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Home My WebLink AboutOrdinance - 2020-O0097 - Budget Amendment #29First Reading July 28, 2020 Item No. 7.1 ORDINANCE NO. 2020-00097 Second Reading August 11, 2020 Item No. 7.1 AN ORDINANCE AMENDING THE FY 2019-20 BUDGET FOR MUNICIPAL PURPOSES RESPECTING THE GRANT FUND TO ACCEPT AND APPROPRIATE FUNDING FROM THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA) FOR THE COMMUNITY SERVICES BLOCK GRANT (CSBG) PROGRAM AND CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT (CARES ACT) AND THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) AND CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT AND FOR THE COMMUNITY SERVICES BLOCK GRANT DISCRETIONARY FUNDING GRANT PROGRAM; AND RESPECTING THE OPERATING BUDGET FOR MARKET LUBBOCK, INC. (MLI) - LUBBOCK CONVENTION AND VISITORS BUREAU (VISIT LUBBOCK), AND MLI LUBBOCK SPORTS AUTHORITY; PROVIDING FOR FILING; AND PROVIDING FOR A SAVINGS CLAUSE. WHEREAS, Section 102.010 of the Local Government Code of the State of Texas authorizes the City Council to make changes in the budget for municipal purposes; and WHEREAS, in accordance with the City Budget Ordinance the City Council shall approve all transfers between funds; and WHEREAS, the City Council deems it advisable to change the FY 2019-20 Budget for municipal purposes and reallocate funds as follows; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF "THE CITY OF LUBBOCK: SECTION 1. THAT the City Council of the City of Lubbock hereby approves changes to the City of Lubbock Budget FY 2019-20 (Budget Amendment 429) for municipal purposes, as follows: I. Accept and appropriate $550,091 from the TDHCA for the CSBG/CARES FY 2020 Grant. I1. Accept and appropriate $970,441 from the TDHCA for the CEAP/CARES FY 2020 Grant. I11. Accept and appropriate $20,248 from the TDHCA for the CSBG Discretionary Funds Grant. IV. Approve the amendments to the Adopted FY 2019-20 Operating Budget for MLI Lubbock Convention and Visitors Bureau as shown in Exhibit A. V. Approve the amendments to the Adopted FY 2019-20 Operating Budget for MLI — Lubbock Sports Authority as shown in Exhibit A. SECTION 2. THAT a copy of the changes made to the City of Lubbock Budget pursuant to this Ordinance shall be filed with the City Secretary and County Clerk of Lubbock as required by law. SECTION 3. THAT should any section, paragraph, sentence, clause, phrase or word of this Ordinance be declared unconstitutional or invalid for any reason, the remainder of this Ordinance shall not be affected thereby. AND IT IS SO ORDERED Passed by the City Council on first reading on_ July 28,2020 Passed by the City Council on second reading on__ August 11, 2020 (--j - DANIEL M. POPE, MAYOR ATTEST: Rebec a Garza City Secretary APPROVED AS TO CONTENT: D. B u Koste ich Chief Financial Officer APPROVED AS TO FORM: Amy s Deputy City Attorney ccdocsl8udgcIFY 1920.Amend29 ord July 17, 2020 Exhibit A Visit Lubbock (Convention and Visitors Bureau and Lubbock Sports) Proposed Revised Budget Fiscal Year 2019-20 Approved Approved Approved Proposed Proposed Proposed Budget CVB Sports Revised Budget Revised CVB Revised Sports 2019-20 2019-20 2019-20 2019-20 2019-20 2019-20 REVENUES Hotel/Motel Tax Revenue 4,377.903 3.301,644 1,076 259 3,054 492 2,303,579 750,913 HOT True -Up - CVBILSA - 289 657 , 218,448 71,209 Investment Income 25,097 19,074 6.023 25 097 19,074 6,023 Sale of Promotional Items 2.000 2,000 - 2.000 2,000 - Advertising Income - - - - Events Trust Fund Reimbursement 168,000 - 168.000 168 000 - 168.000 Event Revenue 53.000 - 53.000 53,000 - 53,000 Total Revenue Sources 4,626.000 3.322,718 1,303,282 3,592,246 2,543,101 1.049.145 Utilization of Net Assets $ - - - 303,904 258.319 45,685 Grant from CVB (192,958) 192,958 - (33.010) 33,010 TOTALREVENUES $ 4,626.000 $ 3,129,760 $ 1.496.240 $ 31896,150 $ 2,768.410 $ 1.127.740 EXPENSES PERSONNEL Compensation $ 1,075,400 855,020 220.380 1,075,400 2 855,020 220,380 Employee Benefits $ 243,100 199,900 43,200 243,100 z 199,900 43,200 PERSONNEL SUBTOTAL 1.318,500 1,054,920 263.580 1,318,500 2 1,054,920 263,580 ADMINISTRATIVE Bank Charges 1,500 1,200 300 1.500 1,200 300 Automobile 6,000 4,800 1.200 6,000 4,800 1,200 Pre -Employment 11500 1,200 300 11500 1,200 300 Professional Dues/Subscriptions 55,000 44,000 11,000 59.500 , 47,600 11,900 Miscellaneous Expense 5,000 4,000 1,000 5.000 4,000 1,000 Professional Services 308,400 246,700 61,700 308,400 246,700 61,700 Insurance/Workers Comp. 10,000 8,000 2,000 10,000 8.000 2,000 Repairs and Maintenance 1,500 1,200 300 1.500 1,200 300 Capital Asset Purchase 30,800 24,640 6,160 30,800 a 24,640 6,160 Business Meetings 2,000 1,600 400 2.000 1.600 400 ADMINISTRATIVE SUBTOTAL 421,700 337,340 84.360 426.200 340,940 85,260 OFFICE Postage and Shipping 5,000 4,000 1,000 5.000 4,000 1,000 Rent 105,600 84,500 21,100 105,600 84,500 21,100 Storage Fees 3,000 2,400 600 3,000 2,400 600 Supplies 28,500 22,800 5,700 28,500 22,800 5,700 Telephone 16,200 13,000 3,200 16.200 13,000 3,200 OFFICE SUBTOTAL 158.300 126,700 31,600 158,300 126,700 31,600 MARKETINGISALES Industry Conventions 101,000 80,800 20,200 66,000 52,800 13,200 Incentives 128,000 128,000 - 68,000 68,000 Local Membership Organizations - 0 0 - - - Convention and Sports Sales 617,500 317,500 300,000 291,650 142,850 148.800 Servicing Items 85,000 68,000 17,000 75,000 60,000 15,000 Site Tours 151.000 139,000 12,000 98,500 90,700 7,800 Marketing 995.000 796,000 199,000 970,000 a 776,000 194,000 Public Relations 99,000 81,500 17,500 73,000 $5.500 17,500 Sports Servicing 551,000 - 551,000 351,000 - 351,000 MARKETING/SALES SUBTOTAL 2,727,500 1,610.800 1,116,700 1.993,150 1,245,850 747,300 TOTAL OPERATING EXPENSE $ 4,626.000 S 3,129,760 $ 1.496,240 $ 3,896,150 $ 2,768,00 1,127,740 $ s - $ - $ (0) $ - $ - Visit Lubbock Schedule of Explanation for Selected Accounts Proposed Revised Budget Fiscal Year 2019-20 Proposed -- Approved Revised 2019-20 2019-20 Difference Explanation REVENUES 1 Hotel/Motel Tax Revenue 4,377,903 3,054.492 (1,323,411) Revised HOT revenue allocation from City due to Covid-19 HOT True -Up - CVBILSA - 289,657 289,657 Fiscal Year 2017-18 True -Up of HOT Revenue 2 Utilization of Net Assets - 303,904 Utilization of net assets needed to fund Visit Lubbock programs and events because of the revised HOT revenues due to Covid-1 EXPENSES 3 Professional Dues/Subscriptions 55,000 $9,500 4,500 Added features to contact management software to allow for information to be automatically uploaded to website 4 Industry Conventions 101,000 66.000 (35,000) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 5 Incentives 128.000 68.000 (60,000) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 6 Convention and Sports Sales 617,500 291.650 (325,850) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 7 Servicing Items 85.000 75,000 (10,000) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 8 Site Tours 151,000 98,500 (52,500) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 9 Marketing 995.000 970,000 (25,000) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 10 Public Relations 99,000 73,000 (26,000) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue. 11 Sports Servicing 551.000 351,000 (200,000) Funds that will not be needed due to closures because of Covid-19 that can be used to offset the reduced HOT revenue.