographical text and graphics.
C. Fabrication and installation of wall display components for two music
timelines that will provide highlighted accounts and historical
perspectives on Buddy Holly as well as other musicians.
D. Design of graphics and text panels.
E. Production and installation of graphics, text panels and signage.
F. Integration and installation of a fiber-optic system into Exhibit
casework.
In consideration of CONTRACTOR's performance of the work described herein
and in the RFP, CONTRACTOR shall receive payment from the CITY in the amount of
TWO HUNDRED THIRTY-THREE THOUSAND EIGHT HUNDRED AND N0/100
DOLLARS ($233,800.00) payable in six (6) installments as follows:
A. Fifteen percent (15%) of the total Contract amount following execution of
this Agreement.
B. Ten percent (10%) of the total Contract amount upon completion by
CONTRACTOR and approval by the CITY's representative of the final
construction drawings and design elements for graphics and text panels.
C. Twenty percent (20%) upon completion by CONTRACTOR and review
and approval by the CITY's representative of one-third (1/3) of the
fabrication of casework and graphics.
D. Twenty percent (20%) upon completion by CONTRACTOR and review
and approval by the CITY's representative of two-thirds (2/3) of the
fabrication of casework and graphics.
E. Twenty percent (20%) upon completion by CONTRACTOR and review
and approval by the CITY's representative of all casework and graphics.
F. Fifteen percent (15%) upon CONTRACTOR's completion of all punch
list items.
2
Both CITY and CONTRACTOR agree that the above sum represents the total
amount of remuneration to which CONTRACTOR is entitled upon satisfactory
completion of the work required under this Agreement, and CONTRACTOR shall not be
entitled to any additional sums or to reimbursement for travel or any other expenses
incurred in performing such work.
IV.
Subject to approval of the CITY's representative as hereinabove described, CITY
agrees to pay CONTRACTOR any amounts due under this Agreement within thirty (30)
days of receipt by the CITY of a proper invoice from CONTRACTOR.
V.
Upon execution of this Agreement, CONTRACTOR shall procure and maintain
through completion of the work the amount and types of insurance required by this
section from insurance underwriters authorized to do business in Texas and which are
satisfactory to the CITY's representative. Each policy shall contain a provision requiring
the insurer to give the City written notice of cancellation or of any material change in
such policy at least twenty (20) days in advance of the effective date of such cancellation
or material change. Each policy shall also contain a provision waiving the right of such
insurers to subrogation. Except for Workers' Compensation insurance, all policies shall
name the CITY, its officers, servants, agents and employees as additional insureds.
Prior to commencement of any work required by this Agreement,
CONTRACTOR shall provide the CITY's representative with certificates of insurance or
certified copies of policies of insurance which indicate that all insurance and provisions
required hereunder are in full force and effect. The amount and types of insurance
required by this Agreement include the following:
A. Public Liability and Property Damage Insurance - $1,000,000
B. Automobile Liability Insurance - $500,000
C. Workers' Compensation Insurance - Statutory amount
VI.
CONTRACTOR understands and agrees that time is of the essence in completing
the work required under this Contract and that all such work, save and except punch list
items, shall be completed to the satisfaction of the CITY's representative not later than
July 15, 1999, and that the remainder of the Contract shall be completed not later than
September 1, 1999. To ensure that the work required herein is completed in a timely
3
manner, CONTRACTOR agrees to submit a complete work schedule to the CITY's
representative for approval prior to beginning any such work. Failure to complete any
portion of the work as scheduled shall be grounds for immediate termination of this
Agreement.
VII.
CONTRACTOR shall perform all of the work required by this Agreement in a
professional and workmanlike manner and the Exhibit shall be fabricated and installed by
CONTRACTOR so as to meet or exceed professional museum standards.
VIII.
Insofar as allowed by the laws and the constitution of the State of Texas, each
party to this Agreement agrees to indemnify, defend and hold the other party, its officers,
employees and agents harmless from any and all claims for damages or injuries
proximately caused by any act or omission of the indemnifying party, its officers,
employees and agents in the performance of this Agreement.
10
Unless CONTRACTOR receives written permission from the CITY's
representative, CONTRACTOR agrees that while performing the work required under
this Contract the CITY shall at all times retain custody and control of all artifacts,
manuscripts, photographs, records and other memorabilia that may be displayed at the
Buddy Holly Center; however, CONTRACTOR may make photographic or digital copies
of such items for use in preparation of the Exhibit.
X.
CONTRACTOR shall not transfer or assign this Agreement, in whole or in part,
without written permission from the CITY.
XI.
In performing this Agreement, CONTRACTOR shall observe and comply with all
federal, state and local laws, ordinances, rules and regulations now in force or hereafter
enacted or promulgated. CITY shall not be responsible for the cost of any insurance,
taxes, licenses or permits necessary for CONTRACTOR to do any work or render any
services required by this Agreement.
4
Except where this Agreement provides for immediate termination, either party
may terminate this Agreement for default or failure by the nonterminating party to
perform any of the covenants or conditions contained herein only after such
nonterminating party has been given written notice of the default or failure and a
reasonable opportunity to cure the same.
XIII.
If any term or provision of this Agreement is held to be invalid for any reason, the
invalidity of that term or provision shall not affect the validity of any other term or
provision of this Agreement. The remaining terms and provisions in this Agreement shall
remain in full force and shall in no way be affected, impaired or invalidated.
KM
The laws of the State of Texas shall govern the validity, performance and
enforcement of this Agreement and venue for any legal proceedings shall be in Lubbock
County, Texas.
KU
Any required notice to CITY provided for herein shall be sufficient if delivered
person or by certified mail, return receipt requested, to CITY's representative at P. O.
Box 2000, 1625 13" Street, Lubbock, Texas, 79457, and any such notice to
CONTRACTOR shall be sufficient if sent in the same manner to CONTRACTOR's
representative at 4301 South Pinemont, Suite 106, Houston, Texas 77041. For purposes
of this Agreement, CITY's representative shall be Connie Gibbons, Manager, Cultural
Arts Services, and CONTRACTOR's representative shall be Dr. William C. Griggs,
President, Southwest Museum Services.
5
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 • Fax (806) 775-2164
RFP Data
Proposal Number: 98222
Title: Buddy Holly Center Exhibit
Issue Date: September 23, 1998
REQUEST FOR PROPOSALS
Office of
Purchasing
Buddy Holly Center Exhibit
Ron Shuffield, Senior Buyer
Ph: (806)775-2170 Fax: (806)775-2164
Email: RShuffield@mail.ci.lubbock.tx.us
Pre -Proposal Meeting
Day/Date: Tuesday, October 6, 1998
Time: 10:00 A.M. CST
Location/Address: Purchasing Conference Room L04
1625 13th Street
Lubbock, Texas 79401
Directions: Park in the parking lot adjacent to the City of Lubbock Municipal Building.
Enter doors on east side of the building and take the escalator or elevator to
the basement. Room L04 is located to your right as you exit the escalator.
Proposal Due
Day/Date: Tuesday, October 20, 1998
Time: 3:00 P.M. CST
Location/Mail Address: Purchasing Conference Room L04
1625 13th Street
Lubbock, Texas 79401
Directions: Park in the parking lot adjacent to the City of Lubbock Municipal Building.
Enter doors on east side of the building and take the escalator or elevator to
the basement. Room L04 is located to your right as you exit the escalator.
9822Wp
Page Number
►'FP Contents
1
Proposal Delivery, Time & Date
1
Pre -proposal Meeting
2
Clarification of Requirements
2
Addenda & Modifications
3
3
Examination of Documents and Requirements
Proposal Copies
3
Proposal Preparation Costs
3
Trade Secrets, Confidential Information
4
4
Disadvantaged Business Enterprise Requirements
Year 2000 Compliance
4
Anti -Lobbying Provision
4
5
Authorization to Bind Submitter of Proposal
Evaluation Process
5
Selection
5
Contractor's Insurance
13
Proposal Submittal Form
Attachment
Specifications
_Tins on Doing Business with the City of Lubbock
• Read the RFP documents thoroughly and follow all instructions and conditions.
Complete all forms and submit all information requested. Failure to do so
could result in rejection of your proposal.
• Be sure that your proposal is submitted before the specified closing date and
time.
• Contact us before the RFP opening about concerns or proprietary
specifications
• Make the Purchasing Department the central point of all contact.
• Obtain an executed contract before performing any services.
• Follow up on submitted proposals and find out who won the award and what
price.
• Follow RFP advertisements In the local newspaper and on the Internet.
• Get to know the purchasing needs of various City departments.
• Keep the Purchasing Department informed of a change in address or name.
• Maintain a good reputation for service and reliability.
• Ask questions.
Sealed written replies to this RFP must be received in the Purchasing Department no later than the date,
time and location indicated for the proposal due date. Submittal by fax is not acceptable.
Note: This Invitation does not constitute an order for the goods or services specified.
2
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 • Fax (806) 775-2164
September 23, 1998
Office of
Purchasing
REQUEST FOR PROPOSALS
RFP #98222
Buddy Holly Center Exhibit
Please submit PROPOSALS for the following not later than 3:00 p.m., October 20, 1998:
I. INSTRUCTIONS TO PROPOSERS
All proposers must familiarize themselves with the following Instructions to Proposers:
1. PROPOSAL DELIVERY, TIME & DATE
a) The City of Lubbock will receive written and sealed proposals for Buddy Holly Center
Exhibit until 3:00 P.M., CST, October 20. 1998, at the office listed below. Proposals
received after that date and time will not be opened. Each proposal and supporting
documentation must be in a sealed envelope or container plainly labeled in the lower
left-hand comer: "RFP #98222, Buddy Holly Center Exhibit" and the proposal opening
date and time. Proposers must also include their company name and address on the
outside of the envelope or container. Proposals must be addressed to:
Ron Shuffield
Senior Buyer
City of Lubbock
1625 13th Street, Room L-04
Lubbock,Texas 79401
b) Proposers are responsible for making certain proposals and proposed contracts are
delivered to the Purchasing Department. Mailing of a proposal does not ensure that the
proposal will be delivered on time or delivered at all. If proposer does not hand deliver
proposal, we suggest that he/she use some sort of delivery service that provides a
receipt.
C) Proposals will be accepted in person, by United States Mail, by United Parcel Service, or
by private courier service. No proposals will be accepted by oral communication,
telephone, electronic mail, telegraphic transmission, or telefacsimile transmission.
Proposals may be withdrawn prior to the above scheduled time set for closing of the
proposals. Any proposal received after the date and hour specified will be rejected and
returned unopened to the proposer.
d) The City of Lubbock reserves the right to postpone the date and time for opening
proposals through an addendum.
2. PRE -PROPOSAL MEETING
a) For the purpose of familiarizing proposers with the requirements, answering
questions, and issuing addenda as needed for the clarification of the Request for
Proposal (RFP) documents, a pre -proposal meeting will be held at 10:00 A.M.,
October 6. 1998, in Purchasing Conference Room L04. 162513 ' Street. Lubbock.
Texas. All persons attending the meeting will be asked to identify themselves and
the prospective proposer they represent.
982Mrfp
b) It is the Proposer's responsibility to attend the pre -proposal meeting, though the meeting
is not mandatory. The City will not be responsible for providing information discussed at
the pre -proposal meeting to proposers who do not attend the pre -proposal meeting.
C) The City of Lubbock does not discriminate against person with disabilities. City of
Lubbock pre -proposal meetings are available to all persons regardless of disability. If
You would like information made available in a more accessible format or if you desire
assistance, please contact the City of Lubbock Human Relations Office, 1625 13th
Street, (806)775-2281 at least 48 hours in advance of the meeting.
CLARIFICATION OF REQUIREMENTS
a) It is the intent and purpose of the City of Lubbock that this request permits competitive
proposals. It shall be the nr000ser's resi3onsit ilit v to advise the Buver if anv Ianouaae
reuirements etc or an combinations thereof I ertentIv restricts or limits the
reaulrements stated in this RFP to a sinole source. Such notification must be submitted
in writing and must be received by the City of Lubbock Purchasing Office no later than
five (5) business days prior to the proposal due date. A review of such notifications will
be made.
b) ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION
CONCERNING THIS REQUEST FOR PROPOSALS (RFP) MUST BE SUBMITTED IN
WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE PROPOSAL
DUE DATE AND ADDRESSED TO:
Ron Shuffreld, Senior Buyer
City of Lubbock
Box 2000
Lubbock, Texas 79457
Fax: (806) 775-2164
Email: RShuffreld@mail.ci.lubbock.tx.us
4. ADDENDA & MODIFICATIONS
a) Any Proposer in doubt as to the true meaningof an
or other
documents may request an Interpretation threof from the Buyer.part of thePecifAt hetrequest of the
Proposer, or in the event the Buyer deems the interpretation to be substantive, the
interpretation will be made by written addendum issued by the Buyer. Such addendum
issued by the Buyer will be sent to all proposers receiving the original RFP and will
become part of the RFP package having the same binding effect as provisions of the
original RFP. No verbal explanations or interpretations will be binding. In order to have
a request for interpretation considered, the request must be submitted in writing and
must be received by the City of Lubbock Buyer no later than five submitted
business days prior
to the proposal due date.
b) All addenda, amendments, and Interpretations of this solicitation shall be in writing. The
City of Lubbock shall not be legally bound by and amendment or interpretation that is not
in writing. Only information supplied by the City in writing or In this RFP should be used
in preparing proposal responses. All contacts that a proposer may have had before or
after receipt of this RFP with any individuals, employees, or representatives of the City
and any information that may have been read in any news media or seen or heard in any
communication facility regarding this proposal should be disregarded in preparing
responses.
C) The City does not assume responsibility for the receipt of any addendum sent to
Proposers.
FA
5. EXAMINATION OF DOCUMENTS AND REQUIREMENTS
a) Each proposer shall carefully examine all RFP documents and thoroughly familiarize
Itself with all requirements prior to submitting a proposal to ensure that the services
being offered meet the intent of this RFP.
b) Before submitting a proposal, each proposer shall be responsible for making all
investigations and examinations that are necessary to ascertain conditions and
requirements affecting the requirements of this RFP. Failure to make such
investigations and examinations shall not relieve the Proposer from obligation to comply,
in every detail, with all provisions and requirements of the RFP.
6. PROPOSAL COPIES
a) Proposers must submit one original hard copy of their proposal. In addition to the
original hard copy, proposers must submit either of the following:
i) Proposer's proposal in Microsoft PowerPoint format on one or more 3.5"
diskettes, or
ii) Five (5) hard copies of the original proposal.
b) The original proposal must include this RFP and any subsequent addenda. The
proposer must sign and date their original proposal in the space provided on the
Proposal Submittal Form.
C) All proposals, responses, inquiries, or correspondence relating to or in reference to this
RFP, and all electronic media, reports, charts, and other documentation submitted by
proposers shall become the property of the City of Lubbock when received.
7. PROPOSAL PREPARATION COSTS
a) Issuance of this RFP does not commit the City of Lubbock, In any way, to pay any costs
incurred in the preparation and submission of a proposal.
b) The issuance of this RFP does not obligate the City of Lubbock to enter into contract for
any services or equipment.
C) All costs related to the preparation and submission of a proposal shall be paid by the
proposer.
8. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC
INFORMATION ACT
a) If you consider any portion of your proposal to be privileged or confidential by statute or
judicial decision, including trade secrets and commercial or financial information, clearly
Identify those portions.
b) Proposals will be opened In a manner that avoids disclosure of the contents to
competing offerors and keeps the proposals secret during negotiations. All proposals are
open for public inspection after the contract Is awarded, but trade secrets and
confidential information in the proposals are not open for inspection.
C) The City of Lubbock will honor your notations of trade secrets and confidential
Information and decline to release such information initially, but please note that the final
determination of whether a particular portion of your proposal Is in fact a trade secret or
commercial or financial information that may be withheld from public inspection will be
made by the Texas Attorney General or a court of competent jurisdiction. In the event a
public information request Is received for a portion of your proposal that you have
marked as being confidential information, you will be notified of such request and you
will be required to justify your legal position in writing to the Texas Attorney General
pursuant to Section 552.305 of the Government Code. In the event that it is determined
by opinion or order of the Texas Attorney General or a court of competent jurisdiction
that such information is in fact not privileged and confidential under Section 552.110 of
the Government Code and Section 252.049 of the Local Government Code, then such
information will be made available to the requester.
d) Marking your entire proposal CONFIDENTIAUPROPRIETARY is not in conformance
with the Texas Open Records Act.
9. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS
a) The City of Lubbock hereby notifies all proposers that in regard to any contract entered
into pursuant to this RFP, Disadvantaged Business Enterprises (DBE's) will be afforded
equal opportunities to submit proposals and will not be discriminated against on the
grounds of race, color, sex, disability, or national origin in consideration of an award.
b) A DBE is defined as a small business concern which is at least 51% owned and
controlled by one or more socially and economically disadvantaged individuals, or in the
case of any publicly owned business, at least 51 % of the stock of which is owned by one
ore more socially and economically disadvantaged individuals. Socially and
economically disadvantaged include Women, Black Americans, Hispanic Americans,
Native Americans, Asian -Pacific Americans, and Asian -Indian Americans.
10. YEAR 2000 COMPLIANCE
a) Notwithstanding any provisions contained in the contractual agreement, the Contractor
represents and warrants fault -free performance and fault -free result in the processing
date and date -related data (including, but not limited to calculating, comparing and
sequencing) of all hardware, software and firmware products delivered and services
provided under this Contract, individually or in combination, as the case may be from the
effective date of this Contract. Also, the Contractor warrants the year 2000 calculations
will be recognized and accommodated and will not, in any way, result in hardware,
software or firmware failure. The City of Lubbock, at its sole option, may require the
Contractor, at any time, to demonstrate the procedures it intends to follow in order to
comply with all the obligations contained herein.
b) The obligations contained herein apply to products and services provided by the
Contractor, its sub -contractor or any third party involved in the creation or development
of the products and services to be delivered to the City under this Contract. Failure to
comply with any of the obligations contained herein, may result in the City availing itself
of any of its rights under the law and under this Contract including, but not limited to, its
right pertaining to termination or default.
c) The warranties contained herein are separate and discrete from any other warranties
specified in this Contract, and are not subject to any disclaimer of warranty, implied or
expressed, or limitation of the Contractor's liability which may be specified in this
Contract, its appendices, its schedules, its annexes or any document incorporated in this
Contract by reference.
11. ANTI -LOBBYING PROVISION
a) Proposers, including their agents and representatives, shall not undertake any activities
or actions to promote or advertise their proposal to any member of the Lubbock City
Council or City staff except in the course of City -sponsored Inquiries, briefings,
interviews, or presentations between the proposer submission date and the award by
City Council.
12. AUTHORIZATION TO BIND SUBMITTER OF PROPOSAL
a) Proposals are to be signed by an officer of the company authorized to bind the submitter
to its provisions. Proposals are to contain a statement indicating the period during which
the proposals will remain valid. A period of not less than ninety (90) days is required.
b) Failure to manually sign oroaosal will disaualifv it
4
13. EVALUATION PROCESS
a) All proposals will be evaluated by an evaluation committee and may include senior
management representatives, a financial officer, and/or an independent consultant.
b) Respondents to this RFP may be required to submit additional information that the City
may deem necessary to further evaluate the proposer's qualifications.
c) The committee will evaluate and numerically score each proposal in accordance with the
evaluation criteria included in the Request for Proposal.
d) The committee will arrive at a short list of the top respondents and these short-listed
respondents may be scheduled for a structured oral presentation and interview. Such
presentations will be at no cost to the City of Lubbock. At the end of the oral
presentation and interview, the evaluation of the short-listed respondents will be
completed. The oral interview may be recorded and/or videotaped.
14. SELECTION
a) Selection shall be based on the responsible offeror whose proposal is determined to be
the most advantageous to the City of Lubbock considering the relative importance of
price and the other evaluation factors included in this RFP.
15 CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance
as required in the General Conditions of the contract documents, from an underwriter authorized
to do business in the State of Texas and satisfactory to the City. Proof of coverage shall be
furnished to the City and written notice of cancellation or any material change will be provided
ten (10) calendar days in advance of cancellation or change. All policies of insurance, required
herein, including policies of insurance required to be provided by Contractor and its
subcontractors, shall contain a waiver of any and all of the insurer's or payor's, in the event of
self-insurance, rights to subrogation that any such insurer or payor, In the event of self-
insurance, may acquire by virtue of payment of any loss under such insurance or self-insurance.
All certificates of insurance submitted to the City in conformity with the provisions hereof shall
establish such waiver..
The Contractor shall procure and cavy at its sole cost and expense through the life .of this
contract, insurance protection as hereinafter specified. Coverage in excess of that specified
herein also shall be acceptable. Such insurance shall be carried with an insurance company
authorized to transact business in the State of Texas and shall cover all operations in connection
with this contract, whether performed by the Contractor or a subcontractor, or separate policies
shall be provided covering the operation of each subcontractor. A certificate of insurance
specifying each and all coverages shall be submitted prior to contract execution.
The insurance certificates fumished shall name the City as an additional insured, or in
the alternative, shall be accompanied by a statement from the Contractor to the effect that
no work on this particular project shall be subcontracted. It shall be the contractors
responsibility to provide to the owner all proof of coverage insurance documents
including workers compensation coverage for each subcontractor.
A. General Liability Insurance
The contractor shall have Comprehensive General Liability Insurance with limits of
$500,000 Combined Single Limit in the aggregate and per occurrence to include:
Premises and Operations
Explosion & Collapse Hazard
Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability
Independent Contractors Coverage
Personal Injury
Advertising Injury
B. Owner's Protective or Contingent Public Liability Insurance and Property Damage
Liability Insurance.
For bodily injuries, including accidental death and or property damage, $500,000
Combined Single Limit. This policy shall be submitted prior to contract execution.
C. Comprehensive Automobile Liability Insurance
The Contractor shall have Comprehensive Automobile Liability Insurance with limits of
not less than;
Bodily Injury/Property Damage, $300,000 Combined Single Limit,
to include all owned and nonowned cars including: Employers Nonownership Liability
Hired and Nonowned Vehicles. The City is to be named as an additional insured on this
policy for this specific job and copy of the endorsement doing so is to be attached to the
Certificate of Insurance.
D. Builder's Risk Insurance/Installation Floater Insurance
The Contractor shall obtain a Builder's Risk policy in the amount of 0% of the total
contract Price (100% of potential loss) naming the City of Lubbock as insured.
E. Umbrella Liability Insurance
The Contractor shall have Umbrella Liability Insurance in the amount of L0 on all
contracts with coverage to correspond with Comprehensive General Liability and
Comprehensive Automobile Liability coverages.
F. Worker's Compensation and Employers Liability Insurance
Worker's Compensation Insurance covering all employees whether employed by the
Contractor or any Subcontractor on the job with Employers Liability of at least $500,000.
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a
certificate of authority to self -insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, orTWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's
employees providing services on a project, for the duration of the project.
6
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in Section 406.096,
Texas Labor Code) - includes all persons or entities performing all or part of the
services the Contractor has undertaken to perform on the project, regardless of
whether that person contracted directly with the Contractor and regardless of
whether that person has employees. This includes, without limitation,
independent contractors, subcontractors, leasing companies, motor carriers,
owner -operators, employees of any such entity, or employees of any entity which
furnishes persons to provide services on the project. "Services" Include, without
limitation, providing, hauling, or delivering equipment or materials, or providing
labor, transportation, or other service related to a project. "Services" does not
include activities unrelated to the project, such as food/beverage vendors, office
supply deliveries, and delivery of portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of
classification codes and payroll amounts and filing' of any coverage agreements,
which meets the statutory requirements of Texas Labor Code, Section
401.011(44) for all employees of the contractor providing services on the project,
for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on the project,
and provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file certificates of
coverage showing coverage for all persons providing services on the
project; and
(b) no later than seven days after receipt by the Contractor, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project.
6 The Contractor shall retain all required certificates of coverage for the duration
of the project and for one year thereafter.
7. The Contractor shall notify the governmental entity In writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have
known, of any change that materially affects the provision of coverage of any
person providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation Commission, informing
all persons providing services on the project that they are required to be
7
covered, and stating how a person may verify coverage and report lack of
coverage.
9. The Contractor shall contractually require each person with whom it contracts to
Provide services on the project, to:
(a) provide coverage, based on proper reporting of classification codes and
Payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all of its
employees providing services on the project, for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the
Project, a certificate of coverage showing that coverage is being
Provided for all employees of the person providing services on the
Project, for the duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
Period shown on the current certificate of coverage ends during the
duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor.
(1) a certificate of coverage, prior to the other person beginning
work on the project; and
(2) a new certificate of coverage showing extension of coverage,
prior to the end of the coverage period, if the coverage period
shown on the current certificate of coverage ends during the
duration of the project,
(e) retain all required certificates of coverage on file for the duration of the
Project and for one year thereafter,
M notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any
person providing services on the project; and
9) contractually require each person with whom it contracts to perform as
required by paragraphs (a) - (g), with the certificates of coverage to be
Provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be
covered by worker's compensation coverage for the duration of the project, that '
the coverage will be based on proper reporting of classification codes and
Payroll amounts, and that all coverage agreements will be filed with the
appropriate Insurance carrier or, in the case of a self-insured, with the
commission's Division of Self -Insurance Regulation. Providing false or a
misleading information may subject the Contractorto administrative penalties,
criminal penalties, civil penalties, or other civil actions.
.. g
11. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor which entitles the governmental entity to declare the
contract void if the Contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
G. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall
submit to the Owner for approval five Certificates of insurance covering each insurance
policy carried and offered as evidence of compliance with the above insurance
requirements, signed by an authorized representative of the insurance company setting
forth:
(1) The name and address of the insured.
(2) The location of the operations to which the insurance applies.
I (3) The name of the policy and type or types of insurance in force thereunder on the
date bome by such certificate.
I (4) The expiration date of the policy and the limit or limits of liability thereunder on
the date bome by such certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the
named insured at the address shown in the bid specifications.
(6) A provision that written notice shall be given to the City ten days prior to any
change in or cancellation of the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof)
contained in the job specifications. No substitute of nor amendment thereto will be acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to
complete project.
(9) A Contractor shall:
(a) provide coverage for its employees providing services on a project, for
the duration of the project based on proper reporting of classification
codes and payroll amounts and filling of any coverage agreements;
(b) provide a certificate of coverage showing workers' compensation
coverage to the governmental entity prior to beginning work on the
project;
(c) provide the governmental entity, prior to the end of the coverage period,
a new certificate of coverage showing extension of coverage, if the
coverage period shown on the Contractor's current certificate of
coverage ends during the duration of the project;
(d) obtain from each person providing services on a project, and provide to
the governmental entity:
(i) a certificate of coverage, prior to that person beginning work on
the project, so the governmental entity will have on file
9
certificates of coverage showing coverage for all persons
providing services on the project; and
(il) no later than seven days after receipt by the Contractor, a new
certificate of coverage showing extension of coverage, if the
coverage period shown on the current certificate of coverage
ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter,
(f) notify the govemmental entity in writing by certified mail or personal
delivery, within 10 days after the Contractor knew or should have known,
of any change that materially affects the provision of coverage of any
person providing services on the project;
(g) post a notice on each project site informing all persons providing
services on the project that they are required to be covered, and stating
how a person may verify current coverage and report failure to provide
coverage. This notice does not satisfy other posting requirements
Imposed by the Texas Worker's Compensation Act or other commission
rules. This notice must be printed with a title in at least 30 point bold
type and text in at least 19 point normal type, and shall be in both
English and Spanish and any other language common to the worker
population. The text for the notices shall be the following text provided
by the commission on the sample notice, without any additional words or
changes:
10
REQUIRED WORKERS' Ct7MPENSATION COVERAGE
"The law requires that each person working on this site or
providing services related to this construction project must be
covered by workers' compensation Insurance. This Includes
persons providing, hauling, or delivering equipment or materials,
or providing labor or transportation or other service related to the
project, regardless of the Identify of their employer or status as an
employee."
"Call the Texas Workers' Compensation Commission at 5121440.
3789 to receive information of the legal requirements for
coverage, to verify whether your employer has provided the
required coverage, or to report an employer's failure to provide
coverage;" and
(h) contractually require each person with whom it contracts to provide
services on a project, to:
(i) provide coverage based on proper reporting of classification
codes and payroll amounts and filing of any coverage
agreements for all of its employees providing services on the
project, for the duration of the project;
(ii) provide a certificate of coverage to the Contractor prior to that
person beginning work on the project;
(Iii) include in all contracts to provide services on the project the
following language:
"By signing this contract or providing or
causing to be provided a certificate of
coverage, the person signing this contract is
representing to the governmental entity that
all employees of the person signing this
contract who will provide services on the
project will be covered by workers'
compensation coverage for the duration of
the project, that the coverage will be based
on proper reprinting of classification codes
and payroll amounts, and that all coverage
agreements will be filed with the appropriate
Insurance carrier or, in the case of a self-
insured, with the commission's Division of
Self -Insurance Regulation. Providing false
or misleading information may subject the
Contractor to administrative penalties,
criminal penalties, civil penalties, or other
civil actions.";
11
Vv) provide the Contractor, prior to the end of the
coverage period, a new certificate of coverage
showing extension of coverage, if the coverage
period shown on the current certificate of
coverage ends during the duration of the
project;
(v) obtain from each other person with whom it contracts, and
provide to the Contractor:
(1) a certificate of coverage, prior to the other person
beginning work on the project; and
(2) prior to the end of the coverage period, a new certificate
Of coverage showing extension of the coverage period,
If the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(vi) retain all required certificates of coverage on file for the duration
of the project and for one year thereafter,
(viz notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the person knew or
should have known, of any change that materially affects the
Provision of coverage of any person providing services on the
project; and
(viii) contractually require each other person with whom it contracts,
to perform as required by paragraphs MOW), with the
certificate of coverage to be provided to the person for whom
they are providing services.
12
PROPOSAL SUBMITTAL FORM
CITY OF LUBBOCK
REQUEST FOR PROPOSALS #[number]
[title]
The undersigned hereby offers to furnish the services as specified herein and in their proposal and
proposed contract (ATTACHED) at the terms stated therein and in strict accordance with the
specifications, all of which are made a part of this offer.
THIS PROPOSAL IS VALID FOR DAYS.
ACKNOWLEDGE receipt of ADDENDA:#1 #2 #3 #4
Name of Business (Stamp may be used):
Address:
City:
DBE Firm:
State: Zip
By Date:
Authorized Representative - must sign by hand
Print Name and Title:
Business Telephone Number
Fax Number.
If unable to respond to this RFP and you wish to continue to receive Requests for Proposals,
please return this page to the following address:
City of Lubbock Purchasing Department
P.O. Box 2000
Lubbock,Texas 79457
13
Woman
Black American
Native American
Hispanic
Asian Pacific
Other (Specify)
American
American
By Date:
Authorized Representative - must sign by hand
Print Name and Title:
Business Telephone Number
Fax Number.
If unable to respond to this RFP and you wish to continue to receive Requests for Proposals,
please return this page to the following address:
City of Lubbock Purchasing Department
P.O. Box 2000
Lubbock,Texas 79457
13
CITY OF LUBBOCK BACKGROUND INFORMATION & OTHER REQUIREMENTS
Request for Proposal #98222
Professional Services for the Buddy Holly Center
Exhibit Fabrication and Installation
1. Buddy Holly Center Background
Scheduled to open September 2, 1999, the Buddy Holly Center will be located in the newly renovated Ft.
Worth & Denver Depot located at 1801 Avenue G, Lubbock, Texas. The Center will present a wide
variety of cultural programs in the visual arts, and permanent and changing exhibitions on the music and
music history of Texas and West Texas. The Texas Music Hall of Fame will serve as a repository for the
collection, preservation and presentation of artifacts, archival materials, publications, photographs, and
other objects relevant to the life and career of Buddy Holly. The permanent exhibition, built to meet
professional museum standards, will provide a wide variety of educational opportunities that relate to the
life of Buddy Holly and the influence of his musical style. Nineteen hundred square feet are available for
the presentation of artifacts currently in the collection as well as for artifacts that will be donated or
loaned for that purpose. In addition, a 20 -seat theater will present a documentary video to support and
enhance the presentation of the collection. Future collections and presentations on other musicians and
songwriters of Texas and West Texas will be presented as changing exhibitions in a smaller adjoining
gallery.
2. Scope of Work
The design of exhibit cases, video image displays, audio/visual interactive cases, and their relationship
to each other has been completed. (See attached design & fabrication drawings, floor plan.) The
successful Proposer for this RFP will provide for the fabrication and installation of the permanent
exhibition that will include the following:
A. Fabrication and installation of a ribbon wall penetrated by 12 small cases and four large alcoves
that will accommodate changing displays of artifacts, special photographic collections, summary
biographical text and graphics; wall display components for two music timelines that will provide
highlighted accounts and historical and cultural perspectives on Buddy Holly as well as other
musician; and installation and presentation of artifacts and other materials.
B. Design and production of text panels, graphics and signage. All content, photographic materials,
and text will be provided by owner.
C. Design and production of an interactive computer program, and recommendations as to the
selection of commercial grade electronic and audio /visual components.
3. Funding & Project Budget
Funding for this project will be provided through hotel/motel funds, grants, gifts and donations provided
by individuals and corporate sponsors. Total project budget amount is $250,000. (Funding for fiber optic
lighting for casework is budgeted separately.) I -
4. Project Timeline
A grand opening and ribbon cutting for the Buddy Holly Center has been scheduled for September 2,
1999. Installation of the permanent exhibition must begin June 1, 1999 and must be substantially
completed by August 1, 1999, with all casework, text panels, graphics, signage, artifacts and interactive
displays fully installed and operational.
REQUEST FOR PROPOSALS
Professional Services for Buddy Holly Center
Permanent Exhibition Fabrication and Installation
Proposal responses must be organized and submitted in accordance with the instructions in this section.
Responses must be organized into the following Response Item sections and the original response
submitted in an indexed binder. Response items two through six are evaluation criteria and are listed in
order of relative importance.
Response Item
1. Transmittal Letter.
2. Ability, qualifications and resources of Proposer to provide all components of program and meet
deadlines. (40%)
3. Demonstration of Proposer's qualifications in the fabrication and installation of exhibition
casework and fiber optic lighting. (25%)
4. Demonstration of Proposer's qualifications in designing and producing text panels, graphics and
signage. (20%)
5. Demonstration of Proposer's qualifications in authoring educational interactive computer
programs. (10%)
6. Proposed Compensation. (5%)
Respondents are encouraged to take care in completely answering questions and proposal requirements
and to avoid submitting extraneous materials that do not show how the respondent intends to meet
requirements. As deemed necessary or appropriate by the City to support the evaluation process,
additional information may be requested of individual Proposers. Proposers may include as part of the
proposals any information, which may facilitate the evaluation of their organizational qualifications,
experience or prior performance.
SUBMITTALS
RESPONSE ITEM 1. TRANSMITTAL LETTER
A Transmittal Letter on the Proposer's letterhead shall be submitted and at a minimum must include the
following:
A. The signature of a chief executive officer authorized to commit the Proposer to the extent of work
and financial obligation included in the proposal must appear on the transmittal letter.
2
B. Identify all material enclosures being submitted in response to this RFP.
C. A summary of the respondent's offering and a brief statement of the Proposer's ability and
qualifications to meet the needs of the City.
RESPONSE ITEM 2. ABILTTy, QUALIFICATIONS, AND RESOURCES OF PROPOSER TO
PROVIDE ALL COMPONENTS OF THE PROGRAM AND MEET DEADLINE
A. The Proposer's current name, address, telephone number, primary contact, including the business
address of all corporate officers and partners, and their ownership interest in the corporation.
B. Provide a general description of your firm's financial, physical and personnel resources.
C. Attach biographical information on key_personnel employed by the Proposer with corresponding
titles, together with a list of the personnel that you anticipate will be assigned to the project, along
with their responsibilities, qualifications, achievements, past experience, and percent of time key
personnel will be devoted to the project.
D. Indicate how many years your organization has been in business and how many years that your
firm has been in business under its present business name.
E. Provide five customer references, including name of customer, telephone number, and individual
to contact.
F. Provide a list of all previously completed projects of a similar nature or similar projects being
performed at the present time, together with a brief description of the projects, the names of the
Proposer's employees working on each project, the estimated completion date of the project, and
the status of the project (estimated % of the project that has been completed to date.)
G. Proposer must state how it proposes to install, fine tune, and complete all punch list items no later
than September 1, 1999.
RESPONSE ITEM 3. DEMONSTRATION OF PROPOSER'S QUALIFICATIONS TO
FABRICATE AND INSTALL EXHIBITION CASEWORK AND FIBER OPTIC CASE
LIGHTING
A. Provide one copy each of two to four examples of exhibit fabrication and installation by the
Proposer. Include information on exhibition location, including physical address, size of
exhibition, materials used in fabrication, and artifacts presented.
RESPONSE ITEM 4. DEMONSTRATION OF PROPOSER'S QUALIFICATIONS TO DESIGN
AND PRODUCE TEXT PANELS, GRAPHICS AND SIGNAGE
A. Describe technical resources for the design and creation of graphics and signage ranging in size
from four feet by eight feet to seven inches by five inches.
B. Provide one copy each of two to four examples of graphics completed by Proposer. Include
contact name, address and phone number
RESPONSE ITEM S. DEMONSTRATION OF PROPOSER'S QUALIFICATIONS TO DESIGN
AND PRODUCE INTERACTIVE COMPUTER PROGRAMS
A. Provide one CD-ROM or other electronic copy of two to four examples of CD ROM Interactive
educational computer programs. Include contact name, address and phone number.
RESPONSE ITEM 6. PROPOSED COMPENSATION
A. Provide statement of proposed compensation and percentage of total compensation for each
component of the project.
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PROPOSAL SUBMITTAL FORM
CITY OF LUBBOCK
REQUEST FOR PROPOSALS #98222
Buddy Holy Exhibit Center
The undersigned hereby offers to furish the services as specified herein and in their proposal and proposed
contract (*ATTACHED) at the terms stated therein and in strict accordance with the specifications, all of
which are made a part fo this offer.
*Only bid proposal amount with general terms attached at this time.
THIS PROPOSAL IS VALID FOR 60 DAYS.
ACKNOWLEDGE receipt of ADDENDA: N/A #1— #2 #3 #4
Name of Business- Southwest Museum Services
Address: 4301 S. Pinemont Suite 106
City: Houston State: T ---dip: 77041
DBE Firm
N/A
Woman
I Black American
Native American
Hispanic
American
Asian Pacific
American :j
Other (specify)
I
Authorized Representative - must sign
Print Name and Title- William C. Griggs, President
Business Telephone Number 713.690.7787 Fax Number 713.690.7723
City of Lubbock Purchasing Department
P.O. Box 2000
Lubbock, Texas 79457
Southwest Museum Services . 4301 S. Pinemont . Houston, TX 77041 . 713.690.7787 . fax 713.690.7723
Item 1. Transmittal letter.
A. Signature of the Chief Executive Officer.
B. All enclosures.
C. Summary of the Respondents offering. Brief statement of proposer's ability and
qualifications to meet the needs of the city.
October 20, 1998
Dear Ron Shuffield:
According to the instructions detailed in your Request for Proposal, Southwest Museum
Services presents this proposal for the design, fabrication, and installation of the exhibits for the
Buddy Holly Collection for the City of Lubbock. The following enclosures are included:
Item 2. A statement of the ability, qualifications, and resources of Southwest Museum
Service to provide all of the components of the proposal and to meet deadlines.
Item 3. An overview of the qualifications of Southwest Museum Services to fabricate and
install the exhibition casework and fiber-optic case lighting.
Item 4. An overview of Southwest Museum -Services' qualifications to design and produce
text panels, graphics, and signage.
Item 5. A demonstration of the qualifications of Southwest Museum Services to design and
produce interactive computer programs. A CD ROM including samples of these programs is
included.
Item 6. A budget including the proposed compensation from the City of Lubbock to
Southwest Museum Services. Also included is an outline of percentages of the total budget amount
for individual budget items.
Southwest Museum Services has been a part of the Buddy Holly project since its inception
and believes that it would be able to provide outstanding ability and leadership and ability in
completion of the project. Over the post fourteen years, Southwest has worked with over 100
different museums, historical societies, halls of fame, and corporations in providing design,
fabrication, and installation of exhibits. In addition, Southwest also has provided superior master
planning services and collections management expertise.
An international company, Southwest Museum Services has completed two national
museums. Its exhibits have won award after award including coveted prizes from American Express,
the American Association for State and local History, the Texas Association of Museums, and the
Texas Historical Commission. Because of the steady and exciting growth of the company, Southwest
Museum Services has won, for two straight years, the Houston 100 Award, given to the city's 100
fastest growing small businesses. We have received these awards because of the confidence the
museum community has given us for providing services in museum design, fabrication, and
installation.
Finally, Southwest has in-depth experience in working for governmental authorities including
state and municipal government installations. We understand the needs of such entities. If we are
awarded this contract, you may be sure that we will handle the projects needs in a professional
manner.
Yours very truly,
William C. Griggs
President
Item 2. Ability, Qualifications. and Resources of the proposer to provide all components of the
Proposal and meet deadline.
A. Proposer's current name, address, telephone number, primary contact, including the business
address of all corporate officers and partners, and their ownership interest in the corporation.
Name of the company:
The corporate name of the company is the International Museum
Corporation; however, the corporation does business as Southwest Museum
Services.
Address of the company:
The address of Southwest Museum Services is 4301 South Pinemont, Suite
106, Houston, Texas 77041.
Telephone number of the company:
713.690.7787. Fax number is 713.690.7723
Primary Contact:
The primary contact is the company's president, William C. Griggs. The
secondary contact is Mark Fleming, the lead designer for the project.
Corporate Officers:
William C. Griggs, President.
Ownership: 50% of total company stock
4301 South Pinemont, Suite 106
Houston, Texas 77041
Tony Webber, Vice President.
Ownership: 50% of total company stock
4301 South Pinemont, Suite 106
Houston, Texas 7041
S. Provide a general description of your firm's financial, physical and personnel resources.
Financial position of the company.
Southwest Museum Services has grown from a start-up company in 1987 to
a company that exceeded $2 million in gross sales in fiscal 1996-1997. It
has a medium six -figure credit line with Lone Star Bank in Houston. It has in
excess of $100,000 in cash and certificates of deposit. Southwest can
provide any kind of statement that might be required by the City of Lubbock
in relationship to bank credit standing.
Physical Resources of the Company.
At this date, Southwest Museum Services has a physical plant that contains in
excess of 13,000 square feet of office, warehouse, and fabrication space. It
has a vast array of equipment including 7 fully networked graphics computer
stations and 7 support stations, two large format Encad ink jet printers, a new
state-of-the-art Seal laminator/mounter, and two vinyl cutting machines.
Southwest has a broad array of shop equipment that allows fabrication of
virtually any exhibition design. Southwest owns several vehicles for project
use.
Personnel Resources of the Company.
Southwest has approximately thirty professional staff members with a broad
variety of skills. Included are administrative and financial personnel, project
managers, historians, case designers, graphics designers, and audio-visual
experts. In addition, Southwest personnel include trained and experienced
shop personnel capable of building virtually anything Southwest's designers
can visualize.
C. Attach biographical information on key personnel employed by the proposer with corresponding
titles, together with a list of personnel that you anticipate will be assigned to the project, along with
their responsibilities, qualifications, achievements, past experience, and percent of time key personnel
will be devoted to the project.
Information Concerning Key Personnel at Southwest Museum Services:
William C. Griggs President
Born in Lubbock where he attended primary and secondary schools, Dr.
Griggs received both his MA and Ph.D. degrees in history from Texas Tech
University. For six years he was the director of the Panhandle -Plains
Historical Museum at Canyon, then for five years the director of the Heritage
Society in Houston. He is a Fulbright Scholar, and he has served as faculty
both for the Williamsburg Seminar for Historical Administrators and the
Winedale Seminar. Griggs is an accomplished historian, and two of his
books have been published by the University of Texas Press. He has written
many other articles conceming history and museums. Griggs founded
Southwest Museum Services in 1987 and has served as its president since
that date.
Responsibilities in the Buddy dolly Project.
As president of Southwest Museum Services, Dr. Griggs will serve as
general project administrator.
Qualifications.
Bill Griggs has worked with over 100 museums, historical societies, halls of
fame, and corporations. He is a nationally -recognized museum professional,
a Fulbright Scholar, and a teacher of museum studies. He personally has
designed over thirty museums, and he has over thirty five years of
management experience.
Achievements.
Dr. Griggs has a BBA iii marketing and a MA and Ph.D. in history. He is a
recognized historian. He taught museum studies in Brazil as a Fulbright
Scholar. He received a coveted Commendation Award from the American
Association for State and Local History for his book, Parson Henry Renfro:
Free Thinking on the Texas frontier, published by the University of Texas
Press. He is a Fellow of the Texas State Historical Association and the former
chairman of the Texas Antiquities Committee.
Past Experience.
He has served as the director of two of Texas' most important museums, the
Panhandle -Plains Historical Museum and the Harris County Heritage Society
in Houston. He has personally designed over thirty museums and has served
as project manager in twice that number.
Percent of Time to be Spent on the Buddy Holly Project.
It is expected that Dr. Griggs will spend as much as 25% percent of his time
in overseeing the Buddy Holly project.
Tony Webber, Vice President
Tony attended Lubbock public schools and received his degree in marketing
from Texas Tech University. He worked for several years for Texas Tech, first
for the Textile Research Center, then for the College of Engineering. Tony is
an accomplished photographer and an audio-visual and computer expert.
He became a partner in Southwest Museum. Services within months of its
founding, and he has served well as its Vice President. Webber has worked
in virtually every area of Southwest's operation; however, his expertise is in
exhibit fabrication and audio-visual development.
Responsibilities in the Buddy Holly Project.
As Vice President of Southwest Museum Services, Tony will be! in general
charge of production although Mark Fleming, as project manager, will be the
day to day administrator. Tony also will be responsible for all of the audio-
visual elements of the Buddy Holly project.
Qualifications.
Tony Webber as Vice President is extremely qualified to oversee general
production for the Buddy Holly project. He has served in this role for
approximately thirty other museum fabrications and installations. For nearly
thirty years, he has worked with audio-visual production.
Achievements.
During his career, Tony has worked in some of the most exciting audio-visual
projects in Texas and the Southwest. Because of his broad expertise, Tony
has been able to put Southwest Museum Services in a very enviable position
in relation to other museum design and fabrication firms. This is particularly
true in relation to the use of computers and the production of audio-visual
exhibits.
Past Experience.
Tony began his professional career working for Dean John R. Bradford of the
College of Engineering at Texas Tech University. In this position, Tony was
called upon to complete several of the most unique audio-visual productions
ever completed at Tech. With Dr. Griggs, Webber completed one of the first
talking mannequins ever built in the United States for the Food and Fiber
National Institute of Achievement Exhibit at the Museum at Texas Tech
University. For the past twelve years, Tony has served as Vice President of
Southwest Museum Services.
Percent of time to be spent on the Buddy Holly project.
It is expected that Tony will spend at least 40% of his time on the Buddy
Holly project.
Cindy Sherrell-Leo. Assistant to the President
Responsibilities in the Buddy Rally Project.
As Assistant to the President of Southwest Museum Services, Cindy will be
responsible for working closely with Mark Fleming, project manager, and all
other members of the team. Dr. Griggs will depend on Cindy to provide
leadership and expertise, when needed, to all members of the team. She will
provide regular updates to Dr. Griggs on project progress.
Qualifications.
For fifteen years, Cindy was the museums consultant for the Texas Historical
Commission. In that position, she worked with the top museum personnel
throughout the United States. Cindy has written and published over a dozen
books and articles. relating to the museum industry.
Achievements.
Cindy has received virtually every major award from organizations such as
the American Association of Museums, the American Association for State
and Local History, and the Texas Association of Museums. She has chaired,
attended, or spoken at literally dozens of workshops, seminars, conferences
and associations. Beginning in 1998, Cindy planned and managed a
seminar for senior museum professionals that is destined to become more
important to professional ranks every year.
Past Experience.
Cindy's broad range of experience has been a significant influence on
Southwest Museum Services as she has been with the entire museum
community. She has written and secured more than 30 grants during her
career for funding totaling many millions of dollars.
Percent of Time to be Spent on the Buddy Holly Project.
Cindy will spend as much as 25% of her time on this project.
Mark Fleming. Director of Exhibit Design
Responsibilities in the Buddy Holly Project.
He will be the lead designer and project manager for the Buddy Holly
project. As lead designer, Mark will coordinate all client interaction relating
to approvals of materials, fabrication details, and content including text and
graphics. Among his many duties as project manager, he will develop and
monitor all project schedules to ensure the successful completion of the Buddy
Holly Center Exhibit.
Qualifications.
Mark has a B.S. in Mechanical Engineering from Rice University. He has
demonstrated his abilities as a project manager and designer in various
fields. Since the beginning of Southwest Museum Services' work with the City
of Lubbock with the Buddy Holly collection, Mark has been an involved
participant, particularly in the formulation of the final design package.
Achievements.
Mark was one of the key personnel in the design, fabrication, and installation
of the Roanoke Island Festival Park on the Outer Banks of North Carolina,
and he also was key in the design, fabrication and installation of the Aycock
Brown Welcome Center, a state-of#he-art visitor center at Kitty Hawk
receiving thousands of visitors daily.
Post Experience.
Mark has worked in the exhibits field in excess of three years on assignments
as writer, graphics and fabrication coordinator, exhibit designer and project
manager. In addition, he has 3 years experience as a project engineer in a
corporate engineering environment as well as several years experience in
technical sales. He is well educated in the liberal arts as well as the technical
sciences and has successfully applied his combination of talent and training
to the design, organization, and execution of many projects for Southwest
Museum Services.
Percent of Time to be Spent on the Buddy Holly Project.
Mark will spend at least 75% of his time on this project.
Tracie Vincent. Graphic Design Coordinator
Responsibilities in the Buddy Holly Project.
Tracie will work directly with Mark Fleming and will be a key player in the
final graphic design and fabrication of this exhibit.
Qualifications.
Tracie has an applied science degree in visual communications and a wealth
of accumulated experience with Southwest. She has a rare ability to combine
computer skills and art skills into a coherent whole. She has an intimate
knowledge of each piece of Southwest's graphics production equipment and
has been key in most every graphics design and on site installation at
Southwest since her arrival.
Achievements.
Tracie is personally responsible for many of Southwest's finer graphics
compositions. Southwest's success in this aspect of exhibition has been
inseparably linked to Tracie's tireless persistence at the steps necessary to
transform ideas into reality. In high school Tracie won first place at the State
Level UIL Art Competition. She also received numerous awards at the
collegiate level and participated in the Houston Advertising Federation
Conference.
Post Experience.
Tracie has worked for Southwest Museum Services for approximately three
years. In that period of time, she has moved up the promotion line as quickly
as any other employee. She began as a graphics assistant, and at present
Tracie is the head of all graphic design.
Percent of rime to be Spent on the Buddy Holly Project.
Tracie will spend about 50% of her time on this project.
John Vasquez. Fabrication Coordinator
Responsibilities in the Buddy Holly Project.
John is the shop manager for Southwest Museum Services. Without question,
John Vasquez would be a key staff member in the completion of the Buddy
Holly exhibition.
Qualifications.
John has very good leadership abilities as well as a sense of first-class
cabinetry. He has repeatedly demonstrated his dedication to his work and
Southwest Museum Services.
Achievements.
He has successfully fabricated many important exhibitions for the company
since his employment over three years ago. He has personally supervised
and participated in the fabrication of diverse types of wall panel systems,
artifact casework, and unique environmental dioramas.
Past Experience.
Prior to coming to Southwest, John worked as a museum fabricator/installer
for the Houston Museum of Natural Science.
Percent of Time to be Spent on the Buddy Holly Project.
John will spend about AO% of his time on this project.
John Wikoff. Accountant
Responsibilities in the Buddy Holly Project.
Accounting and record-keeping are one of the most important elements of
any project. With John's ability to account for all expenses and income within
minutes using the computerized system he instituted at Southwest, he will be
an important member of the Buddy Holly exhibit fabrication and installation
team.
Qualifications.
John has a B.S. in Economics, Accounting, and Business Administration and
over 30 years experience as an accountant and auditor.
Achievements.
John is completely computer trained, and with his directions, all of the
accounting for Southwest has been transferred to that medium.
Past Experience.
As a former key accounting person with the U.S. Government, John came to
Southwest Museum Services with impeccable credentials.
Percent of Time to be Spent on the Buddy Holly Project.
John will spend as much as 250 of his time on this project.
Betty Martin. Assistant Project Manager
Responsibilities in the Buddy Holly Project.
Betty fills a broad variety of roles for Southwest Museum Services. She was
responsible for writing the text and developing the image content for this
project and would, without doubt, continue to be a member of the Buddy
Holly design, fabrication, and installation team.
Qualifications.
Betty is an editor, a historian, and a writer. She also serves successfully as an
assistant project manager and has a quick grasp of project needs and
responsibilities.
Achievements.
Before coming to Southwest Museum Services, Betty won a variety of major
awards in journalism for her excellent newspaper editorial work.
Past Experience.
Betty was first published in 1974. Before coming to Southwest Museum
Services, Betty worked as a news and feature reporter and as an editor of
small to mid size weekly and daily newspapers. She also worked in the
editorial department of History News Magazine and the AASLH Press.
Percent of Time to be Spent on the Buddy Holly Project.
Betty will spend about 40% of her time on this project.
D. Indicate how many years your organization has been in business and how many years your firm has
been in business under its present business name.
Southwest Museum Services has been in business since March, 1987. It has
always operated under the some business name.
E. Provide five customer references, including name of customer, telephone number, and individual to
contact.
Customer References:
The Dr. Pepper Museum
Telephone number. 254.757.2433
Contact Joe Cavanaugh, Director
The Strecker Museum, Baylor University
Telephone number: 254.710.1110
Contact Calvin B. Smith, Director
Roanoke Island Festival Park
Telephone number: 919.473.6662
Contact Deloris Harrell, Director
Chappell Hill Historical Society Museum
Telephone number: 409.836.7997
Contact Nath Winfield, former chair of museum committee
Historic Upshur Museum, Gilmer, Texas
Telephone number: 903.843.3420
Contact Daisy Potter, former chair of museum board
F. Provide a list of all previously completed projects of a similar nature or similar projects being
performed at the present time, together with a brief description of the project, the names of the
proposer's employees working on the project, the estimated completion date of the project, and the
status of the project (estimated '% of the project that has been completed to date.).
Roanoke Island Festival Park Manteo North Carolina.
Brief Description:
This project was under a contract with the State of North Carolina. It utilizes
a new exhibit building of approximately 12,000 square feet, and it tells the
history of Roanoke Island, North Carolina, from the first English settlement
until the twentieth century. This exhibit utilizes innovative modules that include
buildings and environments as well as extensive audiovisual interactives.
Names of Employees working on the project.
This project utilized the full range of Southwest Museum Services employees.
Names include William C. Griggs, Tony Webber, Beth Williamson, Mark
Fleming, John Vasquez, Tracie Vincent, Amanda Danning, Cindy Sherrell-Leo,
Shane Allbritton, Betty Martin, John Wikoff, and others. In total, the entire
thirty member professional staff of Southwest Museum Services contributed in
some way to the success of the project.
Estimated Completion date of the project:
This project was completed in September, 1998.
Status of the Project.
This project is now complete.
George Bush Gallery of the Pacific War Admiral Nimitz Museum
Fredericksburg, Texas.
Brief Desaiption.
This exhibit is a new one for the Admiral Nimitz Museum and Historical
Center. It will occupy a new 12,000 square foot space in a separate
building adjacent to the' present museum. This new exhibit will utilize modules
including a Japanese midget submarine in a Pearl Harbor Setting, a B-25
bomber on the simulated deck of the Hometaircraft carrier, an airfield on
Guadalcanal, and various interpretive exhibits.
Names of Employees working on the project.
Names of employees working on this exhibit include William C. Griggs, Tony
Webber, Cindy Sherrell-Leo, Kevin Henderson, Gary Mathews, Mark
Fleming, Tracie Vincent, John Vasquez, John Wikoff, Shane Allbritton, and
Mark Nickel. Other staff members will be added as the project continues.
Estimated Completion Date of the Project:
This project will be completed by May, 1999.
Status of the Project:
This project is now approximately thirty percent complete.
Mission Dolores Interpretive Center City of San Augustine Texas
Brief Description.
One of the earliest Spanish missions in the United States was established
near present San Augustine in the first one-half of the seventeenth century.
Although the mission itself is now gone, a new interpretive center has been
established to tell the story of the Spanish priests, the Indians, the purpose of
the mission, its accomplishments, and its eventual abandonment. The City of
San Augustine has contracted with Southwest Museum Servicers to complete
this interpretive center.
Names of Employees Working on the Exhibit.
A broad range of Southwest Museum Services employees are working on
this exhibit including Bruce Taylor-Hille, William C. Griggs, Betty Martin, John
Vasquez, John Wikoff, Tony Webber, Amanda Danning, and various shop
personnel.
Estimated Completion Date of the Project.
Installation of this project is scheduled for late October, 1998.
Status of the Project.
The project is now approximately 90 percent complete.
Stanzel Model Aircraft Museum Schulenburq Texas
Brief Description.
Since the 1920s, the Stanzel family has owned a factory in Schulenburq,
Texas, which manufactures model airplanes. In 1997, the Stanzel family,
through its foundation, began planning for a museum that would tell the story
of model aircraft in general and the Stanzel products in particular. To this
end, the Stanzel Family Foundation constructed a large office and exhibition
facility and contracted with Southwest Museum Services for exhibit design,
fabrication, and installation.
Names of Employees Working on the Project.
A broad range of Southwest Museum Services employees are working on
this project including William C. Griggs, Tony Webber, Betty Martin, Cindy
Richardson, Mark Nickel, and Gary Mathews. The case fabrication itself is
being sub -contracted. Other Southwest Museum Services employees will join
the fabrication and installation team as the project reaches completion.
Estimated Completion Date of the Project.
This project is scheduled for completion in late 1998 or early 1999.
Status of the Project.
This project is now approximately 85% complete.
Aycock Brown Visitor Center. Kitty Hawk North Carolina
Brief Description of the Project.
For several years, the Dare County Tourist Bureau, located in Manteo, North
Carolina, operated a visitor information center in Kitty Hawk which was
essentially a place for tourist to secure brochures. In 1996, however, the
Tourist Bureau determined to upgrade the facility into a state-of-the-art facility.
To accomplish this, the Bureau contracted with Southwest Museum Services
for design, fabrication, and installation. The plan eventually completed by
Southwest included vignettes relating to every major attraction located on the
Outer Banks. It includes audio-visual and static display utilizing advanced
graphics techniques.
Names of Employees Working on the Project.
This project, now complete, utilized the full range of talent on Southwest
Museum Services'. professional staff. During the various stages of design,
fabrication, and installation, virtually every one of Southwest's thirty
employees worked on the project.
Estimated Completion Date of the Project.
This project was completed in January 1998.
Status of the Project.
The project is now complete.
G. Proposer must state how it proposes to install, fine tune, and complete all punch list items no later
than September 1, 1999.
The first critical step in ensuring the timely and successful completion of any
project is establishing a mutual understanding between client and contractor
as to the project process and schedule. This would be achieved in an initial
meeting with an agenda to include the following items.
1. Identify exhibit team members.
2. Determine process of review and approval including establishing
designated client representatives for each aspect of the exhibit and
materials forthcoming from contractor.
a. Determine process of review for material selection and inspection of
exhibit casework.
b. Determine process of review for text and graphics clearly outlining
the format of image and text proofs by the contractor.
c. Determine process of review for interactive components including
identifying any special client consultants, such as for the music
interactive.
d. Determine client/contractor roles of selection and procurement of a/v
equipment and fiber optic system to ensure streamlined installation.
3. Discuss and clearly identify each exhibit component. Designer will set out
to bring to the client's attention every physical, spatial aspect of the walls,
cabinets, counters, and cases. As any exhibit is installed, it offers new
views, but efforts to communicate as much of the final experience to the
client in the early stages is always worthwhile.
4. Determine landmark dates in project completion.
a. Discuss building construction schedule.
b. Discuss availability of client representative(s).
c. Determine date to finalize project schedule.
d. Determine date for second meeting with agenda to include:
i. Selection of exhibit materials and colors from actual samples.
ii. Definition of graphics production methods.
iii. Definition of interactive formats.
Upon finalizing the project schedule and achieving the objectives of the
second meeting, the exhibit team would undertake the following tasks.
1. Resolve any remaining fabrication issues and begin case construction.
2. Begin the transfer of materials necessary to create the graphic layout and
finalize exhibit text content.
3. Begin production of the exhibit interactive.
Other steps and landmark dates would be defined in the schedule.
Item 3. Demonstration of Pr000ser's qualifications to fabricate and install the exhibition casework and
Fiber-optic case lighting.
Exhibit casework design and fabrication exist as distinct project phases, but
they are conceptually inseparable. Designers and fabricators must respond
to each other to ensure that the final product is the right blend of tried-and-
true method and inspired innovation as needed to create a new message in
each exhibit. Using our permanent shop facility and staff of artists and
artisans in combination with a host of established specialized contractors,
Southwest has successfully fabricated and installed museum components
varying from simple wall panels to elegant artifact enclosures to period
facades and elaborate dioramas. Southwest Museum Services is equipped to
deliver any variety of custom exhibition casework and is prepared to
fabricate and install the casework designed by Southwest Museum Services
for the Buddy Holly Center that is presented in this RFP.
Southwest has installed a variety of exhibit and case lighting systems
including custom fabricated back lit graphics light boxes of diverse designs.
The Corpus Christi Museum of History and Science, the As Infantry Division
Museum at Fort Hood, the Port Isabel Museum, and the Chisolm Trail
Museum all incorporate interactives that use fiber optic lighting similar to that
used in artifact cases to optimize conservation.
A. Provide one copy each of two to four examples of exhibit fabrication and installation by the
proposer. Include information on exhibition location, including physical address, size of exhibition,
materials used in fabrication, and artifacts presented.
Examples that follow include:
The Gregg County Historical Museum Architecture in Texas Exhibit
This exhibit was featured in Texas Architect magazine and includes casework
similar to the ribbon wall intended for the Buddy Holly Exhibit Center.
Curving wall panels are MDF and bender board with maple veneer. Veneer
is finished with a lacquer sanding sealer and clear coat top coat. The drawer
module shown stored various personal effects of a featured architect
including drafting instruments and accessories. Also shown is an Architecture
medal of honor mounted flat to the graphics surface.
Contact Ellie Caston, Director
214.753.5840
214 North Fredonia
Longview, TX 75606
Port Isabel Museum
The award winning 4,000 square foot museum at Port Isabel, TX near Padre
Island displays a valuable collection of artifacts recovered from battle sites of
the Mexican -American War. Casework is primed MDF finished with Sherwin
Williams Multi -Spec paint.
Contact Ed Mesa, Director
Champion Building (exhibit location)
210.943.7602
Client is the City of Port Isabel
305 E. Maxon .
Port Isabel, TX 78578
210.943.2029
Dr. Pepper Beverage World Hall of Fame
Cabinetry at the Dr. Pepper Museum in Waco is MDF with latex paint and a
water base polyurethane top coat.
Contact Joe Cavanaugh, Director
(Also listed as company reference.)
Item 4. Demonstration of proposer's qualifications to design and produce text Panels graphics and
signage.
The graphic artists at Southwest Museum Services combine years of
education and training in both the applied and fine arts with Southwest's
exceptional computer and material resources in the creation of original
graphics. Our published and award-winning writers and researchers work
closely with our graphic designers to create art that conveys information
while establishing mood and visual impact.
A. Describe technical resources for the design and creation of graphics and signage ranging in size
from four feet by eight feet to seven inches by five Inches.
Southwest Museum Services has successfully designed, produced, and
installed continuous murals in excess of ten by thirty feet as well as sprawling
multi -layered layouts of five by twenty-five feet. The technical challenges of
producing graphics at this scale are formidable, and Southwest has the staff
and equipment to meet this need.
Photographic components of backgrounds of this size are scaled up as
necessary when scanned on site at up to 800 dpi on our reflection and
transmission (slide) scanner or off site in a drum scanner at whatever
resolution is necessary to ensure clarity of the final life size image. large
murals are often "built" at actual scale within the computer resulting in single
files approaching one half a gigabyte. Southwest has seven graphics
stations capable of manipulating large documents, which are routinely
backed -up on site by CD -R writable disc or Syquest drives. Graphics are
typically output on paper, plastic, or Mylar on either our 36" Encad Novajet
Pro or our Encad Croma 24 at between 75 and 300 dpi. They are mounted
with our 36" Seal Image 400 laminator using a combination of cold or
transparent Power Mount, Plexiglas, Lexan, Ultra or Coda board, Komatex
or any of a number of proprietary laminates and rigid substrates.
Often graphics of this size will be the creative synthesis of various media
including large scale vinyl cuts produced on our 30" Summa Cut D760 vinyl
cutter. Southwest has a second smaller vinyl cutter useful for creating text
with sharpness and clarity of form unrivaled by any printed signage. These
methods are appropriate for the creation of graphics of any size.
B. Provide one copy each of two to four examples of graphics completed by proposer. Include contact
names, address, and telephone number.
Quality professional graphics emerge only after deliberate efforts in
planning, research, and organization in the presence of artistic inspiration.
These steps ensure that graphics are produced efficiently and ultimately exist
in harmony with other design elements. The following examples from past
design sets and graphic proofs showcase the talent of Southwest's graphic
artists and demonstrate our adherence to a process of design and
exploration.
Examples that follow include:
Roanoke Island Festival Park Arrival Center graphics proof sheet
These graphics feature large background panels consisting of laminated
printed murals mounted to light but rigid Ultra Board. Smaller changeable
images and large figure cut-outs are surface mounted to the background.
Note the vinyl sailing ship at left that merges with the printed mural. Detail
text is integral to the mural image, and overhead title text is vinyl.
Contact Deloris Harrell, Director
(Also listed as company reference.)
Extract from Stanzel Model Aircraft Museum Design and Graphic Layout Set.
The graphics for this exhibit currently in production feature large case
backgrounds with integrated titles and independent layouts of smaller images
and detail text blocks as well as suspended model aircraft artifacts.
The Stanzel Foundation
Schulenburg, TX
Extract from Roanoke Island Festival Park Exhibit Graphic Layout Set
Interpretive graphics fill the interior surfaces of this two sided two-thirds scale
replica of the Roanoke Marshes Ught. A laminated mural is adhered directly
to the structural panels of the back wall. Painted back boards separate each
sub topic. Images and captions are back mounted to non -glare Plexiglas.
Detail text is vinyl.
(Contact Deloris Harrell, Director.)
Item 5. Demonstration of Pr000ser's Qualifications to design and Produce interactive computer
Programs.
A. Provide one CD ROM or other electronic copy of two to four examples of CD ROM Interactive
educational computer programs. Include contact name, address, and telephone number.
Southwest Museum Services has successfully designed and installed many
types of interactives including those operated from CD ROM. Equipment,
hardware and software on site used for these productions include DPS
Perception nonlinear video editing with Adobe Premiere 5.0, FAS Video
editing and controller, 30 gigabytes of outboard SCSI storage, JVC BRS
822U and 622U commercial S -VHS dubbing and editing decks, Sony UVW
1800 Betacam deck, and a Sony VX 1000 3 CCD digital camera.
The enclosed CD ROM features the following interactive programs: _
Dr. Pecoer Beverage World Hall of Fame Interactive Database
Contact Joe Cavanaugh, Director
(Also listed as customer reference.)
Aycock Brown Visitors Center Bird Interactive Database
Contact Ginny Heinrich
919.261.4644
5230 North Croatan Hwy
Kitty Hawk, NC 27949
Roanoke Island Festival Park Lost Colony Four Button Interactive Video
Contact Deloris Harrell, Director
(Also listed as customer reference.)
J
Item 6. Proposed compensation.
A. Provide statement of proposed compensation and percentage of compensation for each
component of the project.
ITEM
COST
PERCENT
Cabinetry
$126,090
53.25%
Graphics
$40,500
17.10%
Special Fabrication Items
$10,500
4.43%
Interactive Software
$30,000
12.6796
Installation
$29,710
12.55%
TOTAL
$236,800
100.00%
Fiber Optic System
A 4 projector, 30 fixture system can be purchased and
installed for$27,000
Note that this amount is for products and
services in addition to and separate from the
items listed above bringing the total proposal
amount to $263,800.
NOTABLE EXCLUSIONS
Architectural Features
90 Min Video Production
Artifact labels
Audio deo Equipment
Furniture/Theater Seating
Artifact Display Materials
Artifact Placement
Carpet
Track lighting
Wall Paint
Electrical Receptacle Installation
Window Treatment
More information on this item would be
needed to estimate a budget. The assumption
is that this is the content for the video display
kiosk. If this is in fact intended as video for
the theater, then the question of content for
the video display kiosk remains, and that
software production has not been included
in the budget above.
Artifact labeling will be simple so that it may
be changed on an ongoing basis.
These 20 to 40 simple labels should therefore
be sourced locally.
IN WITNESS WHEREOF, the parties have executed this Agreement on this the
10th day of December '1998.
CITY OF LUBBOCK, TEXAS
A T: --
-Kaythi amell, City -Secretary
APPROVED AS TO CONTENT:
w
onnie Gibbons ager, Cultural Arts
Services
APPROVED AS TO FORM:
Harold Willard, Assistant City Attorney
HW:November 24, 1998
0
INTERNATIONAL MUSEUM
SERVICES, d/b/a SOUTHWEST
MUSEUM SERVICES
BY:
WILLIAM C. GRIGGS
PRESIDENT
ATTEST: