Loading...
HomeMy WebLinkAboutResolution - 2000-R0110 - Grant Application-TDHS-Local Innovation Projects, Eliminate Barriers To Employmt - 04/06/2000Resolution No. 2000-RO110 April 6, 2000 Item No. 17 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application for the Local Innovation Projects to Eliminate Barriers to Employment and any associated documents, by and between the City of Lubbock and the Texas Department of Human Services. Said Grant Application is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 6th day of April , 2000. ATTEST: kat,a"- , .L KaythieUDarnell, City Secretary APPROVED AS TO CONTENT: g� e Richard Bur Ine Interim Director of Health and Community Servies APPROVED AS TO FORM: ,�W.lgs Local Innovation ProjGrant.res & ccdocs January 3, 2000 ■ � fEh TEXAS Department of Human Services COMMISSIONER Eric M. Bost Texas Department of Human Services Mail Code W-312 P.O. Box 149030 Austin, TX 78714-9030 June 13, 2000 Dear Innovation Project Bidder, BOARD MEMBERS David Herndon Chair, Austin Elizabeth D. Seale Vice Chair, San Antonio John A. Cuellar Dallas Bill Jones Houston Terry Durkin Wilkinson midland Carole Woodard Houston I am writing to express my appreciation for the time and effort you and your organization took in preparing and submitting a response to Texas Department of Human Services' Request for Proposals for Local Innovation Projects to eliminate barriers to employment. Your proposal was not selected for contract negotiation, however I want to thank you for your interest and I hope you will consider participating in any future Requests for Proposals the Department may advertise. Over 100 proposals were submitted by entities across Texas. The Department is only able to fund 13 projects with the available funding. Because of the limited funding, many proposals that were well designed and well intentioned were not funded. We have requested that the Texas State Legislature include for these projects in the budget for the next biennium. Should the legislature decide to fund the projects, we will notify you when any requests for proposals are advertised. Thank you again for the time and interest you showed in responding. Si cerely, R. T. `Bo" Platt Manager of Special Projects Texas Department of Human Services (512) 438-3450 John H. Winters Human Services Complex * 701 West Stst Street • P.O. Box 149030 t Austin, Texas 78714-9030 * (512) 438-3011 - Call your local DHS office for assistance. I* Texas Department of Human Services Request for Proposals for Local Innovation Projects for Welfare Avoidance B-1 Identifying Information Primary Contractor 1) Legal Name of Contractor City of Lubbock 2) Contractor's Mailing Address Community Development PO Box 2000, Lubbock, T% 79457 3) Contractor's Street Address (If Different From Above) 1625 13th Street, Room 107, Lubbock, T% 79401 4) Name, Title, and Telephone of Contractor's Authorized Signatory Windy Sitton, Mayor 806-775-2009 5) Name, Title, and Telephone of Contractor's Contact Person Nancy Haney, Community Development Manager 806-775-2300 Request for'Proposals Texas Innovation Projects 11 February 25, 2000 Texas Department of Human Services Request for Proposals for Local Innovation Projects for Welfare Avoidance B-2 Assurances (failure to certify all of these will result in disqualification) The Contractor and all subcontractors certify the following assurances. Assurances relating to project design: 1) The contractor understands that it is responsible for the performance of all other parties in response to this contract. The contractor is expected to execute a written contract containing the terms of performance expected of the other partners or subcontractors, and detailing the remuneration expected from the contractor to any subcontractors or other partners. A copy of these subcontracts will be provided to TDHS. 2) The contractor shall be responsible for paying for all allowable and properly allocated project charges incurred by partner agencies and other service providers, and shall be solely responsible for financial and service reporting to TDHS. The authorized representative of the contractor hereby certifies that 1) all of the information in this proposal is, to the best of their knowledge, complete and accurate, and 2) the offer is firm and good and wjjl remain so for 90 days. Signature of Con tor's Authorized Representative Windy Sitton Printed Name of Contractor's Authorized Representative Mayor of the City of Lubbock Title of Contractors' Authorized Representative April 6, 2000 Date Signed ATTEST: , City Secretary Request for Proposals Texas Innovation Projects 12 February 25, 2000 Texas Depat'tin6t of Htiman Services Request for Proposals for Local Innovation Projects for Welfare Avoidance B-3 Project Need In the space below, and on up to one additional page, describe and demonstrate the need for the proposed project. Be sure to address the following: • What client groups or needs will this project address? • What unmet services or gaps will this project address? • What barriers to access, participation, job retention, re-employment, career advancement, and progress toward self-sufficiency will be removed by this project? • What steps have been or will be taken to assure that the services under this project are not duplicative of other efforts or what strategies will be used to coordinate these efforts? • What assessments of needs and resources have been or will be conducted related to the project? The client group that will be addressed with this project is families that are being displaced out of a densely populated low rent area. The displacement is caused by a redevelopment project of the North Overton Neighborhood by a developer who is buying all property, multi -family and single family residential, in a seven block by seven block low income area. This area will be rehabbed or demolished for single family residential in the $125,000 to $175,000 range. The boundaries of this area are East of University Avenue to West of Avenue Q and South of 4t' Street and North of Broadway. The needs that will be addressed of this client group will be assistance with the following: • Moving expenses • Rent assistance for up to 4 months • Utility assistance for up to 4 months • Assistance with selecting housing • Advising on the process of transfer of utility and phone service • Utilities, phone, and rental deposits • If it is necessary to take off time from work - reimbursement of pay loss due to move, not to exceed an amount determined in policies and procedures. Unmet services or gaps this project will address is to provide assistance and guidance with obtaining different housing, which in turn will help the client maintain their present employment or alleviate barriers to gain employment. The barriers that this project Will eliminate are that the potential client will not have the added stressors of additional financial worries when moving to different housing (i.e. higher rent, deposits for rental property, utilities, phone). This project will help with giving the client one less thing to worry with and will provide the client with a peace of mind so that they might be better able to attend to their job, family and the process of finding and moving to different housing. We believe this project will minimize loss of time on the job and will greatly decrease the possible decline of job productivity. This project will also provide an advising resource to better implement and locate different housing. Guidance will be provided on how to find different housing and to make the transition as smooth as possible. Items that can be addressed in this advising would be: • Verifying accessibility of public transportation • Conveniences of child care facility • Obtaining and scheduling new utility and phone services • Filing a change of address with the post office • Informing employer in a timely matter, if it will necessary to take off time to complete this process. This project will enable the client to complete their relocation in the most effective and advantageous way possible. Steps have been taken to assure that the services under this project are not duplicative of other efforts. While there is a similar project by the Lubbock Housing Authority we believe that we are taking this project a step further in offering assistant to only two parent and single parent families with children under the age of 18 residing in the home. Households with children have additional issues when moving to a new house and neighborhood. Assessments of needs and resources will be conducted relative to this project by a screening process that is already in practice that will be implemented in our policies and procedures. Texas Department of Human Services Request for Proposals for Local Innovation Projects for Welfare Avoidance B-4 Project Approach In the space below and on up to three additional pages, describe the approach proposed for this project. Be sure to address the following: • What service planning will be performed to match client needs with services available under this project? • What services will be provided and what activities will comprise each service? • What outcomes are expected, and how will they be measured? • What is the proposed frequency, duration, scope, and sequence of services? • If training is to be provided, what curricula will be used? Will the curricula be developed or will existing curricula be used? • What are the estimates of the minimum and maximum number of clients to be served? • How will the project contribute to job retention, employment, and re-employment? • What features of the project are innovative and replicable? • What systems and strategies will be used for project planning, oversight, and overall control? • What is the background of the contractor that lends itself to the delivery, coordination, or management of project services? • What is the proposed schedule for designing, implementing, and evaluating the project? Service planning or advisory services will be provided to make the relocation process as smooth as possible to minimize stress for the clients. By minimizing stress for the clients, it will better equip them to maintain a consistent home life while in turn decrease the possibility of jeopardizing their employment or prospects of employment. Activities for this relocation service will direct clients to affordable housing that is similar to their present rent and location. When implementing this project the success will be measured by completion of the relocation, while maintaining present employment or will lessen the burden of moving and searching for a job at the same time. We believe this project will best serve the families with the support and financial assistance that will get them off TANF and at the very least keep them off TANF. A partner, Lubbock Housing Authority, will screen the identified families for eligibility. LHA has a screening process for eligibility already in practice. After acceptance into the program the family will then be directed to a path that they need to maintain a stable home life and job security. We know that this project is successful when the provided assistance successfully relocates the family within a timeframe of approximately 1 to 4 months. r The estimate of the number of potential households was taken from the 1990 Census. In the two Census tracts that were identified there are approximately 700 families living with income below 200% family poverty level. The Contractor, the City of Lubbock's Community Development Department has an abundance of experience with planning and implementing projects of this nature. The City oversees $4.4 million of Federal entitlement grants on an annual basis. This experience also includes working with the reimbursement process and monitoring of projects. We will have handbook for criteria and guidelines. Reports and forms are already in place, to assist with the implementation of this project. Current staff will use the six week period from May 17, 2000 (Announcement of selections) to July 1, 2000 (Project start date) to familiarize personnel, develop policies and procedures and finalize the strategic plan. Current staff will administer this program and coordinate all funding to partners. It is understood that due to the use of TANF funds that we and any partners that we might have must meet standards for accessibility as detailed in the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. We are familiar with and do meet ADA and Section 504. We further recognize that any partners, that are traditionally exempt from these statutes, will also be required to meet the above mentioned standards. Making contact with potential clients will be accomplished by completing two mass mailings (letter of explanation and qualifications of the project) and advertising in the main local newspaper and other minority newspapers or newsletters. The outcome that is expected is to improve the quality of life for the families that participate in our program and to provide assistance so these families will continue on the road to self-sufficiency. 4 Texas Department of Human Services Request for Proposals for Local Innovation Projects for Welfare Avoidance B-5 Budgeted cost Using the budget form 4032 (Budget for Purchase of Services) attached, please prepare a budget summary of the total project cost, including costs of both the contractor and any subcontractors or agents of the contractor. Attach up to three additional pages of narrative to support reasonableness of the proposed budget. Please categorize costs between administrative and programmatic functions. Provide • A surety bond or letter of credit, or • A narrative showing how the project will operate financially during the period between service delivery date and reimbursement date (payment is made within 30 days after delivery of an acceptable Form 4116, purchase voucher). The budget for this project has .a minimum of administrative costs for the scope of the program and consists of the following: Administration $24,210 Programmatic $266,790 The administrative portion of the project is for the salary and benefits of an existing Program Specialist and the cost of two direct mailings to the North Overton neighborhood. This is 8.3% of the total project budget. We feel that by keeping the administrative costs under 10%, we can maximize the amount of funds available to families in the program. The remaining $266,790 programmatic funds reflect 91.7% of the total project budget. These funds represent direct relocation benefits paid to 133 eligible families with payments totaling approximately $2,000 per family. The City of Lubbock administers $4.4 million in federal funds annually from the following entitlement grants: CDBG, ESG, and HOME. In addition, the City also receives approximately $300,000 each year from State CSBG funds. The City already works on a reimbursement process for all of these funds. We are able to pay costs up front with general fund money and then compensate the fund after reimbursement from the State and Federal governments. This project would operate in the same manner. A The City's internal financial management process requires submission of complete and detailed documentation (invoices and supporting documents) before payment is made out of the general fund. We do not foresee any problems meeting the reimbursement procedures required by the use of these funds. ..•�.t� np,tr L't•rnt Fenn �... . ,•t 11ntn,ut ti.•rt r.'aa Ilr•r..•mp,•r ••.tttt� BUDGET FOR PURCHASE OF SERVICES ftmo Comr.ictor IVrvahv NO Corltr,a" No City of Lubbock Subcontractor Irf avolicable) Service. Nvna Relocation of North Overton Budget Nanmr. Contrera Beginning Date Ending Oate Relocation of North Overton 1 7/1/00 18/31/01 COST CATEGORY TOTAL REIMBURSABLE OTHER* (1 A) Personnel — Salaries $15,750-00 1001 (18) Personnel — Fringe Benefits 5,960.00 100% (1 C) Personnel — Travel (2) Consumable Supplies ( . (3) Rental, Lease, or Purchase of Equipment -0- 14) Other (specify): Relocation ;266,790:00 100% TOTAL $291,000.00 1002 Costs not allowable by purchase of service contract, or which are already being paid by other sources. TOTAL: Indicate the total number of consumers or units of service for which this budget is prepared: (A) CONTRACT: Indicate the number of eligible consumers to be included in the purchase of service contract for which You are aoolvina or the number or units to be included under the contract (8) 133 Families 1133 Families Ratio of Eligible Recipients/Units to Total Individuals/Units: (B) 133 _ ' 133 _ °k � (A) OHS Portion of Reimbursable Budget Total: X $291,000 = $291,000 Less Fees from Eligible Recipients —0— Maximum Amount Reimbursable from OHS 2 91,000 ON: Signature WINDY SITTI ATTEST: yitle of Authorized Official mayor Avril & 2000 4 I Darnell, City Sec. APPROVAL: Signature — Tide of Authorized OHS Official nate I RI1f)r:FT _RIATIFICATION — I IA) Porsonnel - Salxir!S (I`rn, ir. un ,,I it, ro tit. tit ,nt,• lai,h{rtl I, .'ntr.aa V,, City of Lubbock Relocation of A Position or Title 8 Number of Staff for Position C Average Fulf Time Monthly Salary D Percent of Time on Budgeted Joh• E Number of Months Employed F Cost (8 r C r 0 s EI (TOTAU Reimbursable Other* CD Program Specialist 1 $2 250 502 14 $15,LZ50 ' I I I TOTAL SALARIES [$15,750 1002 For audit purposes time sheets must be kept for positions budgeted at less than 10090. Costs net allowable by pt.r;nase of service cantract, or which are already being paid by other sources. to mmr cv arc T[err`ATInM —I 1 F1 P.a crv+n.+l _ Fnrnll+ fig+riotirs IEIII [710`or'S S)hmo) 11 It!r11;V I[+f�lr �f .11 r1 Ilt :t 1•`f r` Ill, 111 �`It.` !`I Ir!•I.`f` (I �.!It(r.lr:[ Nr` city of Lubbock Relocation of N.O. Fringe Benefits Based on (1 A) Salaries Paid Total Reimbursable Other, TMRS (retirement) $2,248 1002 Social Security $1,205 1002 Medical $2,258 1002 Dental $181 1002 Life $19 1002 Long Term Disability $49 11002 TOTAL FRINGE BENEFITS $5,960 1002 Costs not allowable by purchase of service contract, or which are already being paid by other sources. r u. nur�n car a ic'rlr-W AT1r11V _ t 1 C) ptrcnant+l - Tr.wr.l' M. ovvUc I .iv- .......-.....,. - ..- - -- AytmrV IPn..lr.nn til mnnt than ,+nr N,00,00 t:ootrac: Na City of Lubbock lRelo6ation of N.O. Type of Expense• Imileage, food. lodging) Purpose 10estination and Benefits to the Program) Total Reimbursable Other* None TOTAL TRAVEL -0- Out-of-state travel must be justified in detail. Detailed records for travel expense must be retained in compliance with the record retention requirements in the contract. ... Costs not allowed by purchase of service contract, or which are already being paid by other sources. ..gin❑ _, . ,... I� IV. BUDGET JUSTIFICATION — (2) Consumable SupplieS (life expectancy Tess than one va,1r) AyCnCy Proyp,un i f mune the e 0111! hud petf IContr,tct No City of Lubbock lRelocation of N.O. Description and Basis for Cost Total Reimbursable Other* 2—Direct Hailouts with Advertising 2 0 0 1001 I TOTAL CONSUMABLE SUPPLIES $2,500.00 1002 Costs not allowable by purchase of service contract, or which are already being paid by other sources. Form -"IjcF P.1,1N t; V. BUDGET JUSTIFICATION — 13) Rental, Lease. or Purchaso of Equipment' (htd expectancv more than one vearl Ayenry Pmyr.un 01 mor-, th.ln gine hudrrU It:ontrela ��� City of Lubbock lRelocation N.O. Method Used (Lease, Rent. Description and Basis for Valuation Purchase, etc.) Total Reimbursable Other•• None TOTAL RENTAL, LEASE, OR PURCHASE All of the equipment must be tagged and numbered. Costs not allowable by purchase of service contract, or which are already being paid by other sources. VI. BUDGET JUSTIFICATION — 141 Other Costs t4pent.y (Prnyrpn Itl rnore 11mo one Otsdoeo fi:ontract No. City of Lubbock lRelocation of N.O. Description and Basis for Valuation Total Reimbursable Other• Relocation Expenses $266,790.00 1002 TOTAL OTHER COSTS $266,790.00 1002 Costs not allowable by purchase of service contract, or which are already being paid by other sources.