HomeMy WebLinkAboutResolution - 2000-R0158 - Amendment 3 To Agreement-Parkhill, Smith, & Cooper Inc-Engineering Services Etc. - 06/08/2000Resolution No. 2000 RO158
June 8, 2000
Item No. 21
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, by and between the City of
Lubbock and Parkhill, Smith and Cooper, Inc., an Amendment No. 3 to the
ENGINEERING SERVICES FOR STORM DRAINAGE FEASIBILITY STUDY AND
DESIGN: Clapp Park to North Fork of the Double Mountain Fork of the Brazos River
(the Canyon) and Overflow Playas Upstream of Clapp Park, dated December 19, 1996
Agreement, and related documents. Said amendment is attached hereto and incorporated
in this resolution as if fully set forth herein and shall be included in the minutes of the
City Council.
Passed by the City Council this 8th day of June 2000.
I
APPROVED AS TO CONTENT:
Larry D. Hertel, P.E.
City Engineer
APPROVED AS TO FORM:
William de Haas
Competition and Contracts Manager/Attorney
Ccdocs/parkhill,smith,cooper.res
May 26, 2000
Resolution No. 2000-80158
June 8, 2000
Item No. 21
AMENDMENT NO.3
TO AGREEMENT
CITY OF LUBBOCK, TEXAS
AND
PARKHILL, SMITH & COOPER, INC.
FOR ENGINEERING SERVICES
ENGINEERING SERVICES FOR STORM DRAINAGE FEASIBILITY STUDY AND DESIGN: Clapp Park to
North fork of the Double Mountain Fork of the Brazos River (the Canyon) and Overflow Playas Upstream of Clapp
Park.
THIS IS AN AMENDMENT TO THE AGREEMENT dated December 19, 1996 and entered into by and
between CITY OF LUBBOCK, TEXAS hereinafter called "Owner" and PARKHILL, SMITH & COOPER, INC.,
hereinafter called the "Engineer", of 4222 85`h Street, Lubbock, Texas a corporation which is duly chartered under
the laws of the State of Texas.
Owner intends to perform an additional alternatives study and revise the design for the storm sewers involved
for Clapp Park Lake and overflow playas upstream of Clapp Park.
The purpose of this amendment is to:
1. Establish the Additional Services and Compensation for professional services associated with Phase H
Design and Bidding Phase Services (Amendment No. 1) associated with the additional alternatives
study and revisions to the Clapp Park design phase following June 1999 flood conditions. Additional
Services and Compensation are described in Attachment A and Attachment B.
2. Establish the Schedule for professional services associated with Phase H Design and Bidding Phase
Services (Amendment No. 1) and Playa Lake System G Feasibility Study (Amendment No. 2).
Schedules are described in Attachment C.
Executed in two counterparts (each of which is an original) on behalf of Engineer by its Vice President shown
below, and on behalf of Owner by its Mayor (thereunto duly authorized) this 8ttday of June , 2000.
OWNER
CITY OF LUBBOCK
By �
mdy Sitton
Mayor
V
T
APPROVED AS CONTENT:
B
D. Hertel .E.
City Engineer
ENGINEER
PARKHILL, SMITR,& COOPEt, INC.
1
.E.
Vice President
APPROVED AS TO FORM:
William de Haas
Competition and Contracts Manager
Resolution No. 2000-80158
ATTACHMENT A
TO
AMENDMENT NO.3
TO AGREEMENT
CITY OF LUBBOCK, TEXAS
AND
PARKHILL, SMITH & COOPER, INC.
FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: RFP No. 13681, Engineering Services for Storm Drainage Feasibility Study and Design: Clapp Park to
North Fork of the Double Mountain Fork of the Brazos River (the Canyon) and Overflow Playas Upstream
of Clapp Park.
A DESCRIPTION OF SCOPE OF SERVICES
The scope of services for this project is as follows. Work will not proceed until Owner has authorized Engineer in
writing to proceed.
1. PHASE II DESIGN AND BIDDING PHASE ADDITIONAL SERVICES
A. Phase H Design and Bidding Phase Additional Services are defined by the tasks and man-hours in
Exhibit A-1 and generally described as:
1. Develop additional alternatives between original feasibility study Alternative 2A and original
feasibility study Alternative 2E.
2. Analyze the additional alternatives for the 100 -year 24-hour Technical Paper 40 storm events.
3. Develop a current condition model and retrieve April -June 1999 rainfall data to simulate
conditions through the June 1999 flood.
4. Simulate additional alternatives and original feasibility study Alternatives 2A and 2E for the
April -June 1999 period for projected future conditions.
5. Develop probable opinion of cost for two additional alternatives.
6. Prepare report.
7. Develop presentation to City.
8. Refine storm sewer profiles for selected new design alternative (redesign item).
9. Reconfigure inlet sizes to pipe size ratios for hydraulic function compatibility (redesign item).
10. Refine hydraulics for downstream lake effects and limits on pipe surcharge head (redesign
item).
B. Additional Services
1. At the request of the Owner, the Engineer will provide Additional Services as included herein or
upon agreement between Owner and Engineer defining the extent of such Additional Services
and the amount and manner in which Engineer will be compensated for such Additional
Services.
2. Any work requested by the Owner that is not included in one of the items listed in Exhibit A-1
will be classified as Additional Services.
3. Additional Services may be authorized by a notice -to -proceed in writing from the City Engineer
and addressed to the Engineer.
Resolution No. 2000-80158
ATTACHMENT B
TO
AMENDMENT NO.3
TO AGREEMENT
CITY OF LUBBOCK, TEXAS
AND
PARKHILL, SMITH & COOPER, INC.
FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: RFP No. 13681, Engineering Services for Storm Drainage Feasibility Study and Design: Clapp Park to
North Fork of the Double Mountain Fork of the Brazos River (the Canyon) and Overflow Playas
Upstream of Clapp Park.
COMPENSATION
Phase H — Design and Bidding Phase Services
For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows:
A. GENERAL
1. The Engineer will be paid on an hourly rate basis shown in Table B-1 and subcontract personnel
services will be billed at cost.. Engineer and subcontractor reimbursable expenses will be billed at cost
plus 15 percent surcharge. Reimbursable expenses are shown in Table A-1.
The Engineer agrees to use its best efforts to perform services as defined herein within the billing
limits stated below.
3. It is understood and agreed that the maximum billings of each of the items listed below are based on
the start of Services being authorized not later than July 15, 1999. If start of Basic Engineering
Services is not authorized by date given, it is understood and agreed that the upper billing limit will be
adjusted accordingly by a supplement to this Agreement.
4. Monthly payments shall be made to. the Engineer by the Owner based on Engineer's statement. The
statement shall be itemized to indicate the amount of work performed and the associated reimbursable
expenses and subcontract costs.
5. The uncontested amount of each statement shall be due and payable upon receipt by the Owner.
Carrying charges of 1-1/2 percent per month from the billing date shall be due for accounts that are not
paid within 60 days after the billing date.
The Engineer shall keep records on the basis of generally accepted accounting practices of costs and
expenses and which records shall be available for inspection by Owner during normal business hours.
B. ADDITIONAL ENGINEERING SERVICES
1. The maximum billed for Additional Engineering Services including personnel services and
reimbursable expenses for the Engineer and Subcontractors is shown as follows:
-1-
a. Additional Alternatives Study
Personnel Reimbursable
Services Expenses
Parkhill, Smith & Cooper, Inc. $ 37,509.00 $ 1,972.00
Hugo Reed and Associates, Inc. $ 30,635.00 $ 129.00
TOTAL ADDITIONAL ENGINEERING SERVICES NOT TO EXCEED $ 70,245.00
b. Redesign Completed Work
Personnel Reimbursable
Services Expenses
Parkhill, Smith & Cooper, Inc. $ 8,824.00 $ 810.00
Hugo Reed and Associates, Inc. $ 2,792.00 $ 147.00
TOTAL ADDITIONAL ENGINEERING SERVICES NOT TO EXCEED $ 12,573.00
C. ADDITIONAL SERVICES
Additional services must be authorized in writing by the. Owner.
1. The maximum billed for Additional Services will be determined by mutual consent before the Additional
Services are authorized by the Owner.
2. The Engineer shall start the performance of the authorized Additional Services within ten (10) days of
receipt of notice to proceed and will complete the Additional Services within the time period determined
by mutual consent before the Additional Services are authorized by the Owner.
-2-
Resolution No. 2000—R 0158
TABLE B-1
PERSONNEL SERVICE RATES
AMENDMENT NO.3
TO AGREEMENT
CITY OF LUBBOCK, TEXAS
AND
PARKHILL, SMITH & COOPER, INC.
FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: RFP No. 13681, Engineering Services for Storm Drainage Feasibility Study and Design: Clapp Park to
North Fork of the Double Mountain Fork of the Brazos River (the Canyon) and Overlfow Playas Upstream
of Clapp Park.
COMPENSATION RATES
Hourly fees listed herein will apply for the term of this contract.
A. Personnel Services
Parkhill, Smith & Cooper, Inc.
Principal -in -Charge or Officer
$
Categ_gM of Personnel
Rates ($M
$
Principal -in -Charge
$
117.00
Project Manager or Senior Professional Engineer
$
99.00
Professional Engineer
$
81.00
Engineer -in -Training
$
68.00
Technician or Designer
$
58.00
Drafter/CADD Operator
$
52.00
Clerical
$
39.00
Hugo Reed and Associates
Category of Personnel
Rates
($/HR)
Principal -in -Charge or Officer
$
105.00
Senior Engineer
$
89.00
Professional Engineer
$
79.00
Professional Land Surveyor
$
89.00
Engineer -in -Training
$
58.00
Technician/Designer
$
55.00
-1-
Drafter/CARD Operator $ 49.00
Clerical $ 37.00
B. Reimbursable Expenses
The following expenses are reimbursable:
1. Travel, subsistence and incidental costs.
2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current mileage basis or rental
cost basis for vehicles used for short periods.
3. Telegraph costs, long distance telephone costs and project "onsite" telephone costs.
4. Reproduction of reports, drawings and specifications
5. Postage and shipping charges for project -related materials.
6. Computer time charges, including program use charges.
7. Rental charges for use of equipment.
8. Cost of acquiring any other materials or services specifically for and applicable to only this project.
-2-
Resolution No. 2000 80158
June 8, 2000
Item No. 21
EXHIBIT A-1
ADDITIONAL ENGINEERING SERVICES
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Resolution No. 2000-R 0158
June 8, 2000
Item No. 21
ATTACHMENT C
SCHEDULE
C
s