HomeMy WebLinkAboutResolution - 6018 - Grant Contract - The Meadows Foundation - 09/24/1998Resolution No. 6018
Item No. 44
September 24, 1998
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Grant Contract by and
between the City of Lubbock and The Meadows Foundation and all related documents.
Said Contract is attached hereto and incorporated in this Resolution as if fully set forth
herein and shall be included in the minutes of the Council.
Passed by the City Council this 24th day of September , 1998.
..ATTEST:
b"&—
Kayt i arnell, City Secretary
APPROVED AS TO ONTENT:
Connie Gibbons, Dire r
Cultural Arts Services
APPROVED AS TO FORM:
ccdocs/September 16, 1998
Resolutiou No. 6018
Item No. 44
September 24, 1998
THE MEADOWS FOUNDATION
GRANT CONTRACT
MEETING DATE: August 26, 1998
GRANT NUMBER: 98080138
AMOUNT: Up to $131,020
GRANTEE: City of Lubbock for the Fine Arts Center
PURPOSE: Toward renovation, preservation and adaptive reuse of the city's historic
depot to house cultural arts and a museum
TERMS AND CONDITIONS: Up to $131,020 payable on or before January 10, 1999, as a
$1:$1 match for contributions received between August 26, 1998 and January 1, 1999.
The Foundation requests that the Garden Courtyard be named for The Meadows
Foundation.
NOTE: Please submit documentation of qualifying pledges and/or
contributions to the Foundation office by January 1, 1999. Such
documentation should include copies of checks or transmittal letters or pledge
letters, plus a listing of name of donor/s, amounts received, and date/s of
receipt or anticipated receipt, for gifts in excess of $1,000. Gifts under that
amount may be reported in aggregate. Goods or services do not ordinarily
qualify for matching funds.
1. This grant is for the specific purpose(s) set forth herein, as derived from the
attached exhibit budget, and monies received under this agreement should be expended
for no other purpose(s) without the express, written approval of the Meadows Foundation.
2. Grantee specifically agrees that no part of the funds received from this grant
will be used to carry on propaganda, influence legislation, influence the outcome of any
specific public election, or carry on, directly or indirectly, any voter registration drive.
3. Grantee understands that under the terms of the charter of the Meadows
Foundation, grant monies are awarded for the use of grant recipients within the State of
Texas for the benefit of the people of Texas.
4. Grantee agrees immediately to notify the Meadows Foundation, in writing, if
(i) Grantee's federal tax status is revoked or altered; (ii) Grantee has reasonable grounds to
believe that its tax exempt status may be revoked or altered; or, (iii) Grantee has reason to
believe that these grant monies cannot be or continue to be expended for the specified
purpose(s). In the event that Grantee loses its tax exempt status before all funds under
this grant are dispensed, this grant contract will be considered null and void and all
obligations of the Meadows Foundation hereunder will terminate.
5. Grantee certifies that the instant grant will not jeopardize Grantee's status as
not a private foundation under Section 509 of the Internal Revenue Code.
RECEi V
THE MEADUWS FOUNDATION
wlLsav H/.STOR/C D/STR/CT
3003 SWISS AVENUE
DAT.T.AS, TiF.XAS 75204-0090 (214) 826-9431
FAX (214) 827-7042
BRUCEH.ESTERLINE TOLL FREE 1-800-826-9431
VICE PRESIDENT -GRANTS EMAIL: besterline@mfi.org
August 31, 1998
Ms. Connie Gibbons
Director, Cultural Arts Services
City of Lubbock
for the Fine Arts Center
2600 Avenue P
Lubbock, TX 79405
Dear Ms. Gibbons:
We are pleased to inform you that a grant in the amount of up to $131,020 has been
awarded to the City of Lubbock for the Fine Arts Center. Enclosed are two copies of the
grant contract that have been signed on behalf of the Foundation, which should be signed
by the indicated representatives of your organization. Please retain one contract for your
records and return the other to us in order that we may release your grant payment.
You are encouraged to announce this grant to the media to advance the mission of your
organization and to inform the public of the role that private philanthropy plays in meeting
community needs. In this regard, we have enclosed an information sheet on the Meadows
Foundation and call your attention to paragraph 7 of the enclosed contracts. Should you
wish to clarify any issues regarding publicizing this grant, please contact the Director of
Communications at the Foundation.
Any communications regarding this grant should be addressed to your Program Officer,
Kathy Smith. Please note that each Meadows Foundation contract is considered
individually, and no grant award should be construed as a precedent for subsequent gifts.
Our Directors appreciate the opportunity to assist your organization's efforts to preserve,
renovate and readapt the city's historic train depot as a cultural arts center and museum.
With best wishes,
Bruce H. Esterline
BHE:ccm
Enclosures
CITY OF LUBBOCK
FINE ARTS CENTER
Depot Renovation Budget
EXPENSES
New Construction
$671,171
Acquisitions, exhibit fabrication, installation
375,000
Electrical/Lighting/HVAC
350,000
Furnishings
190,000
Renovations
152,333
Architectural/Engineering Fees
135,000
Roof Repair
100,000
Exterior
77,750
Asbestos Abatement
45,000
Security
27,040
Demolition
21.950
Total Expenses $2,145,244
REVENUES
City of Lubbock General Revenue
$1,678,974
Individual Donations
129,230
CH Foundation
50,000
Jones Foundation.
25,000
Meadows Foundation (recommended as a match)
$131,020
To be Matched
131.020
Total Revenues $2,145,244
6. Grantee will cooperate with the Meadows Foundation in supplying additional
information or in complying with any procedures which might be required by any
governmental agency in order for the Meadows Foundation to establish the fact that it has
observed all requirements of the law with respect to this grant.
7. The Meadows Foundation retains the right to release information regarding
this grant to any public media. Permission is hereby given for Grantee to use any wording
contained in this contract, the accompanying letter, and the attached information sheet in
press releases. Only proposed releases for publication or broadcast containing additional
information need be submitted to the Foundation for approval. Grantee agrees to forward
to the Meadows Foundation copies of any news releases, published materials, or media
articles mentioning this grant which come to Grantee's notice or attention.
8. Grantee agrees to submit periodic reports to the Meadows Foundation on the
expenditure of Foundation funds. The first report should be received on or about January
10, 1999, and subsequent reports will be requested. Interim reports should summarize in
narrative form what goals the grant is helping to accomplish and should be accompanied
by the interim financial form which is enclosed. Final reporting forms, also enclosed, are to
be submitted only when all of the grant funds are substantially expended or encumbered.
9. This grant is conditional upon Grantee's acceptance of the terms and
conditions set forth herein and in the accompanying letter of notification of award. The
signature on this document of the persons authorized to make legal contracts for Grantee
will represent Grantee's acceptance of this award and agreement to comply with the stated
terms and conditions of this grant.
The undersigned officials of the City of Lubbock for the Fine Arts Center have carefully
read this contract and agree to the terms and conditions stated herein.
THE MEADOWS FOUNDATION
By: AJ -4 rlj�l �,-A I I
Btuge H. Esterli e
Vice President -Grants
CITY OF LUBBOCK
FOR THE FINE ARTS CENTER
B4hhey
H�onorabletWindy Sitton
Mayor
Date: September 24, 1998
ATT T : -- /(J� UiVk,
Kayth arnel , City Secretary
APPROVED AS TO 1:)TENT:
r
Connie Gibbons, rector Cultural Arts Services
APPRpV AS TO FORM: �.
Arhy L. Si starrrt City At or ey