HomeMy WebLinkAboutResolution - 2020-R0269 - Transfer of Records to Southwest CollectionResolution No. 2020-R0269
Item No. 7.22
August 11, 2020
RESOLUTION
WHEREAS, it is the opinion of the City Council that the best interests of the
citizens of the City of Lubbock would be served by providing for permanent retention of
the records of the City of Lubbock, namely certain videotapes of old city broadcasts and
council meetings, and related video equipment by the Texas State Library and Archives
Commission utilizing the facilities of the Southwest Collection Library at Texas Tech
University to house, maintain and preserve the records and equipment as a Regional
Historical Resource Depository; and
WHEREAS, the Texas State Library and Archives Commission and the
Southwest Collection at Texas Tech University have agreed to receive, house and
maintain certain City of Lubbock records permanently, an inventory of which is attached
hereto as Exhibit "A"; and
WHEREAS, records inventoried as Exhibit `B" and video equipment inventoried
as Exhibit "C" will be directly transferred to Texas Tech Southwest Collection; and
WHEREAS, the City Council desires to have said records and equipment
transferred to the Texas State Library and Archives Commission to be maintained
permanently as part of the Southwest Collection Library at Texas Tech University; NOW
THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Secretary of the City of Lubbock is hereby authorized and
directed to transfer certain videotape records and related video equipment of the City of
Lubbock to the Texas State Library -Archives & Information Services Commission for
permanent retention at Texas Tech University as part of the Southwest Collection in
accordance with state law, and take all necessary actions to effectuate said transfer.
Passed by the City Council this 1 lth day of August 2020.
DANIEL M. POPE, MAYOR
ATTEST:
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Beck Garza, City Secret y
I J ; •VrNOXMII OISI Aza
Bec Garza, Records an g ment Officer
APPROVED AS TO
Assistant City Attorney
ccdocs/ et of Videotapes of old City broadcasts and council meetings
July 2 , 020
LIBRARY
ARCHIVES
June 26, 2020
Becky Garza
City Secretary
1314 Avenue K, 10" Floor
PO Box 2000
Lubbock Tx 79457
Dear Ms. Garza:
I am writing in response to the City of Lubbock's request of June 25 to approve the
Lorenzo de Zavala transfer of video tapes of old city broadcasts and council meetings to the Southwest
State Archives and Collection at Texas Tech University, a Regional Historical Resource Depository (RHRD) of
Library Building the Texas State Library and Archives Commission (TSLAC).
Laura Saegert, Assistant Director for Archives, and Eric Chasco, Lubbock Records
1201 Brazos Street Manager have determined that not all of the video tapes have permanent value under
Austin, Texas the RHRD guidelines, thus the entire collection cannot be transferred to the RHRD. Dr.
78701 Monte Monroe, Director of the Southwest Collection, has worked with Mr. Chasco to
segregate the video tapes so only those with permanent value under the city's retention
P.O. Box 12927 schedule would be transferred to the Southwest Collection's RHRD holdings. The
Austin, Texas remaining video tapes will be accessioned directly into the Southwest Collection, as Dr.
78711-2927 Monroe has determined they have local historical research value.
The transfer of the permanent video tapes to the RHRD at Texas Tech University is
www.tsl,texas.gov approved. Please note that your office will be responsible for arranging all
transportation required. Dr. Monroe will need to send a copy of the signed accession
agreement to me.
Commission Chair
Martha Wong Please do not hesitate to contact me at 512-463-5467 or Laura Saegert at 512-463-5500
if you have any questions.
Members
David C. Garza Sincerely,
F Lynwood Givens �l
Larry G. Holt
Arthur T Mann
Bradley S. Tegeler el ' Chubb
Darryl Tocker State Archivist and Director
Archives and Information Services Division and
Director and Librarian
Mark Smith
Cc: Eric Chasco, City of Lubbock
Assistant State Librarian Dr. Monte Monroe, Southwest Collection
Gloria Meraz Laura Saegert, TSLAC
RECEIVED
TSLAC JUL os 2020
Preserving yesterday OFFICE Ur InE Li 7liLUi EfARy
Informing today LUBBOCK, TEXAS
Inspiring tomorrow
City of
4 Lub o ck
TEXAS
March 16, 2020
Mark Smith, Director and Librarian
Texas State Library and Archives Commission
P.O. Box 12927
Austin, Texas 78711-2927
Dear Mr. Smith:
Re: Transfer of Audiovisual Records
P.O. Box 2000. 1625 13"' Street • Lubbock, TX • 79457
(806)775-2026
This is a request for approval to transfer some City of Lubbock audiovisual records to Texas Tech
University's Southwest Collection/Special Collection Library. Some of the records are of permanent
value.
The Southwest Collection is interested and willing to accept these records. They have the proper climate
and storage to ensure that the audiovisual tapes are preserved in the appropriate climate. Southwest
Collection also has the technology to utilize the tapes, while the City no longer has the technology to view
the tapes for future research or preservation.
Attached is a list of the audiovisual records for which we are seeking approval to transfer.
Please call me at (806) 775-2025 should you have any questions or concerns. You may also contact
Monte Monroe, Archivist for the Southwest Collection, at (806) 834-3036 if you have any questions for
him. Thank you for your consideration.
Sincerely,
C [6 �
Rebe ca Garza
City Secretary
City of Lubbock
Enclosure: List of Records to be transferred
Office of the City Secretary • P.O. Box 2000 • Lubbock, TX 79457 • 806.775.2061 • Fax 806.775.3983