HomeMy WebLinkAboutResolution - 2000-R0391 - Contract- ADT Security Services Inc.- Integrated Security Access & Video System - 10/26/2000Resolution No. 2000-80391
October 26, 2000
Item No. 29
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a contract for integrated
security access and video surveillance systems for the City of Lubbock Municipal Square
Building, by and between the City of Lubbock and ADT Security Services, Inc. of
Carrollton, Texas, and related documents. Said contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 26th day of October , 2000.
4. ...
WINDY snftb9.MAYOR
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City Secretary
AS TO CONTENT:
Victor Kilman, Vurchasing Manager
APPROVED AS TO FORM:
William de Haas
Competition and Contracts Manager/Attorney
gs/ccdocsAntegratedSecuri tyAccess.res
October 16, 2000
Resolution No. 2000—RO391
October 26, 2000
Item No. 29
tycel
Fire &
Security
ADT
Tuesday, October 17, 2000
A Proposal
For
Integrated Security Access and
Video Surveillance System for
the City of Lubbock Municipal
Square Building
ADT Security Services, Inc.
Federal Systems Division/
System Sales and Engineering
2440 Lacy Lane, Suite 106
Carrollton, Texas 75006
Tel: 972 241 5280
Fax: 972 241 1040
tqco
Fire &
Security
Air
October 17, 2000
Mr. Gary Smith
City of Lubbock Purchasing Department
Room L04, Municipal Building, 1625 131h Street
Lubbock, TX 79401
ADT Security Services, Inc.
Federal Systems Division/
System Sales & Engineering
2440 Lacy Lane, Suite 106
Carrollton, Texas 75006
Tel: 972 241-5280
Fax: 972 241-1040
Reference: Integrated security access and video surveillance system for the City of
Lubbock municipal square building
Dear Mr. Smith,
As part of this proposal, we have included an equipment list that we are proposing to install.
All systems permits, equipment and installation concerns have been addressed within our
proposal. Any customer related items that need to be provided by the owner are also included
herein. Our proposal provides for full time Project Management, as well as full engineering
services. These services include providing submittals, as -built and shop drawing
documentation. ADT will also provide your company with weekly status reports, weekly
schedule updates during the installation process.
Scope of Work For Lubbock Municipal Square
ADT will provide and install a Closed Circuit Television and Access Control System in the
Municipal Square building. The system has been designed as detailed on the prints and
specifications provided by the City of Lubbock. The equipment to be installed will be limited to
the quantities and products listed in this letter. The scope of work and price is subject to
change due to final design that will be determined by the City of Lubbock upon award of
contract.
The card access system will provide controlled access at exterior and interior points
throughout the building. This system will be designed in such a way that any card access
attempt at certain entrances will trigger the activation of the camera near the door in question.
Card access may also trigger the movement of a scanning camera that moves to the door
when activated by the access control system. The CCTV system will be designed to provide
interior and exterior viewing and recording of this facility.
The contract shall begin November 6, 2000. The contract term is for 2 years, ending on
November 6, 2002. Either the City of Lubbock or ADT may terminate the contract for any
reason, provided there is 30 days written notice.
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Please indicate your agreement to this contract by signing all copies. Return one fully
executed copy to the undersigned.
We at ADT Engineered Systems are all very excited about this opportunity to serve the City of
Lubbock and look forward to our next meeting. Should you have any questions or wish to
review this proposal in greater detail please feel free to contact me directly at 972 241 5280.
Thank you again for your time and interest in ADT Engineered Systems.
understand and agree with the clarifications and terms included.
CITY OF LUBBOCK: ADT SECURITY SERVICES,JNC.
LI?
X11 i. . � ,
WirYdy ., _ .
Kathiep4r6ell, City Secretary
APPROVED AS TO FORM:
h��= /4%lVr--,,
William de Maas, Contract Manager -
3 of 8
anager
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Government Account Manager
udy . Martinez, Jr.
System Sales Representsi e
After careful review of the plans (A2-1125/00 and A09 — 11!3/99) the following equipment will
be provided and installed by ADT:.
Northern WIN -Pak PRO Access Control Equipment
1 Winpak Pro/SQL 5 User Access Control System
1 WinPak Pro WS Badging PB -VP -4T
1 Microsoft Windows NT and SQL Back-up Software
1 Uninterruptible Power Supply
2 PW -2000 -III -X w/X-4,2 S-4 Suppressors, 2 PR -P -PRO Readers
4 PW -2000 -III -X w/X-4,4 S-4 Suppressors, 4 PR -P -PRO Readers
1 RS -485 PC Interface
2 HID Maxi-Prox Reader 22"
15 Curtain PIR Detector, Light Gray Finish
15 Magnetic Lock,1,200 lbs. w/Status Switch -US28 finish
4 Magnetic Lock for Pair of Doors
5 24V-3Amp Power Supply
2 24V 10Amp Power Supply
2 Reader Pedestal
Pelco CCTV Equipment
5 Camera Col Std Res 1/3" CCD 24V NTSC
5 Lens 1/3" War-Foc 5-40mm Aut Iris Dir Dry F1.4-360CS
1 Spectra II Indoor Ceil Dome Clr Hi -Res Color Cam
1 Spectra SD5 2'X2' Replacement Alum Ceil Panel
Enclosure indoor ABS plastic wedge - drop ceil plenum
5 bkbx
5 MNT ENCL DICEIL PL 36ODG WHT/EH2100
4 Monitor Color 14" 1201220V
MULTIPLEXER 16 CAHNNEL COLOR DUPLEX 120VAC
3 60HZ
3 Monitor Color 21" 1201220V
4 Rack Mnt Blk 1 Pmc14F Monitor
3 VCR TIME LAPSE 24HR REAL TIME 168 HR 7 DAY
MASTER CAM POWER SUPPLY 20AMP
2 161NPUT/BREAKER UL
MASTER CAM POWER SUPPLY 2AMP
1 41NPUTS/BREAKER UL
1 MATRX KYBRD CM9760 ENHNCD 120V
1 CM9740-48X8 MID-RANGE SYSTEM
1 Spectra II Outdoor Pend Gry Dome Cir HI -Res Calor Cam
19 IPAKEG2512-2 / CC3300
WINSTEAD RACK EQUIPMENT
2 WINSTEAD 78-3/4"
2 WINSTEAD STANDARD PEDESTAL
2 WINSTEAD 2-1/2" PLATE CASTORS
2 WINSTEAD SIDE PANELS
2 WINSTEAD VENTED TOP W/FAN BRACKET
6 WINSTEAD 3-1/2" H RACK MOUNT SHELVES
6 WINSTEAD 5-114 RACK MOUNT SHELVES
2 WINSTEAD TEN OUTLET POWER SUPPLY
2 WINSTEA 78" DOOR
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150
BNC CONNECTORS
1
Drawings, As-builts, Submittais
1
Training
1
Project Management & Engineering
1
Card Punch
1
Signature Capture Card
1
System set-up and Programming
Quantities and equipment are subject to change upon request of the City of Lubbock.
Access Control and CCTV system Pricing
Below please find the enclosed pricing information for your review
Access/Security Surveillance System:
Estimated total cost for the work at Municipal Square, Information Technology, and
thePolice Academy..............................................................................$213,637.00
CLARIFICATIONS
The price does not include tax
The locations for devices are subject to change pending the customers request or if necessary
for the system to operate properly.
The installation of the proposed system will occur during normal business hours- 8:00am to
5:00pm, Monday -Friday.
The customer will be responsible for providing a suitable location for all equipment.
All maintenance and service is performed on an 8:30am to 4:30pm, 5 day a week (Monday -
Friday) basis unless otherwise requested at an additional charge.
The customer will be responsible for providing any 110vac, Conduit, and back boxes required
for the proper operation of the system.
This proposal is based upon the information provided to ADT by the customer during our
discussions and survey of the facility.
It is understood and agreed by ADT and the customer that the location and description of the
protection equipment selected for the facility has been taken from plans provided to ADT.
Should the system, when completed consist of more or less protection equipment than
specified, the materials costs, installation charges, and/or annual service fees shall be
increased or decreased in accordance with the prevailing charges for the protection added or
deleted. 5 of 8
WARRANTY - Direct sale equipment, any part of the system, including wiring the wiring, installed under this
Agreement which proves to be defective in material or workmanship within one year (365 days) of the date
of completion of installation will be repaired or replaced at ADT's option with a new or functionally operative
part. Labor and material required to repair to repair or replace such defective components will be free of
charge for a period of one-year (1 -yr.) following the completion of the original installation.
This Warranty does not apply to the condition listed below and in the event Customer calls ADT for service
under the Warranty and upon inspection by ADT's representative it is found that one of these conditions has
led to the inoperability or apparent inoperability of the system, a charge will be made for the service call of
ADT's representative whether or not he actually works on the system. Should it actually be necessary to
make repairs to the system due to one of the "Conditions" not covered by Warranty, a charge will be made
for such work at ADT's then applicable rates for labor and material. Service will be furnished by ADT during
ADT's normal working hours of 8:00 A.M. to 4:30 P.M., Monday through Friday, except holidays.
Conditions not covered by Warranty: A) Damage resulting from accidents, acts of God, alternation, misuse,
tampering or abuse. B) Failure of the Customer to properly follow operating instructions provided by ADT at
time of installation or at a later date. C) Adjustments necessitated by misalignment of CCTV cameras,
improper adjustment of monitor brightness and contrast tuning dials or insufficient light on the area viewed
by the camera(s). D) Trouble due to interruption of commercial power or to the phone service.
THE FORGOING WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. THE PURCHASER'S EXCLUSIVE REMEDY WITH RESPECT TO ANY
AND ALL LOSSES OR DAMAGES RESULTING FROM ANY CAUSE WHATSOEVER, INCLUDING ADT'S
NEGLIGENCE, SHALL BE REPAIR OR REPLACEMENT AS SPECIFIED ABOVE. ADT SHALL IN NO
EVEN BE LIABLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES OF ANY NATURE,
INCLUDING WITHOUT LIMITATION, DAMAGES FOR PERSONAL INJURY OR DAMAGES TO
PROPERTY AND HOWEVER OCCASIONED, WHETHER ALLEGED AS RESULTING FROM BREACH OF
WARRANTY OR CONTRACT BY ADT OR NEGLIGENCE OF ADT OR OTHERWISE.
MAINTENANCE — ADT will, upon Customer's request, provide ordinary maintenance and repair of such
system due to normal wear and tear and bear the expense thereof. The expense of all extraordinary
maintenance and repair due to alterations in the Customer's premises, alternations of the system made at
the request of the Customer, or made necessary by changes in the Customer's premises, damage to the
premises or to the alarm system, or to any cause beyond the control of ADT, shall be borne by the
Customer. The Customer agrees to furnish any necessary electric current through the Customer's meter
and at the Customer's own expense with an outlet within 10 feet of the ADT Control Panel. It is mutually
agreed that the work of installation and ADT's repairs of the system shall be performed between ADT's
normal working hours of 8:00 A.M. to 4.30 P.M., Monday through Friday, except holidays.
EXCLUSIONS: Maintenance on the following devices will be provided only on a time and material basis: (1)
window fail, (2) security screens, (3) any exterior mounted devices, (4) PROM (Programmable Read Only
Memory), (5) Conditions not covered by warranty listed above.
It is understood and agreed that ADT's obligation relates to the maintenance solely of the specific protection
system, and that ADT is in no way obligated to maintain, repair, service, replace, operate or assure the
operation of any device or devices of the Customer or of others not installed by ADT.
If not contracted for before the expiration of the Warranty, ADT will enter into a Maintenance Service
Contract only after inspecting the system and making any necessary repairs or replacements to the system
at a charge to the Customer for labor and/or material at ADT's then prevailing rates.
INSPECTIONS — ADT will provide the number of inspection of the Alarm system only as specified on pricing
proposal between ADT's normal working hours of 8:00 A.M. to 4:30 P.M., Monday through Friday, except
Holidays and subject to the exclusions set forth above for maintenance.
IF INVESTIGATOR RESPONSE SERVICE is being furnished as indicated in this proposal, the levels
available are as follows:
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Level I—Exterior Investigation: Upon receipt of a burglar alarm signal from the Customer's premises, ADT, in
addition to notifying the Police Department as indicated above, will endeavor to notify the Customer's
designated representative and also endeavor to dispatch a representative to the Customer's premises, The
representative will make an investigation of the exterior of the premises from his vehicle. At the conclusion
of the representative's investigation ADT will notify the Customer's designated representative of the results
of the investigation.
Level II—Interior Investigation: Upon receipt of a burglar alarm signal from the Customer's premises, ADT, in
addition to notifying the Police Department as indicated above, will endeavor to dispatch a representative.
The representative will conduct an exterior investigation and then enter the Customer's premises with keys
which must be provided by the Customer and make an interior investigation. However, if there is evidence of
an attack, the ADT representative will terminate his investigation until the police arrive. The Customer's
representative will then be notified if there has been an attack. Otherwise a notice of the alarm will be left at
the control unit.
For either level of investigation, the Customer authorizes and directs ADT to cause the arrest of any person
or persons unauthorized to enter his premises and to hold him or them until released by the Customer or an
authorized known representative, and in such cases to indemnify ADT against any liability, cost or expense
in consequence of such arrest.
If the Customer requests that the ADT Representative remain at the premises pending Customer's arrival,
and ADT agrees to comply, the Customer will be charged at ADT's then prevailing rate for labor.
IT IS UNDERSTOOD THAT ADT IS NOT AN INSURER, THAT INSURANCE, IF ANY SHALL BE
OBTAINED BY THE CUSTOMER THAT THE AMOUNTS PAYABLE TO ADT HEREUNDER ARE BASED
UPON THE VALUE OF THE SERVICES AND THE SCOPE OF LIABILITY AS HEREIN SET FORTH AND
ARE UNRELATED TO THE VALUE OF THE CUSTOMER'S PROPERTY OR PROPERTY OF OTHERS
LOCATED IN CUSTOMER'S PREMISES. CUSTOMER AGREES TO LOOK EXCLUSIVELY TO
CUSTOMER'S INSURER TO RECOVER FOR INJURIES OR DAMAGE IN THE EVENT OF ANY LOSS OR
INJURY AND RELEASES AND WAIVES ALL RIGHT OF RECOVERY AGAINST ADT ARISING BY WAY
OF SUBROGATION. ADT MAKES NO GUARANTY OR WARRANTY, INCLUDING ANY IMPLIED
WARRANTY OF MERCHANTABILITY OR FITNESS, THAT THE SYSTEM OR SERVICES SUPPLIED,
WILL AVERT OR PREVENT OCCURRENCES OR THE CONSEQUENCES THEREFROM, WHICH THE
SYSTEM OR SERVICE IS DESIGNED TO DETECT. IT IS IMPRACTICAL AND EXTREMELY DIFFICULT
TO FIX THE ACTUAL DAMAGES, IF ANY, WHICH MAY PROXIMATELY RESULT FROM THE FAILURE
ON THE PART OF ADT TO PERFORM ANY OF ITS OBLIGATIONS HEREUNDER.
THE CUSTOMER DOES NOT DESIRE THIS CONTRACT TO PROVIDE FOR FULL LIABILITY OF ADT
AND AGREES THAT ADT SHALL BE EXEMPT FROM LIABILITY FOR LOSS, DAMAGE OR INJURY DUE
DIRECTLY OR INDIRECTLY TO OCCURRENCES, OR CONSEQUENCES THEREFROM, WHICH THE
SERVICE OR SYSTEM IS DESIGNED TO DETECT OR AVERT; THAT IF ADT SHOULD BE FOUND
LIABLE FOR LOSS, DAMAGE OR INJURY DUE TO A FAILURE OF SERVICE OR EQUIPMENT IN ANY
RESPECT, IT LIABILITY SHALL BE LIMITED TO A SUM EQUAL TO 10% OF THE ANNUAL SERVICE
CHARGE OR $1,000, WHICHEVER IS GREATER, AS THE AGREED UPON DAMAGES AND NOT AS A
PENALTY, AS THE EXCLUSIVE REMEDY; AND THAT THE PROVISIONS OF THIS PARAGRAPH SHALL
APPLY IF LOSS, DAMAGE OR INJURY, IRRESPECTIVE OF CAUSE OR ORIGIN, RESULTS DIRECTLY
OR INDIRECTLY TO PERSON OR PROPERTY FROM PERFORMANCE OR NONPERFORMANCE OF
OBLIGATIONS IMPOSED BY THIS CONTRACT OR FROM NEGLIGENCE, ACTIVE OR OTHERWISE,
STRICT LIABILITY, VIOLATION OF ANY APPLICABLE CONSUMER PROTECTION LAW OR ANY
OTHER ALLEGED FAULT ON THE PART OF ADT, ITS AGENTS OR EMPLOYEES, NO SUIT OR
ACTION SHALL BE BROUGHT AGAINST ADT MORE THAN ONE (1) YEAR AFTER THE ACCRUAL OF
THE CAUSE OF ACTION THEREFOR. IT IS FURTHER AGREED THAT THE LIMITATION ON LIABILITY,
EXPRESSED HEREIN, SHALL INURE TO THE BENEFIT OF AND APPLY TO ALL PARENTS (BOTH
DIRECT AND INDIRECT), SUBSIDIARIES AND AFFILIATES OF ADT. IF THE CUSTOMER DESIRES ADT
TO ASSUME A GREATER LIABILITY, ADT SHALL AMEND THIS AGREEMENT BY ATTACHING A RIDER
SETTING 'FORTH THE AMOUNT OF ADDITIONAL LIABILITY AND THE ADDITIONAL AMOUNT
PAYABLE BY THE CUSTOMER FOR THE ASSUMPTION BY ADT OF SUCH GREATER LIABILITY
PROVIDED, HOWEVER, THAT SUCH RIDER AND ADDITIONAL OBLIGATION SHALL IN NO WAY BE
INTERPRETED TO HOLD ADT AS AN INSURER, IN THE EVENT ANY PERSON, NOT A PARTY TO THIS
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RELATING TO THE EQUIPMENT OR SERVICES THAT ARE THE SUBJECTS OF THIS AGREEMENT,
INCLUDING FOR FAILURE OF ITS EQUIPMENT OR SERVICE IN ANY RESPECT, CUSTOMER AGREES
TO INDEMNIFY AND HOLD ADT HARMLESS FROM ANY AND ALL SUCH CLAIMS AND LAWSUITS
INCLUDING THE PAYMENT OF ALL DAMAGES, EXPENSES, COSTS AND ATTORNEYS' FEES. IF THIS
AGREEMENT PROVIDES FOR A DIRECT CONNECTION TO A MUNICIPAL POLICE OR FIRE
DEPARTMENT OR OTHER ORGANIZATION, THAT DEPARTMENT OR OTHER ORGANIZATION MAY
INVOKE THE PROVISIONS HEREOF AGAINST ANY CLAIMS BY THE CUSTOMER DUE TO ANY
FAILURE OF SUCH DEPARTMENT OR ORGANIZATION.
If CCTV EQUIPMENT IS INVOLVED, Customer will provide adequate illumination under all operation
conditions for the proper operation of the closed circuit television camera and will provide the 110 AC power
supply where required as well as shelf or desk space for monitors.
A Direct Connection to the Municipal Police, Fire Department or other Agency shown
shall be provided if the reverse side of this Agreement provides for such direct connect
service. It is mutually understood an agreed that signal transmitted hereunder will be
monitored in Municipal Police and/or Fire Departments or other location and that the
personnel of such Municipal Police and/or Fire Departments or other location are not the
agents of ADT nor does ADT assume any responsibility for the manner in which such
signals are monitored or the response, if any, to such signals.
At ADT's option, the Customer may be charged for any false alarm caused by the Customer or for any
unnecessary service run.
CANCELLATIONS - If Central Station or Direct Connection is furnished, this agreement may be terminated
at the option of ADT if ADT's Central Station is substantially damaged by fire or catastrophe or if ADT is
unable to have connections or privileges necessary to transmit signals between the Customer's premises,
ADT Central Station or the Municipal Fire or Police Department or other agency and ADT shall not be liable
for any damages or subject to any penalty as a result of such termination.
It is understood and agreed that this agreement may be terminated by ADT in the event
that the Customer fails to follow any recommendations ADT may make for the repair or
replacement of defective parts of his system not covered under the Warranty or
Maintenance Service Contract or in the event that the Customer's failure to follow any
the operating instructions provided by ADT results in an undue number false alarms or if
the premises in which the system is installed are so modified or altered after installation
as to render continuation of service impractical.
ADT ASSUMES NO LIABILITY FOR DELAYS IN INSTALLATION OF THE EQUIPMENT
OR FOR THE CONSEQUENCES THEREFROM, HOWEVER CAUSED, OR FOR
INTERRUPTIONS OF SERVICE OR FOR THE CONSEQUENCES THEREFROM DUE
TO STRIKES, RIOTS, FLOODS, ACTS OF GOD OR ANY CAUSES BEYOND THE
CONTROL OF ADT, AND WILL NOT BE REQUIRED TO SUPPLY SERVICE TO THE
CUSTOMER WHILE INTERRUPTION OF SERVICE DUE TO ANY SUCH CAUSE
SHALL CONTINUE.
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