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Resolution - 2000-R0330 - Contract - Goodwill Industries - Custodial Services - 09/27/2000
Resolution No. 2000-R 0330 September 27, 2000 Item No_ 17 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for Custodial Services, by and between the City of Lubbock and Goodwill Industries of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 27th ATTEST: day of September , 2000. Kayt�amell, City Secretary APPROVED � O S TO CONTENT: AW. IS�ZithZ, Facilities Manager APPROVED AS TO FORM: William de Haas Competition and Contracts Manager/Attorney gs:ccdocsGoodwill Industries of Lubbock.res September 21, 2000 STATE OF TEXAS COUNTY OF LUBBOCK Resolutlon No. 2000-RO330 September 27, 2000 Item No. 17 CONTRACT FOR CUSTODIAL SERVICES CITY OF LUBBOCK, TEXAS This contract and agreement is entered into as of October 1, 2000, (the "Effective Date") by and between the City of Lubbock (Owner) and the Performing Party/Assigned Workcenter, (Goodwill Industries of Lubbock) pursuant to the authority granted by Chapter 122, Human Resources Code, and certified by Texas Industries for the Blind and Handicapped J113H), as a contract in compliance with the provisions of Chapter 122, Human Resources Code. 1) TERM. This agreement shall be effective October 1, 2000, and shall end December 31, 2000. The term may be extended for three (3) additional one (1) month terms with the written consent of both parties. 2) FACILITIES AND SERVICES COVERED BY THE CONTRACT. Goodwill Industries of Lubbock shall perform custodial services for the City of Lubbock. The locations, requirements, and custodial services checklists are contained in pages I through 88 of the attached City of Lubbock Specifications. The attached City of Lubbock Specifications are made a part of this agreement. 3) PRICING. Pricing includes all costs for labor, materials, supervision, and overhead. 4) INSURANCE. Goodwill Industries of Lubbock will provide a copy of the proof of insurance with limits of coverage. 5) MISCELLANEOUS PROVISIONS. The performing agency/assigned workcenter shall observe and comply with all Federal, State and Local Laws, safety and health regulations, ordinances, and all other ordinances and regulations which in any manner affect the conduct of the work. This contract may be canceled without penalty by either party by providing ninety (90) days written notice to the other party. This contract is issued under Chapter 122 of the Human Resources Code as a part of the State Use Program of the State of Texas. Attorney General Opinion JM -444, dated February 21, 1986, provides that the purchase of products and services from non-profit workcenters without engaging in competitive bidding is permissible as Iong as the requirements of the statute are met. Executed as of the Effective Date. CITY OF UBBOC : GOODWILL INDUS RIES OF UBBOCK: B WINDY SI ON, MAYOR Abut orized Officer or Agent ATTEST: CERTIFYING PARTY: Texas Indust ' r the Blind and kn k A Handica d (TI ) Kath Darnell, City Secret � t B r Aut orized Officer or Agent APP OVED AS TO CONTENT: G . nlh, Facilities Manager APPROVED AS TO FORM: William de Haas Competition and Contracts Manager CITY OF LUBBOCK CUSTODIAL SERVICES 1. CONTRACT SPECIFICATIONS 1.0 SCOPE To furnish custodial services at various City facilities as outlined in the attached contract documents, and specifications. 2.0 CONTRACT TERM The contract becomes effective on October 1, 2000 and terminates at midnight on December 31, 2000, unless termination occurs as otherwise provided in this agreement. 3.0 PRICING All pricing shall include all costs for labor, materials, supervision and overhead. 4.0 WORK SCHEDULE The requirements for this item have been deleted. The work schedule will remain the same. 5.0 TERMINATION 5.1 Termination for Convenience: The City of Lubbock may terminate a contract, in whole or in part, whenever the City determines that such termination is in the best interest of the City, without showing cause, upon giving written notice to the contracts , ; e City of Lubbock shall pay all reasonable costs incurred by the nor up to the date of termination. However, in no event shall the 4 actor be paid an amount which .5 exceeds the price bid for the work performed. The contractor shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination. 5.2 Termination for Default: When, in the opinion of the City, the contractor has not performed or has unsatisfactorily performed the contract, the City may terminate the contract for default. Upon termination for default, payment may be withheld at the discretion of the City. Failure on the part of a contractor to fulfill the contractual obligations shall be considered just cause for termination of the contract. The contractor will be paid for work satisfactorily performed prior to termination less any excess costs incurred by the City in reprocuring and completing the work. 6.0 EMPLOYEE IDENTIFICATION Identification - The Contractor shall outfit each employee with either an identification badge (with name and picture) or identifying clothing, with name tags. The Contractor shall give to the Facilities Maintenance Supervisor a complete list of all employees who will be employed at the site, within five (5) days of the award of this contract. Should any additions or deletions occur in the Contractor's employees, the Contractor shall notify the Facilities Maintenance Supervisor prior to the new employee arriving at the site. Contractor shall also notify the Facilities Maintenance Supervisor of any deletions on the list of employees. 7.0 LOST AND FOUND ARTICLES The Contractor shall instruct employees that all articles of personal or monetary value found in or around the premises shall be promptly turned in to the Facilities Management Department. The property must be tagged with the room number or location where the property was found. 8.0 UTILITIES AND SUPPLIES FURNISHED BY THE CITY 8.1 The City shall furnish electric light and power at facilities to be serviced to provide power for cleaning equipment to be used in the performance of this contract. 8.2 Employees of the contractor shall conserve electric energy at all times. For example, in a multi -story office building, the contractor shall illuminate only those wings, suites, or floors actually occupied by personnel engaged in custodial service activity. First level supervisors shall be required to become familiar with energy saving light switches that the City may have installed. As custodial workers complete their work in a suite of offices, they shall turn the lights off before leaving. 8.3 The City shall provide the contractor with water. The contractor shall adhere to accepted sanitary practices governing the disposal of wastewater of every kind. While the contractor shall notify the City of Lubbock of the locations of defective lamps, they are not required to replace incandescent lamps, tubular fluorescent lamps, or lamp ballasts. 8.4 The City will not furnish liquid soap, paper products, trash or sanitary napkin receptacle liners, or women's sanitary products for installation in 2 restroom dispensers. The contractor shall be responsible for collection of money from sanitary dispensers. The contractor is also responsible for maintenance of these dispensers. 8.5 Employees may not use telephones for any reason. There are pay phones available in most facilities. In the event no pay phone is available, City of Lubbock phones may be used for emergencies only. 9.0 BUILDING SECURITY 9.1 Keys will be furnished to the contractor for applicable buildings for access at time of assignment. The contractor shall be responsible for safe keeping of all keys in their custody. 9.2 Any lost keys shall be reported immediately to the Owner's Repre- sentative. The contractor will be charged for the replacement of any lost key(s). If the security of an area where a key is lost necessitates replacement of lock cylinders, locks or any other hardware, the contractor shall pay the cost of such replacement and rekeying. 9.3 If any keys issued to the contractor during the term of the contract are not returned on the expiration date of the contract, replacement keys or hardware replacement as described in Paragraph 9.2 above shall be deducted from the final payment to the contractor. 9.4 Where a facility to be serviced is equipped with an intrusion alarm, the contractor shall be responsible for disarming the alarm when their people enter the building, and for arming the alarm when they leave. The Owner's Representative shall be responsible for furnishing instructions to the contractor's supervisory personnel in the correct operation for each facility's alarm system. It shall be the responsibility of the contractor to instruct any temporary or replacement employees in the complete operation of arming and disarming alarm systems. 9.5 Contractor shall be responsible for adherence to building security, including locking of all exterior doors, after final completion of work and/or when the cleaning staff temporarily leaves the building to empty trash. Additionally, they shall be responsible for same while they are the sole occupant of the building. 10,0 PERSONNEL 10.1 Contractor Management Contact(s) - The Contractor shall give the Facilities Maintenance Supervisor the name of the individual who shall be responsible for the overall management and coordination of the contract and who shall act as the central point of contract for the City of Lubbock. 10.2 Lead (Supervisory) Worker - The Contractor shall designate an individual responsible for on-site management of this contract (Lead Worker). The Lead Worker shall be present at the City of Lubbock whenever routine or project work is being performed and shall be the point of contact for the Facilities Maintenance Supervisor to provide notification of performance deficiencies. The Lead Worker shall be provided with a copy of the work requirements and standards as stated in this contract, and shall have the authority to correct deficiencies and perform requested custodial services. The Lead Worker shall be required to provide a copy of a weekly work completed checklist to the Facilities Maintenance Supervisor. This checklist shall be provided to the Facilities Maintenance Supervisor during the week following the completion of the checklist. A copy of the checklist form may be found in section 20.0 of this document. 10.3 Contractor Employees 10.3.1 A fully qualified force shall be maintained throughout the period of this contract with a sufficient number of workers to perform all required services within the hours indicated by the schedule. These workers shall be thoroughly instructed by their supervisors as to required duties and methods of performance. All personnel shall be legal residents of the United States and capable of communicating in English (both spoken and written). All personnel will receive close and continuing first line supervision. Additionally, all personnel shall maintain a courteous and respectful attitude toward the public at all times. At no time shall there be any soliciting or requesting of gratuities of any type. 10.3.2 The Contractor's employees shall at all times present a neat and clean appearance. 10.4 Alcohol, Illegal Substances(s) and Firearm Policy - The Contractor shall take all action necessary to remove any employee of the Contractor who reports to work while under the influence of alcohol or illegal substance(s) or who is in possession of alcohol or illegal substance(s), firearms or other lethal weapons on City of Lubbock property. 4 10.5 Smoking Policy - City of Lubbock buildings are designated as "no smoking" areas. This policy shall be strictly adhered to. The Facilities Maintenance Supervisor may designate outside "smoking"areas. 10.6 Parking for the Contractor and Employees' Vehicles - Contractor's employees shall not park in reserved parking spaces. 10.7 Damage Report(s) - The Contractor or the Contractor's employee(s) shall report all damage, breakage or other circumstances which would require repairs or replacements to the Facilities Maintenance Supervisor. The contractor shall assume full responsibility for any and all damages or claim for damage, for injury to persons, property and equipment which might result from any services performed under this contract. 10.8 Safety - The Contractor shall at all times provide or require the use of proper safety protection to workers. Safety protection shall include but not be limited to: rubber gloves, hearing protection, safety shoes, safety glasses or goggles, and dust masks. 10.9 The contractor's supervisors shall be thoroughly familiar with all phases of contract work and shall possess at least 2 years of supervisory experience supervising janitorial crews and the cleaning of buildings. The City shall review each supervisor's qualifications. Should a supervisor lack the necessary qualifications, the contractor shall replace such supervisor with a qualified supervisor. 10.10 Supervisors shall be qualified to operate all equipment under their charge and to train personnel in that equipment's operation. 10.11 The contractor or his on-site representative shall be available at all times when the contract work is in progress to receive notices, complaints, reports, or requests from the City's Representative. In the absence of the on-site supervisor, the on-site representative shall have the authority to accept and sign for notices of deduction and inspection reports. It is the policy of the City of Lubbock that City employees' direction and supervision of contractor's employees, directly or indirectly, shall not be exercised. 10.12 The contractor shall provide, in writing to the Facilities Maintenance Supervisor at least five working days prior to the contract start date, the names, addresses, and telephone and/or pager numbers of all on-site supervisors. The term "on-site supervisor" means a person designated in writing by the contractor, who has the authority to act for the contractor on a day-to-day basis at each worksite and to accept and sign notices of deductions, inspection reports, and all other correspondence on behalf of the contractor. The contractor shall designate someone to act in the absence of the on-site supervisor. This alternate will have the same responsibilities and authorities as the on-site supervisor. 11.0 CHEMICAL DATA 11.1 All materials to be used which are to be as stated in the material list or Owner's Representative approved equal shall be submitted to Owner's Representative seven (7) days prior to bid closing. Owner's Representative will give written notice to Contractor of approval or denial within forty-eight (48) hours for material submitted. Approved list of materials are as follows: 1. Hard surfaced floor cleaning, stripping, rewaxing a. Rinse Free Stripper Floor Liquidator (Spartan Chemical Company) b. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan Chemical Company) C. ON -BASE Floor Sealer and Conditioner (Spartan Chemical Company) d. Sheen -17 Durable Acrylic Metal Interlock Floor Finish (Spartan Chemical Company) 2. Carpeted Surfaces a. Triple S Carpet Maintenance (Triple S Manufacturing) b. Gum Remover (Hill Manufacturing Company) C. Spotrate Spot Remover (Certified Labs) 3. Restroom Cleaning a. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan Chemical Company) b. Sparcling Restroom Disinfectant (Spartan Chemical Company) C. SSS Cleanser Powder (Triple S Manufacturing) 6 4. Hard Inanimate Surfaces a. Citro Shield Furniture Polish (Spartan Chemical Company) b. SSC -14 Aerosol Metal Polish (Certified Labs) C. SNB -130 Super Strength Non -Butyl Degreaser (Spartan Chemical Company) 11.2 The lists shall include: 11.2.1 Manufacturer; 11.2.2 Technical Data; 11.2.3 Brand Name; 11.2.4 Intended Use; and 11.2.5 Other Pertinent Data for Product Evaluation 11.3 The City of Lubbock may conduct or have tests conducted in the performance of this contract to insure that products specified by the contractor are of acceptable quality. 11.4 Material Safety Data Sheets shall be furnished by the Contractor to the Facilities Maintenance Supervisor and to each Building Safety Officer for each of the products listed in Paragraph 11.1 above. 11.5 If the contractor changes or substitutes chemicals during the performance of this contract, the Facilities Maintenance Supervisor shall be furnished with two (2) copies of the list of chemicals replacing original chemicals. 11.6 Any chemicals not approved by the City for use in its buildings shall be removed within three (3) working days after notification by the City to the contractor to do so. 12.0 CHANGES IN THE SCOPE OF THE CONTRACT The City may, by written order, make changes in the general scope of the contract and in the specifications. The contractor will be given as much advance notice as is practicable when, for example, an entire facility, or floor of an office building, is to be added or deleted from the contract. If the changes so ordered cause an increase or decrease in the price of the contract, an equitable adjustment will be made and the contract will be modified accordingly. 13.0 CITY OF LUBBOCK OBSERVED HOLIDAYS 13.1 The City of Lubbock observes the following holidays: New Year's Day - January 1 st Martin Luther King Day - 3rd Monday in January Good Friday - Friday before Easter Memorial Day - Last Monday in May Independence Day - July 4th Labor Day - First Monday in September Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th Note: When designated holiday falls on Sunday, Monday is observed. When designated holiday falls on Saturday, Friday is observed. 13.2 City of Lubbock buildings are typically closed on the above holidays and coverage for custodial services may not be required. The following are exceptions: 13.2.1 Party Houses are rented 365 days per year and may require custodial services on holidays. 13.2.2 The Communications Center and Police Department Desk Sergeant area remain open 24 hours every day. 14.0 BUILDING CLEANING CONTRACT DEDUCTIONS 14.1 General 14.1.1 A clean and well-maintained building is the City's goal and while deduction provision for work omitted or improperly performed is designed to protect the City's interest, it is not ordinarily a desirable substitute for getting the job accomplished through the normal processes. 14.1.2 A Schedule for Deductions for Omitted or Unsatisfactory Work will be used by the City in determining the deductions for non-performance of work under this contract or for deficiencies in the work performed. 14.1.3 It is the objective of the City to obtain full cleaning performance in accordance with the terms of the specifications and quality work requirements of this contract. To this end, the City is contracting for the complete performance of each cleaning job as identified in the specifications, and deductions will, therefore, be made as stipulated. If this provision of the contract must be invoked frequently, it will be indicative of overall non-performance, and grounds for cancellation of the contract. 14.1.4 Payment may be adjusted if any services do not conform with contract requirements. The Facilities Maintenance Supervisor will inform the contractor, in writing, of the type and dollar amount of proposed deductions by the tenth workday of the month following the performance period for which the deductions are to be made. 14.1.5 The contractor may, within ten working days of receipt of the notification of the proposed deductions, present to the Facilities Maintenance Supervisor specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts to justify reconsideration and/or adjustment of the amount to be deducted. Failure to respond within the ten day period will be interpreted to mean that the contractor accepts the proposed deductions. 14.1.6 Payment (except for the final one) will not be delayed or withheld until disputes over proposed deductions are settled. If the Facilities Maintenance Supervisor determines that any or all of the deductions are warranted, the Facilities Maintenance Supervisor shall notify the contractor and adjust subsequent payments under the contract accordingly. 14.2 Criteria for Cleaning Deductions 14.2.1 Toilet Room Cleaning - In instances where restrooms are not satisfactorily cleaned or policed and serviced as determined by the City's designated representative, deductions will be made for a portion of or for the entire room at the discretion of the Facilities Maintenance Supervisor. Deductions will be made at the rate of .09¢ per square foot. 14.2.2 Room Cleaning - In instances where room cleaning has not been satisfactorily performed, or any portion or portions of work omitted or improperly performed, deductions will be made for a portion of or for the entire room at the discretion of the Facilities Maintenance Supervisor. Deductions will be made at the rate of .090 per square foot. 14.2.3 Work Required Daily or Scheduled for Performance Weekly - If any work required for performance daily or scheduled for performance weekly is omitted or unsatisfactorily performed, the attention of the contractor or designated representative will be called to this failure or omission and a deduction of .09¢ per square foot will be made for each day or week that the omission or unsatisfactory performance occurred. 14.2.4 Work Scheduled for Monthly or Less Frequent Accom- plishment - In the case of failure by the contractor to comply with the frequency for those items scheduled for performance monthly or less frequently, the attention of the contractor will be called to this failure or omission and they will be requested in writing by the Facilities Maintenance Supervisor to perform the omitted operation. If the contractor does not comply with the request within 24 -hours of receipt of written notification, the work will be performed by other means or contractor, and the cost thereof will be deducted from any money due or to become due to the contractor. If this omitted or unsatisfactory work cannot be accomplished by other means, and cannot be rescheduled, a deduction covering the cost of service omitted or not satisfactorily performed will be made at the rate of .09¢ per square foot. 14.2.5 All Other Work (Miscellaneous) - Any other omitted or unsatisfactory work not specifically listed above or which does not clearly fall into one of the above categories, will be deducted at the rate of .09¢ per square foot. 14.3 Deductions for Failure to Furnish Minimum Labor Hours 14.3.1 In the event the contractor, for any reason whatsoever, fails to provide the minimum labor hours stipulated, the City reserves the right to either; 14.3.1.1 Engage additional custodial personnel under a separate contract, in sufficient numbers to make up the difference between the minimum number of productive labor hours stipulated as required to 10 perform the work, and the number of labor hours actually furnished by the contractor. The cost of this separate contractual service, as well as any related costs incurred by the City shall be charged to the contractor and deducted from moneys due them; or 14.3.1.2 Make deductions for the number of productive or supervisory labor hours not furnished. A deduction shall be computed by dividing the minimum hours required into the daily rate, times the number of hours not provided. 14.3.2 Deductions for failure to furnish minimum labor hours for up to 3 times will not be deducted at the same time cleaning deductions are made for an area, however, the contractor shall be required to provide to the City the labor hours not furnished in accordance with the contract to correct the deficiencies within 30 calendar days from date of notification from the City. 14.3.3 The City will notify the contractor in writing that there shall be no other shortage of minimum contract labor hours during the contract period. After this notification, failure by the contractor to fumish the minimum labor hours shall result in deductions being made. These deductions will be made as described in 14.3.1.2 above. 15.0 SERVICE FREQUENCY Noted throughout document as dependent upon specific facility, area in facility, and type of service performed. "Evenings " means after normal business hours. 16.0 CLEANING SPECIFICATIONS The following services will be performed on a regular basis in all City buildings included in the specifications. A regular basis means daily service. 16.1 Restroom 16.1.1 Floors - The entire restroom floor area will be swept and thoroughly mopped or scrubbed with a neutral soap/ disinfectant - detergent and hot water solution, rinsed, and 11 dried. Special attention will be given to maintaining the appearance of the floors around toilet fixtures and urinals. Hard -to -reach areas and corners shall be given special attention by hand-washing/scrubbing. 16.1.2 Toilet Bowls and Urinals - Water closets, seats, and urinals shall be washed inside and outside with a neutral soap solution. A toilet brush in good condition shall be used to brush into the trap of the bowl and to wash under the rounded inside rim. All rust, encrustation, water rings or other stains will be removed. The outside of the bowls and the seats, tank, and cover will be wiped dry with a clean cloth, and the seats will be left in a raised position. Urinal strainers will be thoroughly cleaned of all foreign matter, and traps will be maintained free from odor at all times. 16.1.3 Clean all fixtures, including metal and chrome, flush handles, piping, water closets, commodes, urinals, wash basins, mirrors, waste receptacles, dispensers, and surrounding wall surfaces, using a quat-type germicidal detergent. Raise water closet seats. 16.1.4 Prior to building occupants' official starting time, empty and/or service and clean waste receptacles, paper towel, toilet tissue, soap, and seat cover dispensers. Empty, clean and disinfect all sanitary napkin receptacles; replace non - permeable bag with a new one. Collect soiled bags in a separate container for disposal (Blood Borne Pathogens Precaution). 16.2 Room Cleaning: All office areas, file rooms, libraries, conference rooms and corridor space adjacent to these areas will receive the following daily cleaning: 16.2.1 Ash trays, butt cans, or other receptacles located outside buildings will be emptied daily into fireproof metal containers for disposal as trash and wiped clean with a damp cloth. 16.2.2 Waste baskets will be emptied and all wastepaper and trash removed to main disposal areas. Covers will be replaced on outside receptacles after emptying. Wipe exterior of waste basket clean. For severely soiled baskets, clean with detergent solution. Where waste baskets have plastic liners, the liners 12 will be replaced only when necessary. If a liner is not contaminated with food or other vermin breeding substances, the liner may remain in use. The City will monitor this to insure compliance. 16.2.3 Floors will be swept clean and dust mopped so that no dust streaks are left and no dust remains where dirt is picked up with dustpan. No dirt or dust shall be left in corners, behind radiators or heaters, under furniture or behind doors. All furniture or other equipment moved during sweeping will be replaced. Baseboards, doors, furniture and equipment will not be disfigured by brushes or otherwise damaged in moving, Any spot cleaning will be performed which is necessary to remove coffee or soft drink stains, chewing gum, tar, etc. from floors or carpets. 16.2.4 All horizontal exposed surfaces (desks, file and table tops, chair seats, wearing apparel racks, window sills, handrails, radiator tops, desk lamps, letter trays, etc.) will be dusted with a treated dust cloth. Glass desk tops will be cleaned with an untreated cloth. Areas around air conditioner outlets, return air grilles, and the louvers in all doors so equipped will be cleaned. 16.2.5 All rugs and walk -off mats will be vacuum -cleaned daily. 16.2.6 All wall surfaces, partitions, doors, window frames and sills will be spot cleaned. 16.2.7 All bright metal work (door knobs, hardware, switch plates, etc.) will be maintained in a polished condition. 16.2.8 All glazing of doors, partitions, mirrors, pictures, and book cases shall be cleaned with spray glass cleaner, wiped dry and polished. 16.3 Entrances, Lobbies and Corridors - Floors will be swept in all corridors and lobby areas, hard floors will be wet mopped or scrubbed daily, and resilient and wood floors damp mopped. All surfaces will be dusted. Metal and wood panel surfaces, spotted walls, interior glass, and drinking fountains will be cleaned. 13 16.4 Stairways - Stair landings and steps will be swept or vacuumed. Hand railings, ledges, grilles, fire apparatus, doors, and radiators will be dusted and cleaned. 16.5 Outside Entrances 16.5.1 Landings, steps, and sidewalks will be swept. 16.5.2 Both sides of entrance glass will be cleaned. 16.5.3 Kick plates, push plates and push bars will be cleaned and polished. 16.6 Vending Machine Areas - Contractor will clean floor and wall areas around vending machines, collect and dispose of all trash. No cleaning of vending machines will be required. 16.7 Drinking Fountains - Drinking fountains and water coolers will be cleaned by washing the bowl with a neutral soap solution. The remainder of the fountain or cabinet will be wiped with a clean cloth. No metal polish is to be used on fittings. Drinking fountains will be kept free of trash, ink, coffee grounds, etc. and nozzles free of encrustation. Walls and floors adjacent to fixtures will be kept free of spots, drippings, and watermarks. 16.8 Registers, Diffusers, and Louvers - Weekly dust the opening of all air registers, diffusers and louvers to remove accumulated dust, lint, etc. Remove build-up of dust from walls and ceiling surfaces immediately surrounding these openings, within reach using an 8' ladder and an extended duster. 16.9 Passenger Elevators - All surfaces in the interior of the car will be cleaned including hoistway doors and crevices on the corridor side of the elevator, and all bright metal surfaces polished. Vacuum clean all rugs. Resilient floors will be cleaned, waxed and polished. Rubber floor mats will be removed, washed, dried, and replaced. 16.10 Blinds -All venetian, mini, vertical, etc. blinds will be dusted on a quarterly basis. This will include not only dusting, but, if necessary, damp cleaning to remove dust, dirt, and other residue. 16.11 Rugs and Carpets -All rugs and carpets located in offices, conference rooms and wherever else found in the buildings included in this specification shall be vacuum cleaned (high traffic areas daily, the rest spot vacuumed as needed, and entire area weekly) and area rugs shall be 14 removed periodically or as scheduled to permit proper cleaning of the area covered by the rug. Underside of rugs shall be vacuumed prior to replacement. Move chairs, chair pads on floor, trash cans, small pieces of furniture, and free standing ash receptacles, etc. out of the way to prepare area for vacuum cleaning as required. Small pieces of furniture means all furniture excluding files cabinets, storage cabinets, bookcases, desks, computer furniture with computer equipment, and any piece of movable furniture within a building. Replace all items moved after vacuuming. Spot clean all new stains found on carpet with spot removing solution. 16.12 Concrete Floors 16.12.1 Sweeping - Interior floors, including stairways, shall be swept each scheduled work day. Vacuum cleaning may be substituted, if desired. 16.12.2 Mopping - Floors shall be damp mopped as scheduled. A non- injurious soap will be used to remove dirt, traffic marks and stains. Clean water will be used as a final rinse wash. During inclement weather, more frequent mopping will be required as necessary to meet cleanliness standards in entrances and corridors. 16.13 Floor Maintenance 16.13.1 On an annual basis, resilient flooring in all office space, file rooms, libraries, conference rooms and normal traffic areas in public space will be thoroughly scrubbed or stripped to remove all dead wax, soil, and gum. An approved type wax for the particular flooring will be applied and floor buffed to a satisfactory finish. 16.13.2 Mopping - Floors shall be damp mopped as scheduled using a neutral soap solution which does not remove the wax or injure the floor. Floors shall be mopped to remove dirt, traffic marks and stains that cannot be removed by sweeping. Scrubbing with neutral soap solution, rather than damp or wet mopping, shall be resorted to only when floor cannot be cleaned by mopping. Wash and rinse water shall be changed frequently. Floors shall be dried after mopping to prevent any standing water from being absorbed by floor material or seeping into seams of floor covering. Hard to reach places shall be mopped 15 by hand. Mop water splashed on baseboards, doors, furniture and equipment shall be removed immediately. 16.13.3 Cleaning and polishing shall be performed as scheduled with a material consisting of a polyethylene gel combined with synthetic detergents. Material shall be slip resistant, non- flammable and not a solvent or water emulsion paste wax. In rooms provided with rugs, material shall be applied to exposed surfaces of the floor on all sides of the rug and under the edges of the rug for a distance of 1 foot. After buffing, floor surfaces shall be dry mopped to remove all loose dirt, shreds of steel wool, etc. 16.13.4 Finishing and Buffing - Proper preparation of a floor, prior to refinishing, is considered the most important procedure in floor maintenance, therefore, special attention will be given to the following requirements: 16.13.4.1 Apply proper wax removers, stripping agents, or synthetic detergents to the floor. 16.13.4.2 Scrub with a floor scrubbing machine or agitate with a mop to remove all dead wax, soap film, dirt, and stains. 16.13.4.3 Pick up dirty solution with mop, squeegee or wet - vacuum, and thoroughly rinse with clean water and dry. 16.13.4.4 Wax will be applied in thin, even coats and machine buffed immediately after drying. 16.13.4.5 The number of coats applied will depend on the type and condition of the floor. Spray buffing shall be done weekly and/or as needed. Sweep floor, damp mop, spray on diluted floor finish, buff by machine to polish. 16.13.4.6 Refinishing of resilient floor and wood floors shall be done as scheduled. Notify Owner's Representative of dates of refinishing prior to completion. Move furniture, sweep or vacuum floor, and apply stripping solution to floor surface. 16 Loosen old finish with recommended floor cleaning machinery. Several applications of stripping solution, followed by application of detergent, may be required in some areas to prepare floor for sealing and finishing. Allow stripped floor to dry. Apply floor sealer. Allow to dry. Apply finish with a lint free applicator. Allow finish to dry and harden, then buff by machine to remove unevenness. Damp mop lightly with cold water to remove all matter loosened by the buffing pad, allow to dry. Apply second coat of finish to heavily traveled areas. 16.13.4.7 Apply finishes to stairways. 16.13.4.8 Wood floor stripping and waxing will be done with products designed for the specific finish and must be approved by the Facilities Maintenance Supervisor prior to their use. 16.14 Ash Receptacles 16.14. i Dry Type - The container and bucket will be emptied and cleaned; the trash removed. 16.14.2 Sand Type - The trash removed from the sand and the exterior opening will be cleaned. 16.14.3 Liquid Type - Container will be emptied, washed, and refilled; the exterior and the funnel cleaned. 16.15 All cleaning shall include items previously stated and the following: 16.15.1 Daily * Empty Trash * Clean Ash Trays • Wipe and Dry Metal Surfaces * Clean Door Kick Plates * Spot Clean Doors and Walls * Move Furniture for Vacuuming as required * Fill Paper Towel, Toilet Tissue, Soap Dispensers * Empty Sanitary Napkin Receptacles & reline * Spot clean carpet 16.15.2 Weekly * Heat/Air Registers, Diffusers, Louvers * Light Fixtures, Ledges * Door Jambs, Window Sills 17 * Floor Polishing and Buffing * Baseboard Cove Base * Dust wall Moldings, Electric Outlets * Dusting Window Blinds 16.15.3 Monthly * Machine Scrub Restroom Floors with Disinfectant Detergent Solution 16.15.4 Quarterly * Wash the outside of exterior windows at the Garden & Arts- * Recoat all resilient floors. 16.15.5 Bi -Annually * Wash the outside of exterior windows at the Party Houses and Item 17 (Community Centers and Senior Citizen Centers) 17.0 RECYCLING PROGRAM 17.1 Definitions - Recyclable Mixed Office Paper: The goal of the program is to collect recyclable mixed papers only. The contractor is responsible only for keeping non -paper items out of the recycling dumpster. This program is mandatory and shall be performed by the successful contractor. 17.2 Recycling Tasks by Contractor 17.2.1 Designated deskside recyclable paper bins, located adjacent to each desk, shall be emptied daily, or as required, and all recyclable paper materials shall be placed loose into the designated recycling dumpster. The City shall monitor this to insure compliance. 17.2.2 If the deskside recyclable bin contains any visible non -paper items, the contractor shall empty the contents of the recyclable paper bin into the trash container. 17.3 Criteria for Deductions - Recycling Program - Contaminated Recyclable Materials: If the contractor of their staff loads the recycling dumpster with non -paper or contaminated paper items in excess of 20%, the contractor shall pay to the City the deduction as described in Paragraph 17.4. 17.4 Amount of Deduction - Recyclables Contamination: Each collection service - $25.00 each. 18 18.0 OCCUPANT COMPLAINT PROGRAM 18.1 The City will institute a customer complaint program as a means of assisting in documenting certain kinds of service problems. This occupant complaint program will be considered in evaluating the contractor's performance and in taking deductions. 19.0 +QUALITY ASSURANCE PICOGRAM 19.1 The contractor shall provide and maintain a Quality Assurance Program, that is acceptable to the City, covering the services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the Facilities Maintenance Supervisor during the contract performance and for as long afterwards as the contract requires. A Quality Assurance Program should cover all the services stated in the Cleaning Requirements section of this contract. A checklist can be used in inspecting for contract performance with the name of the inspector and the performer. The inspector should not be the person performing the work. The checklist should include every area of the operation serviced by the contractor as well as every task required to be performed. The program should have a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable and/or the City inspectors point out the deficiencies. All inspections conducted by the contractor and the corrective action taken should be maintained on file. This documentation shall be made available to the Facilities Maintenance Supervisor during the term of the contract. A sample Deficiency Correction Report and Custodial Inspection Checklist may be found at the end of Section 20.0. The Contractor may use these forms or develop their own with the approval of the Facilities Maintenance Supervisor. NOTE: The Quality Assurance Program is an essential part of this contract and will be actively enforced by the Facilities Maintenance Supervisor. Failure to submit an approved plan and abide by this requirement will result in withholding of all moneys due the contractor. 19 The following is established as the minimum inspection frequencies acceptable for the buildings covered by this contract: Quality Assurance Program Minimum Inspection Frequencies Daily partial inspection of the following buildings: Item 1 Municipal Square Item 2 Municipal Building Item 3 Mahon Library Item 4 Health Department Item 17-5 Lubbock Senior Citizens Center Item 30 Parks and Recreation Administration Item 31 Lubbock Business Center Weekly partial inspection of the following buildings: Item 9 Fleet Services (Garage) Item 10 Solid 'Waste Administration Item 11-1 Municipal Hill Electric Distribution Item 11-2 DELETED Item 17-1 Rodgers Maggie Trejo SuperCenter Item 17-2 Mae Simmons Community Center Item 17-3 Mae Simmons Senior Center Item 17-4 DELETED Item 17-6 Maxey Community Center Item 17-7 Hodges Community Center Item 17-8 Copper Rawlings Item 18 Godeke Library Item 20 Buddy Holly Center Item 21 Garden and Arts Center Item 22 Groves Branch Library Item 23 Patterson Branch Library Item 29 Historic St. Paul's on the Plains Every two weeks, partial inspection of the following buildings Item 5 Building Services Maintenance Shop Item 6 Police Storage (Property Room) Item 7 DELETED 20 Item 8 Police Academy Item 12 DELETED Item 13 Land Application Item 14 Solid Waste (Landfill) Item 15 Water Treatment Plant Item 16 Water Reclamation Plant Item 19 Safety City Item 24 Animal Shelter Item 25 DELETED Item 26 Tennis Center Item 27 Traffic Signs & Signals Item 28-1 Landwer Party House Item 28-2 Mahon Party House Item 28-3 Outdoor Center Party House Item 28-4 Lou Stubbs Party House Item 28-5 K.N. Clapp Party House Item 28-6 A.B. Davis Party House Item 32 1 Solid Waste Landfill--Abernathy "Partial Inspection" of the building should include at the minimum: one room of each type such as restroom, office, corridor, lobby, etc. NOTE: ALL BUILDINGS SHALL HAVE A COMPLETE BUILDING INSPECTION CONDUCTED MONTHLY. 20.0 CITY'S QUALITY ASSURANCE PROGRAM 20.1 The City's Quality Assurance Program will mirror the contractor's in many respects and the objectives are the same; a clean and well maintained building(s). It is also to assure that there is no deviation from the contract's terms, conditions, requirements, specifications, details, and schedules. Quality Assurance Inspector(s) is/are subordinates) of the Facilities Maintenance Supervisor and is/are responsible for the day-to-day inspecting and monitoring of the contractor's work. The responsibilities of the Quality Assurance Inspector include, but are not limited to, inspecting the work to ensure compliance with the contract requirements, documenting through written reports the results of all inspections conducted, following through to ensure that all defects and omissions are 21 corrected, conferring with representatives of the contractor regarding any problems encountered in the performance of the work and generally assisting the City's Facilities Maintenance Supervisor in the administration of the contract. The City has the right to inspect and test all services called for by the contract, to the extent practical, at all times and places during the term of the contract. The City will perform inspections and tests in a manner that will not unduly delay the work. If any of the services do not conform with contract requirements, the City may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects cannot be corrected by re -performance, the City may: Require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and 2. Reduce the contract price to reflect the reduced value of the services performed. If the contractor fails to promptly perform the services again or to take necessary action to assure future performance in conformity with contract requirements, the City may: By contract or otherwise, perform or have performed the services and charge to the contractor any cost incurred by the City, or 2. Terminate the contract for default. 22 DEFICIENCY CORRECTION REPORT The following thorough cleaning/correction has been made in the following areas in accordance with Section I, 20.0 - City's Quality Assurance Program Building/Area/Room # 1. Sweep Floor 1. Clean Commode 2. Wet Mop Floor 2. Clean Commode 3. Machine/Hand Scrub 3. Clean Commode 4. Trash Removal 4. Clean Urinal 5. Clean Mirrors 5. Clean Urinal b. Clean Partition Walls b. Clean Urinal 7. Clean Walls 7. 8, Clean Receptacles 8. 9. Restocking: 9. Room/Lobby/Entrance/Corridor Cleaning a. Toilet Tissue a. Vacuum/Sweep Floor b. Paper Towels b. Spot Clean/Spot Mop Floor c. Soap Dispensers c. Trash Removal d. Sanitary Napkin Bag d. Empty/Clean Ashtrays e. Seat Covers e. Sweep/Wet Mop/Scrub Floor f. Other f. Bonnet/Shampoo Carpet g. Extract Carpet h. Clean & Recoat Floor i. Strip & Refinish Floor j. Spray Buffing k. Clean Walls up to 70" I. Other REMARKS: WORK COMPLETED BY: DATE: RE -INSPECTED BY: DATE: SUBMITTED BY: -23- DATE: CUS'T'ODIAL INSPECTION CHECKLIST Building/Area/Room # Employee No./Name _ Work Performed Adequately In Accordance With Schedule of Cleaning Requirements: TOILET CLEANING Item Sweep Floors Wet Mop/Scrub Floors Trash Removal Clean Mirrors Clean Partition Walls Spot Clean Walls Clean Receptacles Servicing: Toilet Tissue Paper Towels Soap Dispensers Sanitary Napkin Bags Seat Covers Other Clean Commodes Clean Urinals Clean Washbasins Wash Walls Date ROOM CLEANING Yes No ❑ Item Yes No ❑ ❑ ❑ Vacuum/Sweep Floors ❑ ❑ ❑ ❑ ❑ Spot Clean/Spot Mop Floors ❑ ❑ Other Glass - Clean ❑ ❑ Trash Removal ❑ ❑ Empty/Clean Ashtrays/Stands ❑ ❑ Empty/Clean Ashtrays ❑ ❑ ❑ ❑ ® Dust Desks, File Cabinets, Etc. ❑ ❑ ❑ ❑ ❑ Under Dusting ❑ ❑ ❑ ❑ ❑ Low Dusting up to 70" - Walls ❑ ❑ Extract Carpet ❑ ❑ Spot Clean Walls up to 70" ❑ ❑ ❑ ❑ ❑ 10. ❑ ❑ ❑ ❑ ❑ 11. ❑ ❑ ❑ ❑ ❑ 12. ❑ ❑ ❑ ❑ ❑ 13. ❑ ❑ REMARKS: ❑ ❑ ❑ ❑ ❑ Other ❑ ❑ Bonnet/Shampoo Carpet ❑ ❑ ❑ ❑ Sweep/Wet Mop/Scrub ❑ ❑ ❑ ❑ Spray Buff ❑ ❑ ❑ ❑ Clean & Recoat ❑ ❑ ❑ ❑ Strip & Refinish ❑ ❑ ENTRANCE/LOBBY/CORRIDOR I I PERIODICS Vacuurn/Sweep/Dust Mop Floor ❑ ❑ 1. ❑ Trash Removal ❑ ❑ 2. ❑ ❑ Entrance Glass - Clean ❑ ❑ 3. ❑ ❑ Other Glass - Clean ❑ ❑ 4. ❑ ❑ Empty/Clean Ashtrays/Stands ❑ ❑ 5. ❑ ❑ Spot Clean Carpet ❑ ® 6. ❑ ❑ Bonnet Clean Carpet ❑ ❑ 7. ❑ ❑ Shampoo Carpet ❑ ❑ 8. ❑ ❑ Extract Carpet ❑ ❑ 9. ❑ ❑ Spray Buff Floors ❑ ❑ 10. ❑ ❑ Clean & Recoat Floors ❑ ❑ 11. ❑ ❑ Strip & Refinish Floors ❑ ❑ 12. ❑ ❑ Clean Walls up to 70" ❑ ❑ 13. ❑ ❑ REMARKS: INSPECTED BY: DATE: CORRECTIONS MADE BY: DATE: 24 CLEANING WORK AND QUTALTTY REQUIREMENTS RESTROOMS CLEANING REOUIREMENQUALITY REOUTREMENTS A. Daily- Unless otherwise indicated, buildings with more than one cleaning shift will be cleaned at the beginning of each shift. (Includes employee private restrooms). Prior to building occupant's official starting time, empty, supply, service and clean, using a quat-type germicidal detergent, paper towel, toilet tissue, soap, seat cover and sanitary napkin dispensers, and waste receptacles. Replace used non -permeable bag from sanitary napkin disposal with a new one. Put in separate container for discarding (Blood Borne Pathogen Precaution). 2. Clean all fixtures, including metal and chrome, flush handles, piping, water closets, commodes, urinals, washbasins and mirrors, clean walls surrounding receptacles, dispensers and fixtures, using a quat-type germicidal detergent. (An acid and/or non- acid bowl cleaner may be used in commodes and urinals). Rinse and raise commode seats. Spot clean other surfaces. Thoroughly dust horizontal surfaces. After SERVICING, all supplies shall be provided and dispensers filled. Waste receptacles shall be emptied and disinfected and new bag inserted. Outside of receptacles, dispensers shall be clean and bright with no water spots, streaks, lint or dust. If stainless, shall have no oil residue. After FIXTURE CLEANING porcelain fixtures and metal surfaces (washbasins, urinals, commodes, water pipes, stalls, etc.) shall be clean and bright. There shall be no dust, spots, stains, rust, green mold, encrustation, excess moisture, or cleaner/polish stains and smears. After SPOT CLEANING, smudges, marks, or spots shall have been removed without causing unsightly discoloration. After THOROUGHLY DUSTING, there shall be no dust streaks. Comers, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by cleaning tools. 4. Sweep and wet mop floors using a quat-type After SWEEPING, WET MOPPING OR SCRUBBING, germicidal detergent. the floors shall be clean and free of dirt, water streaks, mop strings, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and corners clean. NOTE: Floor and lower wall around urinal in restroom across from Room 103 in the Municipal Building will be cleaned and mopped every hour on the hour, from 9:00 a.m. to 4:00 p.m., using a quat-type germicidal detergent. -25- Frequently during the day, check restrooms After SERVICING - see Quality Requirement outlined and empty full waste receptacles, service in Paragraph I above. dispensers, clean fixtures, and police as traffic demands. After POLICING, restrooms shall be free of all paper, trash, empty bottles, and other discarded material. 6. Service and maintain all City furnished machines. The contractor will furnish all sanitary supplies and will refill monthly. All revenue from the machines shall belong to the contractor. After SERVICING MACHINES monthly, they will be full. In case of malfunction of the machines, the contractor will be responsible for reimbursement of coins lost in the machines. The City will repair and/or replace machines that are beyond economical repair. B. Weekly: Damp mop and spray buff all resilient After DAMP MOPPING AND SPRAY BUFFING, the floors. floors shall be free of streaks, mop marks, strings, marks, and skipped areas. Walls, baseboards, stall bases, and other surfaces shall be free of splashings and markings from the equipment. The finished area will have a uniform luster. C. Monthly: Damp wipe and/or sponge mop walls, After DAMP WIPING, all dirt, dust, water stains, spots, stall partitions, doors, window frames, sills, and streaks, and smudges shall be removed from the waste receptacles using a quat-type germicidal surfaces. detergent. Scrub ceramic tile floors with an abrasive bristle brush on a floor machine. After SCRUBBING - See Quality Requirement outlined in number 4. NOTE: Contractor shall supply paper products of equal quality to those currently in use at City facilities. 26 CLEANING WORK AND QUALITY REQUIREMENTS ROOM : (Includes all offices, office areas, class rooms, meeting rooms, conference rooms, file rooms, data processing areas, office waiting areas, libraries, and the corridor space adjacent to these areas). A. Dail. (Unless otherwise indicated) 1. Empty wastebaskets and remove trash to a designated area. a. All containers utilized for storage of waste material at collection points must be fireproof Other containers for room - to -room collecting shall be of a flame retardant, non-combustible material to be approved by the Facilities Maintenance Supervisor. b. Contract employees shall not smoke while collecting trash. 2. Empty and clean ashtrays. QUALITY REQUIREMENTS After SOLID WASTE COLLECTION, all waste generated in the building shall be collected and removed to storage areas designated for trash by the Facilities Maintenance Supervisor. Wastebaskets shall be free of dust, ashes, paper, pencil shavings, etc., and relined with a non -permeable bag. After CLEANING, ashtrays shall be free of ashes, dust, streaks and spots, and replaced in original position. 3. As directed by the Facilities Maintenance After EMPTYING, see Quality Requirement A. l above Supervisor, all containers with recycled items (paper, aluminum, etc.) will be emptied and contents removed to a designated area. 4. Clean both sides of glass entrance doors to offices within the building prior to occupants' arrival. 5. Sweep and/or vacuum traffic patterned areas and extend the sweep or vacuum radius to remove obvious debris from around and under furniture. After INTERIOR GLASS CLEANING, the glass shall be clean and free of dirt, dust, water marks, streaks, spots, grime, and hand prints, and shall not be cloudy. After SWEEPING, the floor surfaces shall be free of obvious dirt, debris, or spillage. After VACUUMING, carpet surfaces shall be free of obvious dirt, dust, and other debris. NOTE: For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to include wall-to-wall carpeting as well as room size rugs and area rugs. NOTE: After traffic patterns have been established by the contractor and agreed to by the Facilities Maintenance Supervisor or their representative, the following Cleaning Schedule can be used. 27 RECOMMENDED SCHEDULE FOR CARPET CARE Procedure Low Traffic hdediurn Traffic Heavy Traffic Vacuuming Daily Daily Daily Spot & Stain Removal Daily Daily Daily Bonnet Cleaning Every 6 Months Quarterly Monthly Shampooing Annually Every 6 Months Quarterly Extracting Annually Annually Every 6 Months 6. Dust with a treated dust cloth those horizontal surfaces that are readily available and visibly require dusting. NOTE: When dusting horizontal and vertical surfaces do not dust any controls or computer screens, etc. Also, do not turn OFF any of this equipment that may be on. Do not plug in vacuum cleaners into the same plugs as electronic equipment. When dusting horizontal spaces, working papers and desk type items shall not be disturbed. If the desk top needs to be cleaned, the person who uses the desk is responsible for removing all items and replacing them after the cleaning. After DUSTING, available horizontal surfaces shall be free of obvious dust. After THOROUGHLY DUSTING, there shall be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces caused by equipment. 7. Spot clean carpet to remove all spots and After SPOT CLEANING CARPET, excessive build-up, stains. spillage, or crusted material shall have been removed along with spots, smears, spills and stains. There shall be no evidence of fuzzing caused by excessive rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. B. We: Unless otherwise indicated Thoroughly sweep and/or vacuum with a vacuum cleaner equipped with brushes and/or beater bars. 28 After THOROUGHLY S+ WEEPING, the floor shall be clean and free of spills, stains and foreign matter. No dirt or debris shall be left in corners, behind equipment, appliances, or doors. After THOROUGHLY VACUUMING, carpets shall be clean and free of dirt, dust balls, and other debris. Nap on carpets shall lie in one direction after vacuuming. 2. Damp mop and spray buff all hard and resilient floors. C. Monthly: Unless otherwise indicated After DAMP MOPPING AND SPRAY BUFFING, the floors shall be free of streaks, mop strand marks or strings, and skipped areas. Walls, baseboards and other surfaces shall be free of splashings and marks from the equipment. The finished area should have a uniform luster. Thoroughly dust horizontal surfaces of After THOROUGHLY DUSTING, there shall be no furniture and all wall surfaces, also vertical dust streaks, oil, spots, or smudges on dusted surfaces surfaces and under surfaces (knee wells, chair caused by equipment. Comers, crevices, moldings and rungs, table legs, etc.). ledges shall be free of dust, dirt and cobwebs. 2. Spot clean wall surfaces. D. Quarterly: Unless otherwise indicated 1. Recoat all hard resilient floors. E. Semi -Annual: Unless otherwise indicated After SPOT CLEANING, the walls shall be without smudges, marks, spots, or unsightly discoloration caused by removal. After RECOATING, all wax shall be removed. There shall be no evidence of gum, rust, burns, scuff marks, and old finish or stripper. After FINISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster. Strip and refinish with four coats - all medical After STRIPPING, all old finish and/or wax shall be labs, medical examination rooms, print shops, removed. There shall be no evidence of gum, rust, photography darkrooms, etc. bums, scuff marks, and old finish or stripper. After FINISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster. 29 Annually: Unless otherwise indicated 1. Strip and apply four coats of floor finish to all hard and resilient floors. This must be performed during the first three months of the contract's initial period and each stipulated frequency thereafter. After STRIPPING AND REFINISHING, See Quality Requirements in D.l above. 2. Wipe down and treat surfaces of wood After WIPING DOWN & TREATING WOOD paneling using a product containing carnauba PANELING, paneling shall be free of dirt, dust, spots or wax. an oily appearance. The wax must be rubbed into the paneling. G. Services to be Performed as Required to Maintain Quality Standards: Wash or damp wipe the inside and outside of After CLEANING WASTEBASKETS, they shall be wastebaskets semi-annually but more free of dust, ashes, paper, pencil shavings, coffee or frequently if necessary to keep them in food stains, toner, other debris and relined with a non - acceptable condition. If liners are used, they permeable bag. are to be replaced at least weekly, but more frequently if necessary to maintain a clean appearance. 2. Clean slate and/or dry -erase boards as After CLEANING, the boards shall be completely clear requested using manufacturer's recommended and have no "ghost" letters. There shall be no dust in products. trays. Note: Use RECOMMENDED SCHEDULE FOR CARPET CARE, Low or Medium Traffic, where their recommendation is listed in the frequency. 30 CLEANING WORK AND QUALITY REQUIREMENTS MAIN ENTRANCES, MAIN LOBBIES AND MAIN CORRIDORS CLEANING REQUIREMENTS A.ail : Unless otherwise indicated_ Thoroughly sweep and/or vacuum full floor area. Clean and polish all interior and exterior metal doorknobs, push bars, kickplates, railings, and other metal surfaces. Clean handrails. Clean spots and marks off walls and doors, dust all surfaces. Damp mop all hard and resilient floors QUALITY REQUIREMENTS After THOROUGHLY SWEEPING, the floors shall be clean and free of trash and foreign matter. No dirt or debris shall be left behind equipment or machine, under furniture or behind doors. After THOROUGHLY VACUUMING, the carpet shall be clean and free of dirt, dust balls and other debris. Nap on carpets shall lie in one direction after vacuuming. After METAL POLISHING, metal surfaces shall be free of smears, stains, and finger marks. They shall be clean and bright and polished to a uniform luster. After DUSTING, there shall be no dust streaks. Comers, crevices, moldings, and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces caused by equipment. After DAMP MOPPING, the floors shall be free of streaks, mop strand marks and skipped areas. Walls, baseboards, and other surfaces shall be free of splashings and markings from the equipment. The finished area should have a uniform luster. Clean both sides of entrance glass and glass After GLASS CLEANING, all glass shall be clean and surrounding doors within reach. free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy. B. Weekly: Unless otherwise indicated Spot clean carpet to remove all spots and After SPOT CLEANING CARPET, excessive build-up, stains. spillage, or crusted material shall have been removed along with spots, smears and stains. There shall be no evidence of fuzzing caused by excessive rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. 2. Polish kickplates, pushplates and bars on After POLISHING, metal surfaces shall have a polished doors, door knobs, and other metal surfaces. and lustrous appearance. There shall be no smears, stains, or finger marks. 31 C Fol uarterl : Unless otherwise indicated 1. Clean and polish metal door thresholds. 2. Recoat all hard resilient floors. Annuallv: Unless otherwise indicated Strip and apply four coats of floor finish to all hard and resilient floors. After CLEANING THRESHOLDS, they shall be clean and free of oil, grease, gum, dirt, and grime. After RECOATING, all wax shall be removed. There shall be no evidence of gum, rust, burns, scuff marks, and old fmish or stripper. After FINISHING, walls and other surfaces shall be free of fmish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster. After STRIPPING, all old finish shall be removed. There shall be no evidence of rust, bums, or scuff marks. There shall be no build-up of old finish. After FINISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. NOTE: Use RECOMMENDED SCHEDULE FOR CARPET CARE, Medium or Heavy Traffic where there is no recommendation listed in the frequency. 32 CLEANING WORK AND QUALITY REQUIREMENTS SECONDARY ENTRANCES SECONDARY LOBBIES AND SECONDARY CORRIDORS CLEANING REQUIREMENTS DUALITY REQUIREMENTS A. Daily- Thoroughly sweep and/or vacuum the full After THOROUGHLY SWEEPING, floors shall be floor area, clean and free of trash and foreign matter. No dirt shall be left in corners, behind equipment or doors. After THOROUGHLY VACUUMING, floors shall be free of dirt, dust balls and other debris. B. Weekly Damp mop and spray buff all hard and After DAMP MOPPING AND SPRAY BUFFING, the resilient floors. floors shall be free of streaks, mop strand marks and skipped areas. Walls, baseboards and other surfaces shall be free of splashing and marks from the equipment. The finished area shall have a uniform luster. 2. Spot clean carpet to remove all spots and After SPOT CLEANING CARPET, excessive build-up, stains. spillage, or crusted material shall have been removed along with spots, smears and stains. There shall be no evidence of fuzzing caused by excessive rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. 3. Clean spots and marks off walls, dust all surfaces. 4. Polish kickplates, pushplates and bars on doors, door knobs and other metal surfaces C. Quarterl ; Unless otherwise indicated 1. Clean and polish metal door thresholds. 33 After SPOT CLEANING, smudges, marks or spots shall have been removed without causing unsightly discoloration. After DUSTING, there shall be no dust streaks. Corners, crevices, moldings, and ledges shall be free of dust, dirt, and cobwebs. There shall be no marks caused by cleaning tools. After POLISHING, metal surfaces shall have a polished and lustrous appearance. There shall be no smears, stains, or finger marks. After CLEANING THRESHOLDS, they shall be clean and free of oil, grease, gum, dirt, and grime. 2. Recoat all hard resilient floors. D. Annually: Strip and apply four coats of floor finish to hard and resilient floors. Carpeting should be shampooed and extracted. After RECOATING, all wax shall be removed. There shall be no evidence of gum, rust, burns, scuff marks, and old finish or stripper. After FINISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster. After STRIPPING, the floors will have all old finish removed. There shall be no evidence of rust, burns, scuff marks, or old finish or stripper. After FINISHING, the walls, baseboards, and other surfaces shall be free of finish residue and marks from equipment. Floors shall have a uniform luster. After SHAMPOOING AND EXTRACTING, carpeting will be clean and free of dirt, dust, spots, and stains. There shall be no evidence of fuzzing or matting and colors shall be clear and even. NOTE: Use RECOMMENDED SCHEDULE FOR CARPET CARE, Low or Medium Traffic where there is no recommendation listed in frequency. MMI A. Rally: Sweep and/or vacuum steps and landings. After SWEEPING OR VACUUMING, the steps and Dust railings, ledges, grilles, fire apparatus, doors, landings shall be free of loose dirt, dust, streaks, gum, and heating/cooling equipment. tar, and other foreign substances. B. Weekly: Wet mop steps, risers, and landings. Spot clean walls. 34 After DUSTING, railings, ledges, grilles, fire apparatus, doors, and heating/cooling equipment shall be dust free in corners and crevices. There shall be no oil, spots, or smudges on dusted surfaces. After WET MOPPING, steps, risers, and landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the comers clean. After SPOT CLEANING, smudges, marks, or spots shall have been removed without causing unsightly discoloration. C. Annually: Scrub steps, risers, and landings. After SCRUBBING, steps, risers, and landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. DOTE: Use RECOMMENDED SCHEDULE FOR CARPET CARE, Low or Medium Traffic, where there is no recommendation listed in the frequency. ELEVATORS A. Daily: Sweep and wet mop floors, polish interior After SWEEPING AND WET MOPPING, the floor of cab if stainless or wood (clean otherwise), clean shall be free of dirt, water streaks, strings, gum, tar, handrails. Clean/polish interior and exterior doors grease, etc., and present an overall appearance of and door frames at each landing. If carpeted, floor cleanliness. All surfaces shall be dry and the comers should be vacuumed. clean. After WOOD/STAINLESS POLISHING, surfaces should be free of dirt, dust, streaks, and spots. Surfaces should have a polished and lustrous appearance. There shall be no visible polish or cleaner residue. B. Weekly: Clean and polish door tracks. After CLEANING AND POLISHING door tracks, they shall be free of oil, grease, gum, tar, and dirt. C. Monthly: Strip and refinish hard and resilient After STRIPPING AND REFINISHING, the floor shall floors. be free of rust, burns, or scuff marks. Walls and other surfaces shall be free of streaks or marks. Finished areas will have no skipped areas and have a uniform luster. NOTE: Use RECOMMENDED SCHEDULE FOR CARPET CARE, Low or Medium Traffic, where there is no recommendation listed in the frequency. ENNIPLOYEE BREAD AREA CLEANING A � Daily. Sweep. damp mop, and buff rest area floors. After SWEEPING, MOPPING AND, BUFFING, the floors shall be clean and free of dirt, water streaks, mop strings, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and comers clean. The floor shall have no skipped areas and have a uniform luster. 2. Clean washbasins, fixtures, and drinking fountains. 35 After CLEANING, washbasins, fixtures, and drinking fountains will be clean and bright. There shall be no dust, spots, stains, rust, green mold, encrustation, or excess moisture. 3. Empty trash receptacles, service dispensers, After EMPTYING trash receptacles, waste generated and clean ashtrays. shall be collected and removed to designated storage area. 4. Dust horizontal surfaces. B. Weekly: Clean waste receptacles, using a quat- type germicidal detergent. After SERVICING, dispensers shall be full and outsides shall be clean and bright. After CLEANING, ashtrays shall be free of ashes, dust, stains, and spots. After DUSTING, there shall be no dust streaks. Comers, crevices moldings, and ledges shall be free of all dust and cobwebs. After CLEANING waste receptacles, outsides and insides shall be dry before relining with a non - permeable bag. NOTE: Use RECOMMENDED SCHEDULE FOR CARPET CARE, Low or Medium Traffic, where there is no recommendation listed in the frequency. EMPLOYEE BREAK AREA POLICING A. Frequently: During the workday: Clean tops of tables and damp wipe using a quat-type germicidal detergent. 2. Police floor and damp mop to remove spills. TRASH AND ASH BQQEPTACLES After CLEANING, tables shall be clean with no trash or food stuff on tops. Tables will be dry after damp wiping. After POLICING, the floors shall be clear of trash and debris. After DAMP MOPPING, the floors shall be free of stains from spills. A. Daily: Empty trash and ash receptacles at all After EMPTYING, trash receptacles shall be clean and r entrances and in all corridors. dry and relined with a new non -permeable bag. Cigarette butts, matches, and other discarded smoking material shall be placed in a metal container with a lid, the receptacle wiped so that it is free of ashes, dust, odors, tar and streaks. DRINKING FOUNTAINS A. Daily: Clean drinking fountains and replenish After CLEANING drinking fountains, porcelain or paper cups where dispensers are provided. stainless steel surfaces shall be clean and bright. They shall be free of dust, spots, stains, and streaks. Drinking 36 ENTRANCE MATS A. Fvery Two Months: Clean by shampooing or steam cleaning as required to maintain quality standard, but not less than six times a year. VENETIAN OR MINI BLINDS fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free of encrustation, green mold or mildew. After POLISHING, bright metal surfaces shall have a shiny and lustrous appearance. After CLEANING, mats shall be clean and free of dirt, grime, stains, and excessive build-up and encrusted material. A. Quarterly: Dust all blinds in the building. After DUSTING, both sides of blind slats shall be free Defective cords and tapes should be reported to the of dust. Facilities Maintenance Supervisor. TELEPHONE AREAS (PUBLIC) A. Daily: Clean all vertical and horizontal surfaces and telephones using a quat-type cleaner. WINDOWS AND GLASS A. Semi -Annually: Wash both sides of exterior glass, glass over and in exterior and vestibule doors, and all plate glass around entrances, lobbies, and vestibules. Outside of windows must be washed from outside; windows will not be pivoted. Both sides of all windows will be washed during the same inspection period. Schedule will be approved by the Facilities Maintenance Supervisor. EXTERIOR CLEANING A. Daily After CLEANING, all vertical and horizontal surfaces, including both sides of glass, and the telephone shall be clean and free of dirt, dust, streaks, and spots. After WASHING, glass shall be clean and free of dirt, grime, streaks and excessive moisture and shall not be cloudy. Window sashes, sills, and other surroundings of interior glass shall be wiped free of drippings and other watermarks. Sweep entrances, landings, steps, and After SWEEPING, areas shall be free of all trash. No sidewalks adjacent to entrances in the dirt shall be left where sweepings were picked up. morning before the occupants official starting time. 2. Policing all sidewalks, parking areas, After POLICING, areas shall be free of all paper, trash, driveways, lawns, etc. empty bottles, and other discarded material. Damp -wipe all hand rails. After DAMP -WIPING, metal or wood hand rails shall be clean and free of smears, stains, and finger marks. 37 B. Weeklv: Sweep sidewalks, parking areas and driveways, including moats, arcades, courts, atriums, weather permitting. A machine sweeper may be used when the area is 10,000 square feet or more. STORAGE SPACE A. Monthly Sweep the full floor area. 38 After SWEEPING, areas shall be free of dirt and trash. No dirt shall be left where sweepings were picked up. After SWEEPING, floors shall be clean and free of dirt, trash and other foreign matter. No dirt shall be left in comers, behind equipment, under furniture and shelves, or behind doors. Custodial 'Services Checklist Municipal Square (Item #11 916 Texas Avenue ITEM QUANTITY Elevator 2 Phones 282 Offices 146 Work Stations 122 Computers 298 Restrooms 23 Windows (Include Those on Doors) 331 H2O Fountains 13 Conference Rooms 12 Carpet Square Feet 63,221 Hard Floor Square Feet 47,465 Janitor Closets 6 Stairwells 7 Entrances 11 Sidewalk, Patio, Covered Spaces Sq. Ft 33,271 Recycle Bins 14 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Communication Center & Police Desk Sergeant area Daily. The rest - Week Days. Hours Cleaned PD Administration, Narcotics, & Detectives -Between 8:00 a.m. & 5:00 p.m. The rest - Between 5:00 p.m. & 8:00 a.m. NOTE 1: One Custodian Present from 8:00 a.m. to 5:00 p.m. NOTE 2: The raised floor carpet in the Communication Center needs to be cleaned thoroughly every 6 months. It needs to be cleaned such that no liquid penetrates through the raised floor tiles to the wires below. 39 Custodial Services Checklist Municipal Building (Item #2) 1625 13th Street ITE QUANTITY Elevator, Escalator 2,4 Phones 207 Offices 76 Work Stations 130 Computers 166 Restrooms 11 Windows (Include Those on Doors) 263 H2O Fountains 8 Conference Rooms (+101 & 103) 16 Carpet Square Feet 68,652 Hard Floor Square Feet 10,102 Janitor Closets 2 Stairwells 3 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 9,357 Recycle Bins 12 Sq. Ft Undeveloped Area 3,475 Frequency of Cleaning Monday - Friday Hours Cleaned Between 5:00 p.m. & 8:00 a.m. OTHER Kitchenettes (4) Televisions (5) Lunchroom (1) Kitchen (1) Print Shop (1) NOTE 1: One Custodian present from 8:00 a.m. to 5:00 p.m. NOTE 2: Clean the exterior of the outside windows of Room 101 (and their frames) monthly. NOTE 3: Finance Department needs to be cleaned between 12:00 p.m. and 1:00 p.m. Print Shop needs to be cleaned between 4:00 p.m. and 5:00 p.m. 40 Custodial Services Checklist Mahon Library (Item #31 1306 9th Street ITEM QUANTITY Elevator, Escalator 2 Phones 34 Offices 16 Work Stations 41 Computers 56 Restrooms 7 Windows (Include Those on Doors) 122 H2O Fountains 4 Conference Rooms 4 Carpet Square Feet 41,906 Hard Floor Square Feet 9,123 Janitor Closets 2 Stairwells 3 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 16,362 Recycle Bins 10 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily Hours Cleaned 2nd Floor & Basement may be cleaned between 5:00 p.m.& 8:00a.rn., Monday - Friday. 1st Floor may be cleaned between 9:00 p.m. & 8:00 a.m., Monday -Thursday, and between 6:00 p.m. to 8:00 a.m. on Fridays. OTHER Glass Show Cases (7) Microfilm Machines (10) Kitchen Areas (2) 41 Custodial Services Checklist Health_ Department (Item #4) 1902 Texas Avenue ITEM QUANTITY Elevator, Escalator 0 Phones 70 Offices 27 Work Stations 68 Computers 40 Restrooms 10 Windows (include Those on Doors) 62 H2O Fountains 3 Conference Rooms 2 Carpet Square Feet 4,391 Hard Floor Square Feet 19,641 Janitor Closets 1 Stairwells 2 Entrances 4 Sidewalk, Patio, Covered Spaces Sq. Ft 2,681 Recycle Bins I Sq. Ft Undeveloped Area 9,369 Frequency of Cleaning Monday - Friday Hours Cleaned Between 7:30 p.m. & 8:00 a.m. OTHER Bio Hazardous Waste Container (1) Televisions (4) Examination Rooms (23) Laboratory (1) - NOTE: One Custodian present from 8:00 a.m. to 5:00 p.m. The Laboratory has one concrete floor that requires sealant on an annual basis. 42 Custodial Services Checklist Building Services Maintenance Shop(Item #S) 5th & Avenue J ITEM QUANTITY Elevator, Escalator 0 Phones 4 Offices 2 Work Stations 1 Computers 1 Restrooms 1 Windows (Include Those on Doors) 3 H2O Fountains 0 Conference Rooms 0 Carpet Square Feet 162 Hard Floor Square Feet 1,248 Janitor Closets 0 Stairwells 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft 64 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Tuesdays & Fridays Hours Cleaned Between 8:00 a.m. & 5:00 .m. OTHER Storage Room (1) 43 Custodial Services Checklist Police Storage (Proper1y Room) (Item #6) 816 Texas Avenue ITEM QUANTITY Elevator, Escalator 0 Phones 6 Offices 2 Work Stations 6 Computers 3 Restrooms 2 Windows (Include Those on Doors) 3 H2O Fountains 2 Conference Rooms 0 Carpet Square Feet 1,538 Lard Floor Square Feet 138 Janitor Closets 0 Stairwells 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Every Other Wed. Hours Cleaned Between 1:00 p.m. & 3:30 p.m. 44 Custodial Services Checklost Fire Marshal Item #7 519 Avenue K - ITEM UA T lator Elevator, Elk 0 Phones 12 Offices 8 Work Stations OF 1 Computers 5 Restraoms 2 Windows (Include Those an Door. 24 H2O Fountains 1 Conference Rooms 1 Carpet Square Feet IL 2,091 Hard Floor Square Feet 360 Janitor Closets 0 Stairwells 0 Between 1: .m. 5:00 p.m. Entrances 2 Sidewalk, Patio, Cover Spaces Sq. Ft 974 Recycle Bins 1 Sq. Ft Undevel d Area 0 Frequency leaning Tuesdsa Friday Hours,rd Ci R 2 Breakrooms 1 Kitchen 45 ned Between 1: .m. 5:00 p.m. 45 Custodial Services Checklist Police Academy (Item #8� REESE CENTER ITEM (Qt 1ANTITY Elevator, Escalator 0 Phones to Off ic: es 4 Work Stations 4 Computers 5 Restrooms 3 Windows (Include Those on Doors) 23 H20 Fountains 2 Conference Rooms 2 Carpet Square Feet EXISTING— Hard Floor Square Feet EXISTING— Janitor Closets 2 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 600 Recycle inns 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Tuesday & Friday Hours Cleaned From 3:00 p.m. to 5:00 p.m. OTHER Break room Gym 46 Custodial Services Checklist Fleet Services (Garage) (Item #9) 324 Municipal Drive ITEMUQ. ANTITY Elevator, Escalator 0 Phones 12 Offices 5 Work Stations 4 Computers 8 Restrooms 2 Windows (Include Those on Doors) 14 H2O Fountains 0 Conference Rooms 1 Carpet Square Feet 2,694 Hard Floor Square Feet 2,306 Janitor Closets 0 Stairwells 2 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 120 Recycle Bins 3 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 4:00 p.m. & 8:00 a.m. OTHER Break room (1) Locker Room (1) Waiting Room (1) Showers (1) 47 Custodial Services Checklist Solid Waste Administration (Item #10) 324 Municipal Drive ITEM QUANTITY Elevator, Escalator 0 Phones 13 Offices 7 Work Stations b Computers 9 Restrooms 4 Windows (Include Those on Doors) 17 H2O Fountains 1 Conference Rooms 1 Carpet Square Feet 1,104 Hard Floor Square Feet 2,324 Janitor Closets 1 Stairwells 1 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 200 Recycle Bins 3 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 4:00 p.m. & 8:00 a.m. OTHER Locker Room (1) 48 Custodial Services Checklist Municipal Hill (Item #11-1) 600 Municipal Drive ITEM QUANTITY Elevator, Escalator 0 Phones 36 Offices 21 Work Stations 10 Computers 12 Restrooms 5 Windows (Include Those on Doors) 39 H2O Fountains 3 Conference Rooms 2 Carpet Square Feet 11,450 Hard Floor Square Feet 14,000 Janitor Closets I Stairwells 4 Entrances 5 Sidewalk, Patio, Covered Spaces Sq. Ft 3,400 Recycle Bins 0 Sq. Ft Undeveloped Area 1,350 Frequency of Cleaning Monday - Friday Hours Cleaned One Custodian present between 8.00 a.m. to 5:00 P.M. OTHER Stripping, waxing, and re -coating to be done after hours. NOTE: Carpets in traffic and public areas require monthly shampooing. 49 Custodial Services Checklist Water/Streets (Item #11-2) 600 Municipal Drive ITEM U Elevator, calator 0 Phones 26 Offices 25 Work Stations 1 Computers 19 Restroo�ns 3 Windows {Include Those on DX 15 H2O Fountains 1 Conference Rooms 1 Carpet Square Feet 4,129 Hard Floor Square Feet 4,24$ Janitor Closets 1 Stairwells 0 4 Entr 2,540 Recycle Bins 0 Sq. Ft Undeve ed Area 0 Frequency Cleaning Mon -Friday Hours aned Between 0 a.m.. & 5:00 p.m. O R Stripping, waxing, and re -coating of floors to be done between 5:00 p.m. & 8:00 a.m. or on weekend. 50 ances 4 Sidewalk, Patio, Cov d Spaces Sq. Ft 2,540 Recycle Bins 0 Sq. Ft Undeve ed Area 0 Frequency Cleaning Mon -Friday Hours aned Between 0 a.m.. & 5:00 p.m. 50 Custodial Services GheekJist Fire Academy (Item ##12) 102 Municipal Drive ITEM DANT s ator Elevator, ESN 0 Phones 8 Offices 4 Work Stations 0 Carpet Square Feet 407 Computers 3 Janitor Closets 1 Restraoms 2 Entrances 6 Windows (Include Those on Door 17 Recycle Bins 0 H20 Fountains I Frequency leaning Monday Thursdsay Conference Rooms (Meeting.Roouisl From 5:00 a. to 11:00 a.m. JUd Jorc R Storage Rooms (2) Ceiling Air Grills (26) 51 2 Carpet Square Feet 407 Hard Floor Square Feet 4,765 Janitor Closets 1 Stairwells 0 Entrances 6 Sidewalk, Patio, Cove Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undevel ed Area 0 Frequency leaning Monday Thursdsay Hours aned From 5:00 a. to 11:00 a.m. 51 Custodial Services Checklist Land Application jGray Farm} (Item #13� 1 Mile East of Loop 289 on East 19th Street ITEM OUANTI T Elevator, Escalator 0 Phones 7 Offices 4 Work Stations I Computers 3 Restrooms 2 Windows (Include Those on Doors) 12 H2O Fountains I Conference Rooms (Meeting Rooms) I Carpet Square Feet 825 Hard Floor Square Feet 1,100 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 20 Recycle Bins 1 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Tuesday, Wednesday, & Friday Hours Cleaned Between 8:00 a.m. & 5:00 p.m. 52 Custodial Services Checklist Solid Waste (Landfill) (item #14) 6500 N. Avenue P ITEM QUANTITY Elevator, Escalator 0 Phones 5 Offices 3 Work Stations I Computers 4 Restrooms I Windows {Include Those on Doors} 7 H2O Fountains 0 Conference Rooms 0 Carpet Square Feet 0 Hard Floor Square Feet 1,290 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 1 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 4;00 pm. & 5:00 p.m. 53 Custodial Services Checklist Water -Treatment (Item #15) 6001 N. Guava ITEM QUANTITY Elevator, Escalator 2 Phones 27 Offices 20 Work Stations 32 Computers 14 Restrooms 6 Windows (Include Those on Doors) 100 H2O Fountains 4 Conference Rooms, Training Rooms, Lunchrooms 3 Carpet Square Feet 2,000 Hard Floor Square Feet 25,000 Janitor Closets 4 Stairwells 5 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 1,000 Recycle Bins 3 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 6:00 p.m. & 8:00 a.m. 54 Custodial Services Checklist Water Reclamation [Item #161 E. 37th & Guava ITEM QUANTITY Elevator, Escalator 1 Phones 25 Offices 6 Work Stations 9 Computers 23 Restrooms 3 Windows (Include Those on Doors) 216 H2O Fountains 3 Conference Rooms (Meeting Rooms) 2 Carpet Square Feet 2,569 Hard Floor Square Feet 7,431 Janitor Closets 2 Stairwells 1 Entrances 5 Sidewalk, Patio, Covered Spaces Sq. Ft 3,500 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily Hours {Cleaned Between 6:00 p.m. & 8:00 a.m. 55 Custodial Services Checklist Maggie Trejo Supercenter (Item #17-11 3200 Amherst ITEM QUANTITY Elevator, Escalator 0 Phones 5 Offices 4 Work Stations I Computers 2 Restrooms 4 Windows (Include Those on Doors) 38 7 sections of 12 H2O Fountains 1 Conference Rooms (Meeting Rooms) 3 Carpet Square Feet 2,330 Hard Floor Square Feet 7,811 Janitor Closets I Stairwells 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) Televisions (1) Concession (1) 56 Custodial Services Checklist Mae Simmons Communily Center Item #17-2 23rd & Oak ITEM QUANTITY Elevator, Escalator 0 Phones 3 Offices 1 Work Stations I Computers 1 Restrooms 2 Windows (Include Those on Doors) 67 H2O Fountains I Conference Rooms (Meeting Rooms) 3 Carpet Square Feet 376 Hard Floor Square Feet 5,485 Janitor Closets l Stairwells 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) Concession Stand (1) 57 Custodial Services Checklist Mae Simmons Senior Center (Item ##17-3) 2004 Oak ITEM (QUANTITY Elevator, Escalator 0 Phones 2 Offices 1 Work Stations 1 Computers 1 Restrooms 2 Windows (Include Those on Doors) 10 H2O Fountains 1 Conference Rooms (Meeting Rooms) 3 Carpet Square Feet 1,036 Hard Floor Square Feet 2,257 Janitor Closets 1 Stairwells 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Sins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) WN Custodial Services Checklist Geode Woods Community Center (Item Zenith & Erskine ITEM AI'1 Y Elevator, alator 0 Phones 2 Offices 1 Work Stations 1 Computers 1 Restroams Windows (Include Those on Do 10 H20 Fountains 1 Conference Rooms (Meeting Rooms) 3 Carpet Square Feet 434 Hard Floor Square Feet Nk 4,450 Janitor Closets NA 1 Stairwells 0 Entrances 1 Sidewalk, Patio, Caver paces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undevelo d Area 0 Frequency o leaning MondX- Friday Hours Cl ed Between p.m. & 7:0 OT Kitchen (1) Televisions (1) Concession Stand (1) 59 0 a.m. �00 59 Custodial Services Checklist Lubbock Senior Citizens Center (Item 17-5) 2001 19th Street ITEM QUANTITY Elevator, Escalator 0 Phones 5 Offices 3 Work Stations 2 Computers 2 Restrooms 4 Windows (Include Those on Doors) 152 H2O Fountains 2 Conference Rooms (Meeting Rooms) 5 Carpet Square Feet 8,116 Hard Floor Square Feet 5,405 Janitor Closets 2 Stairwells 0 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) NOTE: On Thursday, needs to be cleaned after 10:30 p.m. After cleaning, all tables will need to be put back in their original place. 60 Custodial Services Checklist Maxey Community Center (Item #17-61 30th & Oxford ITEM QUANTITY Elevator, Escalator 0 Phones 3 Offices I Work Stations I Computers I Restrooms 3 Windows (Include Those on Doors) 18 H2O Fountains 1 Conference Rooms (Meeting Rooms) 4 Carpet Square Feet 496 Hard Floor Square Feet 3,921 Janitor Closets 1 Stairwells 0 Entrances I Sidewalk, Patio, Covered Spaces Sq. Ft 500 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) Televisions (1) 61 Custodial Services Checklist Hodges Community Center (Item 17-7) 4011 University ITEM QUANTITY Elevator, Escalator 0 Phones 3 Offices 1 Work Stations 1 Computers 1 estrooms 2 Windows (Include Those on Doors) 57 H2O Fountains 1 Conference Rooms (Meeting Rooms) 3 Carpet Square Feet 134 Hard Floor Square Feet 6,833 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) Televisions (1) 62 Custodial Services Checklist Copper Rawlings (Item #1'L 8l 40th & Avenue B ITEM QUANTITY Elevator, Escalator 0 Phones 3 Offices 2 Work Stations I Computers I Restrooms 2 Windows (Include Those on Doors) 15 H2O Fountains I Conference Rooms (Meeting Rooms) 3 Carpet Square Feet 0 Hard Floor Square Feet 4,565 Janitor Closets I Stairwells 0 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday -Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. OTHER Kitchen (1) Televisions (1) 63 Custodial Services Checklist Godeke Library Item #18) 6601 Quaker Avenue 11EM QUANTITY Elevator, Escalator 0 Phones 5 Offices 1 Work Stations 8 Computers 13 Restrooms 4 Windows (Include Those on Doors) 28 H2O Fountains 2 Conference Rooms 1 Carpet Square Feet 10,823 Hard Floor Square Feet 324 Janitor Closets 1 Stairwells 0 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft 904 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily Hours Cleaned Between 9;00 p.m. & 8:00 a.m. OTHER Break Room (1) [Carpeted] 64 Custodial Services Checklist Safety it Ite 1 46th & Avenue U ITEM QUANTITY Elevator, Escalator 0 Phones 2 Offices 2 Work Stations 2 Computers I Restrooms 4 Windows (Include Those on Doors) 16 H2O Fountains I Conference Rooms (Meeting Rooms) I Carpet Square Feet 872 Hard Floor Square Feet 653 Janitor Closets I Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 424 Recycle Bins I Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7.00 a.m. OTHER Television (1) VCR (1) Answering Machine (1) Kitchen (1) 65 Custodial Services Checklist Fine Arts Center (Item ##20) 2600 Avenue P ITEM QUANTITY Elevator, Escalator 0 Phones 8 Offices 6 Work Stations 3 Computers 6 Restroorns 2 Windows (Include Those on Doors) 40 H2O Fountains I Conference Rooms (Meeting Rooms) 1 Carpet Square Feet Existing—Unknown Hard Floor Square Feet Existing—Unknown Janitor Closets 1 Stairwells 0 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft Existing—Unknown Recycle Bins Unknown Sq. Ft Undeveloped Area Unknown Frequency of Cleaning Existing Schedule to Remain Hours Cleaned Existing Schedule to Remain OTHER Gallery (6) Gift Shop (1) DadEfeem (4-) 66 Custodial Services Checklist Carden and Arts Center (Lem ##21 4215 University ITEM CiU ANTIT4" Elevator, Escalator 0 Phones 5 Offices I Work Stations 1 Computers 0 Restrooms 2 Windows (Include Those on Doors) 40 H2O Fountains I Conference Rooms (Meeting Rooms) 5 Carpet Square Feet 1,013 Hard Floor Square Feet 6,433 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 147 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned From 8:00 a.rrL to 5:00 p.m. OTHER Kitchen (1) Televisions (1) VCR (1) NOTE: Must have Custodian on duty during hours cleaned. Custodian is also responsible for setting up and taking down for classes, meetings, etc. 67 Custodial Services Checklist Groves Branch Library (Item #22) 5520 14th Street ITEM QUANTITY Elevator, Escalator 0 Phones 8 Offices 1 Work Stations 5 Computers 14 Restrooms 3 Windows (Include Those on Doors) 15 H2O Fountains 1 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet 9,000 Hard Floor Square Feet 1,426 Janitor Closets 1 Stairwells 0 Entrances 6 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 4 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily Hours Cleaned Between 9:00 p.m. & 8:00 a.m. 68 Custodial Services Checklist Patterson Branch Library (Item #231#231 1836 Parkway ITEM QUANTITY Elevator, Escalator 0 Phones 8 Offices 1 Work Stations 5 Computers 22 Restrooms 3 Windows (Include Those on Doors) 15 H2O Fountains 1 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet 9,000 Hard Floor Square Feet 1,426 Janitor Closets 1 Stairwells 0 Entrances 6 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 4 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily Hours Cleaned Between 9:00 p.m. & 8:00 a.m. 69 Custodial Services Checklist Animal Shelter(Item 401 North Ash ITEM QUANTITY Elevator, Escalator 0 Phones 6 Offices 5 Work Stations 6 Computers 6 Restrooms 3 Windows (Include Those on Doors) 7 H2O Fountains 1 Conference Rooms (Meeting Rooms) I Carpet Square Feet 0 Hard Floor Square Feet 1,500 Janitor Closets 0 Stairwells 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft 1,000 Recycle Bins 2 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily - Weekdays Hours Cleaned Between 9:00 p.m. & 8:00 a.m. 70 Custodial Services Checklist Juvenile Detention Center (Item #25 42nd Street & Avenue L ITEIv1 \Elevatocalator UANTI 0 Phones 4 Offices 4 Work Stations 4 Computers 1 ReStI4omS 2 Windows (Include Those on D s) 15 H20 Fountains Nk I Conference Rooms (Meeting Rooms) 0 Carpet Square Feet Q Hard Floor Square Feet 3,800 Janitor Closets 2 Stairwells U Daily Entrances I Between 0 p.m. & 5:00 a.m. Sidewalk, Patio, Covere aces Sq. Ft 0 Recycle Bins 4 5q. Ft Undevelop Area 0 Frequency of anin VM g Daily Hours Cle d Between 0 p.m. & 5:00 a.m. Custodial. Services Checklist Tennis Center 3030 66th Street ITEM QUANTITY Elevator, Escalator 0 Phones 3 Offices I Work Stations I Computers I Restrooms 2 Windows (Include Those on Doors) 14 H2O Fountains I Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 1,400 Hard Floor Square Feet 500 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 1 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned Between 10:00 p.m. & 7:00 a.m. 72 Custodial Services Checklist Traffic Signs & Signals (dem #27) 321 North Ash Avenue ITEM QUANTITY Elevator, Escalator 0 Phones 9 Offices 1 Work Stations 4 f 22 Test Areas Computers 4 Restrooms 2 Windows (Include Those on Doors) 16 H2O Fountains 2 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet 135 Hard Floor Square Feet 7,248 Janitor Closets I Stairwells 0 Entrances 7 Sidewalk, Patio, Covered Spaces Sq. Ft 700 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Mon., Wed., Fri. Hours Cleaned Between 8:00 a.m. & 5:00 .m. 73 Custodial Services Checklist Landwer ParjX House (#28-1) 2525 Canyon Lake Drive ITEM QUANTITY Elevator, Escalator 0 Phones 1 Offices 0 Work Stations 1 Computers 0 Restroorm 2 Windows (Include Those on Doors) 15 H2O Fountains 1 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 1,475 Janitor Closets. I Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 2,800 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. OTHER Kitchen (1) 74 Custodial Services Checklist Mahon Party House (Item #28-2) 29th & Chicago ITEM QUANTITY Elevator, Escalator 0 Phones I Offices 0 Work Stations I Computers 0 Re strooms 2 Windows (Include Those on Doors) 2 H2O Fountains I Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 1,250 Janitor Closets 0 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. OTHER Kitchen (1) 75 Custodial Services Checklist Outdoor Center Party House (Item ##28-3) E. Broadway Entrance to Mackenzie Park ITEM QUANTITY Elevator, Escalator 0 Phones 0 Offices 0 Work Stations 0 Computers - 0 Restrooms 2 Windows (Include Those on Doors) 55 H2O Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 2,430 Janitor Closets I Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 0 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. 76 Custodial Services Checklist Lou Stubbs Party House Item #28-4) 36th & Avenue N ITEM QUANTITY Elevator, Escalator 0 Phones 1 Offices 0 Work Stations 0 Computers 0 Restrooms 2 Windows (Include Those on Doors) 16 H20 Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 2,448 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 600 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Dat fy/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. OTHER Kitchen (1) 77 Custodial Services Checklist K.N. Clapp Party House (Item #28-5) 46th & Avenue U ITEM QUANTITY Elevator, Escalator 0 Phones I Offices 0 Work. Stations 0 Computers 0 Restrooms 2 Windows (Include Those on Doors) 12 H2O Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 986 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 625 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. OTHER Kitchen (1) 78 Custodial Services Checklist A.B. Davis Party House (Item #28_6) 42nd & Nashville ITEM QUANTITY Elevator, Escalator d Phones 1 Offices 0 Work Stations 0 Computers 0 Restrooms 2 Windows (Include Those on Doors) 18 H2O Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 1,251 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft 600 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. OTHER Kitchen (1) 79 Custodial Services Checklist Historic St. Paul's on the Plains (Item #29) 4011 University Avenue ITEM QUANTITY Elevator, Escalator 0 Phones 0 Offices 0 Work Stations 0 Computers 0 Restrooms 0 Windows (Include Those on Doors) 14 H2O Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 0 Hard Floor Square Feet 700 Janitor Closets 0 Stairwclls 0 Entrances I Sidewalk, Patio, Covered Spaces Sq. Ft 239 Recycle Bins 0 Sq. Ft Undeveloped Area 0 Frequency of Cleaning Daily/As Needed Hours Cleaned Between 12:00 a.m. & 10:00 a.m. 80 Custodial Services Checklist Parks and Recreation Administration (Item #30) Lubbock Business Center (Item #31) Solid Waste Landfill—Abernathy (Item #32) EXISTING FACILITIES ADDED UNDER PREVIOUS CONTRACT NO CHANGE IN SPECIFICATIONS 81 Summarized List of Duties Performed by Custodial Services I Sweep & dust -mop (all hard -surfaced floors & stairs) Daily 2 Vacuum (carpeted floors) Daily 3 Damp -mop (all hard -surfaced floors) Daily 4 Spot -clean (carpeted floors) Daily as needed 5 Strip, seal & wax (all hard -surfaced floors & stairs) As scheduled 6 Empty all trash cans (and re -line when'necessary) Daily 7 Clean and restock the restrooms Numerous times daily 8 Clean telephones Daily 9 Clean entry glass Twice daily 10 Dust Daily I I Shampoo carpet As scheduled 12 Folice and clean outside & parking lots Daily 13 Clean outside ash receptacles Daily 14 Clean Liberty Bell (Municipal Building) Daily 15 Scrape gum & candy off sidewalks Daily 16 Spray -buff (hard -surfaced floors) Weekly 17 Wax floors (re -coat) Quarterly 18 Clean flower beds Daily 19 Clean baseboards Weekly 20 Clean ceilings As often as needed 21 Spot clean walls Daily 22 Clean display cases Daily 23 Clean air vents Weekly 24 Clean ledges Weekly 25 Clean window sills Weekly 26 Set-up meeting rooms Daily according to schedule 27 Clean water fountains Daily 28 Clean lunchrooms Twice daily 29 Sweep & damp -mop kitchens Daily 30 Refill paper dispensers Daily as often as needed 31 Refill sanitary supplies machines At least monthly/or as often as needed 32 Clean the elevators Daily/or more often if needed 33 Clean escalators (Municipal Building) Daily 34 Clean and disinfect showers (Fleet Services) Daily 35 Empty recycle containers Daily 36 Polish brass door handles, push plates and kickplates Weekly 37 Clean meeting rooms after each meeting (wipe off the tables, vacuum, return dirty dishes to Lunchroom, deodorize the room) As required/several times daily 38 Restroom walls spot cleaned Daily 39 Restroom walls thoroughly scrubbed down and disinfected Quarterly 40 Clean door kick and push plates Daily 82 Miscellaneous Services Provided by Custodial Services 1 Move furniture, boxes. etc. during work hours As requested 2 Assist patrons with loading and unloading of their personal belongings As requested 3 Clean refrigerators & stoves (Party Houses only) As requested or as needed 4 Clean microwave ovens (Party Houses only) Daily or as needed 5 Give directions to the public As requested G Assist caterers with their belongings to & from meeting rooms As requested 7 Collect recyclable materials and deposit into bins Daily Additional Miscellaneous Services Provided by Custodial Services at Health Department 1 Clean exam tables and side tables after each Clinic Session As requested 2 Biohazard waste will be taken to lab personnel for autoclaving As requested 3 Clean Dental Lab Daily 4 Clean up spills or accidents regarding body fluids, etc. Daily as needed 5 Make coffee Daily as requested 6 Clean all laboratory sinks I Daily 1. Exterior Cleaning (Day & Night Crew, All Buildings) A. $we= dirt and rocks from the sidewalks and in front of t o a s This task is done twice a day, once by the day -time custodian and once by the night custodians. B. Remove trash and debris from the parking lot. This is done daily by the night custodians. C. Clean dirt and bird feces off the Liberty Bell: This is done daily by the night custodians (Municipal Building). D. Clean outside ash receptacles and empty outside trash cans- This is done daily by the night custodians. E. Scrape gum and candy from sidewalks:_ This is done daily by the night custodians. F. End glass: Spot clean inside and outside twice daily. 83 2. Interior Cleaning (Offices, Meeting Rooms, Hallways, All Buildings) A. Empty all trash receptacles and reline: All trash receptacles are checked throughout the day by the day -time custodian and emptied as needed. The night custodians empty all trash cans and fit each can with a new liner as needed. This is done on a daily basis. B. Hard -surfaced floors: All the hard -surfaced floors are swept and/or dust - mopped throughout the day by the day -time custodian on an as needed basis. All the hard -surfaced floors are swept and/or dust -mopped (using a treated dust -mop cover), damp -mopped (using an environmentally safe HDQ Neutral Cleaner) by the night custodians each evening. O Stripping. sealing. waxing: All the hard -surfaced floors (hallways, entryways, and some offices) are stripped, sealed and waxed by the night custodians on an annual basis. a Spray buff or burnish floors: In order to maintain the shine and luster of freshly waxed floors, the night custodians spray -buff the floors weekly. 4 Re -coat floors: Two coats of fresh wax are applied to all the hard - surfaced floors (quarterly, or as needed) by night custodians to restore luster to the floors. C. Carpeted Floors: The carpeted floors are spot -vacuumed during the day. The night custodians vacuum all the carpeted floors every evening and spot -clean the carpet as they are going through their nightly cleaning routine. All the carpeted floors are shampooed at least once a year and in some cases, two or three times, if needed. D. Baseboards: The baseboards are cleaned by wiping them down by hand (in the carpeted areas) or with the mop while the floors are being mopped. This is done weekly. - E. Ceilings and walls: Accessible ceilings are dusted as needed. The interior walls are spot cleaned each evening by the night custodians. In some cases, this is done throughout the day in the higher traffic areas. F. Interior windows and display cases: The windows in most of the buildings that Custodial Services takes care of are cleaned throughout the day as needed and then they are cleaned again by the night custodians. In the 84 buildings that have display cases, both shifts clean them during their work hours as needed. G. Telephones: The telephones are cleaned nightly. The telephones are cleaned using a germicidal solution in order to prevent the spreading of germs and bacteria. H. Air Vents es Wijldow Sill : The air vents, ledges, and sills are dusted and/or wiped down daily. I. Tables Desks airs: Unless instructed to do otherwise, the desks are dusted daily. Tables are cleaned and polished as needed. Office chairs that are able to be cleaned are spot cleaned daily or as needed. Fabric covered chairs are vacuumed weekly. Meeting Tables and Chairs: Assemble and arrange for meetings. Disassemble, clean (if needed), and put away after meetings. 3. Restrooms A. Mirrors: The restroom mirrors are checked and cleaned as needed throughout the day and cleaned thoroughly by the night custodians every evening. B. & s: The sinks are checked and cleaned as needed throughout the day and are cleaned and sanitized thoroughly by the night custodians every evening. C. Vanities: The vanities are checked and cleaned and sanitized as needed throughout the day and again by the night custodians. D. Commodes and Uhnals: The commodes and urinals are kept clean throughout the day and are cleaned, sanitized and thoroughly washed (using a disinfectant/germicide spray) nightly. E. Walls: The restroom walls are spot cleaned nightly, and thoroughly scrubbed down and disinfected quarterly. F. Floors: The restroom floors are swept and damp -mopped (using a disinfectant/germicide solution) nightly. Floor under urinal in restroom across from Room 103 in Municipal Building is damp -mopped and disinfected hourly. 85 G. Dispensers: Paper towels and toilet paper dispensers are checked and restocked throughout the day. The sanitary supplies machines are restocked monthly or more often if they run out. H. Empty all trash receptacles and reline: All restroom trash receptacles are checked throughout the day by the day -time custodian and emptied as needed. The night custodians empty all restroom trash receptacles and fit with a new liner. This is done on a daily basis. 4. Lunchrooms A. in w : The lunchroom windows are cleaned weekly or more often as needed. B. Kitchen Floors: Swept and damp -mopped (using a mild -medium degreaser) daily. C. Dining Room Floors: Swept and damp -mopped daily (using HDQ neutral cleaner in order to maintain the shine and luster). Pull mop along baseboards to avoid build-up in corners and on baseboards. O Spray buff or burnish floors: In order to maintain the shine and luster on freshly waxed floors, the night custodians spray -buff the floors bi-weekly. © Re -coat floors: Two coats of fresh wax is applied to all the hard - surfaced floors (quarterly, or as needed) to restore luster to the floors. d Stripping, sealing, waxing: All the hard -surfaced floors are stripped, sealed and waxed by the night custodians on an annual basis. D. Water Fountains: Cleaned and sanitized using a germicidal solution. This is done on a daily basis. E. Baseboards: The baseboards are cleaned by wiping them down by hand (in the carpeted areas) or with the mop while the floors are being mopped. This is done weekly. F. Ceilings and walls: Accessible ceilings are dusted as needed. The interior walls are spot cleaned each evening by the night custodians. In some cases, this is done throughout the day in the higher traffic areas. 86 G. Air Vents Ledges. Window Sills: The air vents, ledges, and sills are dusted and/or wiped down daily. 87 CUSTODIAL CONTRACT CHARGES FACILITY ADDRESS MONTHLY CHARGE Municipal Square 916 Texas Ave $ 9,995.82 Municipal Building 1625 13"' $ 9,166.79 Parks & Recreation 818 Texas Ave $ 840.00 Mahon Library 1306 9'" $ 3,999.89 Health Dept 1902 Texas Ave $ 3,672.95 Bldg Services Shop 5' & Ave 3 $ 140.28 Police Storage 816 Texas Ave $ 97,76 Police Academy 502 Davis (Reese) $ 1,863.00 Fleet Services 324 Municipal Drive $ 523.60 Solid Waste Admin 324 Municipal Drive $ 346.80 Municipal Hill 600 Municipal Drive $ 3,739.55 Lubbock Business Center 1301 Broadway —7 $ 5,706.09 Land App IGray Farm) mile E of Loop 289 on East 19th $ 362.55 Solid Waste Landfill 6500 N. Ave P $ 383.92 Solid Waste Landfill (Abernathy) Abernathy $ 665.00 Water Treatment 6001 N. Guava $ 1,855.34 Water Reclamation E 37" & Guava $ 1,673.16 Godeke Library 6601 Quaker Ave $ 1,064.08 Safety City46" & Ave U $ 235.40 Buddy Holly 1801 Avenue G $ 1,495.00 Garden & Arts 4215 University $ 1,013.56 Groves Library 5520 19`" S970.69 Patterson Library 1836 Parkway $ 951.84 Animal Shelter 401 North Ash S366.50 Tennis Center 3030 66h $ 213.92 Traffic Signs & Signal 321 North Ash $ 364.57 INDOOR RECREATION Maggie Trejo Super Center 3200 Amherst $ 1,760.56 Mae Simmons Comm Center 23r6 & Oak $ 997.03 Mae Simmons Senior Center 2004 Oak $ 997.26 Lubbock Senior Center 2001 19"' $ 1,998.28 Maxey Community Center 30'h & Oxford $ 724.94 Hodges Community center 4011 University $ 542.17 Copper Rawlings 40'h & Avenue B $ 711.47 TOTAL MONTHLY CHARGE $59,439.77 ADDITIONAL CHARGES Mahon Party House 29" & Chicago $ 30.90 per cleaning K. N. Clapp Party House 46"' & Avenue U $ 30.90 per cleaning Lou Stubbs Party House 36" & Avenue N $ 30.90 per cleaning Landwer Party House 2525 Canyon Lake Drive $30.90 per cleaning A. B. Davis Party House42"' & Nashville $ 30.90 per cleaning Outdoor Center Party House East Broadway entrance to $ 30.90 per cleaning Mackenzie Park EXTRAS Library Set-ups $ 11.26 per setup Histonc St Paul's on the Plains 401 1 Universitv $ 30.90 per cleaning Jail Special clean $ 15.00 to 30.00 rir nanriinn nn r,mA n€roll 88 Consent Agenda Caption; Consider a resolution authorizing the Mayor to execute a contract with TIBH Industries, Inc., and Goodwill Industries of Lubbock, Inc., for Custodial Services. P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 February 23, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 7152 81h Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Ms. Smith -Morrow: Resolution No. 2400—RO330 Office of Purchasing On September 27, 2000, Goodwill Industries of Lubbock was awarded the above referenced contract for custodial services. Pursuant to Section 1, Contract Term, "This agreement shall be effective October 1, 2000, and shall end December 31, 2000. The term may be extended for three (3) additional one (1) month terms with the written consent of both parties", the City would like to exercise a one (1) month extension on this agreement. This letter will serve as our notification for the contract term to be extended for one (1) month beginning March 1, 2001. If the extension of this contract term is acceptable to you, please conform your acceptance below. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Windy Sitton Mayor ATTEST: Rebecca Garza City Secretary GOODWILL INDUSTRIES OF BOCK kl�ieAnn Smith -Morrow Authorized Agent APPROVED AS TO FORM APPROVED AS TO CONTENT 4es/ 'Z = h 1�4-1 anager P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 January 24, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 715 28" Street Lubbock,TX 79404 RE: Contract for Custodial Services Dear Ms. Smith -Morrow: Resolution No. 2000—RO330 Office of Purchasing On September 27, 2000, Goodwill Industries of Lubbock was awarded the above referenced contract for custodial services. Pursuant to Section 1, Contract Term, "This agreement shall be effective October 1, 2000, and shall end December 39, 2000. The term may be extended for three (3) additional one (1) month terms with the written consent of both parties', the City would like to exercise a one (1) month extension on this agreement. This letter will serve as our notification for the contract term to be extended for one (1) month beginning February 1, 2001. If the extension of this contract term is acceptable to you, please confirm your acceptance below. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Windy Sitton Mayor ATTEST: Rebecca Garza City Secretary GOODWILL INDUSTRIES OF LUBBOCK ie Ann Smith -Morrow Authorized Agent APPROVED AS TO FORM T -s Resolution No. 2000-R0330 AMENDMENT TO CUSTODIAL SERVICES CONTRACT BETWEEN THE CITY OF 4UBBOCK, TEXAS AND GOODWILL INDUST ES OF LUBBOCK This Amendment is entered into between the CITY OF LUBBOCK, TEXAS, Texas Home -rule municipal corporation, (herein called the "City") and GOODWILL INDUSTRIES OF LUBBOCK, (herein called "Contractor"). WITNESSETH WHEREAS, City and Contractor entered into a written Contract (the "Contract") on September 27, 2000, for Custodial Services, which said Contract is incorporated by reference; terms. WHEREAS, City and Contractor wish to modify the Contract to extend the option NOW THEREFORE, THE PARTIES THEREFORE AGREE AS FOLLOWS 1. Section 1 of the Contract shall be amended to read as follows: 1) TERM. This agreement shall be effective October 1, 2000, and shall end December 31, 2000. The term may be extended for nine (9) additional one (1) month terms with the written consent of both parties. 2. Except for the modification made in this Amendment to the Contract, all provisions of the Contract shall continue in full force. 3. These modifications will become effective upon the date this Amendment is signed. 1] SIGNED this 30th CITY OF LUBBOCK: WINDY SITTOTq, MAYOR ATTEST: 4, Rebecca. Garza, City Secreta APPROVED AS TO CONTENT: 6 W. mith, Facilities Manager APPROVED AS TO FORM: day of March _'2001. GOODWILL INDUSTRIES OF LUBBOCK: BY: L Ohorized Officer or Agent CERTIFYING PARTY: Texas Indu s for he Blind and Handi ped (T ) A thorized Officer or Agent AMENDMENT TO CONTRACT CITY OF LUBBOCK/GOODWILL INDUSTRIES OF LUBBOCK PAGE 2 OF 2 0 Resolution No. 2000-RO330 March 13, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 71528 th Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Ms. Smith -Morrow: On September 27, 2000, Goodwill Industries of Lubbock was awarded the above referenced contract for custodial services. Section 1, Contract Term, stated "This agreement shall be effective October 1, 2000, and shall end December 31, 2000. The term may be extended for three (3) additional one (1) month terms with the written consent of both parties." As amended by an Amendment, the term may be extended for six (6) additional one ;1) month terms, thus the City would like to exercise a one (1) month extension on this agreement. This letter will serve as our notification for the contract term to be extended for one (1) month beginning April 1, 2001. If the extension of this contract term is acceptable to you, please confirm your acceptance below. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Windy• Mayor ATTEST: Q-_�cZ,2t l'. 1:� C"/� Rebecca Garza City Secretary APPROVED AS TO FORM Bill de Haas Contract Attorney D AS TO CONTENT ;with Manager GOODWILL INDUSTRIES OF LU�WOCK 149Z Ann Smith -Morrow Authorized Agent Resolution No. 2000-80330 April 26, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 71528 th Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Ms. Smith -Morrow: On September 27, 2000, Goodwill Industries of Lubbock was awarded the above referenced contract for custodial services. Section 1, Contract Term, stated "This agreement shall be effective October 1, 2000, and shall end December 31, 2000. The term may be extended for three (3) additional one (1) month terms with the written consent of both parties." As amended by an Amendment, the term may be extended for six (6) additional one (1) month terms. By agreement in March, 2001, the contract was extended to April 30, 2001. This letter will serve as our notification for the contract term to be extended for one (1) month beginning May 1, 2001. If the extension of this contract term is acceptable to you, please confirm your acceptance below. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Windy Si on Mayor ATTEST: P_Ss� _... %a Rebecca Garza City Secretary APPROVED AS TO FORM Bill de Haas Contract Attorney ED AS TO CONTENT Smith Manager GOODWILL INDUSTRIES OF LUBBOCK *tAM44 wir" ie nn Smith -Morrow Authorized Agent Resolution No. 2000-RO330 May 31, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 71528 th Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Ms. Smith -Morrow: On September 27, 2000, Goodwill Industries of Lubbock was awarded the above referenced contract for custodial services. Section 1, Contract Term, stated "This agreement shall be effective October 1, 2000, and shall end December 31, 2000. The term may be extended for three (3) additional one (1) month terms with the written consent of both parties." As amended by an Amendment, the term may be extended for six (6) additional one (1) month terms. By agreement in April, 2001, the contract was extended to May 31, 2001. This letter will serve as our notification for the contract term to be extended for one (1) month beginning June 1, 2001. If the extension of this contract term is acceptable to you, please confirm your acceptance below. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Windy Sitto Mayor ATTEST: Rebecca Garza City Secretary APPROVED AS TO FORM Bill de Haas Contract Attorney ED AS TO CONTENT �W.',15mith " lities Manager GOODWILL INDUSTRIES OF .■ r aoil uslac-14 Eig- Resolution No. 2000-RO330 June 14, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 715 28th Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Dr. Smith -Morrow: In accordance with Article 1 of the Custodial Services contract between the City of Lubbock and Goodwill Industries of Lubbock, effective October 1, 2000, the contract is extended for one additional month. The extension shall end July 31, 2001. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Azil'� Windy Sita n Mayor ATTEST: Q�Q t14 4 Rebecca Garza City Secretary GOODWILL INDUSTRIES OF LUBBOCK � C 3ulie Ann Smith -Morrow Authorized Agent APPROVED AS TO CONTENT 1�4� ry m ith Facilities Manager APPROVED AS TO FORM William de Haas Contract Manager/Attorney July 16, 2001 Goodwill Industries of Lubbock Julie Ann Smith -Morrow 71528 th Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Dr. Smith -Morrow: Resolution No. 2000-RO330 In accordance with Article 1 of the Custodial Services contract between the City of Lubbock and Goodwill Industries of Lubbock, effective October 1, 2000, the contract is extended for one additional month. The extension shall end August 31, 2001. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK Windy Sitto Mayor ATTEST: �L" -4 P n� -6 Rebecca Garza City Secretary GOODWILL INDUSTRIES OF LUBBOCK ,�} 76lie Ann Smith -Morrow Authorized Agent APPROVED AS TO CONTENT . Smith a6lit►es Manager APPROVED AS TO FORM William de Haas Contract Manager/Attorney City of Lubbock InterOffice Memo TO: Bob Cass, City Manager FROM: Gary W. Smith, Facilities Manager SUBJECT: Agenda Comments for September 27, 2000 City Council Meeting DATE: September 18, 2000 CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM #/SUBJECT: # Contract for Custodial Services between the City of Lubbock and TIBH Industries, Inc., (TIBH) and Goodwill Industries of Lubbock, Inc. (Goodwill). BACKGROUND/DISCUSSION: The City Of Lubbock originally contracted with TIBH and Goodwill in 1995. The existing contract expires September 30, 2000. This contract provides for custodial services at 40 city facilities for an interim period of three months beginning October 1, 2000, and ending December 31, 2000. The basic monthly cost for these services will be $59,439.77 for a total of $178,319.31. Additional services include Party House and St. Pauls on the Plains cleanings at $30.90 per cleaning, Library Set-ups at $11.26 per set-up, and Jail Special Cleanings at $15 to $30 per cleaning (depending on the time of day). During this interim contract period a new, multi- year contract under different terms will be implemented. SUMMARWRECOMMENDATION: Staff recommends approval of this contract. August 16, 2001 Goodwill Industries of Lubbock. Julie Ann Smith -Morrow 715 28th Street Lubbock, TX 79404 RE: Contract for Custodial Services Dear Dr. Smith -Morrow: Resolution No. 2000-RO330 In accordance with Article 1 of the Custodial Services contract between the City of Lubbock and Goodwill Industries of Lubbock, effective October 1, 2000, the contract is extended for one additional month. The extension shall end September 30, 2001. We look forward to continuing doing business with you under the same terms and conditions of this contract. CITY OF LUBBOCK c Windy Sitton Mayor ATTEST: 1 Rebecca Garza City Secretary GOODWILL INDUSTRIES OF LUBBOCK Julie Ann Smith -Morrow Authorized Agent APPROVED AS TO CONTENT )4'La-, �Mfili)s Smith Manager APPROVED AS TO FORM William de Haas Contract Manager/Attorney Resolution No. 2000-RO333 RAILROAD RELOCATION FOR EAST -WEST FREEWAY PROPOSED PROJECT SCHEDULE TASK NAME PRELIMINARY DESIGN, FINAL DESIGN AND BOOING PHASES START DATE DUNE 9, 1997 END DATE 199 1998 1999 2000 2001 2002 JUN JUL AUG SEP OCTNOVOEC JPN FEB MM'APR MAY)JUN ,NL PLC SEP OCT NOV OEC JGN FEB MAR APR MAY JUN JUL AUG SEP pCi NOV DEC J. FEB MAR APR MAY;JUN JUL AUG SEP OCT NOV DEC JAN I FEB MAR I APR MAY I JUN I MC SEP I OCi NOV DEC JAN FEB PROJECT MNUJGEMENT AND ADMINISTRATION JUNE 9 1997 C JULY 0 R L 31 2 PERMISSION TO SURVEY JUNE18, 1997 FEBRUARY 28.6, 998 _ RECEIVE PERMISSION i0 SURVEY FROM LANE OWNERS (LETTERS JUNE 18, 1997 SEPTEMBER I, *97 MINIMUM -77 RECEIVE PERMISSION TO SURVEY FROM LAID OWNERS IRCHT-OF-ENTRY) SEPTEMBER 2.1997 MARCH 27,199E RIGHT -OF -ENTRY FLING WITH COURT SEPTEMBER 2.1997 SEPTEMBER 19. 1997 RIGHT -OF -ENTRY PRELIMINARY HEAPING SEPTEMBER 22, 1997 FEBRUARY 13.199E RIGHT -OF -ENTRY FINAL HEARING FEBRUARY 13.1998 MARCH 27.1998 j 1= PRELM NARY or. SOUTHERN SECTION JUNE 8. 097 ,TUNE T2. 1996 SURVEYING OF PARCELS AND CONTROL JUNE 23.1997 SEPTEMBER 26.199) PRELIMINARY ALIGNMENT DEFNITION O'EIS SEPTEMBER 26. 1997 OCTOBER 13. N9) = PREPARATION OF CROSS SECTION AND TWO DATA OCTOBER 14. 1997 APRIL 6.199E PRELMINARY DESIGN M PLANS APRIL B. v" JUKE 12.199E PRELIMINARY COST ESTIMATE APRIL 6. NU98 JUNE 12 N98 RIGHT-OF-WAY PLANS OCTOBER R. 1997 JUNE 12,199E PRELIMINARY OESION REYIWaRC SECTION JANUARY 19. 097 NOVEMBER 6, 996 -_ SURVEYING OF PARCELS AND CONTROL JANUARY 19.1998 MARCH 27, 1998 PRELIMINARY ALIGNMENT DEFINITION 6EIS MARCH 30. A98 MAY 1.199E PREPARATION OF CROSS SECTION AND TWO DATA MAY ♦, 1998 AUGUST 7, 199E PRELIMINARY DESIGN M PLANS AUGUST 10,199E NOVEMBER fi, 199E PRELWNMT COST ESTIMATE AUGUST D, %98 NOVEMBER 6, 1998 RIGHT-OF-WAY PLANS MAY 6, V98 NOVEMBER 6.1998 �_- UTILITY COORDINATION MAY 4, 199E NOVEMBER 6, 998 j REVIEW BY CITY, TROOT 6 WT6LR NOVEMBER 9, 199E OECENBER 4, 1998 N) INCORPORATION OF REVIEW COMMENTS DECEMBER 7.99E JANUARY 29. IW9 FINAL DESIGN ALL SECTIONS FEBRUARY 1, 999 JULY 30, 1999 UTILITY COORDINATION AND ADJUSTMENT FEBRUARY 1, 1999 Jay }0.999 3 , 2 0 - _ -- GEOMETRIC DESIGN FEBRUARY I. 599 JULY 30,1999 3 , 2 0 HYDRAULIC DESIGN FEBRUARY 1, 1999 JULY 30.1999 J 3.20(D SIGNYW. MARKING AND SIGNAL12AipN FEBRUARY 1, 1999 JULY 30.N99 DEC }L 999 -__ __ 0.LUMINATION DESIGN FEBRUARY i, 1999 J0.Y 30,1999 J } , 2 TRAFFIC CONTROL PLAT FEBRUARY 1, 1999 JIILY 30IM99 DEC ,U. 999 -- RIGHT-OF-WAY FEBRUARY 1. 699 JULY 31.2000 OCT R 1, PRE -APPROVAL CONTACT FEBRUMY 1. 1999 APRIL 2. 1999 DECE ER ]1, 000 - RIGHT-OF-WAY ACOU51ipN FEBRUARY 1. 1999 DULY b, 2000 OCi BIER 31, 00 FINAL COST ESTIMATE JULY 30. 999 SEPTEMBER 3, f989 T1. 000 j REVIEW BY CITY, TIDOT M WTMLR APRIL L 2000 SEPTEMBER 8. 1999 OECEYBER J, 1999 INCORPORATION OF REVIEW COMMENTS MAY 1, 2000 OECEIBER 6. 1999 FEBRUARY 4, 2000 YA 30.2000 TRACK MATERIAL PROCUREMENT WA JULY 30. 999 JULY 31, 2000 W BOOING PHASE MAY 31. 2000 FEBRUARY 7, 2000 JULY 3L 2000 T R 31, CONSTRUCTION PHASE NOVEYBER L 2000 Al1GU57 t, 2000 JU.Y ST. 2001 CE 31,2 rtCvl]CV �l.l1CVVLL IVVIVWI ® ACTUAL PATH B ESTIMATED TARGET COMPLETION DATE 1 D En9R1e AW. S Inc, i111 1111AAAA DM40 T. Rm°. s�°° 125 DW9. TImo iszo-aA6