HomeMy WebLinkAboutResolution - 2020-R0209 - Contract 15326, Johnson Controls, Inc - 06/23/2020Resolution No. 2020-R0209
Item No. 7.22
June 23, 2020
RESOLUTION
BE IT RESOI.Vl'D BY l i IE CITY COUNCIL OF THE CITY OL' LUBBOCK:
THAT the Mayor olThe City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock. Service Contract No, 15326 for HVAC
Maintenance Services for the Civic Center, by and between the City of Lubbock and Johnson
Controls. Inc., of Lubbock. Texas, and related documents. Said Contract is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on June 23, 2020 .
DANIl-:], M. pope;, mayor
A'lTEST:
Rebecca Garza, City Scclet
APPROVED AS TO CONTENT:
-TUxxoUi lOx\ii\oL
Brooke Witcher. Assistant City Manager
APPROVED AS TO FORM:
/Assistant City Attorney
ccdacs/RES.Conlracl 15326 - HVAC Maintenance Services for the Civic Center
June 4. 2020
Resolution No. 2020-R0209
Contract 15326
City of Lubbock, TX
HVAC Maintenance Services for Civic Center Complex
Agreement
This Service Agreement (this "Agreement') is entered into as of the 23rdday of June 2020
("Effective Date") by and between Johnson Controls. Inc., (the Contractor), and the City of Lubbock (the
"City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 20-15326-KM, HVAC Maintenance
Services for the Civic Center Complex.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide HVAC
Maintenance Services for the Civic Center Complex, upon terns and conditions maintained in this
Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A — General Requirements
3. Exhibit B — Proposal Price Sheet
4. Exhibit C — Insurance
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article I
1.1 The contract shall be for a term of one year, with the option of four, one-year extensions, said
date of term beginning upon formal approval. All stated annual quantities are approximations
of usage during the time period to be covered by pricing established by this bid. Actual usage
may be more or less. Order quantities will be determined by actual need. The City of Lubbock
does not guarantee any specific amount of compensation, volume, minimum, or maximum
amount of services under this bid and resulting contract. The Contractor must maintain the
insurance coverage required during the term of this contract including any extensions. It is
the responsibility of the Contractor to ensure that valid insurance is on file with the
Purchasing and Contract Management Department as required by contract or contract may
be terminated for non-compliance.
1.2 Prices quoted shall be set fora period for one (1) year, said date of term beginning upon City
Council date of formal approval. The rate may he adjusted upward or downward at this time
at a percentage not to exceed the effective change in Consumer Price Index (CPI) or Product
Price Index (PPI), which ever is most appropriate for the specific contract for the previous
12-months at the City's discretion, the effective change rate shall be based on either the local
or national index average rage for all items. If agreement cannot be reached, the contract is
terminated at the end of the current contract period.
1.3
1.2 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.3 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non -appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent, whichever
event occurs first. If at any time funds are not appropriated for the continuance of this
Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice,
but failure to give such notice shall be of no effect and the City shall not be obligated under
this Agreement beyond the date of termination.
1.4 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock. Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seekjudicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract Insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terns and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor
unless agreed upon in writing by the parties. In the event of conflict between these terms
and conditions and any terms and conditions provided by the Contractor, the terms and
conditions provided herein shall prevail. The terms and conditions provided herein are the
final terms agreed upon by the parties, and any prior conflicting terms shall be of no force
or effect.
2.13 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.14 TEXAS GOVERNMENT CODE SECTION 2252.15
The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or
services to a foreign terrorist organization. As used in the immediately preceding sentence,
"foreign terrorist organization" shall have the meaning given such term in Section
2252.151, Texas Government Code.
2.15 TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if
the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement,
Contractor agrees to: (1) preserve all contracting information related to the contact as
provided by the records retention requirements applicable to the governmental body for the
duration of the contract; (2) promptly provide to the governmental body any contracting
information related to the contract that is in the custody or possession of the entity on request
of the governmental body; and (3) on completion of the contract, either: (A) provide at no
cost to the governmental body all contracting information related to the contract that is in the
custody or possession of the entity; or (B) preserve the contracting information related to the
contract as provided by the records retention requirements applicable to the governmental
body.
1.16 HB 89
The Contractor warrants that it complies with Chapter 2270.001 of the Texas Government
Code by verifying that:
(1) The Contractor does not boycott Israel; and
(2) The Contractor will not boycott Israel during the teen of the Agreement.
Pursuant to Section 2270.001, Texas Government Code:
1. 'Boycott Israel" means refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalise. inflict
economic harm on, or limit commercial relations specifically with Israel, or
with a person or• endty, doing business in Israel or in an Israeli -controlled
territory, but does not include an action made for ordinary business
purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned
subsidiary, majority -owned subsidian% parent compmry or afiriliate of those
entities or business associations that exist to make a prglit.
—INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBBOCK
BY:
Daniel M. Pope, Maytr
ATTEST:
Rebe ca Garza, City Se la
V TO CONTENT:
' a oma on, Civic Services Director
APPROVED AS TO FORA
Rya rof As
sistlink City Atto—r?rey
CON'rRACTO
Authorized Representative
Print Name
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Address
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City, State, Zip Code f
Exhibit A
City of Lubbock, TX
RFP 20.15326-KM
HVAC Maintenance Services for Civic Center Complex
Technical Specifications
1. Scope:
A. Maintenance services include:
(1) Preventive maintenance service to be provided by the Contractor on all maintainable
equipment and associated devices related to the Building Environmental Mechanical
Systems described in the specifications
(2) Repair or replacement of all equipment described in this specification.
(3) Maintain water treatment levels to minimize scale buildup.
B. The Contractor shall furnish all supplies, components, replacement parts, materials, test
equipment, tools, personnel and services.
H. Equipment Included:
1. The maintenance service shall cover the following items at the Civic Center Physical
Plant:
a) Pumps
b) Boilers
c) Water chillers
d) Air handling units
e) Heat exchangers
f) Exhaust fans
g) Air compressors and dryers
h) Fan coil units
i) Unit heaters
j) Cooling towers
k) Temperature control devices.
A complete inventory of equipment is attached, along with design drawings,
(Attachments A and B). The drawings have been annotated, in large print, with
equipment labels that correspond with the inventory. The exact model number,
capacity or size of installed equipment may differ from the attached inventory.
Contractor shall confirm by on -site survey that the equipment has been adequately
identified.
2. Also to include:
a) Replacement or repair of all heating and cooling coils, to include damage by
freezing
b) Water strainers
c) Automatic control valves
d) Automatic air vents
e) Oil and lubricants
t) Oil and refrigerant filters
g) Outside air dampers and damper motors
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City of Lubbock, TX
RFP 20-15326.KM
HVAC Maintenance Services for Civic Center Complex
h) Pressure sensors
i) Control linkages
j) Computers and time clocks
k) Steam and chilled water flow meters
1) Float valves
m) Gauges
n) Magnetic starters
o) Fan motor drives
p) Bearings
q) Betts
r) Motor starters and associated electrical wiring
s) Refrigerant to replace that lost in operation or service,
Ill. Equipment Excluded:
Non-moving equipment, such as foundation structural supports, domestic water lines,
drains, plumbing lines, and gas lines up to boiler control valve, air handling ductwork;
boiler shells, unit cabinets, boiler trim and refractory materials.
1V. Service Included
1. Preventive Maintenance, as described in the attached Summary of Equipment and Service
Schedule for Civic Center Complex,
2. Repair or replacement of all included equipment, to include parts and labor.
3. Emergency service
i. Contractor shall be on -call on a 24-hour basis and provide a telephone answering
service.
ii. Contractor shall include all Iairor, overtime, travel costs, parts, environmental
charges, disposal fees, and supplies in the cost of the emergency service call.
iii. Contactor shall be capable of responding to an emergency within three hours to be
on site.
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City of Lubbock, TX
RFP 20-15326•KM
11VAC Maintenance Services for Civic Center Complex
Special Conditions
GENERAL INSTRUCTIONS TO OFFERORS
The contract shall be for a term of one year, with the option of four, one year extensions, said date
of term beginning upon formal approval. The rates may be adjusted upward or downward at this time
at a percentage not to exceed the effective change in the Consumer Price Index (CPI) or Product
Price Index (PPI), whichever is most appropriate for the specific contract for the previous 12-months.
At the City's discretion, the effective change rate shall be based on either the local or national index
average rate far all items. If agreement cannot be reached, the contract is terminated at the end of the
current contract period.
A. Each Offeror will be required to submit a proposal amount for maintenance services, for a period
of one (1) year, as specified. For internal record purpose only, each Contractor shall submit a
breakdown of his proposal as follows:
I. Maintenance Services for Civic Center Physical Plant
2. Hourly rate for repairs as needed to Civic Center Proper and Mahon Library
B. Proposals shall cover all specified maintenance services of Building Environmental Mechanical
Systems the Technical Specifications. Please refer to those specifications for further information
and scope of desired services.
C. Offerors are required to inspect each system and its respective components.
D. The Contractor must detect faulty or inoperative conditions and correct. The City Representative
will advise Contractor of any known malfunctions or operational problems. The Contractor shall
respond in his monthly report to all malfunctions and operational problems.
E. The Contractor shall not be relieved from assuming all responsibility for property estimating the
difficulties of performing any services, repairs, or replacements of any equipment or components
required within this set of specifications due to the failure of the Contractor or his personnel to
thoroughly investigate all conditions of all equipment and locations as outlined in this specification.
F. All planned preventive maintenance service work under these specifications is to be performed
during normal working hours, or as approved by the City of Lubbock. Contractor must check -in
with designated building personnel prior to beginning any work and check-out upon completion.
Designated building personnel will inspect all parts to be repaired or replaced prior to Contractor
completing the project.
G. It is agreed that the City of Lubbock will provide reasonable means of access to all devices, which
are to be serviced. The Contractor shall be free to start and stop all primary equipment incidental
to the operation of the Mechanical Systems when arranged with the representatives of the City of
Lubbock. Contractor personnel shall comply with all regulations conceming City of Lubbock
Security measures.
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City of Lubbock, TX
RFP 20-15326-KM
HVAC Maintenance Services for Civic Center Complex
H. The Contractor shall attend an every other monthly progress meeting, scheduled by the Owner.
1. As part of this proposal, the Offerors shall submit for evaluation a comprehensive and detailed
technical, financial and business prospectus, descriptively outlining his ability to adequately and
satisfactorily perform the services as requested in this specification.
J. It is the intention of this specification to establish and define those services that are to be performed
and, in addition, to determine the capability and experience of the Offerors desiring to provide such
services to the City of Lubbock facilities.
K. Requirements for Offerors:
I. Offerors shall visit the job site and become thoroughly familiar with the facilities and
equipment prior to submitting a proposal. Offems must sign in with Designated Building.
No proposal shall be accepted from any Offeror unless it fins been verified that there
has been a visit and inspection of all equipment at each location by qualified persons
prior to submittal.
2. At the time of award the Contractor and service personnel shall be fully licensed by the
State of Texas to do business at thejob site and to provide a complete service.
3. Services that am to be provided shall be performed by qualified and trained service
personnel that are directly employed by the Contractor. Subcontracting portions of the
System or services requested in these specifications shall be allowed with prior consent of
the Director of Purchasing and Contract Management and Civic Center representative. All
proposed subcontractors shall be listed in the proposal submittal.
u. Personnel must be employed by the successful Contractor during the life of this contract.
If at any time required personnel are not available for service work, the Contractor will be
required to pay all cost accrued to effect proper maintenance on systems covered by this
contract. A minimum of two (2) of these personnel shall be properly certified, thoroughly
trained, and qualified to repair, service and calibrate the automation systems used to control
the heating and cooling in these buildings.
L. Specifically, piping and insulation have been excluded from this maintenance contract. When
control valves or equipment must be removed and replaced or repaired, the attached piping and
insulation that is affected by this work shall be repaired, at additional cost to the Owner, with
approved repair quotation, as specified herein.
M. The Contractor shall submit, along with his invoice for scheduled completed work, a Monthly
Service Report to the Owner. Upon receipt of the Contractor's invoice and Monthly Service Report,
the City of Lubbock shall make a monthly lump sum payment to the Contractor.
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City of Lubbock, TX
RFP 20-15326-KM
HVAC Maintenance Services for Civic Center Complex
UALIFICATIONS OF OFFERORS
A. The Owner may make such investigations as deemed necessary to determine the ability of the
Contractor to perform the work each Offeror shall fa nish the Owner all such information and data
for this purpose as the Owner may request. The Owner reserves die tight to reject any proposal if
evidence submitted by or investigation of such Offeror fails to satisfy the Owner such proposal is
properly qualified to carry out the obligations of the contract and to complete the work
contemplated herein.
E. Although cost will be factor in the awarding of the Maintenance Services Contract, it is absolutely
essential that each Offeror is financially and operationally capable of providing the requested
services and possesses the necessary qualifications and experience to satisfy the contractual
obligations of the agreement. Offerors are required to provide all of the data that would assist the
City of Lubbock in evaluating a Offerors overall ability to perform the requested services. The
City's determination in this regard will be a key factor in the awarding of the contract.
C The following requirements shall be considered as the minimum standard for an Offeror to be
considered as qualified to provide services under this contract, and shall be prerequisite to any
award.
1. A minimum period of 10 years' experience in the performance of HVAC maintenance as
specified.
2. The Contractor shall maintain a field office and/or warehouse that is within three hours travel
time of the City of Lubbock facilities.
3. The Contract shall employ a minimum of two (2) full -lime competent technicians who reside
within three-hour travel time of the iob site. The Contractor must also employ a professional
staff educated in mechanical and electrical fields, refrigeration, boilers, pneumatic and electric
control systems who have a minimum of five years experience in the above specialties.
D. The Contactor shall demonstrate they own the proper tools and test equipment to maintain all the
systems under contract. The Contractor most own the following tools and test equipment and be
able to document their use on a reasonable number of contracts of comparable site in a similar
climatic area: Combustion efficiency test equipment, water conductivity tester, vibration detector,
water treatment chemical drop test kit, micrometer, conductivity tester, refrigeration oil test kit,
electronic refigeration leak detector, refrigerant pump down and refrigerant recovery equipment,
voltmeter, amp meter, and amp probe. Tools and equipment list must be submitted with proposals.
E. In addition, the Offeror shall have access to central parts supply warehouses whose inventories
include all replacement parts for any components in the system under contact to ensure fast
availability in emergency situations. 'Ibis includes all temperature sensor, controllers, dampers,
valves, actuators, relays, air compressots, and boiler controls.
City of Lubbock, Texas
RFP 20-15326-KM
Summary of Equipment and Service Schedule- Civic Center Physical Plant
DAILY
None
MONTHLY
CHILLERS
Check coolant level on motor starter
FAN COIL UNIT
Align sheaves and check level of shafts
CARBON DIOXIDE SENSOR
Check alarm setting
Check power supply and output
Check calibration of sensor
BIMONTHLY
None
QUARTERLY
CHILLERS
Check evaporator, condenser pressure, oil sump temperature, net oil pressure
Check oil level in compressor oil sump
Verify jet pump operation in supplemental refrigerant filtration system
Off season- operate chillers for 30 minutes
HEATEXCHANGER
Observe water temperature and steam pressure under normal operating conditions
Check the pressure relief valve
COOLING TOWERS - 3
Inspect fan for noise and vibration
Cooling tower sump check drain pipe for obstructions
Clean hot water distribution pan at top of tower
Sumps - check float operation and make-up valve
Controls - check operation of controller and calibrate
Controls - Check calibration of water sensor and low limit switch
Controls - Check fan motor for complete movement
Controls - check for proper air pressure through operating range
Clean and flush water distribution system
Inspect sump for dirt build up; clean if condensation water flow is clogged
Inspect framework metal pans
Lubricate motor
Lubricate gear drive
ROOM THERMOSTAT (PNEUMATIC)/OUTSIDE AIR THERMOSTAT
Check calibration of each thermostat
Check throttling range for proper setting
TEMPERATURE. SENSORS (DIGITAL CONTROLS)
Check for calibration of each sensor; adjust if necessary
Check throttling range for proper setting
TEMPERATURF. CONTROLLER (COMPUTER CONTROLS)
Check operation: calibrate if necessary
PUMPS - 6
Check the mechanical seals for leaks - replace as needed
Blow down strainers
Lubricate pump and motor bearings
PRV STATIONS - 2
Check pressure reducing valve; repair or replace as required
Check pressure relief valve; repair or replace as required
Check pressure switch; repair or replace as required
Drain filter bowl and replace filter
FAN COIL UNIT
Check that fan bearing grease lines are tight to the bearings so not grease leaks at the
connection - lubricate fan bearings.
Inspect coils for dirt build-up. Clean if air flow is clogged.
Check bearing locking setscrews and other setscrews for proper tightness. All bearing races
must be light.
Coil control - check valves for complete open/shut movement
Coil control - check for proper air pressure operating range
FAN COIL UNIT CONTROLS
Coil control - check for corrosion around valve; lubricate stem
EXHAUST FAN
Clean pulley, check tightness to shaft, and pulley alignment
Clean fan blades
Check motor continuity
Check and tighten motor terminals
Megger motor
Check motor voltage and current at zero and normal load and compare nameplate data
Clean motor
Check motor starter for proper operation and check tightness of all terminals and leads
BL4NNUALLY
CHILLERS
Compressor motor - megger motor
Compressor motor - check nameplate and rating
Starter - check overload setting trip points amps
Starter - tighten all terminals
Starter - check condition of contacts
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Control circuits - low temperature control calibration set point, trip -point
Control circuits - high pressure control calibration set point, trip -point
Control circuits - oil pressure control calibration - cut-out, cut -in
Condenser - visually inspect for dirt or lime in tubes
Condenser - leak test chiller
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HEATEXCHANGER /
Check all controls
ROOM THERMOSTAT (PNEUMATIC)/OUTSIDE AIR THERMOSTAT
Check nozzles and restrictor
FAN COIL UNIT
Coil control - check calibration of coil sensor and outdoor air sensor
Coil control - check operation of controllers and calibrate
Coil control - check valve packing; replace and lubricate as required
Coil control - check plug and seat for shutoff
FAN COIL UNIT CONTROL
Control/mixing valves - check for signs of leakage around stem, bonnet or at the
connections
Control/mixing valves - check for proper close -off action
Control/mixing valves - check for proper air pressure to the valve
Control/mixing valves - determine if stem is operating through full travel
Pneumatic operators - check at tubing and bracket connection
Pneumatic operators - check for proper operation; calibrate if necessary
Pneumatic operators - remove rust and dirt
Pneumatic controller- check for proper calibration
Pneumatic controller - check proportional band for proper setting
Pneumatic controller - clean nozzle flapper area as required
Pneumatic controller - check for dirty filters and screens
Dampers - lubricate and check travel and close -off of operator; repair as required
Dampers - check, adjust and lubricate linkages
Dampers - check outside air sensor and mixed air sensor for accuracy
Dampers - check controller for proper adjustment of return and fresh air
Dampers - check room thermostat for proper calibration
Dampers - check operation of dampers system
Economizer - lubricate and check travel and close -off of operator; repair as required
Economizer —check, adjust and lubricate linkages
Economizer - check for air leakage
Economizer - check outside air sensor and mixed air sensor for accuracy
Economizer - check controller for proper adjustment of return and fresh air
Economizer - check room thermostats for proper calibration
Temperature sensors - check for faulty sensor line
ANNUALLY
CHILLERS
Compressor motor - check continuity
Compressor motor - check and tighten terminals
Supplemental refrigerant filtration system - replace filter
HEAT EXCHANGER
Check steam trap and condensate drain
Inspect the converter tubes
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COOLING TOWERS - 3
Inspect and flush fill
Inspect and clean drift eliminaors
Inspect and clean louvers
Check fan pitch angle
Check motor continuity
Check and tighten motor terminals.
Sumps - check motor continuity
Sumps - check and tighten motor terminals
Sumps - megger motor
Sumps - Check motor voltage and current at zero and normal load and compare to nameplate
data
Sumps - check motor bearing temperature or case temperature
Sumps - clean motor
Sumps - check motor starter for proper operation and check tightness of all terminals and
leads
TEMPERATURE SENSORS (DIGITAL CONTROLS)
Beginning of cooling season - check nozzle and restriclor
PUMPS - 6
Remove strainer media and clean
Check motor continuity
Check & tighten motor terminals
Megger motor
Check motor voltage and current at zero and normal load and compare nameplate data
Check motor bearing temperature or case temperature
Clean motor
Check motor starter for proper operation and check tightness of all terminals and leads
Check operation of check valves
FAN COIL UNIT
Lubricate fan motors
Inspect electrical wiring for condition. Tighten all connections.
Inspect the unit casing and accessories for chipping or corrosion. If damage is found, clean and
repaint with a good grade of rust resistant zinc chromate paint.
Clean.fan wheels and fan shaft. Remove rust from fan shaft with an emery cloth and recoat the
shaft with L.P.S. 3 or an equivalent.
Inspect the drain pan for sludge or other foreign material. Clear the drain openings and drain
line to ensure adequate flow.
Check motor continuity
Check and tighten motor terminals.
Megger motor
Check motor voltage and current at zero and normal load and compare nameplate data
Clean motor
Check motor bearing temperature or case temperature
Check motor starter for proper operation and check tightness of all terminals and leads
Check drain pans and remove any trash and check drain pipes for obstructions
FLOW COMPUTER
Check battery backup
COIL CONTROL.
Check calibration of coil sensor and outdoor air sensor
City or Lubbock, TX
Civic Center Physical Plant Inventory
Assetit
Description
Serial 0
Model 0
Part H
SMWM-
26973
236 Ton Packaged Water Chiller
770360
YKCPCRQ4-CI lG
SM W M-
26974
582 Ton Packaged Water Chiller
773560
YKGQEWP8-CSG
SMWM-
26975
582 Ton Packaged Water Chiller
773720
YKGQEWP8-CSG
26976
Concrete -West Portion of Structure
n/a
n/a
26977
Piping
n/a
n/a
Cooling Towers
4110466403-1
3604C-2N
26978
4110466403.2
3604C-2N
U11046640/01
240CIV
Primers Hot Water Supply Boilers
511501752
2000B-03
411501738
2000E-03
411501743
2000B-03
411501737
2000B-03
511501754
2000E-03
911501811
2000B-03
411501739
2000B-03
26979
511501757
2000B-03
511501758
2000B-03
511501755
2000E-03
511501756
2000B-03
511501753
2000B-03
411501742
2000B-03
411501741
20008-03
511501751
2000E-03
411501740
2000B-03
Pump—HWP
C1009070798
EM255IT44EI96WO13GI
C10028310693
EM2551T44E196W01301
26980
Pump—CHWP
A1101122050
P44G 1770 EM2558T-4
A1102082066
P44G 1770 EM2558T-4
Pump —CWP
C0910130075
EM25571-418F033X t25
C0910130085
EM2557T-418F033XI25
Variable Frequency Drive
JSM-003
VSD503 KFT-46
37I-03789-704
26981
KSM-011
VSD503 KFT-46
371-03789-704
JSM-065
VSD503 KFT-46
371-02767-706
26982
Automation Controls
n/a
n/a
Exhibit B
City of Lubbock, TX
RFP 20-15326-KM
HVAC Maintenance Services for Civic Center Complex
Proposal Price Sheet
(To be completed and returned with Proposal)
Price Sheet
Otferm's Name: J U I' 11 I (I Q r I ( 1 W I J I n (,
I. Annual Contract Price
HVAC maintenance services Civic Center Physical Plant $-19�qy. V U
I-IVAC maintenance services for the Civic Center proper and Mahon Library will be
calculated using an hourly rate. The hourly rate will include the cost of all overtime,
travel costs, parts, environmental charges, disposal fees and any other charges
normally applied to contractor services.
Technicians Hourly Rate Non Emergency $q�, g
Supervisor Hourly Rate, Non Emergency $—Lg—. O �
Technicians Hourly Rate Emergency $ 1. U V
Supervisor Hourly Rate, Emergency $ u t (�O
Material/Parts — Percentage of markup ^". 10
Prepared by:
Title:-
Date:����1.,i
51Pudiue�Bid WallW W�IU363W
Exhibit C
City of Lubbock, TX
RFP 20-15326-KM
HVAC Maintenance Services for Civic Center Complex
INSURANCE
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to
the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and
termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated
thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the
contract motto require adjustment ofinsurance coverages and their limits when deemed necessary and prudent by the City based
upon changes in statutory law, court decisions, or the claims history oflhe industry as well as the Contractor.
SECTION C. The Contractor shall obtain and maintain in PoII force and effect for the duration of this contract, and any extension
hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to
the City, in the following types) and amoum(s):
TYPE OF INSUR\N'CE COMBINED SINGLE Lusirr
GENERAL LIABILITY
® Commercial General Liability ❑ Other General Aggregate 000000
❑ Claims Made ® Occurence Products-Comp/Op AGG
❑ W/Heavy Equipment Personal & Adv. Injury x
❑ To Include Products ofComplete Operation Endorsements Comractual Liability T
Fire Damage (Any one Fire)
Med Exp (Any one Person)
PROFESSIONAL LIABILITY
❑ General Aggregate S
AUTOMOTIVE LIABILITY
® Any Auto ❑ All Owned Autos Combined Single{ Limit 1.00000(
❑ Scheduled Antos ElHired Autos Each Occtra.e. S
❑ Non-Oxned Autos
EXCESS [.[ABILITY
® Umbrella Fnrm Fach Occurrence sLonn.aoo
Aggregate
GARAGE LIABILITY
❑ An, Auto Auto Only - Each Accident
❑ Each Accident Aggregate _
❑ BUILDER-S RISK ❑ 100% ofthe Total Contract Price
❑ INSTALLATION FLOATER ❑ 100%ofihc Total Material Costs
❑ POLLUTION
❑ CARGO
_
El WORKERS COMPENSATION— STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS -LIABILITY SSOBooB
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Ant./General Liability on a prirnmy and rron-conrriburmy basis.
® To include produces of cornplered.pemlions end.rsernerrt
0 IYaiverofsabmgaliarrirrjmoroflhe Cilro(Lubbockorrallmo ages,e.rcept
The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include waivers
of subrogation in favor of the City on all coverage's. Copies of the Certificates of Insurance and all applicable endorsements are
required.
ADDITIONAL POLICY ENDORSEMENTS
The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and
may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the
underwriter ofany ofsuch policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish
such changes in policy coverages, and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractoragrees that with respect to the above required insurance, all insurance contracts and ecrtificate(s) of insurance will
contain and state, in writing, on the certificate or its attachment, the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest
ofeach insured may appear) as to all applicable coverage;
b. Provide forthirty (30) days' notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City al the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries, including death, property damage, or any other loss to the extent some may be covered by
the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations
within applicable policies.
NOTICES
The Contractor shall notify the City in the event ofany change in coverage and shall give such notices not less than 30 days prior
the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1625 130 Street, Room 204
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by Ole City regarding any insurance supplied by the Contractor shall not
relieve the Contractor of full responsibility or liability for damages and accidents asset forth in the contract documents. Neither
shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lorl
Complete Nos. 1.4 and 6Others are Interested pastes.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 61f (here are no Interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and Ilia city, state and country of the business entity's place
of business.
2020-627939
Johnson Controls
Lubbock, TX United States
Date Filed:
2 Name of governmented enoty or slate agency that Isa party tothe contract ar which metorm s
06/04/2020
being filed.
City of Lubbock Civic Center Complex
Daze Acknowledged:
3 Providethe ldentillcedon number used by the governmental entity at state agency to track or IdenUy the contract, and provide
description of the services, goods, or other property to be provided under the contract.
20-15326-KM
HVAC Maintenance Services
4
Name of Interested Perry
City, State, Country(place of business)
Nature of interest
(check applicable)
Conholling
Inlamredlary
Harris, Michael
Lubbock, TX United States
X
5 Check only It there is NO Interested Party. ❑
6 UNSWORN OECLAR/ATIIOON
Mynamels/�Jf/�L7�n1�3' and my, date of birth is /
My atldmsals J �f- / 1 V �. I((_- JX -79--//G.SJ�,¢
(Wroso (dlyl fwm) brocade) (country)
I dedne under penalty of perjury that the lovegolrm is One erb correct
Executed In Coony, Slate of ,an tte_AW of ,20_
(momh) (vend
Sioneatureel aullaughadere of connecting business entity(O
(oeuuenq
Forms Orovided by Texas Ethics Commission vnWv.elhics.state.N.us Varsinn VI.I 3a9aand
CERTIFICATE OF INTERESTED PARTIES FORM 1295
let
Complete Nos.I- a and 6 it there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 it there we no Interested parties.
CERTIFICATION OF FILING
Certificate Number
I Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2020-627939
Johnson Controls
Lubbock, TX United States
Date Filed:
2 Name of governmental entity or state agency that is a parry to the contract for which the forms
06104/2020
being filed.
City of Lubbock Civic Center Complex
Date Acknowledged:
0610912020
3 Provide the identification number used by the governmental entity or stale agency to track or identity the contract, and provide
description of the services, goods, or other property to be provided under the contract,
20-15326-KM
HVAC Maintenance Services
4
Name of Interested party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Harris, Michael
Lubbock, TX United States
X
5 Check only it there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (exty) (state) tap Me) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, Stale o/ , on the _tltry of 20
Imonth) (year)
Signature of authodzed agent of contracting business entlty
(Dedean0
Forms provided by Texas Ethics Commission www.efhir_s sore tx us Vane— to t a�a»nn