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HomeMy WebLinkAboutResolution - 2020-R0261 - Contract 15231, Meers Pest SolutionsResolution No. 2020-RO261 Item No. 7.16 August 11, 2020 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Service Contract No. 15231 for Pest Control Services as per ITB 20-15231-KM, by and between the City of Lubbock and Meers Pest Solutions, of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 11, 2020 ��v DANIEL M. POPE, MAYOR ATTEST: R4ea Garza, City Sec to APPROVED AS TO CONTENT: Mark arwood, Assist t City Manager APPROVED AS TO FORM: K lli Leisur , Assistant City Attorney ccdocslRES.Contract 15231 - Pest Control Services July 9, 2020 Resolution No. 2020-R0261 Contract 15231 City of Lubbock, TX Contract for Pest Control Services THIS CONTRACT made and entered into this I 1 thday of August , 2020, by and between the City of Lubbock ("City"), and Meers Pest Solutions , ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Pest Control Services and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Pest Control Services. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Pest Control Services and more specifically referred to as Items 1 through 41 on the bid submitted by the Contractor or in the specifications attachedhereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The contract shall be for a term of one (1) year, with the option of four (4), one year extensions, said date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. The Contractor must maintain the insurance coverage required during the tern of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non- compliance. 4. Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City Council date of formal approval. The rate may be adjusted upward or downward at this time at a percentage not to exceed the effective change in Consumer Price Index (CPI) or Product Price Index (PPI), which ever is most appropriate for the specific contract for the previous 12-months at the City's discretion, the effective change rate shall be based on either the local or national index average rage for all items. If agreement cannot be reached, the contract is terminated at the end of the current contract period. 5. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 6. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 7. Insurance Requirements SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall famish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the UAV. to the and TYPE OF INSURANCE ;GENERAL LIABILITY ® Commercial General Liability ❑ Claims Made ® Occurrence ❑ WlHeavy Equipment ❑ To Include Products of Complete Operation Endorsements PROFESSIONAL LIABILITY AUTOMOTIVE LIABILITY ® Any Auto ❑ Scheduled Autos ❑ Non -Owned Autos CESS LIABILITY Umbrella Form :AGE LIABILITY Any Auto ❑ All Owned Autos ❑ Hired Autos ❑ BUILDER'S RISK ❑ INSTALLATION FLOATER ® POLLUTION ❑ CARGO COMBINED SINGLE LIMIT General Aggregate $1,000,000 Products-Comp/Op AGG X Personal & Adv. Injury Contractual Liability X Fire Damage (Any one Fire) Med Exp (Any one Person) General Aggregate Per Occurrence $1,000,000 Each Occurrence Aggregate Auto Only - Each Accident Other than Auto Only: Each Accident Aggregate ❑ 100% of the Total Contract Price ❑ 100% of the Total Material Costs $1,000,000 ® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY ® EMPLOYERS' LIABILITY $500,000 OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory bases. To include products of completed operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverages, except — The binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1625 131h Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 11. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 13. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor, the terns and conditions provided herein shall prevail. The terms and conditions provided herein are the final terns agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 14. TEXAS GOVERNMENT CODE SECTION 2252.15 The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas Government Code, as a company known to have contracts with or provide supplies or services to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign terrorist organization' shall have the meaning given such term in Section 2252.151, Texas Government Code. 15. TEXAS PUBLIC INFORMATION ACT The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally falls to comply with a requirement of that subehapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1) preserve all contracting information related to the contact as provided by the records retention requirements applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. 15. HB 89 The Contractor warrants that it complies with Chapter 2270.001 of the Texas Government Code by verifying that: (1) The Contractor does not boycott Israel; and (2) The Contractor will not boycott Israel during the term of the Agreement. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel " means refitsing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes, and 2. "Company" means a for prof t sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make aprof t. 17. This Contract consists of the following documents set forth herein; Invitation to Bid No. 20-15231-KM, Specifications, and the Bid Form. ----INTENTIONALLY LEFT' BLANK- IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY F LUBB K Daniel M. Pope, Mayor ATTEST: V�1116Z --4 . A, Rebecc Garza, City Secretary APPROVED A TO CONTENT: Wesley Evere , hector of Facilities Management OVED,AS FORT: Ir li Leisure, Assistant City Attomey CONTRACTOR BY Authorized entative Print Name Address City, State, Zip Code BID FORM City of Lubbock, TX Purchasing and Contract Management Pest Control Services ITB No. 20-15231-KM In compliance with the Invitation to Bid 20-15231-KM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 20-15231-KM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIMTON (SEE SPECS) U/M QTY (+/-) (a) SQUARE FOOTAGE UNIT COST (PER APPLICATION) @) EXTENDED ANNUAL COST (axb) �.r:CtiTWyA�lyS ra Departments Billed to Facilities, tiiia�Y„YT '. ;-, �•r; y.,; _.. .... stgx C,"� 1. City Hall Monthly 12 103,667 p, pn , Cc, 2. Municipal Square Monthly 12 119,847 3. Jail Holding cells Monthly 12 4,385 4. City Prosecutors Office Monthly 12 1 1,246 2 b 5. Municipal Courts Monthly 12 5,250 35 . L�D L�� taco 6. Police Admin Monthly 12 10,600 q 1 09 2- 7. Police Records Monthly 12 8,182 cJ / , t- 9 Z 8. Comm Center & training area Monthly 12 4,120 00 q 0w-. a 9. Teen Courts Monthly 12 1,825 07 Z. a� 10. Police Property Room Monthly 12 12,100 cw 11. Police Offices Monthly 12 500 g 0p •ZIL -&:) 12. Health Dept Monthly 12 5,800 00 57t a, 13. Mahon Library Monthly 12 73,537 { {• cY> Ira • a-� 14. Groves Library Monthly 12 10,084 c1l . Dw Y49 L E>J 15. Patterson Library Monthly 12 10,084 V/ 0" 16. Godeke Library Monthly 12 14,000 qq &, 17 Traffic Sign & Signal Building Monthly 12 6,202 3 $, M_ 18. Lubbock Business Center Monthly 12 66,733 L%�. on r r, 19. Vector Control Quarterly 4 8,000 3 �f , CD / c>-, 20. Police Academy- Reese Quarterly 4 26,668 y $ C* q'2-o0 21. Fleet Services Monthly 12 5,000 0 Do p . Li W IP-17IiF:Iz1aWINT19 City of Lubbock, TX Purchasing and Contract Management ITB 20-15231-KM Pest Control Services Specifications f:F.NERAL The City of Lubbock is interested in selecting vendor(s) offering the best value for city-wide pest control services at various locations up to 25 miles outside the city limits of the City of Lubbock. Pest control services shall be performed at facilities on a regularly scheduled basis as well as on an on-call/emergency basis. This contract may be further expanded to any City of Lubbock location to include any pest control services normally provided by the vendor so long as the price of such additional service is based on the same cost/profit formula as the listed items. 2. LOCATIONS APPROX SQUARE BUILDINGS ADDRESS FOOTAGE FREQUENCY AREAS SERVICED City Hall 1625 13th 103,667 Monthly All Hallways and Bathrooms, Common areas, Facilities Management offices and problem Municipal Square 916 Texas 119,847 Monthly Jail Holding cells 916 Texas 4,385 Monthly Entire area, all cells, offices, holding rooms, hallways & bathrooms to both exits City Prosecutors Office 916 Texas 1.246 Monthly Entire area Municipal Courts 916 Texas 5,250 Monthly Entire area Police Admin 916 Texas 10,600 Monthly Entire area Police Records 916 Texas 8,182 Monthly Entire area Comm Center & Training Area 916 Texas 4,120 Monthly Entire area Teen Courts 916 Texas 1,825 Monthly Entire area Police Property Room 816 Texas 12,100 Monthly Entire area, offices, and entire storage area and exterior Police Offices 1010 9th 500 Monthly Entire interior and exterior Health Dept 806 18th 5,800 Monthly Lobby's, hallways, bathrooms, offices, breakroom and exterior.- Quarterly entire lab Front desk and offices, south office, common Mahon Library 1306 9th 73,537 Monthly areas, Conference room, kitchen, bathrooms and exterior Front lobby, offices book return area, Groves Library 5520 19th 10,084 Monthly conference room, bathrooms, hallway and exterior Front lobby, offices book return area, Patterson Library 1836 Parkway 10,084 Monthly conference room, bathrooms, hallway and exterior Godeke Library 5034 Frankford Ave 14,000 Monthly Entire building, interior & exterior Traffic Sign &Signal Building 206 Municipal Drive 6,202 Monthly Entire building, interior & exterior Lubbock Business Center 1301 Broadway 66,733 Monthly All common areas Vector Control 201 Ash 8,000 Quarterly Pest & rodent control, entire interior and exterior S Purchase aid toes ITB 20-15I84-K.M ] f BUILDINGS ADDRESS APPROX SQUARE FOOTAGE FREQUENCY AREAS SERVICED Police Academy- Reese 508 Davis 26,668 Quarterly Quarterly service, entire building Interior & exterior Fleet Services 206 Municipal Drive 5,000 Monthly Entire office areas, l st & 2nd floor Garden & Arts 4215 University 6,732 Monthly Entire Building St Pauls Church 4215 University 720 Quarterly Entire Building Buddy Holly Center 1801 Crickets 11,769 Quarterly Entire Building Silent Wings Museum 6202 N 1-27 22,000 Monthly Rodent Control Silent Wings Museum 6202 N 1-27 22,000 Quarterly Pest entire interior and exterior Cemetery Buildings 2011 E 31st 1,250 Quarterly Pest & rodent control, entire interior and exterior Solid Waste 208 Municipal Dr 2,500 Monthly Solid Waste 1631 84th 3,620 Monthly North Water Treatment Plant 6001 N Guava 5114 E 1585 15,750 7,850 Monthly Monthly Administration, Maintenance and Electric building Raw Water, sludge, Surger, Administration, High Service buildings, Pest control on outside by doors (12) South Water Treatment Plant Water Treatment Booster Stations Justiceburg TX Monthly Post Booster Stations and Lake Alan Henry Pig Pen 3095 LAH Road Monthly Pest Control LAH Maintenance Building 3094 LAH Road Monthly Pest & rodent control, entire interior and exterior 3092 LAH Road Monthly Pest Control 3096 LAH Road Monthly Pest Control 3098 LAH Road Monthly Pest Control Radio Shop 530 36th Street 13,950 Quarterly LP&L Distribution 406 Municipal Drive Monthly Pest Control Water Dept 402 Municipal Drive Monthly Pest Control "Square footaee is for the entire building and does not reflect the antral arPac ¢Prvirprl 3. MINIMUM REQUIREMENTS Services shall include treatment for the entire area in all facilities of all types of pests and rodents such as rats, mice and all insects including all spiders through a prescribed and approved method of extermination. 4. SCOPE OF SERVICES 4.1 The successful vendor will perform Pest Control Services in and around the City of Lubbock locations as specified on a monthly or quarterly schedule or on an as needed basis. There shall be no charge for preliminary site investigations or problem analyses. 4.2 Exterior rodent bait stations are to be placed on the outside of each building approximately 50 to 75 feet apart. The bait stations are needed to be secured to the ground and be in a tamperproof bait station. Monthly and regular maintenance cost must be included in the unit cost. Services to be on an as -needed basis and upon request. 4.3 Interior Rodent Multiple Catch Trap are to prevent rodents from being exterminated in inaccessible places. The S Purchase Bid DDcs ITB20-15184-Y-M �B successful vendor will provide an adequate number of multiple catch traps throughout the entire building. Regular maintenance cost must be included in the unit cost. Services to be on an as -needed basis and upon request. 4.2 The successful vendor shall be responsible for furnishing all professional services, labor, materials, tools, equipment, supplies, permits, insurance, fees, etc., in order to carry out the provisions for these specifications in the most modern and professional manner. 4.3 The successful vendor will have restricted access to some parts of the buildings and areas, however, generally, access to the routinely serviced buildings and areas shall be Monday through Friday, 8:00 A.M. — 5:00 P.M. excluding weekends and holidays. The Facilities Supervisor, or his designated representative, must approve all requests for access to any building or area regardless of what day or what time is requested. 4.3 The successful vendor will meet requirements of the United States Environmental Protection Agency and the Texas Department of Agriculture in all aspects of services and performed by a licensed certified commercial applicator. 4.4 Only Environmental Protection Agency (EPA) and Texas Department of Agriculture (TDA) approved non flammable, non -injurious products may be used for work under this contract. All materials used under this contract must be in compliance with the City, Federal and State regulations and specifically approved for areas in which they are to be used. 4.5 Vendor must supply the Material Safety Data Sheets for the pesticides used in the spraying process with bid submittal. Bids without MSDS Sheets will be considered incomplete and may be grounds for bidder disqualification. 4.6 The word "CONTROL" is defined as the periodic eradication of existing infestation within practical limits. 4.7 The control of pests will include the prevention of re -infestation, as well as any existing infestation. Each spraying service visit must be thorough. 4.8 The successful Contractor will control the entire area in all facilities of all types of pests and rodents such as rats, mice and all insects including all spiders through a prescribed and approved method of extermination. Insects to be controlled shall include, but not limited to troublesome insect pests such as flies, roaches, ants, fire ants, crickets, termites, fleas, flies and silverfish. Ant and roach bait stations must be available on an as -needed basis at no additional cost to the City. 4.9 Metal traps and glue boards may be used whenever practical to prevent rodents from being exterminated in inaccessible places. Glue boards and traps must be available on an as -needed basis. Each service technician needs to have these items available at the time of the monthly service. 4-10 The contract will cover all initial inspections and treatment at each location monthly (or as noted on list), and shall be subject to re -application with no additional fee, as necessary to achieve and maintain satisfactory results. If the City inspects a facility and finds an infestation, a re -application of service to the facility will be completed within two (2) working days. 4.11 The Contractor shall supply between scheduled visits glue boards, roach bait stations, fly bait in summer, and pyrethrin spray. 4.12 All rodent bait must be in receptacles so the public cannot come in contact with the materials used. Receptacles will not be placed readily accessible to the public. Approved bait boxes shall be used in all food areas in lieu of glue boards. In addition to normal treatment, if an infestation is present, additional bombing during periods when the facility is closed may be necessary. This procedure is to be conducted by the contractor if the circumstances require this approach. Also, if flies or ants are present in a food area, the facility should be provided an approved product for control of these pests. 4.13 Special care shall be used to reduce the possibility of accidents to humans and domestic animals. 4.14 The Successful Vendor shall enter, inspect and treat (as necessary) all of the designated buildings. S Purchase aid Uocs ITa 20.13I84-KNA a 4.15 The Contractor shall submit monthly pest management reports to the City's Facility Management Coordinator The reports shall cover existing conditions contributing to the pest activity as well as recommendations. 4.16 Each building serviced must have a notice of service date posted on a posting board in a common area. 5. SPECIFICATIONS 5.1 The Contractor shall perform all work according to these specifications. 5.2 The contract shall execute in accordance the Hazard Communication Program attached hereto as part of this bid. 5.3 Preventative Methods (non -chemical): a) Building inspection: The Contractor will inspect inside and outside the facility, around the dumpsters, all crawl areas (with the exception of crawl areas which have been identified as containing asbestos material), around all points of possible entry and drop ceilings, looking for pest entry points. b) Reporting deficiencies: The Contractor will report any structural or sanitation deficiencies to the Contact Person. c) Correction of deficiencies: The Contractor will recommend methods of denying access or habitat to pests, to the Contact Person, i.e. watching vendors delivering food supplies, eliminating storage of unnecessary boxes and paper products, fixing water leaks, sanitation improvements or other things which could harbor pests. Identification of termite infestation. 5.4 Preventative Methods (chemical): Reporting procedures: the Contractor will give a twenty-four (24) hour notice to the Contact Person prior to using chemicals to control pests. a) The Contractor will post a notification in each building as to times and days of services are provided. b) The Contractor will provide a MATERIAL SAFETY DATA SHEET to the Contact Person prior to the use of any chemical at a location. d) Areas to treat with chemicals: All accessible crawl areas, which need chemical treatment to control pests. The Contractor will check with the Contact Person to insure that a crawl space does not contain asbestos material before they enter a crawl space. e) All rodent holes will be chemically treated, deep enough to insure it is out of the reach of the public and domestic animals. fj Chemical treatment, of spaces in drop ceilings and kitchen areas where infestation is found, may be necessary. g) When to treat with chemicals: The Contractor will treat with chemicals when all other methods of control have proven ineffective. h) The Contractor will use the LEAST toxic chemicals to control pests. Other approved chemicals will be used only if the least toxic chemicals prove to be ineffective in controlling pest populations. i) The Contractor will communicate with the Contact Person to insure areas to be chemically treated are unoccupied until the treated area is safe to re -occupy. j) The Contractor will not use chemicals, which appear on the Texas Agriculture Department's Restricted Use List, now or in the future. 5.5 Training and Qualifications: $ Purchase Bid Does ITB ?0.15134•K..M }1 a) Bidder will furnish a current and valid copy of Texas State Applicators License with their bid submittal. In the event that the license expires during the term of the contract, it will be the contractor's responsibility to provide the owner with a copy of the updated license within fifteen (15) days of renewal. Failure to provide said copy shall be grounds for termination of the contract. b) The bidder shall supply a minimum of three (3) commercial account references with their bid submittal. All references shall be companies with whom the bidder has provided service in the past three (3) years. References supplied shall include at least one (1) office complex of at least 80,000 square feet. c) The Contractor and all technicians servicing the City of Lubbock will be knowledgeable of the Hazard Communication Program. d) The Contractor will familiarize the contact person with Hazard Communication Programs during services. e) All service technicians must be current and have a valid license by the Texas Department of Agriculture. 5.6 Follow-up Procedures: The Contractor will follow-up at no charge to the City, within fourteen (14) working days of treatment in an infested area(s) to insure eggs that have hatched will be eliminated. 5.7 An additional follow-up will be done if the first follow-up proves to be unsuccessful in controlling pests. (RESTRICTED USE Chemicals will be used). 5.8 Supplementary Chemical Applications: The Contact Person must approve any supplemental chemical applications at its location(s). 5.9 Contractor Contact: The contractor and or contractor appointee shall be accessible via cell phone, pager or any other means of communication during regular business hours. Those numbers shall be furnished to the City of Lubbock Contact and any appointed city Agent(s). 5.10 Emergency Contact: Contractor shall provide the City with the name and emergency phone number of Contractor's representative responsible for handling service requests during and after normal business hours and updating the purchasing department if information is changed. 5.11 All non- emergency service treatments are to be completed within seventy two (72) hours of request at no additional expense to the City of Lubbock. Emergency service treatments are to be completed in four (24) hours of request at no additional cost to the City. The City of Lubbock will determine what constitutes an emergency. S Pwchase Bid Does ITB 20.15184-KN! ITEM DESCRIPTION (SEE SPECS) U/M QTY (A) SQUARE FOOTAGE UNIT COST (PER APPLICATION) (B) EXTENDED ANNUAL COST (A X B) 22. Garden & Arts Monthly 12 6,732 23. St. Paul's Church Quarterly 4 720 24. Buddy Holly Center Quarterly 4 11,769 00 25. Silent Wings Museum Monthly 12 22,000 26. Silent Wings Museum Quarterly 4 22,000 27. Police Ops Monthly 12 9,000 75 O' 20 ace .,.. :,ter, �Departmen Billed to Tlx m lv - -, { } 'L7`r y xt .k,r - w M. sat`.- ^" �'` � a � - c !. &,��}y'G^ ` �r , ��W.-I �� 28. Cemetery Buildings Quarterly 4 1,250 . Ch 29. Solid Waste-208 Municipal Monthly 12 2,500 30. Solid Waste-1631 84's Monthly 12 3,620 ! • 00 7Z oa 31. North Water Treatment Plant Monthly 12 1 15,750 (41.60 Y9, 32. South Water Treatment Plant Monthly 12 7,850 :3 . pc: 33. Water Treatment Booster Stations Monthly 12 1,000 �Z a) 5- H -oq 34. Pig Pen Monthly 12 700 Z y p 35. LAH Maintenance Building Monthly 12 4,000 • !. Do 37Z• 36. 3092 LAH Road Monthly 12 1,900 a , pQ 2 2 a 37. 3096 LAH Road Monthly 12 1,900 ��. co Z t(p p> 38. 3098 LAH Road Monthly 12 1,900 39. Radio Shop Quarterly 4 13,950 pn c�a 40. LP&L Distribution Monthly 12 23,250 l/ 6 . D s Z . 0r_7 41. Water Department Monthly 12 9,500 1 (, pp V q Z. v,z Total Items (141) $ � p y v , *PRICE: F.Q.S. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by -Item or on au all -or -none basis for any Item or group of items shown on the bid. The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are In the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of L, %, net calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days wil I be interpreted as applying within the stipulated number of calendar days after the date S'.VWdzNABid Dor WM 20-15231-KM of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the We of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower prices) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have Interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO + If you (the bidder) checked YES, the following will apply: + Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as aresult of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY, aaL _ kLr& ? "1 ti_ a corporation organized under the laws of the State of 't;5;,'t.4 �_ , or a partnership consisting of or individual trading as L UC11 �7 S D , t. i a car of the City of Firm:_ 11.Eo S- 96,77 s:01. t-re- Address: 44 ©b f 5 Ff City: lvaa oc_< _ -State: % Zip ;i Bidder acknowledges receipt of the following addenda: Addenda No. Addenda No. Date,I V- 20 Date M/WBE Firm:1 I Woman Hispanic American Authorized Represeve - must sign by hand Addenda No. Addenda No. Date Date Black Amed( Asian Pacific S V Officer Name and Title: Please Print - - -- Business Telephone Number W & 1 V S 3,7 -9 eV-- FAX: 44b YS -- 0 1 Z)eY E-mail Address: e r < <- Q: M Cg rd, c a , ,c a; -L FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Finn/Individual: Date of Award by City Council (for bids over $50, 000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. s:wumh.wsd DacAM 206Mi-DA