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HomeMy WebLinkAboutResolution - 2001-R0359 - Agreement - Kone Inc.- Elevator/Escalator Maintenance - 09/13/2001Resolution No. 2001-RO359 September 13, 2001 Item No. 56 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a maintenance agreement for elevator/escalator maintenance services, by and between the City of Lubbock and Kone, Inc. of Irving, Texas, and related documents. Said agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13th ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: -0e4 "—� Victor Kilman, Purchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gsJ/ccdocs/Kone, Ine.res September 4, 2001 day of September , 2001. WINDY SITY014, MAYOR Resolution No. 2401—RO359 Elevators Escalators AGREEMENT FOR VERTICAL TRANSPORTATION SOLD TO (Equipment Owner): City of Lubbock 162513 1h Street Room L04, Municipal Building Lubbock, TX 79401 SERVICE LOCATION: Various City Locations EQUIPMENT DESCRIPTION: Make Model Freight Passenger Escalator Walk Other Traction Hydraulic Traction Hydraulic Relay Logic 1 3 Relay Logic 4 11 Otis 4 Stage lift 1 1 Page 1 of 9 THIS CONTRACTIAGREEMENT, dated September 5, 2001 by and between The City of Lubbock, hereby known as the Purchaser, and KONE, Inc. (Contractor) is for Complete maintenance for the vertical transportation located at Various City Locations, Lubbock, Texas. KONE and the Purchaser, in consideration of the terms, covenants & conditions set forth, hereby agree as follows: PERFORMANCE KONE will systematically examine, maintain, adjust, lubricate the equipment, and when, in KONE's judgment, conditions warrant through normal wear and tear, unless specifically excluded elsewhere in this Agreement, repair or replace the following using quality parts and components: HYDRAULIC ELEVATORS RELAY LOGIC HYDRAULIC ELEVATOR SYSTEM COMPONENTS CONTROL SYSTEM Control, selector, dispatcher, relay panel, relays, timers, resistors, transformers and motor starter. CONTROL SYSTEM Controller cabinet, machine room connection board, LCE CPU board, safety relay assembly, hydraulic level shifter board, power supply, transformers, contactor panels, bypass switches, relays, fuses, motor starters and accessories. KONE First Service technicians will be equipped with necessary solid state field diagnostic and service tools. Microprocessor software examinations will be conducted to ensure dispatching and motion control systems are operating at optimum levels. POWER UNIT Enclosure, pump, motor, power transmission elements between the pump and motor, valves, strainers, mufflers, gaskets and all other accessories. HYDRAULIC SYSTEM ACCESSORIES Exposed piping, fittings, jack packing and accessories, such as vibration dampeners and silencers between the pumping unit and the jack unit. Hydraulic fluid, heating or cooling elements, insulation and accessories installed by the elevator equipment manufacturer for controlling oil temperature. CAR EQUIPMENT Car panel connect board, car operating board, car top inspection station, floor leveling unit assembly, switch tree assembly and floor controllers. ELECTRICAL Electrical wiring, conduit, ducts, and traveling cables from the elevator equipment to the machine room mainline disconnect switch, and hoistway outlets. HOISTWAY AND PIT EQUIPMENT Landing and slowdown switches, limits and car buffers. RAILS AND GUIDES Page 2 of 94 Guide rails, guide shoe gibs and rollers. Guide rails will be properly lubricated, except where roller guides are used. DOOR EQUIPMENT Automatic door operators, hoistway and car door hangers, hoistway and car door contacts, door protective devices, hoistway door interlocks, door gibs and auxiliary door closing devices., SIGNALS AND ACCESSORIES Car Operating Panels, Hall Push Button Stations, Hall Lanterns, Emergency Lighting, Car and Hall Position Indicators, Lobby Control Panels, Car Operating Panels, Fireman's Service Equipment and all other Signal and Accessory Facilities furnished and installed as an integral part of the elevator equipment. Re-lamping of signal fixtures is included only during KONE's systematic examinations. HOUSKEEPING Clean elevator machine rooms, pit areas, hoistway equipment including rails, interlocks, hoistway door hangers and tracks, relating devices, switches, buffers and car tops. LUBRICANTS KONE will use lubricants compounded under OEM's specifications or equal. ESCALATORS SOLID BALUSTRADE ESCALATOR SYSTEM COMPONENTS CONTROL SYSTEM CPU board, brake control board, controller annunciator display, starter panel, control temperature switch, control power transformer, power supply board, isolation transformer, high voltage, upper and lower junction boxes. DRIVE MACHINERY AND MOTOR EQUIPMENT AC motor, encoder, permanent magnet brake, gearbox, bull gear, ring and pinion gear, oil bucket and lower reversing station. The gear case will be periodically drained and flushed to remove sediment and grit and refilled with new gear oil. HANDRAIL DRIVE SYSTEM Handrails, handrail drive wheel, handrail roller cluster, handrail drive chain, handrail take- up device and handrail guide assemblies. SAFETY SWITCH SYSTEM Missing step detector, handrail inlet switches, step upthrust inlet switches, combplate impact device, skirt switches, pit stop switches, access cover switches, out -of -level step switches, emergency stop switches, alarm on the stop switch cover, broken step chain switches, key start switches, brake temperature switch and motor pit stop switch. GUIDANCE AND ALIGNMENT SYSTEMS Steps, rollers, step chains, handrail tracks, novatex boards, sprockets, pulleys, comb segments and comb plates (billable when damaged by Others), landing plates, lubricators and comb lighting. Balustrades and decks, shall be examined, adjusted, properly fastened and aligned. HOUSEKEEPING Page 3 of 94- Clean escalator equipment, pits, pans and balustrade interiors. HOURS OF SERVICE This Agreement covers ail work performed during the regular working hours of regular working days of the elevator trade, unless otherwise indicated herein. CALLBACKS Included in this agreement are regular time call back services. If Purchaser should require, at any time, examinations, minor repair or adjustment call back services (unless included above) to be made on overtime, Purchaser will be charged only for the difference between KONE's regular hourly billing rate and KONE's regular overtime billing rate applicable for each overtime hour worked. All work outside the scope of this Agreement is to be performed by KONE at an agreed upon rate. EXCLUSIONS KONE assumes no responsibility for the following items of equipment which are not included in the Agreement: KONE shall not be obligated to make other safety tests, equipment adjustments, or to install new attachments whether or not recommended or directed by insurance companies, or by federal, state, municipal, A.S.M.E. codes, or other governmental or non-governmental authorities. KONE shall not be obligated to make equipment adjustments to achieve Code required Escalator Step/Skirt Performance Index or loaded gap values. KONE shall not be obligated to make changes or adjustments required by new or retroactive code changes. KONE will not be required to make renewals or repairs necessitated by fluctuations in the building AC power systems, extreme variations in the machine room temperature or tampering with the elevator equipment by unauthorized personnel. KONE shall not be required to make renewals or repairs necessitated by negligence or misuse of the equipment or any other cause beyond its control except ordinary wear and tear. In the event that any part of the equipment becomes obsolete or is no longer manufactured by the manufacturer, the cost to replace the obsolete part shall be at the Owner's expense. First .Servree FIRST SERVICE ASSURANCES SUPERVISION KONE will maintain a staff of First Service supervisory personnel responsible for route management, part inventories, quality control, technical assistance and scheduling of repair and maintenance functions. PARTS KONE will maintain a parts inventory and parts accessibility network stocked with exclusive quality replacement parts. The system tracks and delivers parts from KONE's Page 4 of 84 Service Business Center to its branch service network. KONE branches maintain an inventory of commonly used parts and materials. KONE will, when in KONE's judgment, conditions warrant, stock commonly used parts at the customer's job site, as well as in the service technician's mobile vehicle. TECHNICAL SUPPORT and TRAINING KONE's Service Business Center offers field -engineering support where First Service technicians can receive technical assistance. KONE operates training centers dedicated to the training and education of First Service technicians. QUALITY KONE will operate a quality control program consisting of a random local quality control process, a national quality audit program, random independent party customer satisfaction surveys and systematic calls to the customer's building for consultation. KONECT INFORMATION CENTER The 24-hour KONE Information Center, located in the Service Business Center, will respond to all calls 24 hours a day, seven days a week. In the unlikely event of an entrapment, a highest priority response will be given. CUSTOMER SERVICE First Service technicians will meet with the designated building personnel, if available, upon their arrival and departure from each building. First Service SOLD TO (EQUIPMENT OWNER) ASSURANCES LOG IN PROCEDURES Purchaser agrees to provide KONE with facility log in procedures and facility record keeping requirements. AUTHORIZED PERSONEL Purchaser agrees to furnish KONE with a list of authorized personnel responsible for building operations. WIRING DIAGRAMS Purchaser agrees to provide KONE with a complete set of as built wiring diagrams. NOTIFICATION In the event that the equipment is not functioning properly, purchaser agrees to shut down equipment and notify KONE for repair. Purchaser agrees to notify KONE within 24 hours in the event of an entrapment involving personal injury. OPERATION Purchaser shall at all times be solely liable for the proper use of the equipment. EQUIPMENT ACCESS Purchaser agrees to provide safe access to the equipment and machine room areas for service. SATISFACTION Page 5 of 94- If you are ever less than very satisfied with KONE's performance, Purchaser agrees to contact KONE immediately. CONTRACT PERIOD The service specified herein will be furnished from the effective date as agreed upon by a Notice to Proceed, and shall continue for a period of five (5) years. In the event of the sale, lease or other transfer of ownership of the equipment described herein, or the premises in which it is located, Purchaser agrees to see that such purchaser is made aware of this Agreement. KONE may at its sole discretion, terminate this Agreement with any such sucessor at any time upon thirty (30) days advance notice in writing. CONTRACT PAYMENT KONE in consideration of $196,005(One Hundred Ninety Six Thousand Five and NO1100 Dollars) total value of the full five year term of the contract, hereby agrees to furnish services herein described on the equipment within this Agreement. Location and Payment Breakdown Facility Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL Municipal $12,840 $13,417 $14,020 $14,650 $15,310 $70,237 LP&L $2,400 $2,520 $2,633 $2,751 $2,875 $13,179 Cooke Station Water $2,040 $2,132 $2,228 $2,328 $2,433 $11,611 Treatment Plant Lubbock $4,080 $4,263 $4,455 $4,655 $4,865 $22,318 Int'L Airport Civic $4,560 $4,765 $4,979 $5,204 $5,438 $24,946 Center Mahon $2,040 $2,132 $2,228 $2,328 $2,433 $11,161 Library Municipal $4,800 $5,016 $5,242 $5,479 $5,725 $26,2.62 Square Water $1,020 $1,066 $1,114 $1,164 $1,216 $5,580 Reclam. Plant Lubbock $2,040.00 $2,132.00 $2,228,00 $2,328.00 $2,433.00 $11,161 Business Center PAYMENT TERMS Payments are due within ten (10) days of date of invoice. A delinquent payment charge calculated at the rate of 1 Y2% per month, or if such rate is usurious then at the maximum rate under applicable law, shall be applied to delinquent payments. In the event of default of the payment provisions herein, Purchaser agrees to pay, in addition to anydefaulted Page 6 of 34- 1 amount, all attorney fees, collection cost or court cost in connection therewith. Failure to pay any sum due by Purchaser within sixty (60) days will be a material breach. NON-KONE EQUIPMENT TAX The Purchaser agrees to procure replacement parts or proprietary diagnostic devices from the original equipment manufacturer when requested by KONE for replacement, repair, inventory, restoration or modification of the operation of the equipment. KONE agrees to reimburse owner for the cost of all parts acquired at KONE's request. KONE agrees to maintain the existing performance as designed and installed. KONE shall not be required under this Agreement to make changes in operation and/or control, subsequent to the date of this contract. Purchaser shall pay, in addition to the price, any tax imposed upon Purchaser by any existing or future law and the amount of tax imposed upon us, KONE's suppliers or Purchaser under any statute, court decision, rule or regulation currently effective or becoming effective after the date of this Agreement which is based upon or incident to the transfer, use, ownership, or possession of the materials or equipment involved in the performance hereof or the services rendered, hereunder. OBLIGATIONS OF THE PARTIES Purchaser shall be solely responsible for supervising the use of the equipment and for taking such steps including but not limited to providing attendant personnel, warning signs and other controls necessary to ensure the safety of the user or safe operation of the equipment. Neither KONE nor its affiliates shall be liable for any loss, damage, detention or delay caused by accidents, strikes, lockouts, material shortages or by any other cause which is beyond its reasonable control, or in any event, for incidental or consequential damages. KONE shall not be liable for any work, service or material other than that specifically mentioned herein. ADDITIONAL TERMS This Agreement shall constitute, exclusively and entirely, the agreement for the service described and all prior representations or agreements relating thereto, whether written or verbal, shall be deemed to be merged herein and this Agreement including changes in or additions to shall not be binding upon KONE until approved by a local Office Manager or one of its executive officers at Moline, Illinois. The Terms and Conditions set forth herein shall prevail over and supersede any terms and conditions contained in any Purchaser's purchase orders. GENERAL The Purchaser does hereby agree that the exclusive venue for any dispute between the parties shall be in the county of Lubbock, State of Texas. Page 7 of 94 I�i►st Service First Service Contact Information "*Attachment A is an integral part of this agreement. Customer Contact Service Location Various City of Lubbock Building Service Agreement Number NIA Agreement Effective Date 10/0112001 Contact Person George Lisenbe Telephone Number 806-775-2200 Fax Number 806-775-3267 Email Address Sold To (Equipment Owner) Address City of Lubbock 1625 Il Sh Street L04, Municapal Building Lubbock, Texas 79401 Contact Person George Lisenbe Telephone Number 806-775-2167 Fax Number 806-775-2164 Email Address ATTEST: PLL��� n_r_��v ��!— — Rebecca Garza, City Secy qsary APPROVED AS TO FORM: MI Elevators Escalators KONE Contact KONE Account Represe Noel Campos Telephone Number 972-871-7000 Fax Number 972-871-7050 E -Mail Address Noel xamnos(i)kon exorn KONE Service Manager Dana Meyer 24 -dour Call Center 877-276-8691 Website Address Kone.com ACCEPTANCE The parties to the service agreement agree to the conditions contained herein: i Signed for and on behalf of CTTY OP T.fTRRorTC, TF.YAR MAYOR Date: 9 1 13101 Respectfully submitted, KONE Inc.. NI A. Capo, count Executive George Lisenbe, Building & Energy Administrator Date: 21_f_6�_l !f William de Haas, Contract Manager/Attorney Page 9 of 9 Resolution No. 2001-80359 Attachment A City of Lubbock 1) KONE Inc. will comply will the requirements and specifications COL ITB#207-Ol/RS. 2) In lieu of additional insured, KONE Inc. will not subcontract out any of the work on this particular project. Page 9 of 94 ACC)RD k9/7/01 PRODUCER Serial# 0000 THIS CERTIFICATE IS ISSUED AS A MATTER OFINFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE AON RISK SERVICES, INC. OF ILLINOIS HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 123 NORTH WACKERDRIVE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFO RDING COVERAGE CHICAGO,IL 60606 DBAAdN RISK INSURANCE SERVICES OF ILLINOIS, CALICENSE NO 0095623 COMPANY A ZURICHAMERICAN INSURANCE COMPANY INSURED COMPANY 13 AMERICANGUARANTEE&LIABILITY NS URANCECO. KONE INC ONE KOINE COURT COMPANY EMR-OYERS NSURANCEOFWAUSAUA MUTUAL COMPANY MOLINE, IL 61265 ATTN: LAW DEPARTMENT FAQ: 309-743-5893 COMPANY D COV£tt „._,y,.,� THIS IS TO0ERT FY THAT THE PGL IC IES OF I N SUR ANC E LI S TED BELOW HAVE BEEN ISS UEDTOTHE INSURED NAMED ABOVE FOR THE POLICY PERIOD IN DI CA TED, NOTW ITHS TA N D I NG ANY REQUIRE ME NT, TER M OR CON DITION OF AN Y CONTRAC T OR 01H ER DOCU MEN T W TH RESPECT TO VVH ICH TH 13 CERTIFICATE MAY BE 155UEDOR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POU CIE S D ES CRIBED HEREIN IS SUBJECTTOALL THE TERMS, E)CLUSTONS AND CON DITION5OFSUCH POU CIES, UMITS SHOVVM MAY HAVE BEEN REDUCED BY PAID CLAIMS. LT LTR TYPE OF INSURANCE POLI CYNUMBER POLICYEFFECTIVE DAT€(MMfODNX) FOATE(MPIRATION DATEIMMfDDNY} LIMITS A GENERAL LIABILITY GL08242060 01101/2000 01/01/2005 GBNERALAGGRFnATE $ 10,000,000 PRODUCTS. COMP/OPAGG S 10,000,C00 COMM ERCIALGENERA.LUABUTY CLA VSMADE [Z OCCUR PERSONAL&ADV INJURY S 10,000,000 00(x(1000 OWNER'S&CONTRACTOR'SPROT OMER'S& CONTRACTOR'S PROT EACH OCCURRENCE S 10,000,000 FIREDAMAGE (Anycretre) $ 11000,000 MED EXP (Anyone person) S -0- A AUTOMOBILE LIABILITY ANY AUTO BAP8242063AOS ( } TAP8242064 (TX) 01/01/2000 01/01/2005 CgNBINEDSINGLEUMIT $ � 000,000 BODILY INJURY $ ALL OVWED AUTOS BAP8242378 (HI,VA) SCHEDULED AUTOS (Per person) HIRED AUTOS NON-CWNED AUTOS BODILY INJURY S (Per accident) PROPEiTYDAMAGE S GARAGE LIABILITY AUTO ONLY- EA ACC ID ENT $ ANY AUTO OTHER THAN AUTO ON LY: EACH ACC ID ENT $ AGGREGATE S EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE S S OTHER THAN UMBRELLA FORM A +M WGRKER'SCOMFENSALTIONAND EMPLOYERS' LIABILITY WC8242067 (AOS) WC8242068 (AOS-DEDUC`i"IBLE) 01/0112000 01/01/2005 TATu 0TH ORY LMIrS ER EL EACH ACCIDENT $ 1,000,000 B THFPROPRETOW INCL WC8242069 (CA) ELDISEA�E-POLGYLMIT $ 1,000,000 PART NERSIEXECLfr IVE ELDISEAg-EA EMPLOYEE $ 1,000,000 OFFICERS AWE: EXCL OTHER 3064 00 000330 01/01/2001 01/01/2004 $ C ALL RISK NSTALLATtON FLOATER Municipal Bldg, LP&L Cooke Station, Water Treatment Plant, Lubbock Int'/ Airport, Civic Center, Mallon Library, Municipal Square E, Water Reclamation Plant, Lubbock Business Center City of Lubbock Purchasing Department Room L04, Municipal building 1625 13"' Street Lubbock, Texas 79401 Lai+ -00-0041 M !Rev Ol /O1 l SHOULD ANYOF THE ABOVE DESCRIBE) POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL .30 DAYS WRITTEN NOTICETO THECEtTFCATEHOLDER NAMED TOTHE LEFT, !EXCEPT FQ4 10 DAYS N OTICE FOR NON -PA W AJT) aUT F LURETOMAL SUCH NOTICE SHALL MPOSE NO OBUGATON OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.