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HomeMy WebLinkAboutResolution - 6298 - Agreement - HUD - Indirect Costs - 05/13/1999Resolution No. 6298 Item No. 22 May 13, 1999 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement by and between the City of Lubbock and U.S. Department of Housing and Urban Development for indirect costs. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 13th day of may )1999. `:. - _ 4 •' ATTEST: "- &UA Kaythi arnell, City Secretary Ili APPROVED AS TO CONTENT: 01 6XI-0 (a6s, I L-19�4 I Doug Goo anaging Director of Health and mmunity Services APPROVED AS TO FORM: Ccdocs/ApH 26, 1999 GRANTEE City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 Resolution No. 6298 Item No. 22 May 13, 1999 INDIRECT COST NEGOTIATION AGREEMENT DATE: APR 13 IM FILING REF: The indirect cost rate(s) contained herein are for use on grants and contracts with the Federal Government of which the Office of Management and Budget Circular No.l A-87 (OMB A-87) applies subject to the limitations contained in OMB A-87 and in Section II -A below. The rate(s) were negotiated by the City of Lubbock, Texas, and the Department of Housing and Urban Development in accordance with the authority contained in Attachment A, Sections J.4, and J.5. of OMB A-87. SECTION I: RATES Applicable From To Amount Locations To Final 10/1/97 9/30/98 $60,159 All CDBG Program Provisional 10/1/98 9/30/99 $90,242 All CDBG Program Fixed 10/1/99 9/30/00 $60,159 All CDBG Program SECTION II: GENERAL A. LIMITATIONS: Use of the rate(s) contained in this agreement is subject to any statutory or administrative limitations and is applicable to a given grant or contract only to the extent that funds are available. Acceptance of the rate(s) agreed to herein is predicated on the conditions: (1) that no costs other than those incurred by the grantee/contractor or allocated to the grantee/contractor via an approved State/Local-Wide Cost Allocation Plan were included in its indirect cost pool as finally accepted and that such incurred costs are legal obligations of the grantee/contractor and allowable under the governing cost principles, (2) that the some costs that have been treated as indirect costs have not been claimed as direct costs, (3) that similar types of costs have been accorded consistent accounting treatment, and (4) that the information provided by the grantee/contractor which was used as a basis for acceptance of the rate(s) agreed to herein is not subsequently found to be materially inaccurate. B. The PROVISIONAL RATE contained in this agreement is based on an estimate of the costs which will be incurred during the period for which the rate applies and such rate is subject to audit. An adjustment will be made at the end of the period for which the rate is effective based on the actual cost determined by audit for that period. This determination will permit the negotiation of a final rate in a subsequent agreement. P C. The FINAL RATE contained in this agreement is based on the actual cost reflected in the audit(s) for the period shown in Section. I of this agreement. D. AUDIT: Adjustment to amounts resulting from audit of the cost allocation plan upon which the negotiation of this agreement was based will be compensated for in a subsequent negotiation, CHANGES: If a fixed or predetermined rate (s) is contained in this agreement, it is based on the organization structure and the accounting system in effect at the time the proposal was submitted. Changes in the organizational structure or changes in the method of accounting for costs which affect the amount of reimbursement resulting from use of the rates in this agreement, require the prior approvai of the authorized representative of the responsible negotiation agency. Failure to obtain such approval may result in subsequent audit disallowances. The FIXED RATE(S) contained in this agreement is based on an estimate of the costs which will be incurred during the period for which the rate applies. When the actual costs for such period have been determined, an adjustment will be made in the negotiation following such determination to compensate for the difference between that cost used to establish the fixed rate and that which would have been used were the actual costs Known at the time. G. NOTIFICATION TO FEDERAL AGENCIES: Copies of this document may be provided to other Federal offices as a means of notifying them of the agreement contained herein. H. SPECIAL REMARKS: f=ederal programs currently reimbursing indirect costs to this Department/Agency by means other than the rate(s) cited in this agreement should be credited for such costs and the applicable rate cited herein be applied to the appropriate base to identify the proper amount of indirect costs allocable to the program. By the Responsible Grantee Nam4Wind tton Mayor Title May 13, 1999 Date ATTEST: Rapt i arne1, City Secreta ACCEPTANCE By the Responsible Agency for the Federal Government Name Ar S enterla Deputy Director Title Agency Dcte *RJMEvroF t�G �Iliilll �� ���H ncvE40v Mr. Bob Cass City Manager of Lubbock PO Box 2000 Lubbock, TX 7945 7-2000 Dear Mr. Cass: I1.S�_ DEFARTNLNT E QUS1NGAIND,U"Alyi,VE1w'Ei �f , Texas State Office Office of Community Planning and Development 1600 Throckmorton Street PO Box 2905 "'"�"' Fort Worth, Texas 76113-2905 R- I / APR 1 3 1699 SUBJECT: Cost Allocation Plan and Negotiation Agreement APR 16 1999 CITY MANAGERS OFFICE This acknowledges receipt of the city's indirect cost plan, which is based on the actual expenditures for the fiscal year ending September 30, 1998. We reviewed the plan according to the guidelines in OMB Circular A-87, Cost Principles for Local Governments, and have no objection to the basis for allocations of the central services costs. The approved amounts in the attached agreement are applicable to CDBG only. The agreement authorizes a final indirect cost of $60,159 for the fiscal year ended September 30, 1998 and a provisional indirect cost rate of $90,242 for the fiscal year ending September 30, 1999. The fixed rate for the fiscal year ending September 30, 2000 will be $60,159. Two copies of the Indirect Cost Negotiation Agreement are enclosed. Please sign both copies and return one for our files. If we can be of further assistance, you may contact Julie Lundin, Financial Analyst, at (817) 978-9131 extension 3124. Sincerely, f� Katie S. Worsham j/ Director Enclosure