HomeMy WebLinkAboutResolution - 2000-R0280 - Amend COL Council Rules, Order Of Business And Procedures - 08/24/2000Resolution No. 2000 80280
August 24, 2000
Item No. 32
RESOLUTION
WHEREAS, the City Council has heretofore by Resolution No. 1610 establishes
policies and procedures pertaining to the City Council in Volume I of a City of Lubbock
Policies and Procedure Manual; and
WHEREAS, the City Council finds that it would be in the public interest to make
changes in the City of Lubbock Council Rules, Order of Business and Procedure by
deleting therefrom the sample agenda, as the City Council agenda format requires regular
changes to reflect current conditions; and
WHEREAS, pursuant to Section II.B of said Rules, this proposed amendment has
been introduced into the record at a prior regular meeting of the City Council; NOW
THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City of Lubbock Council Rules, Order of Business and Procedures is
hereby amended by deleting therefrom of Subsection III.B.1 l.c, entitled "Agenda
Format." The next remaining Subsection d of Section III.B.I I shall be renumbered to be
Subsection c.
Passed by the City Council this 24th day of August , 2000.
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ATTEST:
Kaythie barnell, City Secretary . �A
APPROVED AS TO CONTENT:
2P a,:, -
Bob Cass, City Manager
F." to] G)
cald G. Vandiver, First Assistant City
Attorney
Mres/CounRulexes
July 5, 2000
o2bDo -� a a 80
LUBBOCK CITY COUNCIL
RULES, ORDER OF BUSINESS,
POLICIES AND PROCEDURES
Revised: August, 2000
CITY OF LUBBOCK
RULES, ORDER OF BUSINESS,
POLICIES AND PROCEDURES
as set forth in the
CITY OF LUBBOCK POLICIES AND PROCEDURES MANUAL
VOLUME I (City Council)
VOLUME II (Administrative)
ESTABLISHED BY RESOLUTION #1610
MARCH 8, 1984
MAYOR: Windy Sitton
CITY COUNCIL
Victor Hernandez - District 1
T.J. Patterson - District 2
David Nelson - District 3
Frank Morrison - District 4
Marc McDougal - District 5
Alex "Ty" Cooke - District 6
CITY MANAGER: Bob Cass
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CITY COUNCIL RULES, ORDER OF BUSINESS AND PROCEDURES
TABLE OF CONTENTS
City Council Code of Ethics................................................................ 1-6
City Council/Staff Relationship........................................................... 1-8
City Council Terms and Definitions.................................................... 1-10
I. HOME RULE PROVISION.......................................................... 1-12
II. AUTHORITY
A. Adoption of Council Rules ................................................ 1-12
B. Amendments to Council Rules ......................................... 1-12
Ill. MEETINGS
A. City Council Meetings....................................................... 1-13
1. Regular Council Meetings ...................................... 1-13
a. _Work Sessions ............................................ 1-13
b. Executive Sessions ..................................... 1-13
2.
Special Meetings ....................................................
1-13
3.
Proclamations '
1-14
4.
Minuted Action .......................................................
1-14
5.
Majority Vote..........................................................
1-14
6.
Unanimous Vote ....................................................
1-14
7.
Consensus.............................................................1-14
1-15
B. Conduct
1.
Quorum..................................................................
1-14
2.
Presiding Officer ....................................................
1-14
3.
Rules of Order ........................................................
1-14
4.
Call to Order...........................................................
1-15
5.
Right to Floor.........................................................
1-15
6.
Preservation of Order .............................................
1-15
7.
Misconduct.............................................................1-15
8.
Points of Order .......................................................
1-15
9.
Questions to be Stated ..........................................
1-15
10.
Voting Required .....................................................
1-15
1-1
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11. Agenda...................................................................1-15
a. Board Appointments ....................................
1-16
b. Manager's Analysis .....................................
1-16
C. Placing an Item on the Agenda:
1-18
(1) Citizen...............................................1-16
3. City Attorney..........................................................
2) Councilmembers...............................1-16
3) Right to Appeal .................................
1-17
4 Emergency Items ..............................
1-17
12. Recessed Meetings ............................................... 1-17
13. Public Meetings...................................................... 1-17
14. Conflict of Interest .................................................. 1-17
C. Attendance.................................................................... 1-18
1. Definition................................................................1-19
2. Territorial Force and Effect ..................................... 1-19
3. Particular Matters Subject of Ordinances ............... 1-19
4. Final Passage After Second Reading .................... 1-20
5. Suspending of Ordinances ..................................... 1-20
6. Waiver of Ordinances ............................................. 1-20
F. Resolutions.................................................................... 1-20
1. Definition................................................................1-20
2. Force and Effect ..................................................... 1-20
3. Particular Matters Subject of Resolution ................ 1-20
1-2
1. Mayor and Councilmembers..................................
1-18
2. City Manager..........................................................
1-18
3. City Attorney..........................................................
1-18
4. City Secretary ........................................................
1-18
5. Officers and Employees .........................................
1-18
IV. GENERAL INFORMATION CONCERNING ORDINANCES,
RESOLUTIONS AND MOTIONS
A.
Printed or Typewritten Form .............................................
1-18
B.
Passage of Ordinances, Resolutions
orMotions....................................................................
1-19
C.
Recording of Votes...........................................................
1-19
D.
City Attorney to Approve ...................................................
1-19
E.
Ordinances: In General ....................................................
1-19
1. Definition................................................................1-19
2. Territorial Force and Effect ..................................... 1-19
3. Particular Matters Subject of Ordinances ............... 1-19
4. Final Passage After Second Reading .................... 1-20
5. Suspending of Ordinances ..................................... 1-20
6. Waiver of Ordinances ............................................. 1-20
F. Resolutions.................................................................... 1-20
1. Definition................................................................1-20
2. Force and Effect ..................................................... 1-20
3. Particular Matters Subject of Resolution ................ 1-20
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VI. TRAVEL POLICY
A. Authorization and Expense Form ..................................... 1-26
B. Advance Payments........................................................... 1-26
C. Expenses Approved for Reimbursement .......................... 1-26
1. Transportation........................................................1-26
a. Commercial Airlines .................................... 1-27
b. Personal Vehicles ........................................ 1-27
2.
Local Transportation ..............................................
1-27
3.
Lodging..................................................................
1-28
4.
Meals and Tips .......................................................
1-28
5.
Telecommunications..............................................1-28
6.
Registration Fees ...................................................
1-28
7.
Entertainment.........................................................1-28
8.
Spouses.................................................................1-29
9.
Other Expenses .....................................................
1-29
VII. INFORMAL POLICIES/PROCEDURES
A. Voicing Of Votes............................................................... 1-29
B. Invocation....................................................................1-29
C. Pledge of Allegiance......................................................... 1-29
D. Citizen Appearances for Proclamations ............................ 1-29
E. Scheduled Work Session .................................................. 1-30
F. Unscheduled Work Session .............................................. 1-30
VIII. EMERGENCY MEASURES
A. Definition......................................................................1-30
B. Provided For.................................................................... 1-30
IX. CHARTER AMENDMENT........................................................... 1-30
X. GOVERNMENTAL FUNCTION OF CITY DISTINGUISHED FROM
PROPRIETARY FUNCTION
A. In General.................................................................... 1-30
B. Examples of Governmental Functions .............................. 1-31
C. Examples of Proprietary Functions ................................... 1-31
XI. BOARDS AND COMMISSIONS -TERM LIMITATIONS
A. In General.................................................................... 1-31
B. Board and Commission Terms ......................................... 1-31
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D
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G. Motions....................................................................1-21
1. Definition................................................................1-21
2. Order of Precedence of Motions ............................ 1-21
3. Motion to Reconsider ............................................. 1-21
4. The Previous Question .......................................... 1-22
5. Withdrawal of Motions ............................................ 1-22
6. Amendments to Motions ........................................ 1-22
V. PROCEDURAL PROCESSES
A. Budget Approval Process ................................................. 1-22
1. File Copy of Proposed Budget
with City Secretary ............................................... 1-22
2. Public Hearing on Budget ...................................... 1-22
3. Levy Taxes, Set Tax Rate,
and Final Adoption of Budget ............................... 1-22
4. File Official Budget with
City Secretary and County Clerk .......................... 1-23
B. Community Development Public Hearings ....................... 1-23
C. Paving Assessments........................................................ 1-23
1.
Determination of Necessity ....................................
1-23
2.
Ordering Improvements .........................................
1-23
3.
Notice of Hearing on Proposed
Paving Assessment .............................................
1-24
4.
Paving Lien Levy Ordinance ..................................
1-24
5.
Paving Certificates .................................................
1-24
D. Changing Paving Assessments ........................................
1-24
1.
Changes in or Abandonment
of Improvements..................................................
1-25
2.
Correction of Assessments ....................................
1-25
E. Zoning Ordinances........................................................... 1-25
1. Changing Zoning Ordinances ................................ 1-25
2. Recommendation of Planning
and Zoning Commission ...................................... 1-25
1-3
APPENDIX
Resolution 2529 - February 26, 1987 ..............................1-34
Resolution 3015 - January 12, 1989 ................................1-40
Resolution 3910 - June 11,1992 .....................................1-42
Resolution 3933 - July 23, 1992 ......................................1-47
Resolution 3934 - July 23, 1992 ......................................1-49
Resolution 4014 - November 12, 1992 ............................1-51
Resolution 4603 - September 8, 1994 .............................1-52
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CODE OF ETHICS
(CREED FOR CITY COUNCIL)
Adopted by the City Council
On October 11, 1962
As a member of the City Council, I believe:
That the proper operation of democratic government requires that public
officials be independent and impartial in their judgment and actions; that
government decisions and policy be made in the proper channels of the
governmental structure; that public office not be used for personal gain;
and that the public have confidence in the integrity of its government and
public officials.
And that the realization of these ends is impaired whenever there exists,
or appears to exist, an actual or potential conflict between the private
interests of a governmental official and his public duties. The public
interest requires ethical standards with respect to official conduct.
Therefore, as a member of the City Council of the City of Lubbock, I
assert my solemn belief that the primary responsibility for maintaining a
high level of ethics among City officials and employees falls upon the City
Council as the governing body elected by the people.
Consequently, as a member of the City Council, I believe it is my duty to:
1. Respect the importance of American ideals of government,
of the rule of law, of the principles of public administration,
and of ethical conduct in the performance of my public
duties.
2. Represent and work for the common good of the people of
my City and not for private interest, assuring fair and equal
treatment of all persons, claims, and transactions coming
before me in my official capacity.
3. Refrain from accepting gifts or favors or promises of future
benefit which might compromise or tend to impair my
independence of judgment or action as a Councilmember.
4. Learn the background and purposes of major ordinances
before voting.
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5. Faithfully perform my duties as a City Councilmember by
attending all sessions of the City Council, unless unable to
do so for some compelling reason or disability.
6. Help the City Council maintain the highest standards of
ethical conduct by refusing to approve breaches of public
trust or improper attempts to influence legislation and by
being willing to vote to censure or otherwise discipline any
Councilmember who willfully violates the duly established
rules of conduct for City Councilmembers.
7. Disclose all sources of income which may represent a
substantial conflict of interest with my duties as a Coun-
cilmember and to disclose the nature and extent of my
interest as an officer, agent, member, or owner of any
business entity or other association which is subject to
regulation by the City such disclosure to be made to the
proper authority established for that purpose.
8. Refuse to represent private interests before City agencies or
in the courts, except as may be mfr duty toward constituents,
such service to be rendered without compensation, and
refuse to accept or engage in any employment incompatible
with my public duties.
9. Disclose any private interest I may have in legislation before
the City Council or to refrain from voting when such interest
is in substantial conflict with my public duties.
10. Refrain from disclosing confidential information concerning
the City government.
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CITY COUNCIL/STAFF RELATIONSHIP
OBJECTIVE:
To define the City Council's relationship with the City Manager and
members of the City staff.
RESPONSIBLE AGENCY:
City Council
SERVICE/POLICY:
In accordance with Article X, Section 6 of the City Charter in Chapter 1 of
the City of Lubbock's Code of Ordinances, the governing body shall hold
the City Manager responsible for the proper administration of all affairs of
the City. The City Manager or his designated representative is respon-
sible for the appointment and removal from office of all City employees
unless the City Charter specifically assigns this responsibility to the
governing body.
The City Manager is the Chief Executive Officer of the City. The City
Council charges the City Manager with carrying out their policies and
directives. The City Manager is responsible for implementing City Council
policies by planning, organizing and directing the activities of the City
staff.
The City Charter of the City of Lubbock stipulates that the members of the
governing bodies should defer to the City Manager the responsibility of
directing the activities of the City staff. However, the City Charter allows
the members of the governing body to make inquiries about the City's
policies and procedures with City staff. The City staff member should
immediately advise his supervisor and the City Manager's Office
concerning the nature of the inquiry and to request assistance in
responding to the request. The members of the governing body should
address all other questions and requests through the City Manager or his
designated representative.
HIM.
City staff members are not allowed to address the City Council concerning
matters which immediately affect their specific department or concerning
matters which immediately affect their status as an employee of the City
of Lubbock. Adequate procedures do exist for the expression of appeals
and grievances and these items would be more appropriately referred to
department heads and immediate supervisors.
AUTHORITY:
City Council
DATE ISSUED:
March 8, 1984
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CITY COUNCIL TERMS AND DEFINITIONS
As Created by Resolution #2529
February 26, 1987
1. Regular Council Meeting - These are the regular twice monthly City
Council meetings normally held on the second and fourth Thursdays of
each month.
2. Work Sessions - Work sessions are normally held prior to the regular City
Council meetings. No Council action may be taken, but it does afford
Councilmembers the opportunity to voice concerns, obtain information,
and arrive at a consensus on City business.
3. Executive Session - These sessions are not open to the public and pertain
to pending litigation; settlement offers; purchase, exchange, or lease of
real property; personnel matters; and security personnel or devices. The
final action resulting from the executive session must be made in open
session.
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4. Special Meetings - The Mayor, Mayor Pro -Tem or any two of the
Councilmembers, in the absence of the Mayor or Mayor Pro -Tem, or in
the event a refusal or request is made, may call a special meeting of the
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Council at any time deemed advisable.
5. Ordinances - An ordinance is passed and promulgated by the governing
body pursuant to statutory authority or by implied authority. Ordinances
are to be distinguished from resolutions and motions. An ordinance is
legislative action, while a resolution is administrative in character.
6. Resolutions - A resolution is a mere expression of the opinion or will of the
governing body concerning some matter of administration coming within
its official cognizance. A resolution proper does not constitute a law.
7. Proclamations - Proclamations require no Council action and are intended
to recognize citizens and organizations for outstanding accomplishments.
8. Minuted Action - Minuted action carries the same force in effect as
resolutions. The only difference being that resolutions have written
documentation signed by the presiding officers, while minuted action is
contained only in the minutes of that particular regular, work session, or
special Council meeting.
9. Quorum - Any four members of the City Council shall constitute a quorum
and the affirmative vote of any four members of the Council shall be
sufficient and necessary to adopt a repeal in any ordinance or resolution.
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10. Motion - A motion is a proposal made to evoke action on the part of the
legislative body.
11. Majority Vote - A majority vote occurs when four out of the seven
Councilmembers, or a majority of those in attendance, vote in the
affirmative or negative.
12. Unanimous Vote - A unanimous vote occurs when all of the Council in
attendance vote in the affirmative or negative on an issue.
13. Consensus -- Council consensus is the opinion of a majority, plus one, of
the Council in attendance at a meeting; consensus is used primarily in
work session or informal meetings of Council to express opinion on a
subject or matter. Consensus is not a formal vote of Council with a
motion and second, but a collective opinion of Council.
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CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS, AND PROCEDURES
HOME RULE PROVISION:
All powers vested in cities of exceeding one thousand (1,000) population
by the provisions of Title 22, or other provisions of the Revised Statutes
t . are hereby retained and are cumulative of the powers vested by this
Charter in the City of Lubbock, and the enumeration of the powers made
in the Charter shall never be construed to preclude by implication or
otherwise, the City from exercising all 'the powers incident to the
enjoyment of local self-government and from doing any and all things not
inhibited by the Constitution and laws of the State of Texas (Ch. 1, Art. 11,
Sec. 1, Charter)
II. AUTHORITY:
The Charter of the City of Lubbock provides that the Council shall
determine its own rules and order of business. (Ch. 1, Art. IX, Sec. 13)
By virtue thereof, and when not in conflict with the Charter of the City of
Lubbock and the Constitution and laws of the State of Texas, the following
set of rules shall be in effect upon adoption by the City Council and until
such time as they are amended or new rules adopted in the manner
hereinafter provided and shall prevail to govern the order of business of
the City Council of the City of Lubbock.
A. Adoption of Council Rules - Adoption of the Rules, Order of
Business, and Procedures Manual for the City Council, City of
Lubbock, shall be accomplished by means of a resolution with the
affirmative vote of a majority of all members of the City Council.
B. Amendments to Council Rules - These rules may be suspended,
amended or new rules adopted by six out of seven members of the
City Council, provided that the proposed amendments, sus-
pensions or new rules shall have been introduced into the record at
a prior regular meeting and these rules do not conflict with General
Laws of the State of Texas or the Charter of the City of Lubbock.
(Amended by Resolution #2529, 2-26-87)
Ill. MEETINGS:
"Meeting" means any deliberation between a quorum of members of the
City Council at which any public business or public policy over which the
City Council has supervision or control is discussed or considered, or at
which any formal action is taken. (V.T.C.A., Local Government Code,
Chapter 551)
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F,
Regular Council Meeting - The City Council shall meet twice
each month in the City Council Chambers, Municipal
Building on the second and fourth Thursdays at 10:00 a.m.
or at such other times and places as shall be selected by the
City Council by motion or consensus. City Council meetings
are open to the public in accordance with the Texas Open
Meetings Act, Vernon's Ann.Civ.St., Art. 6252-17, the Open
Meetings Act requires any deliberation between a quorum of
members of a governmental body to be conducted at a
meeting open to the public pursuant to a 72 -hour previous
posting of the agenda of the meeting.
The only exception to these requirements is for a gathering
at social functions at which no public business is discussed.
a. Work Sessions - Work session meetings of the City
Council shall commence at 8:30 a.m. twice each
month immediately preceding the regular meeting of
the City Council except that when the City Council
has by motion or consensus changed the time and
place of a regular City Council meeting, the work
session shall begin one and a half hours prior to the
start of the regular meeting. Any agenda items which
Council members may have concerns about are
discussed. Although no Council action may be taken,
work sessions afford Council members the
opportunity to voice concerns, obtain information, and
question the propriety of any agenda item. Work
sessions are open to the public.
b. Executive Sessions - An executive session on a
permitted topic (see V.T.C.A., Local Government
Code, Chapter 551) may be held only after the City
Council has first been convened in open session, for
which notice as provided in the Open Meetings Act
has been given, and after the presiding officer has
announced that an executive session will be held and
indicated the section or sections of the Act identifying
the reason for the executive session. Executive
sessions are generally allowable for consultation with
the City Attorney about pending litigation, settlement
offers; purchase, exchange or lease of real property;
personnel matters; and security personnel or devices.
The final action resulting from an executive session
(vote or decision) must be made in open session.
2. Special Meetings - The Mayor, Mayor Pro -Tem or any two of
the Councilmembers in the absence of the Mayor and Mayor
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Pro -Tem, or in the event a refusal or request is made, may
call special meetings of the Council at any time deemed
advisable. Ch. 1, Art. IX, Sec. 13, Charter) (Amended by
Resolution 2529, 2-26-87)
3. Proclamations - Proclamations require no Council action and
are intended to recognize citizens and organizations for
outstanding accomplishments.
4. Minuted Action - Minuted action carries the same force in
effect as resolutions. The only difference being that
resolutions have written documentation signed by the
presiding officers while minuted action is contained only in
the minutes of that particular regular, work session, or
special Council meeting.
5. Majority Vote - A Majority vote occurs when four out of the
seven Councilmembers, or a majority of those in attendance,
vote in the affirmative or negative.
6. Unanimous Vote - A unanimous vote occurs when all of the
Council in attendance vote in the affirmative or negative on
an issue.
7. Consensus - Council consensus is the opinion of a majority,
plus one, of the Council in attendance at a meeting;
consensus is used primarily in work session or informal
meetings of Council to express opinion on a subject or
matter. Consensus is not a formal vote of Council with a
motion and second, but a collective opinion of Council.
1. Quorum - Any four members of the City Council shall
constitute a quorum and the affirmative vote of any four
members of the Council shall be sufficient and necessary to
adopt a repeal in any ordinance or resolution.
2. Presiding Officer - The Mayor of the City shall be the
presiding officer of the Council, (Ch. 1, Art. IX, Sec. 11,
Charter) and in the event of absence of or disqualification of
Mayor, the Mayor Pro -Tempore shall preside. In the event
of the absence of or disqualification of the Mayor or Mayor
Pro -Tempore, then the Council shall select a member to
preside during their absence.
3. Rules of Order - Robert's Rules of Order, Revised, shall
govern the proceedings of the Council in all cases, unless
they are in conflict with these rules.
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4. Call to Order - The meetings of the City Council shall be
called to order by the Mayor, or in his absence, by the Mayor
Pro -Tem.
5. l3ight to Floor - Any Councilmember or other person
appearing before the Council desiring to speak shall be
recognized by the presiding officer, and shall confine his or
her remarks to the subject under consideration or to be
considered. No one shall be allowed to speak more than
once on any one subject until every member or interested
person wishing to speak shall have spoken or be given an
opportunity to speak. (Robert's Rules of order; 6th ed., pp.
27-28) Any person who wishes to address the Council must
have the unanimous consent of the Council. This rule does
not apply to anyone appearing at a public hearing in
response to an official notice.
6. Preservation of Order - The presiding officer shall preserve
order and decorum, prevent personalities or the impugning
of members' motives and confine discussion to the question
in debate.
7. Misconduct - The City Council may punish its own members
for misconduct, or any other person for contempt. (Ch. 1,
Art. 9, Sec. 11, Charter)
8. Points of Order - The presiding officer shall determine all
points of order, subject to the right of any member to appeal
to the Council. If any appeal is taken, the question shall be,
"Shall the decision of the presiding officer be sustained?"
9. Questions to be Stated - The presiding officer shall state all
questions submitted for a vote and announce the result. A
roll call vote shall be taken upon the request of any member.
10. Voting Required - No member shall be excused from voting
except on matters involving the consideration of his own
official conduct, or where his financial interests are involved,
or unless excused by the Council for other valid reasons by
majority vote, provided that not more than one member may
be excused from voting by a vote of the other members.
Refusal to vote without excuse shall be an affirmative vote.
(Ch. 1, Art. IX, Sec. 15, Charter) The Mayor shall vote as a
member of the Council on all matters coming before the
body. (Ch. 1, Art. IX, Sec. 11, Charter)
11. Agenda - The order of business of each meeting shall be
contained in the agenda prepared by the City Manager. The
agenda shall be a listing by topic of subjects to be
considered.
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a. Board Appointments - Councilmembers should be
prepared to set forth names of those individuals
willing and able to serve on a board, committee or
commission. These appointments require a majority
vote of the Council and nothing in these Rules and
Procedures shall ever be construed as requiring more
than a majority vote for such appointments unless
required by State law. It should be noted that some
specific boards and commissions are created by
State law and may have special requirements. The
Council may create other committees, boards and
commissions to assist in the conduct of the operation
of the City government with such duties as the
Council may specify not inconsistent with the Charter
or Code of the City. Any committees, boards, or
commissions created shall cease to exist upon the
accomplishment of the special purpose for which it
was created, or when abolished by a majority vote of
the Council.
b. Manager's Analysis of Agenda Items - The City
Manager shall provide the Council with an analysis of
items to be acted upon by the Council at its regular
meetings. This analysis may be made to the Council
orally or in writing.
(1) Citizen - Any citizen desiring to present a
subject for the Council's consideration shall
advise the City Manager's office of that fact no
later than 5 p.m. on the Thursday preceding
the Thursday meeting at which he wishes the
subject to be considered. The subject matter
must be sufficiently outlined and detailed so as
to provide adequate information for research
purposes. The City Manager shall also reject
all requests to be placed on the agenda when
the subject matter to be discussed is outside
the jurisdiction of the City Council, such as, but
not limited to, matters pending before any
board or commission of the City, or any matter
which may be within the administrative realm
of the City Manager. In the event of a regular
or special meeting held on another day of the
week, the request must be made no later than
four days preceding the Council meeting.
(2) Councilmember Any member of the Council
may, before the agenda deadline (5 p.m.
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Thursday), request that an item be placed on
the agenda. The City Manager shall be
notified of the request and provide staff
research support when requested to do so.
(3) Right to Appeal - Any person denied a place
on the agenda may appeal to the Council, and
an appearance may be granted upon the
unanimous consent of the full Council, with
such appearance to be scheduled for a sub-
sequent meeting of the Council.
(4) Emergency Items - The agenda normally must
be posted 72 hours in advance of the
scheduled start of the meeting, pursuant to the
Open Meetings Act, V.T.C.A., Local
Government Code, Chapter 551. However, in
the event an emergency or urgent public
necessity requires an item to be added thereto,
it may be added by a supplemental notice and
11 posting at least two hours before the meeting
is convened and it will be necessary to call all
news media who have requested notice in
such situations advising them of the additional
emergency item. Emergency items are usually
items that if not acted on would adversely
affect the health and safety of the public or
would prevent the operation of a necessary
City service. The City Attorney's office is able
to clarify additional questions about the
addition to the agenda of emergency items.
12. Recessed Meetings - Any meeting of the Council may be
recessed to a later time, provided that no recess shall be for
a longer period than until the next regular meeting.
13. Public Meeting - All meetings of the City Council shall be
public. Written notice of the date, hour, place, and subject of
each meeting held by the Council shall be given before the
meeting. (V.T.C.A., Local Government Code, Chapter 551).
14. Conflict of Interest - City Council members are subject to the
conflict of interest requirements of the Lubbock City Charter
and Vernon's Ann. Civ.St., Art. 988. Under the Charter, City
Council members may not have any interest in the profits or
emoluments of any contract, job, work or service for the City
or interest in the sale to the City of any supplies, equipment,
material or articles purchased; nor be the owner of any
public utility or public service corporation in the City nor in
+� the employ of any owner of stock in any such public service
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corporation or public service corporation. Article 988 further
requires that a City Council member having a substantial
interest in real property or stock (generally more than a 10%
interest) may not vote on matters involving such property or
businesses and must file an affidavit of substantial interest
on the Council member's (or a close relative's) behalf with
the City Secretary before a vote is taken on such matters.
The City Attorney should be consulted with regard to
business interests involving family members to determine
whether Article 988 may apply.
Mayor and Councilmembers - The Mayor and any Coun-
cilmember shall forfeit, not exceeding $10.00 per meeting of
his salary, if absent from any regular meeting of the Council,
unless such absence from the meeting is unavoidably
necessitated in the services of such officer on business of
the City away from the City at the time the meeting is held
(Ch. 1, Art. IX, Sec. 14, Charter).
2. Cb Manager - The City Manager shall attend all meetings of
the Council with the right to take part in the discussion, but
having no vote. (Ch. 1, Art. X, Sec. 4, Charter).
3. City Atto�rnev - The City Attorney or Acting City Attorney shall
attend all meetings of the City Council unless excused and
shall, upon request, render written or oral opinion on
questions of law. The City Attorney shall act as the City
Council's parliamentarian.
4. City Secretary - The City Secretary shall attend all meetings
of the City Council, unless excused, and shall keep an
account of all proceedings of the City Council to be entered
in a well -bound book or permanent file. (Amended by
Resolution #2529, 2-26-87)
5. Officers and Employees - An officer or employee of the City,
when requested by the City Manager, shall attend the
meetings of the City Council. If requested to do so by the
City Manager, such officer may present information relating
to matters before the Council.
IV. GENERAL INFORMATION CONCERNING ORDINANCES, RESOLU-
TIONS, AND MOTIONS
A. Printed or Typewritten Form - All ordinances and resolutions shall
be presented to the City Council only in printed or typewritten form.
(Ch. 1, Art. IX, Sec. 16, Charter).
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B. Passage of Ordinances, Resolutions. or Motions - Approval of
every ordinance, resolution, or motion shall require the affirmative
vote of a majority of all members of the City Council, except as
specified hereinafter when the Charter and certain State statutes
impose other voting requirements on various questions. (Ch. 1,
Art. IX, Sec. 15, Charter).
C. Recording of Votes - The yeas and nays shall be taken upon the
passage of all ordinances and resolutions and entered upon the
minutes of the City Council. (Ch. 1, Art. IX, Sec. 15, Charter).
D. City Attorney to Approve - All ordinances and resolutions shall be
approved as to form and legality by the City Attorney.
E. Ordinances: In General - An ordinance is passed and promulgated
by the governing body pursuant to statutory authority or by implied
authority. Ordinances are to be distinguished from resolutions and
motions. An ordinance is legislative action, while a resolution is
administrative in character.
1. Definition - An ordinance is a bylaw of a municipality, passed
by its governing body for the regulation, management, and
control of its affairs and those of its citizens. (Dallas Power
& Light Co. v. Carrington, 245 SW 1046) It has also been
defined as a municipal law intended to regulate and provide
for the orderly exercise of powers conferred by the City
Charter. (Vasburg v. McCrary 14 SW 194) It is local law,
emanating from legislative authority and operative within its
limited sphere as effectively as a general law of the
sovereignty. (Choice v. Dallas, 210 SW 753)
2. Territorial Force and Effect - Ordinances have no
extraterritorial force except for the particular purposes
specified in the empowering statute, but they operate with all
the force and effect of statutes against both resident and
non-residents in the municipality, and also against the
property of non-residents that is located in the City.
3. Particular Matters Subject of Ordinance - The governing
body must act generally by ordinance when:
a. Abolishing an office, commission, board of committee
created by ordinance;
b. Repealing a prior ordinance;
C. Amending an ordinance;
d. Levying taxes;
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e. Calling elections;
f. Adopting budget
g. Ordering paving and street improvement assess-
ments;
h. Acts of a permanent nature involving a rule of
conduct or permanently affecting the government or
welfare of the City generally.
4. Final Passage After Second Readina - No ordinance, unless
declared an emergency measure, shall be finally passed on
the day on which it is introduced. (Ch. 1, Art. IX, Sec. 16,
Charter) Ordinances passed for paving assessments
require three readings. (See V, D in the Policies and
Procedures Manual)
5. Suspending of Ordinances - The temporary suspension of
operation of an ordinance may be affected by the enactment
of another ordinance providing for such suspension upon a
majority vote of the City Council.
6. Waiver of Ordinances - The provisions of an ordinance may
only be waived by the enactment of another ordinance
providing for a deletion of such provisions for all persons
within the affected class upon a majority vote of the City
Council.
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1. Definition - A resolution is a mere expression of the opinion
or will of the governing body concerning some matter of
administration coming within its official cognizance. A
resolution proper does not constitute a law.
2. Force and Effect - Although the expression of a command
by the governing body in the form of a resolution may be
valid as an ordinance provided it is passed in conformity to
the other requirements of the Charter relating to ordinances,
a resolution may not generally be deeded an ordinance or
take effect as an ordinance if it is not expressed in the mode
or form required by the Charter.
3. Particular Matters Subject of Resolution - The governing
body may express an opinion, govern its own procedure
within limitations imposed on it by the Charter, or direct the
performance of ministerial functions by means of a
resolution. A resolution is in order when:
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a. Authorizing the Mayor or some other officer of the
City to carry out an order or action on behalf of the
(
City;
b. Creating boards, committees and commissions -
except when directed otherwise by statute.
C. Ordedn certain street improvements.
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1. Definition - A motion is a proposal made to evoke action on
the part of the legislative body.
2. Order of Precedence of Motions - The following motions
shall have priority in the order indicated.
a. Adjourn (when privileged)
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b. Take a recess (when privileged)
C. Raise a question of privilege
Fill
d. Lay on the table
e. Previous question (4 affirmative votes required)
F(Amended
by Resolution #2529, 2-26-87)
f. Limit or extend limits of debate (5 affirmative votes
required) (Amended by Resolution #2529, 2-26-87)
g. Postpone to a certain time
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h. Commit or refer
Fj.
i. Amend
Postpone indefinitely
F
k. Main motion
3. Motion to Reconsider - A motion to reconsider any action of
the Council can be made not later than the next succeeding
official regular meeting of the Council. Such a motion can
only be made by a member who voted with the majority. It
can be seconded by any member. No question shall be
F
twice reconsidered, except by unanimous consent of the
Council, except that action relating to any contract may be
reconsidered at any time before the final execution thereof.
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4. The Previous Question - When the previous question is
moved and seconded, it shall be put as follows:
"Shall the main question be now put?"
.. There shall then be no further amendment or debate, but
pending amendments shall be put in their order before the
main question. If the motion for the previous question is
lost, the main question remains before the City Council. An
affirmative vote of a majority of the Council shall be required
C to move the previous question.
r 5. Withdrawal of Motions - A motion may be withdrawn, or
[ modified by its mover without asking permission until the
motion has been stated by the presiding officer.
If the mover modifies his motion, the seconder may withdraw
his second. After the question has been stated, the mover
shall neither withdraw it nor modify it without the consent of
r " the Council.
6. Amendments to Motions - No motion or proposition of a
subject different from that under consideration shall be
admitted under color of amendment. A motion to amend an
amendment shall be in order, but one to amend an
amendment to be an amendment shall not be in order.
V. PROCEDURAL PROCESSES
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A. Budget Approval Process - The legal and time requirements for the
budget process for cities is found in the Texas Constitution;
Vernon's Annotated Civil Statutes, Articles 689a-13, 689a-14,
689a-15; the State Tax Code; the City Charter and the City Code.
Generally, the timetable is more or less as follows:
1. File Copy of Proposed Budget with City Secretary - City
Council must file copy of proposed budget with the City
Secretary's Office more than 30 days prior to the date taxes
are levied. (Art. 689a, Sec. 14, Vernon's Annotated Civil
Statute)
2. Public Hearing on Budget - City Council must conduct a
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public hearing on proposed budget and pass the budget
ordinance on the first reading. These requirements must be
completed more than 15 days after filing of the proposed
budget but before the levy date. (Art. 689a, Sec. 15,
l
Vernon's Annotated Civil Statutes)
3. Levy Taxes Set Tax Rate and Final Adoption of Budget -
City Council must pass ordinances levying taxes, setting the
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tax rate, and adopting the budget. These ordinances are
usually passed during the last regular Council Meeting in
September; however, it should be noted that the September
date has no basis in law and may be changed, so long as
the date precedes October first. (Art. 689a, Sec. 15, Art.
1041, Vernon's Annotated Civil Statutes; Art. 11, Sec. 5,
Texas Constitution; Sec. 1.04, Tax Code, and Sec. 2-2, City
Code)
4. File Official Budget with City Secretary and County Clerk -
t An official copy of the budget must be filed with the City
Secretary's Office and the County Clerk's Office immediately
after adoption. (Art. 689a, Sec. 15, Vernon's Annotated Civil
Statutes)
B. Community Development Public Hearings - The City Council will
conduct Community Development public hearing per Housing and
Urban Development regulations and local policy. (Amended by
Resolution #2529, 2-26-87)
C. Paving Assessments - The governing body of any city shall have
the power to determine the necessity for, and to order the
improvement of any highway or parts thereof within such city. (Art.
1105b, Sec. 3, Vernon's Texas Civil Statutes)
The following is a brief summary of the sequence of events
required by Article 1105b, Sections 3 through 9, for creating paving
liens. iml, Council must determine public need and pass a
resolution to that effect. Second, Council orders improvements by
means of a five step process: a) pass a resolution adopting plans
and specifications, and directing publication of Notice to Bidders, b)
award the contract, c) pass a resolution directing the City Engineer
to prepare and file estimates, and paving assessment rolls, d) pass
a resolution approving and adopting the estimates, assessment
rolls, and directing advertisement of Notice of Paving Lien
Assessment, and e) publish three notices in local newspapers, and
mail one to abutting property owners. Third, Council conducts the
hearing and considers property owner's objections. Fourth, the
Paving Lien Levy ordinance is passed after the third reading, and
finally, Paving certificates are issued.
1. Determination of Necessity - City Council declares a public
necessity for paving the streets and directs the City
Engineer to prepare plans and specifications for street
paving improvements by means of a resolution. (Art. 1105b,
r Sec. 3, Vernon's Texas Civil Statutes.)
2. Ordering Improvements - City Council orders improvements
by means of a resolution adopting the plans and
specifications submitted by the City Engineer and directing
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publication of Notice to Bidders on the project (such notice
must be published in the newspaper 15 days before bids are
considered and the contract awarded). Notice of Intent to
make paving improvements must be recorded in the
Lubbock County Deed of Trust Records of the Lubbock
County Clerk. After at least 15 days from publication of
Notice to Bidders, City Council receives the bids and awards
the contract at the time specified in such notice. At this time,
the City Council may pass a resolution directing the City
Engineer to prepare and file estimates and paving
assessment rolls for the project. City Council then passes a
resolution approving and adopting the estimates,
assessment rolls, and directing the advertisement of Notice
of Paving Lien Assessment. (Art. 1105b, Sec. 3, Vernon's
Texas Civil Statutes.)
3. Notice of Hearing on Proposed Paving Assessment - The
hearing notice must be published three times in a news-
paper in Lubbock. The first notice shall be published 21
days before the date of the hearing. Notice must also be
given by mail to abutting owners at least 14 days prior to the
hearing date. (Art. 1105b, Sec. 9, Vernon's Texas Civil
Statutes). City Council shall conduct the hearing on the date
specified in the notice and consider the desires of property
owners affected. After such consideration, Council may
eliminate streets or alleys deemed objectionable, close the
hearing, and pass the paving lien levy ordinance on the first
reading. (Art 1105b, Sec. 9, Vernon's Texas Civil Statutes)
4. Paving Lien Levy Ordinance - City Council later passes the
ordinance levying paving assessments on the third reading,
and a certified copy of the ordinance is filed in the Deed
Records of the Lubbock County Clerk, thereby perfecting
recordation of the lien created. The third reading of this
ordinance can be made the day following the second
reading; although, there must be at least fifteen days
between the first and third readings in order that the fifteen
day period permitted property owners to appeal the action of
the City Council can elapse. (Art. 1105b, Secs. 6 and 9,
Vernon's Texas Civil Statutes)
E'
5. Paving Certificates - Paving certificates are issued in the
name of the City as evidence of paving assessment. (Art.
1105b, Sec. 6, Vernon's Texas Civil Statutes)
D. Changing Paving Assessments - The City Council shall have power
to provide for changes in plans, methods or contracts for
improvements, or proceedings related to improvements. (Art.
1105b, Sec. 10, Vernon's Texas Civil Statutes)
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1. Changes in Abandonment of Improvements - Any change
substantially affecting the nature or quality of any
improvement will only be made when determined by two
thirds vote of the City Council. If any substantial change is
to be made after any hearing has been ordered, or held,
then, unless the improvement is abandoned altogether, a
new estimate of cost will be made, a new hearing ordered,
and held, and new notices given in the same manner as
provided for in original notices and hearings. (Art. 1105b,
Sec. 10, Vernon's Texas Civil Statues)
2. Correction of Assessments - If any assessment is, for any
reason whatsoever, held or determined to be invalid or
unenforceable, then City Council is empowered to supply
any deficiency in proceedings, correct any mistake or
irregularity, and at any time to make and levy reassessments
after notice and hearing as provided for in original
assessments. Anyone owning or claiming any property or
interest in any property against which the reassessment is
levied shall have the same right of appeal as provided in
connection with original assessments. (Art. 1105b, Secs. 13
and 14, Vernon's Texas Civil Statues)
E. Zoning Ordinances - The City Council shall provide for the manner
in which regulations, restrictions, and the boundaries of districts are
determined, established, and enforced, and from time to time
amended, supplemented, or changed. (Art. 1011 d, Vernon's Texas
Civil Statues)
1. Changing Zoning Ordinances - Changes in zoning classi-
fication where a hearing is held by the City Council and such
change is protested by owners of 20% or more either of the
area of the lots included in such proposed change or of
those immediately adjacent in the rear thereof extending 200
feet therefrom, or of those directly opposite thereto
extending 200 feet from the street frontage of such opposite
lots shall not become effective except by the favorable vote
of four-fifths of all the City Council. (Sec. 20.4-3, Zoning
Ordinance No. 1695)
2. Recommendation of Planning and Zoning Commission - In
case the Planning and Zoning Commission has recom-
mended against a proposed amendment, supplement,
change or modification, such amendment is not to become
effective except by the favorable vote of 6 out of 7 members
of the City Council. (Sec. 20.4-3, Zoning Ordinance No.
1695) (Amended by Resolution #2529, 2-26-87)
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VI. TRAVEL POLICY
A. Authorization and Expense Form - The City of Lubbock will pay
reasonable expenses which are incurred in the course of City
related travel. Prior to the time that a trip is actually taken, a Travel
Authorization and Expense Report Form should be submitted to the
City Manager's Office. In the event that a travel advance is also
needed, a Direct Payment Request (DPR) should also be
submitted. These forms, hotel and airline accommodations, and
registration material should be obtained from the City Council's
Secretary. (Travel Policy, Volume II p. 65)
B. Advance Payments - If the estimated expense for the contemplated
travel is too high to expect the Councilmember to finance the trip
himself, he may be authorized an advance payment. Timing of the
DPR should be such that the City Manager's staff is able to
complete their processing approximately ten (10) days before the
check is needed. Councilmembers requesting advances should
submit their requests well in advance of their departure date, and
requests for "walk-through" checks should be kept to a minimum
since they are expensive and time consuming. When money is
advanced, it is treated as an account receivable from the
Councilmember until an itemized accounting is submitted. The
approved amount is then charged to the proper expense account,
and the accounts receivable is canceled.
M 41152-0
The following list is intended as a general guide and is not nec-
essarily all inclusive. Discretion remains with the City Manager, or
his designee, in approving travel expenses to provide for unusual
circumstances.
Councilmembers traveling on behalf of the City of Lubbock are
expected to utilize services and accommodations appropriate for
the business to be conducted. Councilmembers are expected to
travel and conduct business in reasonable comfort, and to exercise
good judgment in distinguishing between comfort and
extravagance.
To be reimbursed, all travel expenses must be properly docu-
mented, reported and approved. Everyone is responsible for
adhering to this policy when involved with expenditures on behalf of
the City.
Councilmembers are requested to use municipal vehicles as
much as possible. However, the circumstances surrounding
1-26
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each trip may be different and dictate otherwise. In all cases
where reservations are possible, Councilmembers should
make the reservations as far in advance as possible to
obtain lower rates. Councilmembers should also check with
the airline or travel agent booking the flight to be sure that a
lower fare is not available if the Councilmember's trip runs
into a weekend. Usually, return flight costs are significantly
lower if the individual stays a Saturday night. The following
additional guidelines are to be observed.
a) Commercial Airline - The City will pay the cost of the
airline ticket. Only "coach" flights will be authorized.
1a.) Promotional Offers (i.e., Advantage and/or
Frequent Flyers) - After January 1, 1993,
Frequent Flyer miles, or any other promotional
points/miles, accumulated by while traveling on
a commercial airline for the purpose of
conducting city business, shall belong to the
city and may be redeemed and used for the
purpose of conducting city business only.
Councilmembers need to register for airline
promotional programs. Points/miles accumu-
lated as a result of city related business travel
may be used only in conjunction with future city
related travel.
2a.) It is recommended that each Councilmember
maintain their own documentation when
redeeming points/miles in case the need
should arise for the Councilmember to verify
that Frequent Flyer miles, or other promotional
points/miles, obtained as a result of city related
business trips, were actually used for city
related travel.
b) Personal Vehicle - If the use of a private vehicle is
desired, the City will reimburse for actual costs of gas
and oil. Receipts should be supplied in order to
obtain reimbursement.
As an alternative, the
which can be used to
routine supplies.
M$ .�
City may provide gas cards
purchase gas, oil and other
When air, rail or bus transportation is used, expenses for
local transportation will be allowed whenever such trans-
portation is necessary in the conduct of City business. In
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most cases, it is assumed that taxi and hotel courtesy vans
will be the preferred mode of travel. Councilmembers may
secure rent cars when business dictates that is the best
mode of transportation.
SRT + , •
The Councilmember will be reimbursed for the cost of their
lodging. While the City expects everyone to enjoy
comfortable lodging, luxury/resort accommodations are to be
avoided. In all cases, the government rate must be
requested when making reservations at a hotel. Most hotels
will not accept claims to government rate after check in.
Reasonable expenses for meals and tips will be reimbursed
at actual cost. Councilmembers must secure and retain
receipts for all such expenses. As a general rule, meal
expenses should not exceed $25 per day. Charges for
meals that are included in conference registration costs or
are otherwise already paid for should not be included.
�01:76111111 •
Telephone, telegraph and facsimile communications, directly
related to official business, will be reimbursed. Additionally,
Councilmembers will be reimbursed for a daily telephone call
home, not to exceed 3 minutes.
When possible, all registration fees should be paid in
advance. However, Councilmembers will be reimbursed for
fees charged for registration at any approved conference or
meeting. A receipt should be provided with the expense
report.
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Personal entertainment expenses will be the responsibility of
the Councilmember.
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The City will not reimburse for any travel -related expenses of
a spouse, including spouse registration or activity fees. This
is to apply to any persons who have no responsibilities or
duties to perform for the City and whose connection with
municipal matters is based solely on their relationship to the
City Councilman.
i 9. Other Expenses
Tolls, parking and other unforeseen expenses which are
incurred may be reimbursed, provided the Councilmember
provides documentation and a valid reason for the expense.
NOTE: Upon returning, copies of all receipts and pertinent documents
should be accumulated in the Travel Authorization and Expense Report
Form (provided in the Print Shop) and submitted to the City Council's
Secretary. If an individual did not receive an advance and needs to be
. reimbursed, or if the City needs to reimburse him for un -anticipated
expenses, the brown travel envelope should be accompanied by a
Payment Authorization. ALL expenses for the trip should be indicated on
this form, even if they were paid on another billing. For example, airfare
expenses paid directly to a travel agent should be shown in the space for
r. pre -paid and/or credit card charges.
POLICY AMENDMENT: ADVANCE TRAVEL ACCOUNTS
VII. INFORMAL POLICIES/PROCEDURES
The City Council has developed a number of informal policies and/or
procedures which are noted below:
A. Voicing Of Votes - On any action requiring a vote of Council, both
yea and nay votes will be voiced. Yea votes will indicate a vote in
the affirmative, nay votes will indicate a vote in the negative.
B. Invocation - It has been the practice of the City Council to open the
regular City Council meeting with an invocation by a City Council or
City staff member.
C. Pledge of Allegiance - The invocation is followed by the Pledge of
Allegiance which is led either by the Mayor or Mayor Pro -Tem.
D. Citizen Appearances for Proclamations - Various charity, health,
social and civic minded organizations appear before, and accept,
l proclamations declaring awareness of their purposes for a period of
time. Individual citizens are recognized for outstanding
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VIII.
IX.
X.
accomplishment. Proclamations require no Council action and
should be directed to the City Council's Secretary.
E. Scheduled Work Session - It has been the policy of City Council to
have a work session scheduled before regular City Council
meetings. This work session, normally scheduled an hour and a
half prior to the regular Council session, provides an opportunity for
Councilmembers to interact with City staff in a less formal, work -
oriented atmosphere.
F. Unscheduled Work Session - At any time after the regular agenda
items have been considered, the Council may continue the work
session begun that morning. Unscheduled work sessions may
occur throughout the day.
A. Definition - An emergency measure is an ordinance or resolution
for the immediate preservation of the public peace, property,
health, or safety, or providing for the usual daily operation of a
municipal department, in which the emergency is set forth and
defined in a preamble thereto. (Ch. 1, Art. IX, Sec. 17, City
Charter)
B. Provided For - Ordinances appropriating money not exceeding
$2,000.00 and ordinances for the payment of salaries and wages,
may be passed as emergency measures, but no measure making a
grant, renewal or extension of a franchise, or other special
privilege, or regulating the rate to be charged for its services by any
public utility, shall ever be passed as an emergency measure. (Ch.
1, Art. IX, Sec. 17, City Charter)
CHARTER AMENDMENT
A Charter amendment must be submitted to a vote if it is required by a
petition signed by five percent (5%) of the qualified voters or 20,000
signatures, whichever is less, or by a majority vote of the City Council. A
majority vote of the qualified voters of the City is required to amend the
Charter. (Art. 170, Vernon's Annotated Civil Statutes)
GOVERNMENTAL FUNCTION OF CITY DISTINGUISHED FROM PRO-
PRIETARY FUNCTION
A. In General - Although, in a general sense, all functions of a
municipal corporation are of a public nature, it acts nonetheless in
a dual capacity; the one, governmental and the other proprietary.
The activities of a municipality relating to governmental functions
are performed by virtue of power conferred on it as a legal agency
of the State, and are to be exercised in the administration of affairs
affecting the people generally. Municipal acts concerned with
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proprietary business interests are in exercise of powers granted for
the special benefit of the urban community embraced in the
corporate boundaries.
B. Examples of Governmental Functions
1. Taxation
2. Sanitation
3. Establishment and maintenance of health and quarantine
regulations
4. Maintenance of Fire Department
5. Maintenance of Police Department
6. Traffic control
7. Zoning
8. Building inspections and issuing building permits
9. Fixing rates to be charged by public utilities
C. Examples of Proprietary Functions
1. Erection, maintenance, ownership, or operation of public
utility.
2. Construction, repair, and improvement of streets.
3. Construction, repair, and improvement of storm sewer.
4. Proper care of public places.
XI. BOARDS AND COMMISSIONS TERM LIMITATIONS
A. In General - The purpose of this provision is to define procedures
to ensure consistency in appointment of members for City Council
appointed advisory boards and commissions and to ensure
consistency with the City Council's goals and policies in making
board and commission appointments.
B. Board and Commission Terms - Except for the Planning and
Zoning Commission, appointment of members to City Council
appointed advisory boards and commissions shall be as follows:
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• Members appointed to a full term may be reappointed to
one (1) additional full term upon expiration of the original
term.
• Members appointed to an unexpired term may be
reappointed to two (2) additional full terms upon
expiration of the original unexpired term.
• Members elected to serve as Chair during their second
full term may serve a third full term.
• Members who are serving as alternate may be
reappointed indefinitely. Upon promotion to full -member
status, the preceding policies apply.
Appointment of members to the Planning and Zoning Commission
shall be as follows:
• Members appointed to a full term may be reappointed to
two (2) additional full terms upon expiration of the original
term.
• Members appointed to an unexpired term may be
reappointed to three (3) additional full terms upon
expiration of the original unexpired term.
• Members elected to serve as Chair during their third full
term may serve a fourth full term.
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Members of all City Council appointed advisory boards and
commissions may be appointed to no more than one permanent
board or commission. However, members of permanent boards
and commissions may, be appointed to temporary boards,
commissions, and task forces. In some instances, board and
commission members may serve as ex -officio members of other
boards and commissions.
ADOPTED AND APPROVED BY THE CITY COUNCIL THE DAY OF
, 1987.
ATTEST:
CITY SECRETARY
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MAYOR
JCR: da
RESOLUTION
Resolution #2529
February 26, 1987
Agenda Item #24
WHEREAS, the City Council did by Resolution #1610 embody policies and
procedures pertaining to the operation of the City of Lubbock in Volume 1
of a Policies and Procedure Manual; and
WHEREAS, the City Council deems it to be in the best interest of the
City of Lubbock to amend certain policies and procedures as set forth in
said manual; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council Rules, Order of Business and Procedures as set
forth in Volume 1 of the Policies and Procedure Manual of the City of
Lubbock BE and is hereby amended as follows:
(a) A new section entitled "City Council Terms and Definitions",
which new section is attached to this resolution as Exhibit 'A'
and made a part hereof, be added to the City Council Rules,
Order of Business and Procedures.
(b) That the current City Council Rules, Order of Business and
Procedures as set forth in Volume 1 above mentioned be and are
hereby amended to incorporate all the amendments and changes as
set forth in Exhibit B, which exhibit is attached hereto and
made a part hereof.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Manager, or his designated representative, incorporate
the above amendments with authority to renumber the pages contained in the
City Council Rules, Order of Business and Procedures so that the pages
contained therein, as amended, will be consecutively numbered.
Passed by the City Council this.26th day of February , 1987.
h? e -1 - c
��
B.C. McM NN, MAYOR
-ATTEST
Ranette Boyd, City Secretary
APPROVED AS TO CONTENT:
on, Director of Budget & Research
APPROVED AS TO FORM:
Jn C. Ross, Jr., City Attorney
,
ii
�i 1-34
F,
F"',
r
EXHIBIT A
CITY COUNCIL TERMS AND DEFINITIONS
1. Regular Council Meeting -- these are the regular twice
monthly City Council meetings normally held at 9:00
a.m. on the second and fourth Thursdays of the month.
2. Work Sessions -- work sessions are normally held from
8:00 a.m. to 9:00 a.m. prior to the regular Council
meetings. No Council action may be taken, but it does
afford Council members the opportunity to voice
concerns, obtain information, and arrive at a consensus
on City business.
3. Executive Session -- these sessions are not open to the
public and pertain to pending litigation; settlement
offers; purchase, exchange, or lease of real property;
personnel matters; and security personnel or devices.
The final action resulting from the executive session
must be made in open session.
4. Special Meetings -- the Mayor, Mayor Pro -Tem or any two
of the Council members in the absence of the Mayor or
Mayor Pro -Tem, or in the event a refusal or request is
made, may call a special meeting of the Council at any
time deemed advisable.
5. Ordinances -- an ordinance is passed and promulgated by
the governing body pursuant to statutory authority or
by implied authority. Ordinances are to be
distinguished from resolutions and motions. An
ordinance is legislative action, while a resolution is
administrative in character.
6. Resolutions -- a resolution is a mere expression of the
opinion or will of the governing body concerning some
matter of administration coming within its official
cognizance. A resolution proper does not constitute a
law.
1-35
City Council Terms and Definitions
Page 2
7. Proclamations -- proclamations require no Council
action and are intended to recognize citizens and
organizations for outstanding accomplishments.
8. Minuted Action -- minuted action carries the same force
in effect as resolutions. The only difference being
that resolutions have written documentation signed by
the presiding officers while minuted action is
contained only in the minutes of that particular
regular, work session, or special Council meeting.
9. Quorum -- Any four members of the City Council shall
constitute a quorum and the affirmative vote of any
four members of the Council shall be sufficient and
necessary to adopt a repeal in any ordinance or
resolution.
10. Motion -- a motion is a proposal made to evoke action
on the part of the legislative body.
11. MaJority Vote -- a majority vote occurs when four out
of the seven Council members, or a majority of those in
attendance, vote in the affirmative or negative.
12. Unanimous Vote -- a unanimous vote occurs when all of
the Council in attendance vote in the affirmative or
negative on an issue: Board and Commission
appointments require unanimous vote; some other
situations involving zoning matters, depending on
number of Council in attendance, also require unanimous
votes -- these are identified on a case by case basis.
13. Consensus -- Council consensus is the opinion of a
majority, plus one, of the Council in attendance at a
meeting; consensus is used primarily in work session or
informal meetings of Council to express opinion on a
subject or matter. Consensus is not a formal vote of
Council with a motion and second, but a collective
opinion of Council.
r- 1-36
r
EXHIBIT B
II.(B) (page 1-12)
Amendments to Council Rules
These rules may be suspended, amended or new rules
adopted by fear -fifths six out of seven members of the
City Council vete-of-all-members-ef-the-eauneii.
The City Council may want to consider a majority vote
for amendments to the rules and new amendments. This
voting procedure would then be consistent with the
votes on resolutions, ordinances, and similar Council
decisions. The City Council may want to retain six out
of seven members vote to suspend the rules of the
Council.
III.(A-2) (page 1-14)
Special Meetings
The Mayor, Mayor Pro -Tem or any three two of the Coun-
cil members in the absence of the Mayor and Mayor Pro -
Tem, or in the event of their refusal after a request
is made, may call special meetings of the Council at
any time deemed advisable. (Chapter 1, Article 9,
Section 13, Charter). This change is necessary to ac-
curately reflect this Charter provision. Apparently,
there was an error in the original Procedures Manual.
This is a routine housecleaning amendment.
III.(C-4) (page 1-22)
City Secretary
The City Secretary/Treasurer shall attend all meetings
of the City Council, . . . Council ordinance #8634
appoints the Assistant City Manager of Financial Ser-
vices as the official Treasurer of the City. This is a
routine housecleaning amendment.
IV(G-2) (page 1-25)
Order of Precedence of Motions
e. Previous questions (9f5 4 affirmative votes re-
quired)
e-
ug ired)
1-37
f. Limit or extend limits of debate W3 5 affirma-
tive votes required)
The 3/5 vote pertaining to the previous questions
translates to 4 affirmative votes required. The Coun-
cil may want to simply require a majority of Council
members present to allow for this motion. The 2/3 vote
to extend the limits of debate equates to 5 affirmative
votes. The City Council may want to consider revising
that to require a majority of members present to allow
for this motion.
V.(B 1,2 & 3) (page 1-27)
rr Community Development Hearings
P The City Council will conduct three Community De-
velopment public hearings per Housing and Urban Devel-
opment regulations and local policy -- ewe-perfermanee
4 hearing-for-the-past-fiseal-year-riot-the-twee-publie
hearings-ea-tire-prepesed-eemmnaity-Bevelepment-pregram-
l- eemmnaity-Bevelepment-Perfermanee-Publie-Hearing--
The-eity-eeuneil-rill-establish-a-date-and-time
fer-the-pubiie-eemmunity-Bevelepment-Perfermasee
rM hearing-and-will-publish-aetiee-ef-the-bearing-in
t.
the-leeal-newspaper-tea-clays-prier-to-that-time
2. eemmunity-Bevelepment-Annual-Applieatien-Public
Hearing --- eity-eeuncil-will-set-the-date-and-time
of-the-first-publie-hearing on the present . . .
3- Final-Publie-Hearing-en-Aaatdal-Applieatien--- eity
eenaeil-will-establish-a-date-and-time-fer-tie
final-bearing-with-aetiee-given-is-the-same-maaser
as -above . . .
The Community Development public hearing portion of the
Council Rules needs to be revised to reflect the
changes Council made in regards to the number of public
hearings required on Community Development Block
Grants. This change is a routine housecleaning
amendment.
V.(C) (page 1-28)
Revenue Sharing Public Hearings
Due to the fact that Revenue Sharing has been elimi-
nated by the federal government, the need to list the
D
i�
1-38
Frules for public hearings is no longer relevant. This
!r, is a routine housecleaning amendment.
t V.(F-2) (page 1-33)
Recommendation of Planning and Zoning Commission
In case the Planning and Zoning Commission has recom-
mended against a proposed amendment, supplement, change
or modification, such amendment is not to become
effective except by the favorable vote of 4f6 6 out of
7 members of the City Council. This is a routine
housecleaning amendment that more clearly reflects the
seven member Council.
1-39
9
JWF: j s
RESOLUTION
IV 141. IV 11 N) 'V., .J
January 3.2, 1989
Item #41
WHEREAS, the City Council did by Resolution No. 1610 embody policies
and procedures pertaining to the operation of the City of Lubbock in Volume
1 of a Policies and Procedure Manual; and
WHEREAS, the City Council deems it to be in the best interest of the
City of Lubbock to amend certain policies and procedures as set forth in
said manual; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the City Council Rules, Order of Business and
Procedures as set forth in Volume 1 of the Policies and Procedure Manual of
the City of Lubbock BE and is hereby amended as follows:
That the current City Council Rules, Order of Business and Procedures
as set forth in Volume 1 above-mentioned be and are hereby amended to
incorporate all the amendments and changes as set forth in Exhibit A,
which Exhibit is attached hereto and made a part hereof.
SECTION 2. THAT the City Manager, or his designated representative,
shall incorporate the above amendments into the City Council Rules, Order
of Business and Procedures.
Passed by the City Council this 12th day of January , 1988.
1
Rane to Boyd, City Secretary-
APPROVED
ecre ary-
APPROVED AS TO CONTENT:
Bob Cass, Deputy City Manager
APPROVED AS TO FORM:
C / c-:
-%..v
eon C. Ross, Jr., CityvAttorney
1-40
is
f
Y
C. McMINN, MAYOR
7, -
i
EXHIBIT A
In order to affect an amendment to change the usual meeting
time of the Regular City Council Meetings and the usual meeting
time for the Work Sessions of the City Council of the City of
Lubbock, Subsection A(1) and A(1)(A) of Section III entitled,
"MEETINGS" of the City of Lubbock Council Rules, Order of Business
and Procedures Manual is hereby amended to read as follows:
"A. City Council Meetings:
1. Regular Council Meeting - The City Council shall
meet twice each month in the City Council Chamber,
Municipal Building, at 10:00 a.m., on the second and
fourth Thursdays, and at such other times as may be
officially called as hereinafter provided. City
Council meetings are open to the public in accor-
dance with the Texas Open Meetings Act, Vernon's
Ann.Civ.Stat., Art. 6252-17. The Open Meetings Act
requires any deliberation between a quorum of mem-
bers of a governmental body to be conducted at a
meeting open to the public pursuant to a 72 hour
previous posting of the agenda of the meeting.
The only exception is for a gathering at social
functions at which no public business is discussed.
a. Work Sessions - Work session meetings are
scheduled from 9:00 a.m. to 10:00 a.m., twice
each month, immediately before the regular City
Council meeting. Any agenda items which Coun-
cil members may have concerns or questions
about are discussed. Although no Council
action may be taken, work sessions afford Coun-
cil members the opportunity to voice concerns,
obtain information, and question the propriety
t of any agenda item. Work sessions are open to
the public."
a
i
1-41
i
Kesolutlon No. 39LU
•
June 11, 1992
Item #22
RESOLUTION
t
WHEREAS, the City Council did by Resolution No. 1610 embody policies
and procedures pertaining to the operation of the City of Lubbock in Volume
1 of a Policies and Procedure Manual;
{�
WHEREAS, the City Council deems it to be in the best interest of the
t-
City of Lubbock to amend certain policies and procedures as set forth in
said manual;
WHEREAS, many items on the agenda are of a routine and non-
controversial nature; and
WHEREAS, it is appropriate and timely that more efficient and
expeditious ways of handling routine, non -controversial, administrative
items pertaining to the City's business are in order; NOW THEREFORE:
!.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
Section 1. That effective from and upon the passage of this Reso-
lution, Consent Agenda may be used by the City Manager in the preparation
of Regular Council Meeting Agendas.
Section 2. That items which may be placed on the Consent Agenda by
the City Manager include but are not limited to the following:
l
1. Approval of minutes of previous Council meetings.
2. Second readings of ordinances that do not require changes from
first readings of the ordinances.
3. Acceptances of paving and other utility construction projects.
4. Routine authorizations for the Mayor to sign cover sheets,
plans of highway projects impacting the City Limits.
5. Traffic ordinances.
6. Formal authorization of submittal of State and Federal grants
discussed in previous Council work sessions.
7. Resolutions designating certain staff assignments in compliance
with grant application procedures.
S.
Approvals of sales of property in Urban Renewal/Community
Development areas for residential purposes.
9. Bid awards.
1-42
10. Ordinances on first reading that have previously been discussed
or concurred with by Council that are non -controversial
11. Street and alley license permits that have little impact on
overall street and alley traffic operations.
12. Other
resolutions of a non -controversial nature.
Section 3. That in the event any citizen makes an oral or written
request to the Mayor or City Manager that he wants any item on the Consent
Agenda removed for debate; or if any Council member, the City Manager or
his designee requests the removal of any item on the Consent Agenda for
debate; the Mayor shall order the removal of the subject item or items from
the Consent Agenda and this item or items shall immediately be withdrawn
for individual consideration in its normal sequence after items not
requiring separate discussion have been acted upon.
Section 4. That a motion and second with a majority vote for
approval is sufficient to carry and approve all of the items listed on the
Consent Agenda with the exception of those which may have been removed
under the procedures outlined in Section 3; and that this approval shall
have the same force and effect as though each item were considered
separately and voted upon separately.
Section 5. That the current City Council Rules, Order of Business
and Procedures as set forth in Volume I, Subsection B(11)(c) of Section III
entitled "MEETINGS" above-mentioned be and are hereby amended to
incorporate all the changes as set forth in Exhibit A, which Exhibit is
attached hereto and made a part hereof.
The City Manager, or his designated representative, shall incorporate
the above amendment into the City Council Rules, order of Business and
Procedures.
L
I.
r
�I
d
1-43
Passed by the City Council this
0
Y
APPROVED AS TO CONTENT:
r
yAnna Mosqueda,,fitsistant to the
City Manager
APPROVED AS TO FORM:
I
JbY
n C. Ross—,—J—r., City Attorney
ICR:dalAGENDA-D2/P0LMCDR.mB
1-44
EXHIBIT A
In order to affect an amendment to change the agenda format and incorpo-
rate a consent agenda, Subsection B(11)(c) of Section III entitled
"MEETINGS" of the City of Lubbock Council Rules, Order of Business and
Procedures Manual is hereby amended to read as follows:
"c. Agenda Format - The following is the agenda format currently in
use during City Council meetings.
(1.) Invocation
(2.) Pledge of Allegiance to the Flag
I. CITIZEN APPEARANCES
(3.) Board Appointments
II. CONSENT AGENDA
The followi.ng items are of a routine or administrative nature. The
Council has been furnished with background and support material on each
item and/or it has been discussed at a previous meeting. All items will
be acted upon by one vote without being discussed separately unless
requested by a Council Member, City Manager or his designee, or a
citizen, in which event the item or items will immediately be withdrawn
for individual consideration in its normal sequence, after the items not
requiring separate discussion have been acted upon. The remaining items
will be adopted by one vote.
A. Approval of Minutes
A. Second Reading
B. Third Reading
IV. PUBLIC HEARING
A. Zoning
B. Paving Assessment
V. PUBLIC HEARING
A. Special
1-45
•
VI. TRANSPORTATION AND DEVELOPMENT ACTIVITIES
A.
Streets and Paving
B.
Zoning
C.
Planning
D.
Right -Of -Way
E.
Community Development
F.
Neighborhood Redevelopment
G.
Traffic
H.
Building Inspection
I.
Aviation
J.
Transit
VII. PUBLIC SAFETY AND SERVICES
A. Parks and Recreation
B.
Civic Center
C.
Animal Shelter
D.
Health
E.
Fire
F.
Solid Waste
G.
Police
H.
Library
I.
Cemetery
VIII. UTILITIES
A.
Water Utilities
B.
Sewer
C.
Electric Utilities
D.
Street Lighting
E.
Utility Board Recommendations
F.
Others
IX. MISCELLANEOUS
A. Management Services
B. Financial Services
C. Claims Against City
D. Other
X. BIDS AND PURCHASING
XI. BOARD APPOINTMENTS
1-46
Resolution No. 39:33
July 9, 1992
Item #23
July 23, 1992
Item #18
RESOLUTION
WHEREAS, the City Council of the City of Lubbock deems it to be in
the best interest of the citizens of the City of Lubbock to amend the City
Council Order of Business, Rules and Procedures as set forth in Volume 1,
Policy and Procedures Manual, with regard to the time and place of City
Council meetings and work sessions; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT Subparagraph III(A)(1). of the City Council Order of
Business, Rules and Procedures contained in Volume 1, Policy and Procedures
Manual, is hereby amended to read as follows:
1. Regular Council Meeting -- The City Council shall meet twice
each month in the City Council Chamber, Municipal Building on
the second and fourth Thursdays at 10:00 a.m. or at such other
times and places as shall be selected by the City Council by
motion or consensus. City Council meetings are open to the
public in accordance with the Texas Open Meetings Act, Vernon's
Ann.Civ.St., Art. 6252-17, the Open Meetings Act requires any
deliberation between a quorum of members of a governmental body
to be conducted at a meeting open to the public pursuant to a
72 hour previous posting of the agenda of the meeting.
The only exception is for a gathering at social functions at
which no public business is discussed.
SECTION 2. THAT Subparagraph III(A)(1)(a) of the City Council Order
of Business, Rules and Procedures contained in Volume 1, Policy and Proce-
dures Manual, is hereby amended to read as follows:
(a) Mork Sessions -- Work session meetings of the City Council
shall commence at 8:30 a.m, twice each month immediately
�.,
preceding the regular meeting of the City Council except that
when the City Council has by motion or consensus changed the
4
time and place of a regular City Council meeting, the work
session shall begin one and a half hours prior to the start of
the regular meeting. Any agenda items which Council members
may havq any concerns about are discussed. Although no Council
action may be taken, work sessions afford Council members the
opportunity to voice concerns, obtain information, and question
the propriety of any agenda item. Work sessions are open to
the public.
SECTION 3. THAT Paragraph 1, City Council Terms and Definitions,
�.
City Council Order of Business, Rules and Procedures contained in Volume 1,
Policy and Procedures Manual, is hereby amended to read as follows:
C'
1-47
, city bec
! APPROVED AS TO CONTENT:
t
Afi
n osque a, AsPrstant to the
City Manager
.., APPROVED AS TO FORM:
ona �a*nt ver, yrs
City Attorney
DGV:da/AGENDA-D1/0.RU1.PRC.rei
I�w � 1-48
i
1. Regular Council Meeting -- These are the regular twice monthly
Y
City Council meetings held on the second and fourth Thursdays
f"
of each month.
(
SECTION 4. THAT Paragraph 2, City Council Terms and Definitions,
City Council Order of Business, Rules and Procedures contained in Volume 1,
Policy and Procedures Manual, is hereby amended to read as follows:
2. Work Sessions -- Work sessions are normally held prior to regu-
lar City council meetings. No Council action may be taken, but
it does afford Council members the opportunity to voice
concerns, obtain information, and arrive at a consensus on City
business.
t
SECTION 5. THAT all Resolutions heretofore passed by the City Coun-
cil that may be in conflict with the terms of this Resolution are hereby
rescinded as to the extent of any such
conflict.
SECTION 6. THAT the City Manager, or his designee, shall incorporate
these amendments into the City Council Order of Business, Rules and Proce-
dures of Volume 1, Policy and Proced � a 1 of the City of Lubbock.
Passed by the City Council on this 23rd day f 1992.
rr
ATTEST:
, city bec
! APPROVED AS TO CONTENT:
t
Afi
n osque a, AsPrstant to the
City Manager
.., APPROVED AS TO FORM:
ona �a*nt ver, yrs
City Attorney
DGV:da/AGENDA-D1/0.RU1.PRC.rei
I�w � 1-48
Resolution No. J3 IJ4
July 9, 1992
.,
Item #24
July 23, 1992
Item #19
RESOLUTION
WHEREAS, the City Council of the City of Lubbock deems it to be in
the best interest of the citizens of the City of Lubbock to amend the City
Council Order of Business, Rules and Procedures as set forth in Volume 1 of
the above referenced Rules and Procedures, to provide for a majority vote
of the City Council in appointing citizens to City Boards and Commissions.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT paragraph 12 of "City Council Terms and Definitions"
adopted by Resolution No. 2529 of the City Council of the City of Lubbock
and located in Volume 1, page 1-23 of the "Order of Business, Rules and
Procedures Manual" of the City Council is hereby amended to read as
follows:
(12) Unanimous Vote - A unanimous vote occurs when all of the
►,
Council in attendance vote in the affirmative or negative
on an issue.
SECTION 2. THAT subparagraph III(A)(6) of the City Council Order of
Business, Rules and Procedures contained in Volume 1 of said Rules and
Procedures, is hereby amended to read as follows:
(6) Unanimous Vote - A unanimous vote occurs when all of the
Council in attendance vote in the affirmative or negative
on an issue.
SECTION 3. THAT subparagraph III(B)(11)(a) of the City Council Order
of Business, Rules and Procedures contained in Volume 1 of said Rules and
Procedures is hereby amended to read as follows:
(a) Board Appointments - Councilmembers should be prepared to
set forth names of those individuals willing and able to
serve on a board, committee or commission. These
appointments.require a majority vote of the Council and
�
nothing in these Rules and Procedures shall ever be
I
construed as requiring more than a majority vote for such
appointments unless required by State law. It should be
noted that some specific boards and commissions are
created by State law and may have special requirements.
The Council may create other committees, boards and
commissions to assist in the conduct of the operation of
the City government with such duties as the Council may
specify not inconsistent with the Charter or Code of the
City. Any committees, boards, or commissions created
shall cease to exist upon the accomplishment of the
special purpose for which it was created, or when
abolished by a majority vote of the Council.
1-49
Passed by the City Council this 23rd day of July , 1992.
ATTEST:
Ni411�MG VV,Y, V I YJ VG 6.I %& rVv
APPROVED AS TO CONTENT:
anosque a, ss taut to t e
City Manager
APPROVED AS TO FORM:
Al' G /-?
John oss, Jr., City Attorney
JCR:da/AGENDA-D2/CCRULPRC.res
1-50
Resolution No. 4014
November 12, 1992
j Item #16
RESOLUTION
WHEREAS, the City Council did by Resolution No. 1610 embody policies
and procedures pertaining to the operation of the City of Lubbock; and
WHEREAS, the City Council deems it to be in the best interest of the
citizens of the City of Lubbock to amend the City Council Order of
Business, Rules and Procedures as set forth in Volume 1 of the Policies and
Procedures Manual,with regard to voicing only of nay votes; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT subparagraph VII(A) of the City Council Order of
Business, Rules and Procedures contained in Volume 1, Policy and Procedures
Manual, is hereby amended to read as follows:
A. Voicing of Votes: On any action requiring a vote of council,
both yea and nay votes will be voiced. Yea votes will indicate
a vote in the affirmative; nay votes will indicate a vote in
the negative.
Passed by the City Council this 12th day of November 1992,
r
DAVID
• ,
ATTEST:
5 aae
Sally St1 Abbe
Acting City Secretary
APP!;? AS TO CONTENT:
x
nna osque a,ss ant to the
City Manager
OVED AS TO FORM:
QrZ 2�. 7'�-t '4 1 %C>
1 1
a G.7
n eve rlpost
Assistant City Attorney
DG'V:da/AGENDA-D31VOICVOTE.res
ttt October 14, 1992
1-51
r
Resolution No. 4603
September 8, 1994
Item #32
RESOLUTION
VaMREAS, the City Council did byResolution No. 1610 embody policies and
procedures pertaining to the operation of the City of Lubbock in Volume 1 of a Policies and
Procedure Manual; and
WHEREAS, the City Council deems it to be in the best interest of the City of Lubbock to
amend certain policies and procedures as set forth in said manual; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the City Council Rules, Order of Business and Procedures as set
forth in Volume 1 of the Policies and Procedure Manual of the City of Lubbock BE and is hereby
amended as follows:
That the current City Council Rules, Order of Business and Procedures as set forth
in Volume 1 above-mentioned be and are hereby amended to incorporate all the
amendments and changes as set forth in Exhibit A, which Exhibit is attached hereto
and made a part hereof.
SECTION 2. THAT the Cil
the above amendments into the City
Passed by the City Council this
ATTEST:
Betty M.v Johnson, City Secretary
AP OVED AS TO CONTENT:
C4�;
Bo Cass, City Manager
APPROVED AS TO FORM:
Q G
IgE C. Ross, Jr., City Attorney
JCR-pRULES.RES
eodocstAugust2,1994
or his designated representative, shall incorporate
Aes-. Or&r of Business and Procedures.
day of _
1-52
Resolution No. 4603
September 8, 1994
Item #32
EXHIBIT A
In order to affect an amendment to change the agenda format and incorporate a consent
agenda, Subsection B(11)(c) of Section III entitled "MEETINGS" of the City of Lubbock
Council Rules, Order of Business and Procedures Manual is hereby amended to read as
follows:
C. Agenda Format - The following is the agenda format currently in use during City
Council Meetings.
CITY OF LUBBOCK
REGULAR CITY COUNCIL MEETING
DATE
TIME
CITY COUNCIL CHAMBERS, 162513TH STREET
CITY OF LUBBOCK CITY COUNCIL MEETINGS ARE AVAILABLE TO ALL PERSONS
F,��
R
EGARDLESS OF DISABILITY. IF YOU REQUIRE SPECIAL ASSISTANCE, PLEASE
CONTACT THE CITY SECRETARY'S OFFICE AT 767-2025 OR WRITE POST OFFICE BOX
2000, LUBBOCK, TEXAS 79457, AT LEAST 48 HOURS IN ADVANCE OF THE MEETING.
r
( 1.) Invocation by
( 2.) Pledge of Allegiance to the Flag.
L CITIZEN APPEARANCES
( 3.) Board Appointments
IL CONSENT AGENDA
The following items are of a routine or administrative nature. The Council has been
furnished with background and support material on each item and/or it has been discussed
at a previous meeting. All items will be acted upon by one vote without being discussed
separately unless requested by a Council Member or a citizen, in which event the item or
items will immediately be withdrawn for individual consideration in their normal sequence
after the items not requiring separate discussion have been acted upon. The remaining
items will be adopted by one vote.
A. Approval of Minutes
1-53
M. ORDINANCES FOR PASSAGE
A. Second Reading
B. Third Reading
IV. PUBLIC HEARINGS
A. Zonin
B. Paving Assessment
V. PUBLIC HEARINGS
A. Special
VI. TRANSPORTATION SERVICES
A.
Streets and Paving
B.
Right -of -Way
C.
Traffic
D.
Aviation
E.
Transit
F.
Solid Waste
G.
Storm Water Utility
VII. HEALTH AND COMMUNITY SERVICES
A.
Health
B.
Animal Shelter
C.
Building Inspection
D.
Neighborhood Initiatives/Community
Development
E.
Housing
F.
Environmental Inspection Services
VIII. PUBLIC SAFETY
A. Fire
B. Police
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IX. STRATEGIC PLANNING
A. Comprehensive Planning
B. Parks Development/Maintenance
C. Cemetery
X. CULTURE/LEISURE AND RECREATION
A. Civic Center
B. Library
C. Sports and Leisure Services
D. Cultural Art Services
XL ELECTRIC UTILITIES
A. Electric Utilities
B. Street Lighting
C. Other
XIL WATER UTILITIES
A. Water Utilities
B. Sewer
XIII. MISCELLANEOUS
A.
Support Services
B.
Information and Communication Services
C.
Human Resources
D.
Other
XIV. BIDS AND PURCHASING
XV. BOARD APPOINTMENTS
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