HomeMy WebLinkAboutResolution - 2000-R0062 - Contract - Adaptive Broadband - Radio System And Radio Data Link System - 02/24/2000Resolution No.2000-R0062
February 24, 2000
Item No. 37
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract for a Spread
Spectrum Multiple Address Radio System and Point -to -Point Radio Data Link System,
by and between the City of Lubbock and Adaptive Broadband of Rochester, New York
and related documents. Said contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council this 24th day of February , 2000.
Max Ince, Mayor Pro Tem
ATTEST:
I tv I k
Kaythi arnell, Ci Secretary
APPROVED AS TO CONTENT:
TI: �� + � P� �
Victor Kilman, urchasing Manager
APPROVED AS TO FORM:
illiam de Haas
Competition and Contracts Manager/Attorney
gs:ccdocs/Spread Spectrum Multiple Add.res
February 10, 2000
Resolution NO. 2000-ROO62
ADAPTIVE BROADBAND CORPORATION February 24, 2000
STANDARD TERMS AND CONDITIONS OF SALE Item No. 37
The following are the terms and conditions under which Adaptive Broadband Corporation ("ADAP"). sells products, except as
otherwise agreed to by ADAP in writing:
I PRICES AND TAXES. The prices will be those set forth in ADAP's quotation or bid valid at the time of order. If a
quotation has expired, ADAP reserves the right to extend the validity of the quotation or issue a new quotation at its
discretion. Prices are F.O.B. shipping point (North American orders) / EX -WORKS (Incoterms, 1990) ADAP's relevant
shipping facility (International orders), in U.S. dollars and are exclusive of all taxes, tariffs, duties and fees. In addition to
all charges and fees due under any agreement or order between ADAP and Buyer, Buyer is solely responsible for and agrees
to pay amounts equal to any taxes, tariffs, duties and fees (however designated) and any interest, fines and penalties
(collectively, "Tax") resulting from or arising out of that agreement or order, exclusive of taxes based on ADAP's net
income. Without limiting the generality of the foregoing, Buyer is solely responsible for and agrees to pay, either through
the relevant product invoice or a separately issued invoice, all sales taxes resulting from or arising out of that agreement or
order unless, within 30 days after shipment, ADAP receives export documentation satisfactory to ADAP evidencing the
export of the relevant products out of the United States. If a Buyer within the United States wishes to have the agreement or
order treated as sales tax exempt, ADAP must receive a resale or exemption certificate satisfactory to ADAP prior to
shipment. Buyer will pay on ADAP's behalf any Tax levied upon ADAP or reimburse ADAP for any such Tax paid by
ADAP. This Section will apply during and after termination of any agreement between the parties.
2. ORDERS. No order submitted by Buyer will be deemed accepted by ADAP unless and until confirmed in writing by
ADAP's authorized representative. No order which has been accepted by ADAP may be canceled by the Buyer except with
the agreement in writing of ADAP and on terms that the Buyer will indemnify ADAP in full against all loss (including loss
of profit), costs (including the cost of all labor and materials used), damages, charges and expenses incurred by ADAP as a
result of cancellation including, at a minimum, the terms set forth in Section 10 below.
3. PAYMENT. All payments by Buyer will be made in U.S. dollars in the U.S. pursuant to one of the following terms,
without offset:
Option 1: Confirmed, Irrevocable Letter of Credit acceptable to ADAP and payable in U.S. dollars at sight upon presentation of
documents confirming shipment (i.e. Invoice, Packing List, Air Waybill) through any major United States state or national bank
Validity must be at last 120 days for shipment and 150 days for negotiation of documents; partial shipments must be allowed;
the Letter of Credit value must state F.O.B. shipping point (North American orders) or EX -WORKS (Incoterms, 1990) ADAP's
relevant shipping fiuxlity (International orders). Estimated freight and handling charges can be provided upon request. All
banking charges arc to buyer's account.
Oytion : 25% down -payment in U.S. dollars at the time of order with the balance due two weeks prior to shipment. Wire
transfer information: Bank of America, 1850 Gateway Blvd., Concord, CA 93420, ABA# 121000358, Acct Name Adaptive
Broadband Corporation, Acct Number 1233727981, Reference Invoice # and PO # and Contract #, By Order Of [Buyer's
Name]; or such other wire transfer information as ADAP may indicate.
Option 3: If Buyer continually satisfies ADAP's credit approval process and requirements and if ADAP provides Buyer with
prior written approval of credit terms, then net 30 days after the relevant invoice date.
If ADAP agrees to Option 3 above or if ADAP agrees in writing to different or additional payment terms, then:
L If during the period of performance of an order the financial condition of the Buyer is determined by ADAP not to
justify the terms of payment specified, ADAP may demand that payment be made in accordance with one of the two
options above.
b. ADAP reserves the right to make deliveries in installments, all installments to be separately invoiced and paid for by
Buyer when due per invoice without regard to other scheduled deliveries. If shipments are delayed by the Buyer for
any reason, payment will become due from the date on which ADAP is prepared to make shipment and storage will be
at Buyer's risk and expense.
c. In the event of default in payment by Buyer. (i) ADAP may suspend performance of its obligations; (ii) Buyer agrees to
pay ADAP's standard late charges plus interest on the delinquent payment from the due date thereof until such payment
and all interest thereon is received at the rate of I% %per month, but not in excess of the lawful maximum (which
charges and interest are not in lieu of any other right ADAP may have for Buyer's breach); and (ill) in the event of
litigation or collection activity arising out of Buyer's non-payment, Buyer will promptly pay the reasonable costs and
expenses incurred by ADAP, including attorney's fees.
4. DELIVERY, SECURITY INTEREST, DELAYS. Delivery will be F.O.S. shipping point (North American orders) / EX -
WORKS (Incoterms, 1990) ADAP's relevant shipping facility (International orders). Freight and handling charges arc to be
either remitted in advance or collected under a confirmed, irrevocable Letter of Credit as outlined above. All shipments are
subject to availability and all references to dates arc references to delivery F.O.B. shipping point (North American orders) / EX -
WORKS (Incoterms 1990) ADAP's relevant shipping facility (International orders). Any dates for delivery quoted by ADAP or
provided in an accepted order are approximations only and ADAP will not liable for delay in shipment for any reason. Title to
product transfers and Buyer assumes all risk of loss upon delivery of product by ADAP to the initial carrier. hisurance will be
provided by ADAP upon request and collected with freight and handling charges. In the absence of instructions to the contrary,
ADAP, on behalf of Buyer, will select the carrier but will not be deemed thereby to assume any liability in connection with the
shipment nor will the carrier be construed to be an agent of ADAP. Claims for loss or damage to products in transit must be made
to the carrier and not to ADAP. Buyer will be responsible for all storage, rigging, drayage and other charges to and at Buyer's
* site. Buyer hereby grants ADAP a security interest in the products and all cash and non-cash proceeds thereof as security for all
of Buyers obligations hereunder. Upon request by ADAP, Buyer will promptly execute any instrument required to perfect such
security interest; provided that in any event ADAP is hereby appointed Buyer's attomey-in-fact to do all acts which ADAP deems
reasonably necessary or desirable to perfect and continue to perfect such security interest and to protect the collateral. ADAP will
not be liable for any damages or penalty for delay in delivery or for failure to give notice of delay when such delay is due to the
elements, acts of God, delays in transportation, delay in delivery by ADAP's vendors or any other causes beyond the reasonable
control of ADAP. The delivery schedule will be extended by a period of time equal to the time lost because of such delay.
S. PATENTS. If notified promptly in writing of any action (and all prior claims relating thereto) brought against Buyer alleging
that Buyers use or other disposition of product infringes a United States patent or copyright, ADAP will defend such action at its
expense and will pay the costs and damages awarded against Buyer in such action, provided that ADAP will have sole control of
and authority with respect to the defense of any such action and all negotiations for its settlement or compromise. If a final
injunction is obtained in such action against Buyers use of the product or if in ADAPs opinion the product is likely to become the
subject of claim or infringement, ADAP will, at its option and at its expense: procure for Buyer the right to continue using the
product; or replace or modify the same so that they become non -infringing; or accept return of the product and refund or credit the
amount of the original net purchase price, less a reasonable charge for depreciation and damage. ADAP will not have any
liability to Buyer if the alleged infringement is based upon: (a) use or sale of the product in combination with other products or
devices which are not made by ADAP; (b) use of the product in practicing any process; or (c) the furnishing to Buyer of any
information, service or other assistance. No costs nor expenses will be incurred for the account of ADAP without the prior written
consent of ADAP. In no event will ADAPs total liability to Buyer under or as a result of compliance with the provisions of this
clause exceed the sum paid to ADAP by Buyer for the allegedly infringing product. The foregoing states the entire liability of
ADAP with respect to alleged infringement of patents and copyrights by the product or any part thereof or by its operation. This
Section states the entire liability of ADAP for any infringement of patent, copyright, trademark, trade secret, or other
intellectual property rights. Buyer will defend, indemnify and hold ADAP harmless against any loss, damages, casts, fees
(including attorneys' fees) and expenses awarded against or incurred by ADAP for alleged infringement of any patents,
copyrights, trademarks, or other intellectual property rights of any person or entity which result from ADAPs use of or
compliance with Buyer's designs, specifications or instructions.
6. PRODUCT CHANGES. ADAP reserves the right, without prior approval from or notice to Buyer, to make changes to
products or their specifications (a) which do not materially adversely affect the performance of the product or reduce
performance below any contract specification; (b) when required for purposes of safety; (c) to meet product specifications,
or (d) when required to conform with any applicable statutory or regulatory requirements. ADAP reserves the right to make
product improvements without incurring any obligation or liability to make the same changes in products previously
manufactured or purchased. ADAP also reserves the right to modify the pricing and availability of models in its product lines
based on market conditions, component availability, and other business considerations; and to require that Buyer implement
and utilize software upgrades as a condition of maintenance contracts and warranty.
7. WARRANTY
Product Manufactured by ADAP:
a. Products manufactured by ADAP are warranted against defects in material and workmanship for a period of are (1) year
from date of delivery as evidenced by ADAPs packing slip or other transportation receipt.
b. ADAPs sole responsibility under this warranty will be to either repair or replace, at its option, any component which fails
during the applicable warranty period because of a defect in material or workmanship, provided Buyer has promptly
reported same to ADAP in writing. All replaced products and parts will become ADAPs property.
c. ADAP will honor the warranty at the repair facility designated by ADAP. It is Buyers responsibility to return, at its
expense, the allegedly defective product to ADAP. Buyer must obtain a Return Material Authorization (RMA) number and
shipping instructions from ADAP prior to returning any product under warranty. Transportation charges for the return of the
product to Buyer will be paid by ADAP within the United States. For all other locations, the warranty excludes all costs of
shipping, customs clearance and other related charges. if ADAP determines that the product is not defective within the
tents of this warranty, Buyer will pay ADAP all costs of handling, transportation and repairs at the then prevailing repair
rates.
d. All the above warranties are contingent upon proper use of the product. These warranties will not apply (i) if adjustment,
repair, or product or parts replacement is required because of accident, unusual physical, electrical or electromagnetic stress,
neglect, misuse, failure of electric power, environmental controls, transportation, failure to maintained properly or otherwise
in accordance with ADAP specifications, or abuses other than ordinary use; (ii) if the product has been modified by Buyer or
has been repaired or altered outside ADAPs repair facility, unless ADAP specifically authorizes such repairs or alterations
in each instance; or (iii) where ADAP serial numbers, warranty data or quality assurance decals have been removed or
altered.
e. No person, including any dealer, agent or representative of ADAP is authorized to assume for ADAP any other liability on
its behalf except as set forth herein. If any payment is due ADAP for services performed hereunder, it will be subject to the
same payment terms as the original purchase.
Products Manufactured By Others:
For products not manufactured by ADAP, the original manufacturers or licensor's warranty will be assigned to Buyer to the
extent permitted by the manufacturer or licensor and is in lieu of any other warranty, expressed or implied. For warranty
information on a specific product, a written request should be made to ADAP.
REV/6/99 2
All Products:
THE FOREGOING WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER EXPRESS
OR IMPLIED WARRANTIES, OBLIGATIONS, AND LIABILITIES ON THE PART OF ADAP. EXCEPT FOR THE
EXPRESS WARRANTIES STATED HEREIN, ADAP DISCLAIMS ALL WARRANTIES ON PRODUCTS FURNISHED
HEREUNDER, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE. ADAP WILL HAVE NO RESPONSIBILITY FOR ANY PARTICULAR
APPLICATION MADE OF ANY EQUIPMENT. Any description of equipment, whether in writing or made orally by ADAP or
its agents, specification sheets, models, bulletins, drawings, or similar materials used in connection with Buyer's order are for the
sole purpose of identifying the equipment and will not be construed as an express warranty. Any suggestions by ADAP or its
agents regarding use, application or suitability of the equipment will not be construed as an express warranty. No warranties may
be implied from any course of dealing or usage of trade. Buyer agrees that the exclusion of all warranties, other than those
expressly provided herein, is reasonable.
L ACCEPTANCE OF PRODUCTS. Unqualified acceptance of products will occur upon delivery, unless ADAP is notified in
writing within ten days from Buyer's receipt that the products do not meet ADAP's specifications or that Buyer is making a claim
for shortages or other errors in delivery. Failure to give such timely notice constitutes a waiver of all such claims by Buyer.
ADAP's sole obligation for any non -conforming products will be limited to repair or replacement, at ADAP's option, pursuant to
the provisions of the foregoing Warranty clause.
9. INSTALLATION. In the event ADAP agrees with Buyer to install or perform maintenance on any product(s) to be supplied,
Buyer will pay ADAP s then current standard charges for such installation or maintenance.
10. CANCELLATION AND RESCHEDULE CHARGES. In the event Buyer defaults, ADAP may decline to make further
shipments and/or may terminate Buyer's order without affecting ADAP's rights and remedies including, but not limited to, any
right to cancellation charges and quantity price adjustments. if ADAP continues to make shipments after Buyer's default,
ADAP's action will not constitute a waiver nor affect ADAP's legal remedies. In the event Buyer (a) cancels any order or portion
thereof with the requisite ADAP consent; or (b) fails to meet any obligation hereunder, causing cancellation or rescheduling of
any order or portion thereof, or (c) requests a rescheduling of scheduled product and such request is accepted by ADAP, Buyer
Agrees to pay ADAP cancellationA=hedule charges as a percentage of the list price of the canceled or rescheduled product, said
charges having been agreed upon not as a penalty, but as a result of the difficulty of computing actual damages. Such
cancellation/mscheduling charges may be set by ADAP in its business judgment in each instance. Buyer may not cancel or
reschedule any order or portion thereof after shipment.
11. EXPORT. Regardless of any disclosure made by Buyer to ADAP of an ultimate destination of the product(s), Buyer will not
export, either directly or indirectly, any product(s) or non-ADAP equipment incorporating such product(s) without first obtaining
a license fiom the U.S. Department of Commerce or any other agency or department of the United States Government, as
required. Buyer will use its best efforts to insure that none of the products will reach any country where U.S. laws would forbid
ADAP to market or distribute the products.
12. SOFTWARE LICENSE AND SUB -LICENSE
a. ADAP grants to Buyer the non-exclusive license to use the Software (defined below) in connection with the Products,
subject to the terms and conditions set forth below. ADAP grants to buyer the non-exclusive license to sub -license the
Software to those of Buyer's customers which utilize Products. When granting to customers the right to use Software,
Buyer shall incorporate in such sublicense terms that offer no less degree of protection to ADAP's (or its licensors)
interest in the Software as those set out below.
b. "Software" means any program in machine readable code (howsoever provided by ADAP to Buyer), and intended to be
loaded into the memory of a processor unit(s), which provides operating instructions and user -related application
instructions (as well as associated documentation used to describe, maintain and use such programs), incorporated in
any of the Products by ADAP or supplied to Buyer by ADAP for use on or in connection with any of the Products;
however, Software shall not mean any source code.
c. The Products and Software include software which is licensed by third parties to ADAP ("Third -Party Software").
Buyer agrees to comply with all of the requirements and restrictions of all licenses which apply to Third -Party
Software, and Buyer authorizes ADAP to execute and deliver all agreements and documents on Buyer's behalf in order
to comply with the foregoing obligations.
d. Set out below are the terms and conditions of the software license granted by ADAP to Buyer. In sub -licensing
software to its customers, Buyer shall incorporate in such sub -licenses terms which offer no less degree of protection
than those set out below: (i) The Software and the documentation are unpublished copyright works and may be used
on any installation with a configuration mentioned in the Agreement, provided the Software is in use on only one
installation at any one time. (ii) Neither the Software nor the documentation may be copied in whole or in parts except
for backup and archival purposes. (iii) The copyright notices and trademarks contained in the Softwares on the data
medium, and in the documentation as supplied to Buyer must appear on all copies made by Buyer. (iv) Save for
Buyer's right to grant sub -licenses to its customers to use the Software in object code form, Buyer may not transfer
part, download, or in other way make available to others the Software and the documentation delivered to it. (v) Buyer
shall not have the right to modify the Software or to create derivative works based on the Software, save as provided
under applicable laws. (vi) No warranty applies if failure of the Software has resulted from misuse or
misappropriation.
e. if a new release of the Software contains new functions, and Buyer wants to use these new functions, the new release
shall be subject to a supplementary charge. No license is granted for any new release until Buyer pays associated
REV/6J99
additional fees. Buyer will be responsible for costs of software/hardware upgrades of equipment supplied by third
parties to support such new releases.
13. CONFIDENTIALITY. .
L Buyer and ADAP each agree to use the other's Confidential Information (defined below) it receives or otherwise
obtains solely for purposes of benefiting the business relationship between them. The receiving party ("Recipient")
shall not duplicate any Confidential Information of the other party ("Disclosing Party') except as may be strictly
necessary in furtherance of that purpose. The Recipient agrees to maintain all of the Disclosing Parry's Confidential
Information it receives or otherwise obtains in confidence, using at least that standard of care which it accords its own
Confidential Information to protect the Disclosing Party's Confidential Information. The Recipient agrees not to
disclose the Disclosing Party's Confidential Information to any other party except those of the Recipient's directors,
officers, employees, agents, consultants, advisors and affiliates (collectively, "Agents") involved in furthering that
purpose whose duties justify the need to know such Confidential Information. The Recipient's Agents who are to
receive Confidential Information shall be advised of the confidential nature of the Confidential Information and shall
have agreed in writing to be bound by the terms of this Section. The Recipient agrees that at no time shall it or its
Agents use or knowingly permit any other person or entity to examine, use, or derive benefit from the Confidential
Information. These obligations will survive for a period of ten years from the date of the relevant disclosure or for such
longer period as such Confidential Information may be entitled to legal protection from disclosure by operation of law.
b. "Confidential Information" means information in its broadest sense, including but not limited to computer programs,
databases, trade secrets, know-how, inventions, improvements, discoveries, techniques, business and marketing
records, merchandising and marketing techniques, plans and data, strategies, new products, financial data, budgets,
projections, work papers, files, contracts, and client and supplier information and lists; provided, however, that this
Section 13 shall not apply to Confidential Information which (i) is or becomes generally available to the public other
than as a result of disclosure by or through the Recipient or its Agents; (ii) was available to the Recipient on a non -
confidential basis prior to disclosure by the Disclosing Party as evidenced by documentation in the Recipient's
possession (unless the Recipient knows that such Confidential Information is subject to another confidentiality
agreement); (iii) becomes available to the receiving parry on a non -confidential basis from a source other than the
Disclosing Party (unless the Recipient knows that such Confidential Information is subject to another confidentiality
agreement); or (iv) was developed by or for the Recipient independently of and without reference to any of the
Disclosing Party's Confidcndal Information. Any Confidential Information developed by ADAP (alone or jointly with
Buyer) in connection with any Products or services provided by ADAP will be the exclusive property of ADAP.
c. Upon the Disclosing Party's request, the Recipient shall immediately (i) return all Confidential Information it has
received, including tangible items containing or representing Confidential Information and all copies thereof made by
such party or its Agents; (ii) erase or destroy all Confidential Information it has received which is contained in
computer memory or data storage apparatus; and (iii) destroy all materials incorporating or based on such Confidential
Information which were prepared by or for such party or its Agents.
d. Notwithstanding the foregoing, either party may disclose any Confidential Information to the extent required by a valid
subpoena or order issued by a court of competent jurisdiction or by a governmental body, provided that the party
subject to such requirements shall (i) immediately notify the Disclosing Party of the existence, terms and circumstances
relating to the requirement, if permitted by law; and (ii) cooperate with the Disclosing Party in asserting objections or
providing a defense to such requirement or obtaining a protective or equivalent order. Buyer and ADAP agree that the
obligations under this Section 13 are of great importance to ADAP and form a substantive condition of any transaction
by it. Since monetary compensation may not adequately cover the failure of such obligations, Buyer and ADAP
specifically agrees to submit to injunctive relief from the courts where suitable and adequate relief may be obtained in
order to give effect to these confidentiality obligations.
14. DISCLAIMER AND L E TTATION OF LIABILITY.
A ADAP'S TOTAL LIABILITY IS LIMITED TO THE NET PRICE OF THE PRODUCTS SOLD HEREUNDER,
EXCLUDING ANY CHARGES STATED SEPARATELY FROM THE PRODUCT PRICE ON THE INVOICE.
BUYER'S SOLE REMEDY FOR LABILITY OF ANY KIND, INCLUDING NEGLIGENCE, WITH RESPECT TO
THE PRODUCTS, SOFTWARE, AND DOCUMENTATION FURNISHED HEREUNDER IS LIMITED TO THE
REQUEST FOR ADAP, AT ADAP'S OPTION, TO REFUND THAT NET PRICE FOR THE ITEMS AND MATTERS
INVOLVED, EXCEPT THAT IN THE CASE OF A BREACH OF WARRANTY, BUYER'S SOLE REMEDY IS TO
RETURN THE PRODUCT TO ADAP FOR REPAIR OR REPLACEMENT IN ACCORDANCE WITH THE
"WARRANTY" SECTION OF THESE TERMS AND CONDITIONS.
B. WITH RESPECT TO SERVICES, ADAP'S LIABILITY FOR ANY SERVICE IS LIMITED TO THE RE -
PERFORMANCE OF THE SERVICE. ADAP DOES NOT WARRANTY PROPOGATION OR PATH
PERFORMANCE. ALL SURVEYS ARE ACCURATE AS OF THE DATE THE SURVEY WAS CONDUCTED.
C. IN NO EVENT WILL ADAP BE LIABLE TO BUYER FOR (I) REPROCUREMENT COSTS; (In INDIRECT,
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES; (III) ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT
OR THE USE OR PERFORMANCE OF ADAP PRODUCTS, WHETHER IN AN ACTION OF CONTRACT OR TORT,
INCLUDING NEGLIGENCE AND STRICT LIABILITY, EVEN IF ADAP HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
D. NO ACTION, WHETHER IN CONTRACT OR TORT, INCLUDING NEGLIGENCE, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT MAY BE BROUGHT BY EITHER PARTY MORE THAN EIGHTEEN
(18) MONTHS AFTER THE CAUSE OF ACTION HAS ACCRUED, EXCEPT THAT AN ACTION FOR NON-
PAYMENT MAY BE BROUGHT WITHIN EIGHTEEN (18) MONTHS OF THE DATE OF LAST PAYMENT.
REV/6199 4
15. GENERAL PROVISIONS
a. These terms and conditions constitute the entire agreement between the parties with respect to the subject matter
hereof and supersede all proposals, and and written, all previous negotiations and all other cammimications between
the patties with respect to that subject matter. These terms and conditions will prevail and govern notwithstanding
any different, conflicting or additional terms and conditions which may appear on any order or other document
submitted by Buyer, all of which will be deemed mill and void. Deviations from these terms and conditions are not
valid unless confirmed in writing by an authorized representative of ADAP.
b. The rights and obligations under these terms and conditions may not be assigned without ADAP's pion written
consent and any attempt to do so without such consent will be void.
c. These terms and conditions will be governed by and construed in accordance with the internal laws of the State of
Texas without reference to conflict of laws principles and not including the United Nations Convention an Contacts
for the International Sale of Goods. Any controversy or claim arising out of or relating to these terms and conditions
or any matter or transaction contemplated hereby will be triable only in a court with jurisdiction located in Lubbock
County, Texas, and ADAP and Buyer each irrevocable consent to that venue and to the personal jurisdiction thereof.
d All tights and remedies, whether conferred hereby or by any other instrument or law will be cumulative and may be
exercised singularhy or concurrently. Failure by either party to enforce any contact terms will not be deemed a
waiver of future enforcement of that nor of any other term. If any provisions of this contract are held invalid under
any applicable law, rule, regulation or treaty, such invalidity will not affect other provisions of this contract which
can be given effect without the invalid provisions and to this end, the provisions of this contact are declared to be
severable. Notwithstanding the above, such invalid provision or clause will be construed, to the extent possible, in
accordance with the original intent of the parties.
e. Any typographical, clerical or other error or omission in any sales literature, quotations, price list, acceptance of
offer, invoice or other document or information issued by ADAP will be subject to cmTection without any liability
on the part ofADAP.
f Where products include radio fixquency communications equipment, certain regulations of telecommunications
regulatory authorities apply. It is the sole responsibility of the Buyer to maintain at its own expense any relevant
license from such regulatory authority to operate and maintain the equipment.
g. Exhibits incorporated and attached hereto:
Exhibit "A" —Pricing
Exhibit "B" — Original Specifications (Pages 7 23� as modified by attached Adaptive Broadband specification
compliance response.
CITY OF LUBBOCK
Max Ince,Mayor-Pro_Tem
A ST:
K4*i arnell
City Sebietary
APPROVED
7AS�TO CONTENT:
Terry Eller400k
Managing Director of Water Utilities
APPROVED AS TO FORM:
illiam de Haas
Competition and Contracts Manager
12/15/99 16:06
IM716 242 8460 ADAPTIVE BRDBAND
EXHIBIT "A"
ADAPTIVE BROADBAND
MDS Product Group
175 Science Parkway, Rochester, New York 14620 USA
(716) 242-9600 Phone
(716) 242-9620 Fax
X1001/006
To:
Mr. Bruce Bialack
Company:
City of Lubbock
Phone:
Fax:
(806)763-9824
From:
Dick Marcucci
Phone:
16 242-8328
Email:
dmarcuccl@adaptivebroadband.com
Date:
December 15, 1999
Pages Including this cover page:
1 of 6
Comments:
Dear Bruce:
Please find attached a copy of the revised pricing for your review.
If you should have an questions please call me at (716)242-8328.
Best gards,
Dz
A: Richard Marcucci
Project Manager
THIS FAX 1S INTENDED FOR THE PERSONAL AND CONFIDENTIAL USE OF THE INDIVIDUAL OR
ENTITY TO WHICH IT IS ADDRESSED. It may contain information that is privileged and confidential. If you
are not the intended recipient, you are hereby notified that any review, disclosure, dissemination, or other use of this
fax is strictly prohibited If you have received this document in error, please notify us immediately by telephone
900%Z00 ij
QNVSQMS HAIjAvav 0M Z6Z 9TUS L0:9T 66/5T/ZT
a
m
=ells alawom
Nl
9YZIia
IL
a
N
r
r
r N
N rrr rN rr
(ao4=a1nWI
uouv3$duum9
43 A81188
u1
to
N
r
r rrrN
NNr CIA NNNr
lsjaquiV
N
N
r
r rrrN
Rf rrr NN Nr
PIauejuri
v
N
N
r r r /V
l■1 rrr N N N r
jaie"IMS.;
m
N
N
r
r rrrN
m V. V- NN Nr
Itmi
IUat11;@a1
J'dIB
Q
ji
N
r
r
r N
In rrr r r r r
N
N
pN �rlNrlN
NNNNN$$$88$�
N NMN MRS
r
r
N
N
N N N N N
N N N N N N N N N
�O.
m
to 't't't
Rj P- Nm C4 4D
4
N
m
m
c
�
h
M
ttC,
IL
LL
IDS
N�
"W. $ Iff
+1 .p 3gy �N
NN
N T —
r
N
t9 7 1p m h
in co CI4 V)
QNVSQMS HAIjAvav 0M Z6Z 9TUS L0:9T 66/5T/ZT
900/1:00l] aNVUaHg HAIJAVQV 09 8 M BTLO 90:9T 66/5T/ZT
U)
moils wouna
A
N
1
9
&
91•Z llem
IL
N
N
r
r
N v r
r �-
(00480M)
u0nials dland
L3� LelieB'�
m
S
'w
r
N V
N
IsJa
G
,g
O
v
Pieuemn
v
a
.-
N qt
N
JI4eMOIlv4S
m
N
`r
r
N 1W V
N
iuvld
luougE8J
,�g
Q
:l
N
N
fV V r
N �-
r
11at
In
00
N
N
N a
N N
N N
ft
pN pN pN pN
NN$ 1]fS[} Opp H� O O ppN
9 6pQ,
Qb
�
a
v
r
r
w r
N
N N
N
N
N
NNNN
N N
.0N
cm40
CO m V
'* 0
NX
1� 4N
E
�
Ick
p.
_
E
p
u:
x
x
O
o IQ 2
> O
_ Ig
S
F2
id
>
co 1;
pQ U.
�d'W
S
Q 4j
x G
9
y
C,
V �
-
J.7
� Ott
C
•lp
Q -
�
.
>1
it-SRI
2
�
�iw�LL1iINi•
I
i
�
fA
N r N
/7
IV
q r
NI to 'P 1n
� V- N
900/1:00l] aNVUaHg HAIJAVQV 09 8 M BTLO 90:9T 66/5T/ZT
I 11 IR I " In
• r
N
a
si3is 81OWGU A N g
U) -
g"Z NNNfD NNN
N r r
",Qq
�n�
uollgS duatd M M M W N N r M M M M
Ajo Asilv W
9) MN N N O ' r N N N N
N N N O r N N N N
NNNfD �� rNNN N
r Cl v-
44
N N N ID rw- r N N N N r r r
rN r t7 Ifl r r r Mi .► C4 1. r
r
r r N
K K K K K K K K K K K K K K K K K K KKK K K K K K
h
r
K KKKMlN K b K K A N Kg K� �Ko K M�K M K K K K K
NNE ENHHE i guill El Ej
rr"A SERVO""
900/t00 a auva( a 3AIJddQV 0M ZtZ 9T14S 60:9T 66/ST/ZT
t' -
a
vd-
9oa
.
N
In
W
T !m r r r P^ r
r Rj
{7 iY
iY �Y of
"lie stousav�
t9
N
9vz ne
U.
A
N
1
1
(ammlnLol)
Alo JWIIvgN
m
lu
d
w
PNipm
V
N
.
Jamwim
m
N
�1
�uaugtraJ
Je;tr
Q
�
N
N
�
NNN
N
N
N NN
M NGr, NN
N N
N r►
NNN
$ $ � r�
8 8 8 nbp
r� $
1$n
br8Si
P
W r
N
N
N N
N N N N N
N N
N N
N N N
a
to
.• .r
.- .-
.-
S
t
tit
E,
$
�°
itoc
. W
-� M
U.pp
p
oo
a
r-
40
� � .- ev
/soot
I
awaaaa $AIJdVOy
09t8 Z6Z 9T1$
OT:9T 66/0'
1-1
H1
900/90018 QNVOM $AIJAVQV ' 09fi9 rtz 9TLO OT:9T 68/$T/ZT
rrwr
94
V.v-
raw
iA
I�Z 118
N
l�I�IMIIII
W
Am AellaH
W
i
O
t
V
N
03
to
iwld
lum"Wi
A�8
a
A
H
vWvIIs- s�
N g q N N
N
g M N N q q q
q q M M
$��$yy
30fp®
BRIBReq
Beg
N N g N N
N
N N N N N g q
A N q
r r w w w
N
w w w w r w r
w w w
N
W0
co
-NMf'tIQ
O
�rNOgticwv. NCO
1-1
H1
900/90018 QNVOM $AIJAVQV ' 09fi9 rtz 9TLO OT:9T 68/$T/ZT
2
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Linc System
EXHIBIT "B"
MINIMUM SPECIFICATIONS FOR SPREAD SPECTRUM MULTIPLE ADDRESS RADIO SYSTEM
'AND POINT-TO-POINT RADIO DATA LINK SYSTEM
GENERAL
1.1 The intent of these specifications is to describe a 900 MHZ Spread
Spectrum Multiple Address System (hereafter referred to as MAS) to be
used to control equipment, monitor equipment status and retrieve analog
output from approximately 160water wells located In the Bailey County
welifield and 40 RTU's in the City of Lubbock. This system will be addressed
In Section 5 of this RFP. in addition, a Point to Point Radio Data Link will be
needed between the Bailey County pump station and the Water Treatment
Plant in Lubbock, Texas. This system will' be further addressed in Section 6
of this RFP. These locations are approximately 80 miles apart with existing
towers at each site. There are three interposing sites with existing towers at
which repeaters and PLC's will be located. The purpose of the Spread
Spectrum MAS and the Point to Point Data Link is to expand the existing
radio network to include the Bailey County wellfieid and Bailey County supply
line to Lubbock. The proposed system shall provide a transparent
communication medium capable of accepting any standard data format.
1.2 The decision by the City will be, in part, based on your response to the
specifications provided in the request. Failure to provide adequate
information to enable the City to evaluate your company, your proposed-
systems,
roposedsystems, and its features can subject your entire response to elimination
from future consideration.
1.3 You should be prepared to include any or all statements made in your
proposal in a final contract for equipment and services. Exceptions to the
specifications may be made for good and sufficient reason at the discretion
of the City. However, inability to contractually guarantee any statement made
or specification met may result in future elimination.
1.4 In addition to your response to this RFP, please prepare a complete,
proposal showing system design and necessary components for the
Intended project for review, by the City's representatives. Your response
should include any and all information for us to evaluate system
compatibility, general descriptions, brochures, or other material provided by
the manufacturer which adequately illustrates and describes the system
proposed.
1.5 Please submit documentation which accurately describes the qualifications
of your company and the manufacturer of the system you propose.
1.6 There is no intent on behalf of the City of Lubbock to inhibit innovation.
Alternative proposals will be considered if the proposer can successfully
demonstrate that the alternative proposal will result in an overall improvement in
performance or will provide a major economic benefit without sacrificing
performance.
Basis of Evaluation and Selection
2.1 All proposals shall be evaluated by a team to include not be limited to City of
Lubbock members, legal counsel, and independent consultant(s). The
following criteria will be used to judge and rank submittals:
2.1.1. Overall Responsiveness to the RFP (50%)
2.1.2 Past Project Experience on Similar Projects (25%)
99207.doc 7
3
4
RFP #99207, Spread Spectrum Multiple Address Radio System and Point-to-Pcint Radio Data Unk System
2.1.3 .Cost (25%)
2.2 The apparent successful proposer shall have demonstrated successful
performance on installations similar to that requested by the City.
2.3 The City retains the right to require additional information from the proposer
and to conduct necessary investigations to determine product reliability,
vendor performance, and to determine the accuracy of proposal information.
2.4 The apparent successful proposer may be required to make oral
presentations.
2.5 Proposers will be accorded fair and equal treatment with respect to any
opportunity for discussion and revision of proposals, and such revisions will
be permitted after proposal submissions and prior to contract award for the
purpose of obtaining best and final offers.
Current System Environment
3.1 The current system environment consists of:
3.1.1 Hardware:
3.1.1.1 Two digital VAX server 3100 computers, connected to a
QEI Inc. computer interface unit. ( one computer active
with the other synchronized and on standby).
3.1.1.2 One Microwave Data Systems ( hereafter called MDS) Model
2100 series 900 MHZ Master Station Radio.
3.1.1.3 Radio transceivers MDS model # 2300 utilizing 928 MHZ for
communication.
3.1.2 Software:
3.1.1.2 QEI Inc. , Quics IV program database DB -800 Release OR -
5.4 ( March 13, 1990) .
3.2 The Supervisory Control and Data Acquisition (SCADA) system master stations
and software will be completely updated and replaced by QEI, Inc. by September
1999. The proposed radio systems must integrate and work properly with the
updated SCADA system hardware and software.
General Requirements
4.1 The vendor shall coordinate acquisition of FCC licenses as required (see
Section 10). The vendor shall perform all radio path studies or surveys as
required. All equipment shall be furnished and installed with all necessary
hardware, diagnostics software, antennas, antenna poles and towers as
needed, cables, lightning protection, and accessories to allow the system
and it's components to operate after installation as specified. No additional
purchases shall be required to make the system operational as described.
The radio system and it's components shall Interface and function fully with
Water Utilities SCADA computer software and hardware including the
remote terminal unit designated for the City's wells and described in
separate specifications for this project. It shall be the proposer's
responsibility to familiarize itself with the operation of the City's SCADA
operations.
4.2 The radio systems and components shall also interface with future software and
hardware changes to the SCADA system. These changes will include an open
architecture design utilizing Programmable Logic Controllers (PLC's) using
Modbus or any radio compatible protocol.
99207.doc 8
RFP #99207. Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
4.3 All equipment shall be new and shall be current production models.
Discontinued models and models about to be discontinued are not
acceptable. All products shall be factory assembled and fully tested.
4.4 The proposer shall submit detailed and illustrated descriptions, schematics,
and drawings for each product quoted.
4.5 The City of Lubbock reserves the right to receive a demonstration of the
product to verify that all specified criteria can be met. The City of Lubbock
also reserves the right to reject any or all proposals or accept the proposal
deemed most advantageous to the City of Lubbock.
4.6 The proposer shall comply with all specification requirements. Quotations
shall be submitted on the City of Lubbock specification fomes. All items on
the forms shall be addressed. Any exception to any specification or part of a
specification shall be cited and explained fully in the proposal. Otherwise, it
Is understood that all requirements will be met exactly as specified and any
equipment received that does not meet the specification will be returned for
full refund. Quotations on items that do not meet the minimum specifications
for each type of equipment will not be considered unless those exceptions
are thoroughly explained in the space provided.
4.7 The vendor who is awarded the contract shall submit all original
documentation on the product, including software, drawings, hard copies of
programs, manuals, and programming parameters of the product. Copies of
documentation instead of the originals are not acceptable. Factory
authorized technical repair and problem -solving manuals shall be supplied
for each component of each unit delivered. All manuals must be furnished
upon delivery of the equipment. Any equipment delivered without the
required manuals will not be accepted.
4.8 Vendor shall provide all personnel, radio units, mulitiplexers, antennas,
poles, cable, lightning protection, equipment, parts, etc., necessary to
completely and properly install, interface, and test the spread spectrum radio
systems and the point-to-point radio system for proper operation as specified
for the communications between the Water Treatment Plant, local pumping
stations, and the link between Lubbock and the Sudan Pumping Station.
Acceptance testing will be supervised by City's representatives. Installation
shall be performed by qualified representatives of the firm supplying the
equipment or by a firm recommended by a vendor and approved by the City.
Upon completion of installation, the successful vendor shall demonstrate, as
a minimum, full SCADA control, status monitoring and analog reporting as is
normal with the SCADA system. Any system which is unable to meet this
criteria will be rejected and returned to the vendor for full credit.
4.9 A minimum of two (2) days systems maintenance and diagnostic training
shall be provided to City of Lubbock personnel by a qualified representative
of the firm supplying the equipment or the firm installing the equipment, If
different, as desired by City's representatives. A minimum of two -(2) days
operational training shall also be provided.
4.10 Ongoing technical support for resolving hardware and software problems shall be
provided at no additional cost for a period of five (5) years from the date of system
installation.
4.11 Radio transceivers shall be capable of ignoring unwanted channels as determined
by user. Interference from other services occupying the same band of channels
must be eliminated.
99207.doc 9
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
4.12 Provisions must be made to effectively ground all necessary components of the
system. Sufficient °state of the art" lightning/surge suppressors shall be installed.
4.13 Vendor shall examine present and future needs of the City to ensure
compatibility with both systems.
5 GENERAL SPECIFICATIONS FOR 900 Mhz UNLICENSED LOW-DENSITY SPREAD
SPECTRUM RADIO SYSTEM
5.1 All radios supplied under this contract must be manufactured in the United States
of America.
5.2 The manufacturer of all radios supplied under this contract must be certified as an
ISO 9001 approved facility. A certificate of ISO 9001 registration must be included
with the proposal documents.
5.3 Both master and remote units shall operate In the 902-928 MHz frequency band:!''
The master radio stations shall be fully redundant with automatic or manual
switchover capability. One redundant master station shall be provided for the MAS
in the Bailey County well field. One redundant master station shall be provided -for`
the MAS in the City of Lubbock. Each master radio and its assigned remote units
shall operate on a unique transmittreceive frequency pair and on a non -interfering
basis with the other master/remote systems. This will be accomplished through the
use of eight selectable zones, each containing 128 frequencies for a total of 1019
frequencies.
5.4 The radios shall have FCC and Industry Canada authorization of notification or
type -acceptance under FCC rules Part 15.247 and IC TRC -76. No license will be
required to operate radios.
5.5 The radio must be FM/UL approved for Class 1, Division 2, Groups A, B, C, D
hazardous locations as an option.
5.6 The radio shall use the spread spectrum Frequency Hopping technique for data
communications. Frequency hopping has the advantage of spreading its channels
across the spectrum, utilizing advanced process gain techniques to maximize
transmit signal power while using traditional narrow band filtering techniques to
reject noise and interference.
5.7 The radios shall use a minimum of eight selectable zones each containing 128
frequencies for a total of 1019 frequencies with a minimum of four hopping
patterns. This will allow multiple systems to operate in the same area with minimal
interference from other spread spectrum radio users. A seventh channel shall be
available for simplex operation. It must be possible to select any of the eight half
duplex channels in the field via a hand-held terminal or PC.
5.8 The radios shall have the ability to delete one or more of the 128 frequencies of
the hop.pattem in any channel. This minimizes the effects of interference and
provides the highest possible communications reliability.
5.9 The radio must transmit data In a manner that Is 100% transparent to the users
equipment. Data must be received in the same protocol as transmitted without
interruptions. Communication between the MAS radio remotes and the central
master site must be direct and 100% transparent communications for all standard
asynchronous protocols. The radio must transmit data in the same format as used
by the data system, seamlessly, and without interruptions. Radio overhead or
latency must be <10 ms (typical) for communications from master to remote or
remote to master. It will not be acceptable to require that the users protocol be
modified in any way for compatibility with radio communications nor will it be
acceptable to require a special protocol driver within the radio. It will not be
99207.doc 10
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
acceptable to "packetize" data in a manner that would result in data gaps or in
parts of the message being sent in separate packets that could be received out of
order by the receiving radio. It will not be acceptable to require a front-end
controller to convert protocols or reorder data packets. Nor will it be acceptable to
transmit data in a non -deterministic manner such that data would be received
longer than 30ms after transmission.
5.10 Radios supplied under this contract must be capable of operating as a stand alone
Multiple Address system, a stand alone point-to-point link or as a "tail end" or "last
mile" link to an existing Multiple Address (MAS) radio system.
5.11 The MAS radios must be capable of transmitting the users data at rates of 1.2, 2.4,
4.8, 9.6 or 19.2Kbps. This must be true data throughput available to the user and
cannot be reduced by radio or packet overhead. The radio must be capable of
accepting data rates at up to 38.4Kbps. The radio must be capable of operation
with RTS/CTS flow control and the data interface shall be RS232.
5.12 The radios shall meet the following general requirements:
5.12.1 Frequency Hopping 128 Frequencies Per Channel Range (eight
channels): 902-928 MHz
5.12.2 Half Duplex Operation: +/-1.6 MHz. Tx/Rx split, Simplex (peer to peer)
5.12.3 Channels: (User Selectable) or 1 simplex
5.12.4 Hopping Patterns: (User Selectable) per channel
5.12.5 System Addresses: 1-65,000 (User Selectable)
5.12.6 Size: 2.0" x 5.625" x 9.25" (5.0 x 14.3 x 23.5 cm)
5.12.7 Weight: Maximum 2.2 pounds (1.6 kg)
5.12.8 System Gain:
Transmit Power = 30 dB
Antenna Gain = 6 dB
Receive Sensitivity = -105 dB
Total Equipment Gain = 141 dB
5.12.9 LED Indicators:
5.12.9.1 Transmit Data
5.12.9.2 Receive Data
5.12.9.3 Power
5.12.9.4 Sync
5.12.10 Diagnostic port must be included on the radio for interface with test
equipment.
5.13 Data Characteristics
5.13.1 The radios shall meet the following data characteristics.
5.13.1.1 Signaling Standard: RS -232C Interface
5.13.1.2 Connector. DB -25 female
99207.doc 11
RFP #99207, Spread Spectrum Multiple Address Radio System and Point-to-Point Radio Data Link System
5.13.1.4 Data Tum -around Time: Seamless Data Mode: <10 msec
5.13.1.5 Byte Length: 10 or 11 data bits, 1 or 2 stop bits; with or
without parity
5.13.1.6 Communication Method: Transparent
5.13.2 The radio must be capable of keying on data when connected to the
communications Host, RTU or PLC and able to accept RTS/CTS flow
control when connected to a modem or another radio.
5.14 Transmitter Characteristics
5.14.1 The radios shall meet the following transmitter specifications:
5.14.1.1 Frequency Range:
Master. 902-915 MHz
Remote: 915-928 MHz
5.14.1.2 Modulation Type: Binary CPFSK or equivalent
5.14.1.3 Output Power (at the antenna connector): 1.0 Watt (+30,
dBm) adjustable to .1 Watts (+20 dBm)
5.14.1.4 Duty Cycle: Continuous, 100%
5.14.1.5 Output Impedance: 50 Ohms
5.14.1.6 Frequency Stability *0.00015 % 1.5 ppm, @ -22 to +140
Degrees Fahrenheit
5.14.1.7 Bandwidth Compatibility: 25 kHz
5.14.1.8 Spurious & Harmonic Emissions: -60 dBc, -80 dBc
respectively
5.14.1.9 Maximum SWR (No damage). Infinite, all phase angles
5.14.1.10 Transmitter Keying: Data Activated
5.15 Receiver Characteristics
5.15.1 The radios shall meet the following receiver specifications.
5.15.1.1 Frequency Range:
5.15.1.1.1 Master: 908-928 MHz spread spectrum band
5.15.1.1.2 Remote: 908-928 MHz spread spectrum band
5.15.1.2 Type: Double Conversion Superheterodyne
5.15.1.3 Frequency Stability: 10.00015 % 1.5 ppm, -30° C to 60° C
5.15.1.4 Bit Error Rate: Less than 1x10-6 at -110 dBm
5.15.1.5 Intermodulation: 75 dB Minimum (EIA)
5.15.1.6 Desensitization: 65 dB Minimum (EIA) on 25 kHz channels
5.15.1.7 Spurious: 70 dB Minimum
5.16 Primary Power Characteristics
5.16.1 The radios shall meet the following primary power specifications.
5.15.1.1 Voltage: 13.8 Vdc Nominal (10.5 to 26.0 Vdc Operating
Range)
99207.doc 12
5.17
5.18
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
5.15.1.2 TX Supply Current: <400 mA
5.15.1.3 RX Supply Current: <125 mA Typical
5.15.1.4 Power Connector. 64 pigtail
5.15.1.5 Fuse: 1.5 A, Polyfuse
5.15.1.6 Reverse Polarity Protection: Diode Across Primary Power
Input.
Environmental Characteristics
5.17.1 The radios shall meet the following Industrial environmental
characteristics.
5.17.1.1 Humidity: 95% at 104° F (40° C), Non -Condensing
5.17.1.2 Temperature Range:
5.17.1.2.1 Full Performance: -30" C to 60° C
5.17.1.2.2 Operational Performance: -40° C to +70° C
5.17.1.3 Case: Die Cast Aluminum
Diagnostic Interface Characteristics
5.18.1 The radio system shall provide diagnostic capability to allow the user to
verify the reliability of communications between the master station and
each remote radio. Diagnostics must monitor communications on each
of the 128 frequencies of the channel and identify the relative
communications reliability on each frequency.
5.18.2 Link Test diagnostics must enable the user to verify communications
between the master and any selected remote radio in the system. In this
mode a diagnostic message is sent between the master and remote to
determine the communication reliability of each frequency In the hop
pattern. The user must have the option to perform a quick "one pass"
verification of all 128 frequencies within a channel in the hop pattern or
select a longer term "survey" time period in which the diagnostics would
continue to transmit the diagnostic message between master and remote
radio. The diagnostic package must provide diagnostic screens that
graphically displays the results of the tests. These test may be initiated
from any radio in the system.
5.18.3 The diagnostic package must also permit the user to have selectable
frequency delete capabilities for one or more channels in the hop pattern
to improve overall communication reliability by eliminating frequencies
that have higher than acceptable level of interference.
5.18.4 Spread spectrum radio diagnostics and communications must be capable
of operating through a licensed multiple address radio system. In this
case, the diagnostic PC would communicate to the spread spectrum
radios by first interfacing through a licensed or unlicensed MAS radio link.
5.18.5 The units shall meet the following diagnostic Interface characteristics:
5.18.5.1 Signaling Standard: RS -232C Interface
5.18.5.2 Connector: DB -25
5.18.5.3 Diagnostic Display Devices: Hand -Held
Programmer/TerminaVPC
99207.doc 13
RFP #99207. Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
5.18.6 Radio diagnostics must be an integral part of the radio and must operate
with a standard IBM compatible PC or hand-held terminal operation in
terminal mode. it will not be acceptable to require an external box or
module to interface the radio with the diagnostic PC or hand-held
terminal. It will not be acceptable to require a specialized display terminal
of any type.
5.18.7 The vendor shall provide the appropriate software licenses to allow
unlimited coping of the diagnostic software to City of Lubbock computers
used for electronic system maintenance.
5.18.7 The spread spectrum radio must be a model MDS 9810 manufactured
by Adaptive Broadband Corporation or equal.
5.19 Enclosures
5.19.1 All of the remote radios for the spread spectrum system shall be
enclosed in, NEMA 4X ( not stainless steel) enclosures. The enclosures
shall be large enough to accommodate the radio, a power supply, extra,,.. -
radio for repeater functionality, and a area large enough to accommodate,
the foot print area of the PLC or RTU (approximately 150 square inches).
The City shall provide notice to the vendor as to the brand of PLC that:
will be used in this enclosure. With this information, the vendor shall pre-
drill and tap all mounting holes to accommodate the PLC and all other
required component`s.
5.20 Antennas
5.20.1 The Vendor shall supply and install all master and remote station
antennas and poles necessary for the radio systems for the City of
Lubbock Water Treatment Plant, Distribution System, Water Reclamation
Plant, and the Point -to Point system for the Bailey County supply line at
the designated points at Shallowater, Littlefield, Amherst, Sudan pump
station, and at well #245 located in Bailey County.
5.21 Transmission Cable
5.21.1 The Vendor shall supply and install all transmission cable and connectors
necessary for the radio systems.
5.22 Installation
5.22.1 The Vendor shall completely install the specified radio systems. installation
shall include appropriate grounding and 'state of the art" lighting/surge
protection for all necessary components. Installation shall include furnishing
all miscellaneous components, parts and other materials needed for
completion of Installation of the radio systems
6 GENERAL SPECIFICATIONS FOR 900 Mhz POINT-TO-POINT HOT- STANDBY LOW
DENSITY DIGITAL RADIO SYSTEM
6.1. All radios, including internal printed circuit board assemblies, supplied under this
contract must be completely manufactured and assembled in the United States of
America.
6.2 The manufacturer of all radios supplied under this contract must be certified as an
ISO 9001 approved facility. A certificate of ISO 9001 registration must be included
with the proposal documents.
6.3 The radio must be synthesized and frequency programmable and able to operate
over the frequency range of 853 960 MHz. All frequency generation shall be
99207.doc 14
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Link System
done at the operating frequency to simplify tuning procedures and minimize the
generation and/or reception of spurious signals.
6.4 The unit shall be able to operate either in keyed mode, as a repeater or with
continuous carrier. Each terminal or repeater station and its assigned unit shall
operate on a unique transmit/receive frequency pair and on a non -interfering basis
with the other systems.
6.5 The Point to Point radios shall be capable of full duplex operation. They shall have
multiplexers that will combine all circuits into one signal by use of time division
multiplexing for transmission. The received signal shall be demultiplexed into
(restored to) individual circuits. All radios must be capable of providing full duplex,
synchronous communications and operation at one of the specified data rates (56,
64, 128, 192 or 384 kbps).
6.6 Each unit shall have redundant transmitters, receivers, power supplies, and
batteries operating in hot -standby mode. It shall automatically switchover to the
standby equipment upon the detection of an alarm in the on-line system. The radio
must be capable of switching to operate on any receiver/transmitter combination;
switchover must occur in less than 50 ms. It must be possible to replace a TX, RX
or Power Supply module without interrupting radio communications. Warm
Standby operation is not acceptable.
6.7 The Point to Point Radio Data Link System shall have multiple channel capability
to accommodate the master 0 -link (QEI, Inc. SCADA master station
communications), diagnostics, a link to the existing 800Mhz two-way radio system,
a RTU/PLC local communication link to the SCADA system, and two spare
channels, for a total of six channels.
6.8 The unit shall operate in continuous mode (100% duty cycle)
6.9 The radio must be mountable in a standard 19 -Inch rack space. Rack mount
hardware must permit flush front mounting for cabinets or center mounting for
Telco style racks. The radio chassis must not exceed 10.5 inches (265 mm) high
and 19 inches (483 mm) wide and 18 inches (457 mm) deep.
6.10 The chassis must be of modular construction. All modules and fuses and all
adjustments to these modules must be accessible from the front of the radio by
way of a fold down front panel. The need to remove top or rear covers or remove
the radio from a rack to replace the modules or fuses is unacceptable.
6.11 All radios must use N -Type connectors for interface to the antenna and external
duplexers. The use of any other connector is unacceptable.
6.12 The radio shall meet the following transmitter specifications:
6.12.1 Output Power (at the duplexer antenna port): 5 watts (+37 dBm) minimum,
adjustablefrom +30 to +37 dBm
6.12.2 Duty Cycle: 100%, Continuous
6.12.3 Transmit Frequency:
6.12.3.1 928 - 960 MHz, Standard
6.12.3.2 853 - 928 MHz, Optional
6.12.4 Stability: t 0.00015%, 1.5 ppm from -30° to +60° C
6.12.5 Modulation Type: FM
6.12.6 Emissions Designators: 50KF9W, 100KF9W, 200KF9'W
6.12.7 Spurious/Harmonic Emissions: -60 dBc
99207.doc 15
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk,System
6.12.8 Output Impedance: 50 Ohms
6.12.9 Keying Options: Continuous or External
6.13 The radio shall meet the following receiver specifications:
6.13.1 Receiver Combining:
6.13.1.1 Baseband audio shall be summed in hot standby configuration
to minimize loss of receiver sensitivity due to receiver splitter.
6.13.2 Sensitivity (at the duplexer antenna port):
6.13.2.1 At Optimum deviation settings:
1x10-3 BER 56kbps-87dBm
64kbps-85dBm
128kbps -83d8m
384kbps -78dBm
1x10-6 BER 56kbps-83dBm
64kbps-81 dBm
128kbps -79dBm
384kbps -75dBm
6.13.2.2 At FCC allowed deviation settings:
1x10-3 BER 56kbps-98dBm ,
64kbps-96dBm
128kbps -92dBm
384kbps -84dBm
1x10-6 BER 56kbps-98dBm
64kbps-96dBm
128kbps -92dBm
384kbps -84dBm
6.13.3 Frequency Stability: t 0.00015% from -30_C to +60_C-
6.13.4 Receive Frequency:
6.13.4.1 928 - 960 MHz, Standard
6.13.4.2 853 - 928 MHz, Optional
6.13.5 Spurious and Image Rejection: -70 dB minimum
6.13.6 Noise Figure: 6 dB at receiver module connector
6.13.7 Selectivity (EIA): 80 dB at 1300 kHz
6.13.8 RF Input Impedance: 50 Ohms
99207.doc 16
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
6.14 The radio shall meet the following general requirements:
6.14.1 Input Voltage:
6.14.1.1 24 VDC, Standard. 12, 48, 125 VDC; 120/240 VAC, Optional
6.14:1.2 Unit must operate in negative or positive ground systems.
6.14.2 Battery Backup: Redundant 5 Ampre/Hours batteries on AC powered units
6.14.3 Input,Rower: Not to exceed 120 Watts in Hot Standby configuration
6.14.4 Transient Protection:. 2500 -Volt isolation on power supply, keying and
alarm circuits
6.15 The radio shall meet the following main data link interface requirements:
6.15.1 Main Link Data Rate: 56, 64, 128 or 384 kbps, Synchronous
6.15.2 TX Data Timing: Selectable: Internal, External, Looped
6.15.3 internal Timing Stability: 50 ppm (Stratum 4)
6.15.4 Data Port Connector: EIA -530 (DB -25), EIA -449/422N.36 (DB -37), or V.35
6.15.5 Loopback: Local and Remote
6.15.6 Bit Erpr Rate (BER ) Indication: Selectable: Indicate each error, or
indicate BER > 10-3
6.16 The radio must meet the following physical requirements:
6.16.1 Terrip�rature Range:
6.16:1.1 Full performance from -300 to +60 C.
6.16.2.1 Qperational performance from -40° C to +70° C.
6.16.2 Humidity Range: 0 to 95% relative humidity, non -condensing at +40° C.
V
6.17 Alarms, Indicators and Switching
6.17.1 Front Qanel LED indicators must be supplied to annunciate the status of
radio and individual redundant components. The following indicators are
required for A and B side modules:
6.17.1.1 Transmitter active
6.17.1.2 Transmitter A or B selected
6.17.1.3 Transmitter A or B RF alarm
6.17.1.4 Transmitter A or B phase lock loop out of lock
6.17.1.5
Transmitter A or B alarms
6.17.1.6
. DC power supply A or B alarm
6.17.1.7
Receiver A or B active
6.17.1.8
Receiver A or B alarm
6.17.1.9
Receiver squelch operated
6.117:1.10
Main power A or B indicator
6.17.1.11
Loss of AC power
6.17.1.12
Remote Operation
99207.doc 17
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk• System ,
6.17.2 Front panel switches are required for:
6.17.2.1
A and B side power on/off
6.17.2.2
Select A or B side transmitter or AUTO (Redundant
Operation)
6.17.2.3
Select A or B side receiver or AUTO (Redundant Operation)
6.17.2.4
Simulate an A or B side transmitter alarm to test automatic
switchover
6.17.3 Digital Interface Indicators (Located on front panel of radio):
6.17.3.1
RTS - Request To Send
6.17.3.2
CTS - Clear To Send
6.17.3.3
TXD - Transmit Data
6.17.3.4
RXD - Receive Data
6.17.3.5
CD - Carrier Detect
6.17.3.6
BER - Bit Error Rate Alarm
6.17.3.7
TM - test mode
6.17.3.8
SEL - modem on line
6.17.3.9
Loopback Mode
6.17.9.10
Select (Active) Unit
6.17.4 Form C dry alarm contact outputs are required to annunciate the following
conditions:
6.17.4.1 A side alar condition
6.17.4.2 B side alar condition
6.17.4.3 AC power and/or microprocessor failure
6.17.5 The radio shall provide one form C contact input to accept an external
alar contact closure. This input when activated should generate an
auxiliary alar to the radio diagnostic system.
6.18 Duplexer
6.18.1 A duplexer, tuned to the specified frequencies, should be supplied with
each radio. For transmitter to receiver spacings of 9.0 MHz or greater, the
duplexer should be internally mounted. For spacings less than 9 MHz, an
external rack -mounted duplexer with interconnecting cable shall be
supplied. Cables are to be RG -213 or equivalent, with N connectors.
6.19 Terminal/Repeater Station Options
6.19.1 Space diversity shall be available, as an option. When configured for
space diversity, both transmitters and one receiver will be connected to one
antenna with the second receiver connected to a separate antenna.
6.19.2 Transmitter isolator to minimize intermodulation products at multi -
transmitter sites shall be available as an option.
6.19.3 Directional RF coupler panel shall be available. The coupler panel shall
provide an isolated port in order to monitor the transmitted RF signal
without interrupting radio link communications.
99207.doc 18
u
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Link System
6.20 Radio System Diagnostics
6.20.1 The radio shall include system diagnostic capability to permit continuous or
scheduled automatic monitoring of key radio operating parameters and
alarm conditions. In addition, critical radio status and alarm conditions must
be annunciated on LED Indicators on the front panel of the radio.
6.20.2 Diagnostic software must operate under Microsoft Windows to enable an
IBM compatible personal computer (PC) to communicate with the radio
diagnostics controller via a separate RS -232 diagnostic port on the point-
to-point radio. The PC with software will serve as a central diagnostic
reporting tool for the entire point-to-point radio system for up to 256 radio
stations. The need for an external interface module or "black box" to
Interface the PC with the radio is unacceptable.
6.20.3 The diagnostic package must support communications of diagnostic data
from all radios in the system to a central PC using a dedicated multiplex
channel. (The multiplex equipment is not included in the radio.)
6.20.4 Diagnostic software must be able to accommodate any combination of
communications links to remotely located master or repeater stations.
Software must automatically connect to all master stations in the radio
system via dedicated modem, dial up modem, or hard wired RS -232 link.
Each radio station must have a unique diagnostic address.
6.20.5 All status and alarm information obtained from the radio system must be
displayed on CRT screens, and if required, printed or archived to data base
files for future recall and analysis. As a minimum, diagnostic software must
have the following features:
6.20.5.1 A Windows= based Graphical User Interface (GUI)
6.20.5.2 Single screen view of all the status of all radios in the system
6.20.5.3 Universal tab -delimited Equipment Lists and Diagnostic
Report files may be accessed by spreadsheet and graphing
programs
6.20.5.4 The ability to trend any monitored radio parameter (i.e.: RSSI,
temp., VSWR) using EXCEL software (or similar spread sheet
Program)
6.20.5.5 User settable alert/alarm conditions—based on limits and
parameters
6.20.5.6 Upgrade utility to easily convert existing MDS equipment lists
for compatibility with the new diagnostic package
6.20.5.7 Software versions optimized for 640 x 480 displays and for
1024 x 768 displays
6.20.5.8 Context sensitive help screens
6.21 Diagnostic data and control functions are as follows:
6.21.1 Master/Repeater Station Hot Switch -over Diagnostics must provide the
following functions:
6.21.1.1 Monitor and display the operation and status of redundant
transmitters, receivers and power supplies and automatically
switch over to standby radio upon failure. All modules must be
continuously monitored while on line and in standby states.
99207.doc 19
RFP #99207. Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk_System
Warm standby operation, in which one module is turned off or
is not being monitored at all times is unacceptable:
6.21.1.2 Remotely switch to the alternate transmitter or receiver to
permit remote trouble shooting of radio hardware and
software.
6.21.1.3 Remotely test the hot standby switchover logic and alarm
reporting logic.
6.21.1.4 Monitor and display power supply voltage, current and
transmit power of redundant power supplies and transmitters.
6.21.1.5 Monitor and display received signal strength and peak
baseband levels.
6.21.1.6 System diagnostics shall be performed by connecting a PC•to
the radio's Diagnostic Port. Opening the radio, changing
modules, changing DIP switches or requiring an external
diagnostic interface unit Is unacceptable.
6.21.1.7 The radio shall be MDS 9600 Digital Point -to -Point radio,
manufactured by Microwave Data Systems, or equal.
6.22 Directional Antenna
6.22.1 The Vendor shall supply and install all required antennas for the point-to-
point radio system to minimize interference both to and from nearby
systems and to meet FCC regulations. A directional antenna must be used
for point-to-point systems to minimize interference both to and from nearby
systems and to meet FCC regulations. Antennas must be of the parabolic
dish or cylindrical type, such as:
Manufacturer
Andrew
Andrew
Scala
Mark
DB Products
6.23 `Transmission Cable
Model
P6 -9C (Solid Dish)
GP6F-890A (Grid Dish)
PR-950CU (Grid Cylindrical)
P-9A72G (Grid Dish)
DB496 (Grid Cylindrical)
6.23.1 The Vendor shall supply and install all transmission cable and connectors
necessary for the radio system.
6.23.2 Use transmission cable connecting the radio antenna port with the antenna
which is the low -loss foam -dielectric type.
6.23.3 Provide a 3 -foot section of "superffexible" transmission cable at the radio
antenna port. Provide standard Type N connectors for connection to a
continuous piece of cable extending to the antenna.
6.23.4 Provide weatherproof transmission cable suitable for direct environmental
exposure. Use "O" ring seals on connectors.
6.24 Installation
6.24.1 The Vendor shall completely install the specified point-to-point radio
system. Installation shall include appropriate grounding and 'state of the
art" lighting/surge protection for all necessary components. Installation shall
include furnishing all miscellaneous components, parts and other materials
needed for completion of installation of the radio system.
99207.doc 20
RPP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Link System
7 EQUIPMENT VERIFICATION
7.1 Vendor must demonstrate radio system performance through:
7.1.1 Providing references from 10 MAS spread spectrum systems operating at
4800 bps, 9600 bps, and 19,200 bps. Include Company name, contact
and phone number.
7.1.2 Vendor must demonstrate a MAS spread spectrum system operating at
4800 bps, 9600 bps, and 19,200 bps with error rates as per specifications.
7.1.3 Providing references from 10 point-to-points systems operating at 384
kbps. Include company name, contact and phone number.
7.1.4 Vendor must demonstrate a point-to-point system operating at 384 kbps
with a bit error rates as per specifications.
8 SPARE PARTS
8.1 Vendor must include a complete itemized list of radio system spare parts including
pricing for both the MAS spread spectrum systems and the point-to-point system.
The total RFP price quotation shall Include all the recommended spare parts and
shall include at least 20 spare remote spread spectrum radios.
9 TEST EQUIPMENT
9.1 Vendor must include a complete list of all test equipment, extender boards, and
interface equipment for maintenance and diagnostic testing for the MAS spread
spectrum systems and the point-to-point system.
9.2 Vendor must furnish a list of suppliers from whom all test equipment may be
purchased.
10 FEDERAL COMMUNICATIONS COMMISSION (FCC) LICENSE
10.1 The City of Lubbock currently holds a license for a 928/952 MHz channel
pair for Water Utilities point -to -multipoint radio system. This license (number
005435-100) is valid through 1/28/2008. It shall be the successful vendor's
responsibility to assist the City of Lubbock in the preparation and completion
of all required licensing documents to obtain all necessary FCC licenses, as
required for the specified radio systems. Fees for frequency coordination and
FCC filing will be paid by the City.
10.2 The vendor shall coordinate all activities associated with FCC license application
to ensure successful and timely FCC license attainment and radio frequency
assignment for the City of Lubbock. Completion of frequency coordination and
FCC license documents shall be accomplished within 60 days of contract award.
Delivery of the proposed systems requiring FCC licenses is contingent upon the
City of Lubbock attaining a valid and appropriate FCC license.
11 YEAR 2000 COMPLIANCE
11.1 Notwithstanding any provisions contained In these specifications, all hardware,
software and firmware products delivered and service provided shall provide fault -
free performance and fault -free results in processing the date and date -related
data (including, but not limited to calculating, comparing and sequencing). All
vendors shall warrant that the year 2000calculations will be recognized and
accommodated and will not, In any way, result in hardware, software or firmware
failure. The City of Lubbock, at Its sole option, may require the vendor, at any
time, to demonstrate the procedures it intends to follow in order to comply with this
requirement.
99207.doc 21
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
11.2 The requirements contained herein apply to products and services provided by the
vendor, its suppliers or any third party involved in the creation and development of
the products and services to be delivered to the City of Lubbock.
11.3 Any proposal that falls to comply with these requirements may be removed from
consideration by the City of Lubbock, at its sole option.
12 PROPOSAL FORMAT
12.1 Proposals should provide a straightforward, concise description of the Proposer's
capabilities to satisfy the requirements of the RFP. Emphasis should be on
completeness, clarity of content, and conveyance of the information requested by
the ,City.
............. .
12.2 The original copy of the proposal should be bound in a single volume where
practical. All documentation submitted with the proposal should be bound in that -
single volume.
12.3 If the proposal Includes any comment over and above the specific information
requested in the RFP, it is to be included as a separate appendix to the proposal..
12.4 The original copy of the proposal must be organized into the following response:: -
item sections and submitted in an Indexed binder.
12.4.1 Cover letter addressed to the Honorable Mayor and City Council that states
the Proposer's understanding of the services to be provided. Include any
additional information believed necessary that is not requested elsewhere
in the RFP.
12.4.2 A description of the methodology to be used to complete the project to
include, but not be limited to, how recommendations will be formulated and
commitment of adequate appropriate resources to the project.
12.4.3 Proposer's specific expertise in areas pertinent to the project to include a
fisting and brief description of similar projects completed (with the dates of
completion) or in progress and a list of references by name, address, and
telephone number for each project listed. This list of projects in progress
shall include the phase of work that each project is currently in (i.e. design,
bid, construction), and the estimated completion date.
12.4.4 A brochure of past work, with emphasis on comparable projects.
12.4.5 List of principal(s) of the Proposer and amount of time that principal(s) will
be involved in the project.
12.4.6 List of other professionals to be used, if applicable, with a recons of
experience in projects of this nature. Identification of principal(s) and
percentage of time the principal(s) will be involved in the project.
12.4.7 The organizational structure of the employees who will be assigned to this
project along with resumes of those individuals. If a joint venture is
expected, then provide the organizational structure of the sub -contractor
and resumes of those persons who will be involved in the project.
12.4.8 The Proposer must assure the City that he/she will to the best of his/her
knowledge, information and belief, be cognizant of, comply with, and
enforce, where applicable and to the extent required, all applicable federal
or state statutes and local ordinances including, but not limited to the
Davis -Bacon Federal minimum wage requirements.
12.4.9 Describe the Proposer's methodology for handling errors and omissions.
99207.doc 22
RFP #99207, Spread Spectrum Multiple Address Radio System and Point -to -Point Radio Data Unk System
12.4.10 Disclosure of any obligations posing a potential conflict of interest, including
service on City boards and/or commissions and any current contracts with
the City of Lubbock. This would apply to the Proposer as well as
consultants subcontracted by the Proposer.
12.4.11 Any material which the proponent wishes to submit and which is not
specifically requested In the above categories.
12.4.12 Proof of Professional Liability Insurance. The successful proposer must
provide the following insurance prior to contract execution in the limits
Indicated.
12.4.12.1 Commercial General liability. The Contractor shall maintain
Commercial General Liability coverage endorsed to include
premises/operations, contractual liability, Independent
contractors', completed operations, and pollution coverage.
The policy shall have a minimum of One Million and no/100
Dollars ($1,000,000) combined single limit In the aggregate
and per occurrence.
12.4.12.2 Comprehensive Automobile Liability. The Contractor shall
maintain Commercial Automobile Liability coverage with a
minimum of One Million and no/100 Dollars ($1,000,000)
combined single limit for Bodily injury and Property Damage
and shall include any auto or in the alternative, owned autos,
non -owned autos and hired autos.
12.4.12.3 Workers' Compensation and Employers Liability. The
Contractor shall maintain Workers' Compensation and
Employer's Liability insurance coverage in the amount of Five
Hundred Thousand and no/100 Dollars ($500,000).
12.4.12.4 Subcontractors. The Contractor shall require each
subcontractor with whom it contracts to provide activities as
contemplated by this Contract, to obtain proof of insurance
coverage as set forth herein, and to provide to Contractor,
prior to such person performing any such activities, a
Certificate of Insurance establishing such coverage.
12.4.13 All insurance, other than Workers' Compensation, shall
provide a waiver of subrogation in favor of the City of
Lubbock, and shall contain cross liability and severability
clauses. The City of Lubbock shall be listed as an additional
insured on the Automobile and General Liability policies.
99207.doc 23
/ ADAPTIVE 6ROADDAND
5.0 Specification Compliance Response
Proposal for
Spread Spectrum MAS and
PTP Radio Link System
Only areas of non-compliance or clarifications are present in the compliance response. All other
sections of the Instructions to Offerors and Minimum Specifications are complied to.
Instructions to Offerors
Section
Response
10.0
ADAP's sole and exclusive representations and warranties regarding Year 2000
2.0
compliance are set forth in its web -site at www.adaptivebroadband.com, "support",
3.0
"Y2K".
General Note to Instructions: This response is subject to ADAP's Standard Terms and
Conditions of Sale, a copy of which is attached to this response, or negotiation of a definitive
agreement containing those or other agreed upon terms.
Minimum Specifications
Section
Response
1.0
Noted
2.0
Noted
3.0
Noted
4.0
Comply on all section except as noted.
4.8
The SCADA system must be fully operational. ADAP is not responsible for delays due
to the SCADA system functionality.
4.10
ADAP provides nocharge telephone technical support for it's products. Support is
provide during ADAP's normal business hours, 8:30 a.m. to 5:00 p.m. EST.
4.11
The radios are capable of operating with other radio systems located at least four
channels away from the radios operating frequency. Interference on un -licensed
channels cannot be eliminated.
5.0
Comply on all section except as noted.
5.15.1.2
The Tx Supply Current is <500 mA.
5.19.1
The P-70 package model has a PLC mounting area of 114 sq. in. The actual mounting
area is 8" H x 14.25" W x 6.75" D. This area will accomodate most PLC's.
6.0
Comply on all section except as noted.
6.13.2
The FCC and optimum deviation sensivities listed in the specification are reversed.
6.7
ADAP has configured the system to provide the required number of channels. All
channels will terminate at the Water Treatment Plant.
6.14.1.1
ADAP has quoted the system with a —48Vdc battery back-up system for all equipment.
6.14.2
The internal battery back-up option has been deleted from the MDS 960D radios.
6.22
The system has been quoted using Scala PR -960 Paraflector antennas.
D43209 Use or disclosure of the data enclosed herein Is subject to the
PROPRIETARY DATA restriction on the Title Page of this document Page 10
E ADAPTIVE BROADBAND
Proposal for
Spread Spectrum MAS and
PTP Radio Link System
Section
Response
7.0
References are included in section 8.0 of the ADAP proposal.
8.0
Spares have been included in the equipment pricing.
A list of recommended test equipment is included in section 8A of the ADAP proposal.
I9.0
10.0
Completion of the frequency coordination and licensing may exceed 60 days. The time
required to obtain licensing is outside the control of ADAP.
11.0
ADAP's sole and exclusive representations and warranties regarding Year 2000
compliance are set forth in its web -site at www.adaptivebroadband.com, "support",
"Y2K".
12.0
The ADAP proposal is organized to ADAP's standard proposal format.
12.4.3
See proposal section 2.0 and section 8.0 of the ADAP proposal.
12.4.4
See proposal section 2.0 of the ADAP proposal..
12.4.5
See proposal section 8.0 of the ADAP proposal.
12.4.9
ADAP proposes to conduct a site survey and design review for the project. The design
review will provide the final system design.
D43209 Use or disclosure of the data enclosed herein is subject to the Page 1
PROPRIETARY DATA restriction on the Title Page of this document g