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Home My WebLink AboutResolution - 2005-R0569 - CO To Contract - Granite Construction - Milwaukee Ave Paving Improvements - 12/15/2005Resolution No. 2005-80569 December 15, 2005 Item 5.8 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Change Order #3 to the Contract for Milwaukee Avenue Paving Improvements, 92nd to 34'h Street, ITB #05 -029 - VK, by and between the City of Lubbock and Granite Construction, and related documents. Said Change Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 15th day of December , 2005. ATTEST: Reb cca Garza, City Secretary APPROVED AS TO CONTENT: IWA100, D. Hertel(City Engineer APPROVED AS TO FORM: M. Knight, Ass,�t Cit?Attorncy gslccdocs/Res-Ch Order 3 -Milwaukee Ave Pav Imp Nov. 30, 2005 fi •% CONTRACT NO. CITY OF LUBBOCK 5887 CHANGE ORDER Change Order #: 3 Contractor: Granite Construction Date: 11/14/05 BID/ITB #: 05 -029 -VK Contract #: 90355/90405 Project Name: Milwaukee Avenue Paving Impeovements - 92''d to 34h Street Change Order within the scope of the contract means a Change Order that DOES NOT ALTER THE NATURE OF THE THING TO BE CONSTRUCTED AND THAT IS AN INTEGRAL PART OF THE PROJECT OBJECTIVE. After performance of a construction contract begins, Change Orders may be approved if necessary to 1) make changes in plans or specifications; or 2) decrease or increase the quantity of work to be performed or materials, equipment, or supplies to be furnished. This DOES NOT mean that a department can redefine the project. All work that alters the nature of the thing to be constructed or that is not an integral part of the project objective must be let out for public bid by the Purchasing Department. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications anddrawings of the ro'ect (attach additional pages if necess See Attachments. Itemized Costs, Explanation Memo and Supporting Documentation Change Orders must either be negotiated in the best interest of the City of Lubbock or put out for public bid by the Purchasing Department. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $17,316,932.50 B. AMOUNT OF THIS CHANGE ORDER: Council approval required if over $25,000 ab � C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): al D. AMOUNT OF PREVIOUS CHANGE ORDERS: $203,360.00 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $350,628.83 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (EIA): 25%Marimum a ' z G. NEW CONTRACT AMOUNT (A+E): $17,667,561.33 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes. full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. (5) Change MAYOR V Approved as to Form: 1113"1,9 -4ie�ec D ie ATTOR14TEY r bate E vivq h!pl/[,y7V'1r Date (6) PURCHASINtAND CONTRACT MANAGER Date require a Contract Cover Sheet and the following signatures. A T: (8) CrrVSECRETARY 'Date Council Date:— Agenda Item k _S Resolution #: PUR-045 (Rev 05105) City of Lubbock Milwaukee Avenue Paving Improvements 34th Street to 92nd Street Change Order #3 Itemized Costs Item Description Unit Price Quantity Extension Reduce Item 70 - Raise existing manhole VF $ (440.00) 18 $ (7,920.00) 1 Manhole riser using Anti -corrosive material VF $ 690.00 18 $ 12,420.00 2 Work Zone Pavement Markings (4")(Y)(SLD) LF $ 0.87 1,620 $ 1,409.40 3 Irrigation Sleeves (6" Sch 40 PVC) LF $ 40.00 146 $ 5,840.00 4 Lowering Waterline beneath 82nd Street LS $ 28,519.43 1 $ 28,519.43 5 Shallow backfill material on box culverts - ASB SY $ 25.00 4,280 $ 107,000.00 TOTAL for Change Order #3 $ 147,268.83 R:Iprojects1200512872.051CIVILICh2nge Orders\Change Order #3_ltemized Costs.xls MEMO TO: Lubbock City Council FROM: Parkhill, Smith & Cooper, Inc. SUBJECT: Milwaukee Avenue Change Order #3 DATE: November 14, 2005 Council Members: PSC Job No: 01.2872.05 This memo provides a detailed explanation of changes to the Milwaukee Avenue Extension Project Requested in Change Order #3. These five items were not included in the original bid and therefore require a change in contract and project construction cost. Item #1-- Extra vertical feet of manhole riser using Con Shield anti -corrosive material In response to an email dated July 5, 2005 from Wood Franklin, PSC instructed the contractor via Field Clarification #4 dated July 7, 2005, to use this special riser material for all original 72 -inch diameter manholes being raised to grade. All of the original manholes on the 36" sewer main were 72 -inch diameter manholes constructed with this corrosion inhibiting material. This instruction was given after the contract let because the City wanted to use the identical material for the risers on the existing 72" manholes. The bid item for this work (Item 70) made no reference to special material or diameter. Requiring the special riser material changed the unit price for the 72 -inch diameter risers from $440 per VF to $690 per VF. Since the contractor has already been paid for all of this work at the original bid price, the change in this item will pay them the difference of $4,500.00 for the change in material. No change in payment will be made for 60 -inch diameter risers installed per Item 70 as these risers did not require the special material. Item #2 — Work zone pavement markings (4")(Y)(SLD) This item was not included specifically in the Construction Plans or Bid Tab. Adding this item is necessary for safe traffic handling on the temporary pavement from 34`s street to 43'd street. See letter from Granite July 15, 2005. This additional material and work will cause an increase to the contract of $1,409.40. PARKHILL, SMITH & COOPER, INC. Engineers • Architects - Planners 4222 85th Street, Lubbock, Texas 79423 Phone (806) 473-2200 Fax (806) 473-3500 Lubbock EI Paso Midland Amarillo Odessa Item #3 — Irrigation sleeves (6" Sch 40 PVC) This item was added to the project at the request of the City of Lubbock Parks Department via PSC Request For Information (RFI) #3 on June 3, 2005. PSC received a price for this work on August 30, 2005 (see letter dated August 8, 2005, attached). These irrigation sleeves provide for future installation of irrigation piping to the raised earthen median along the center of Milwaukee Avenue through McAlister Park. This additional material and work will cause an increase to the contract of $5,840.00. Item #4 — Lowering waterline beneath 82°d Street Field Clarification #6 dated July 28, 2005 contains a new plan sheet with a change in the original design of the waterline being installed beneath 82nd Street. Several utilities in the vicinity were in conflict with the proposed location of the new waterline. In the interest of time and potential high cost to relocate 3-4 utilities, including a high pressure gas line and fiber optic cables, a redesign of the waterline was issued. This is a Lump Sum item which is a result of the re -design and is in addition to the work items included in the original bid. (see letter dated August 30, 2005 from Granite, attached). This additional work will cause an increase to the contract of $28,519.43. Item #5 — Shallow backfill material on box culverts — ASB PSC -RFI #6 dated August 23, 2005 instructs the contractor to use Asphalt Stabilized Base (ASB) base to fill the area between the top of box culvert and bottom of subgrade on all boxes with less than two feet of cover. This is a new item of work that was added because the questionable stability of native material fill if the depth of cover on top of the large box culvert structures is less than two feet. ASB is a much more stable fill material, which is easily compacted in shallow lifts and will not change (weaken due to high moisture), as native material found on this project would, if exposed to weather during construction or after. Pricing for this additional material was provided by letter dated August 30, 2005 at $53.50 per ton. Granite estimates that the quantity of ASB required for this project will be 2000 tons (per letter dated November 11, 2005). This additional quantity will be converted to equivalent square yards of 9" ASB as this item is already part of the base bid. So at $251SY the change will be 4,280 SY of ASB for a total of $107,000.00 added to this contract. R:Sprojecas120t15\2972.634CIVQ.SChange Orders\Change Order #3_ExpLmatioaD0C PARKHILL, SMITH & COOPER, INC. Engineers • Architects • Planners 4222 85th Street, Lubbock, Texas 79423 Phone (806) 473-2200 Fax (806) 473-3500 Lubbock EI Paso Midland Amarillo Odessa FIELD CLARIFICATION MEMO #4 THE NOTIFICATION OR SKETCH BELOW IS TO BE USED TO CONSTRUCT THE CONDITION AS REQUIRED DUE TO CHANGED FIELD CONDITION(S), A REQUEST BY THE CONTRACTOR, MODIFICATIONS REQUIRED TO CORRECT IMPROPERLY FABRICATED MATERIALS OR OTHER CONDITIONS REQUIRING A CLARIFICATION OR MODIFICATION. NO CHANGE IN THE CONTRACT AMOUNT IS IMPLIED OR AUTHORIZED. TO: Mike Oliver FROM: Sean Cudnoski, P.E. r SUBJECT: Existing Sewer Manhole Riser Material DATE: July 7, 2005 PSC Job No: 01-2572-05 Mr. Wood Franklin of the City of Lubbock Water Utilities has authorized (via email correspondence on July 5, 2005) the use of Con (MIC) Shield Corrosion Inhibitor Concrete additive to be used for all existing manholes to be raised to grades shown on the plans. This material is not necessary for new sewer manholes. Based on the information received from Granite Construction on July 5, 2005, Item 70 on the Base Bid will be revised via Change Order #2 to say: "Raise existing manhole to finished grade using Con (MIC) Shield Corrosion Inhibitor Concrete additive & color to denote additive, including all necessary accessories, furnished and installed, complete and in place, per vertical foot" This change in material will cause a change in Unit price from $410.00 per vertical foot to $690.00 per vertical foot. This change in material and price will cause an increase to the contract of approximately $7,500.00. In the interest of time, the contractor is released to proceed with the submittal procedure for this item. Once submittals are accepted, material can be ordered and installed. Copies sent to: File Larry Hertel, City (2) Jason Swofford, P.E., Lugo Reed PARKHILL, SMITH 8 COOPER, INC. Engineers - Architects , Planners 4222 85th Street, Lubbock, Texas 79423 Phone (806) 473-2200 Fax (806) 473-3500 Lubbock EI Paso Midland Amarillo Odessa GRRnITE const ucnon con mn!j ,,Nc JULY 15, 2005 Mr. Gary Dawson P.E. Parkhill, Smith & Cooper Inc 4222 85`f' Street Lubbock, Texas 79423 Re: Milwaukee Ave Paving lmnrovements Mr. Dawson, As requested by Sean Cudnoski on July 13, the price for work zone pavement markings are as follows. Work Zone Pavement Markings (4")(Y)(SLD) $0.871 LF. Thank you for your consideration in these matters. Sincer a4L R. Michael Oliver Project Manager Granite Construction Co. Cc: Jeff Badke P.C. Box 3130 Lubbock, TX 79452 (806) 748-9170 FAX (808) 748-9488 ■■■:a0■0 80arr=u■uuuaua a taatttatu aa tinuai t same � it ra ii i fl W ■=raaittaaaaaaa uutttauuuut REQUEST FOR INFORMATION DATE: June 3 2005 TO: Granite Construction ATTN: Mike Oliver PROJECT: Milwaukee Avenue Paving Improvements — 92ed to 34" RFI #: 03 FROM: Parkhill, Smith & Cooper, Inc. Address: 4222 85h St Lubbock. TX 79423 Phone: 806 473-2200 PSC PROJECT #: 01-2872-05 Fax: 806 473-3500 'Items to be completed by Contractor before submittal to PSC for review. Specification Section/Paragraph No.: None Drawing Reference/Detail No.: W&S-10 Request: Provide a 6 -inch Schedule 40 PVC sleeve for future irrigation lines (by others) to the street median at McAlister Park at two locations as described: Station 227+03.5; Begin at 4.0 feet offset right of street centerline to 75.0 feet offset right of street centerline — 71 LF Station 231+70.0; Begin at 0.0 feet offset right of street centerline to 75.0 feet offset right of street centerline — 75 LF Install the PVC sleeve at a grade that provides 1.0 foot of clearance from the bottom of the sleeve to the top of the existing 10 -inch waterline that is along the east ROW of Milwaukee. Install the joints with the bells facing east. Provide the surveyed coordinates of each end of both sleeves using LVAD 83 State Plane Texas North Central Zone and elevations of all four (4) ends using NAVD 88 datum. Please provide a detailed price breakdown for this activity. 'Contractor Proposed Solution and/or cost. 'Signed by: Response needed in days ❑ No RFi tracking number assigned Response: ❑ Attachments Response From: To: Date Recd: Date Ret'd: Signed by: Copies: ❑ Owner ❑ Consultants ❑ ❑ PARKHILL, 'SMITH & COOPER, INC. Engineers • Architects • Planners 4222 85th Street, Lubbock, Texas 79423 Phone (806) 473-2200 Fax (806) 473-3500 Lubbock El Paso Midland Amarillo Odessa AUG 3 0 2005 RECE; _ PSC; August 8, 2005 Mr. Gary Dawson P.E. Parkhill, Smith & Cooper Inc 4222 85b Street Lubbock, Texas 79423 Re: Milwaukee Ave Paving Improvements Mr. Dawson, GRRFETE ca mucron ca 11PAm s, Please find the revised pricing information for the following item. As requested on RFI 3 If, the price for installing 6" schedule 40 PVC irrigation sleeves at station 227+03.5 and 231+70.0 is $40.00 / LF. Thank you for your consideration in these matters. Sinc y R. Michael Oliver Project Manager Granite Construction Co. Cc: Jeff Badke P.O. Box 3130 Lubbock, TX 79452 (806) 748-9170 FAX (806) 748-9468 FIELD CLARIFICATION MEMO #6 THE NOTIFICATION OR SKETCH BELOW IS TO BE USED TO CONSTRUCT THE CONDITION AS REQUIRED DUE TO CHANGED FIELD CONDITION(S), A REQUEST BY THE CONTRACTOR, MODIFICA77ONS REQUIRED TO CORRECT IMPROPERLY FABRICATED MATERIALS OR OTHER CONDITIONS REQUIRING A CLARIFICATION OR MODIFICATION. NO CHANCE 1N THE CONTRACT AMOUNT IS IMPLIED ORA UTHORIZED. TO: Mike Oliver FROM: Sean Cudnoski, P.E. SUBJECT: Redesign of Waterline and Casing under 82d Street DATE: July 28, 2005 PSC Job No: 01-2572-05 Based on the recently discovered location and elevation of several utilities on the north side of 82°d Street, it is necessary to redesign the proposed waterline and casing in this vicinity. You will find attached a revised sheet (W&S-4) showing new elevations and slopes on the 20" water line and casing. Please replace this sheet in your set of plans. For any items related to this redesign that were not included in the bid proposal, please submit a construction estimate for the additional items for approval. Copies sent to: File Larry Hertel, City (2) Jason Swofford, P.E., Hugo Reed PARKHILL, SMITH & COOPER, INC. 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August 30, 2005 Mr. Gary Dawson P.E. Parkhill, Smith & Cooper Inc 42228 51h Street Lubbock, Texas 79423 Re: Milwaukee Ave Paving Improvements Mr. Dawson, As requested by field clarification 6, the price for lower the 20" C-905 casing under 82"d street, the additional depth for the manhole vault and 20" gate valve is $28,519.43. Thank you for your consideration in these matters. Seince y R. ichae101iver Project Manager Granite Construction Co. Cc: Jeff` Badke P.O. Box 3130 Lubbock, TX 79452 (806) 748-9170 FAX (806) 748-9468 REQUEST FOR INFORMATION DATE: August 23. 2005 TO: PROJECT: RFI #: PSC -06 Granite Construction FROM: Parkhill, Smith & Coopgr Inc. ATTN: Mike Oliver Address: 4222 85* St Milwaukee Avenue Paving Improvements — 92 to 30 PSC PROJECT#f: 01-2872-05 Lubbock TX 74423 Phone: 806 473-2200 Fax: 806 473-3500 Items to be completed by Contractor before submittal to PSC for review. Specification Section/Paragraph No.: 022631 Drawing Reference/Detail No.: None Request: Due to the shallow thickness of subgrade on top of several box culvert structures, PSC requests that Granite use HMAC base to fill the area between the top of the boxes and bottom of concrete on all box culverts with less than two feet of cover. In order to keep from adding another bid item to the contract, PSC would like for Granite to use bid item #86 Asphalt Stabilized Base (Or) using the base bid price of $25 per square yard. At each sbucture, the required volume of black base needed to fill the area between the top of the structure and the bottom of the pavement (lift thicknesses not to exceed 6") will be quantified and the number of tons used will be converted to square yards at the nine inch thickness. Please respond to the method of caiculadng this additional material cost. Contractor Proposed cost:. Signed by. Sean Cudnoski, P.E. ❑ No RFI tracking number assigned Response: ❑ Attachments: F Response needed in 5 days Response From: To: Date Recd: Date Ret'd: Signed by: , Copies: ® Owner 0 Sub -Consultants ❑ PARKHILL, SMITH & COOPER, INC. Engineers - Architects • Planners 4222 85th Street, Lubbock, Texas 79423 Phone (806) 473-2200 Fax (806) 473-3500 C August 30, 2005 Mr. Gary Dawson P.E. Parkhill, Smith & Cooper Inc 422285 Ih Street Lubbock, Texas 79423 Re: Milwaukee Ave Paving Improvements Mr. Dawson, GRRFI'TE ConSMucTIon tomPFIMRNU 1.2 In response to RFI PSC -06 Granite Construction co agrees to calculate payment for placing the City of Lubbock ASB over the drainage structures using the following calculation: Multiply the number of tons of ASB placed over the structure by $53.50/ton and divide that total dollar value by $25.00/sy. (tons x $53.50)/$25.001 sy = SY for payment. Thank you for your consideration in this matter. Sinc R. Michael Oliver Project Manager Granite Construction Co. Cc: Jeff Badke P.O. Box 3130 Lubbock, TX 79452 (806) 748-9170 FAX (806) 748-9468 GRRniTE LRuCInon CornPRny S;NU November 11, 2005 Mr. Sean Cudnowski P.E. Parkhill, Smith & Cooper Inc 4222 85`h Street Lubbock, Texas 79423 Re; Milwaukee Ave Paving Improvements Mr. Cudnowski, According to our estimation the quantity of Asphalt Stabilized Base required for backfill of drainage structures will be approximately 2000 tons. This material will be placed at the agreed price of 553.50 / ton. Sinc y a-4, �' R. ichae101iver Project Manager Granite Construction Co. P.O. Box 3130 Lubbock, TX 79452 (806) 748-9170 FAX (806) 748-9468