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Home My WebLink AboutResolution - 2005-R0434 - Lease Agreement - Wild West Harley-Davidson - Police Motorcycles - 09/21/2005Resolution No. 2005-RO434 September 21, 2005 Item 10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock an acceptance of the terms and conditions of a Lease Agreement with Graves Harley-Davidson for police motorcycles by Wild West Harley-Davidson, the successor at interest of Graves Harley-Davidson and any associated documents, a copy of which acceptance and modification of Lease Agreement is attached hereto and which shall be spread upon the minutes of this Council and as spread upon the minutes of this Council shall constitute and be a part hereof as if fully copied herein in detail. Passed by the City Council this21ST day of September , 2005. ATTEST: Rebecca Garza, City Secretary I T. Jones, Po APPROVED AS TO FORM: G. Vandiver, A DDres±PDmotorLeaseAmend Res August 26, 2005 Contract #: 5889 Change Order k Requisition #: n/a ITB# 1 RFP# / RFQ# (if Applicable): CONTRACT COVER SHEET See Step -ay -Step Contracting Process on CLIC for Instructions (Type or Print all information with the exception of Signatures and Signature Dates) Forward the complete contract package to Contract Management, Municipal Building Suite 204, for review, approval and contract execution. The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3) originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda. Attached Contract must be "Approved as to Content" by Director and "Approved as to Form" by Legal. The following signatures are required to process Contract Cov Sheet $PORTANT: Each person who signs the Contract Cover Sheet must carefully review the attached contract document he contract over sheet, Risk Manager: Ins Cert Reqd: C-4�0 Date: I - D � Dir of Fiscal Policy Date: ` �< Asst City Manager/Chief: Date:rfJ Driginating Dept and lndivi'dual Responsible for Ensuring Contract "berms and Uontract c;ompuance: Department: Police Department_ Name: l Dale Holton ....... .. _.._....._ _ - Phone Number: 806-775-2759 Title: f Assistant Chief of Police _ L._..._........ t ..... information for Vendor/uontractorlAgency or Vtner Entity l:tty OI LUDDOCK IS t-ontractmg vvttn: Contract Information: Brief Description of Goods or Services or arrangements covered by the terms of the contract: .- . .. -_...... .... _....... . The LPD leases, on an annual basis, motorcycles required by the PD to conduct enforcement of traffic laws by the Motorcycle Unit. The PD has, for the last four years, leased from Graves H -D. Due to a change in name of the dealership to Wild West H -D, there is cause for modification with any assoicated documents. I.- . _._....__...........................__........_._------ .-.-...-.-. Effective Date: ; Upon Execution by Authorized Signatories OR Other (Specify Date): - End Date: Notice To Proceed + (Specify # of Days) OR Other (Specify Date) 03103l200fi Financial Information ---- Cost Center 5735 Account #: 8704 Amount: Not To Exceed: $279 mth x 8 mtrs Other: $299 mth x 4 mtrs Will Contract No _ Project Number (if applicable): Generate Revenue: If so, amount. $ Will Contract Be Paid From Grant Funds: Click Here to Select One Notes: Reviewed by Purchasing/Contract Manager: ContractCoverSheet.doc (Rev 06109/05) Date: Contract Form and Sit natory Contract: General AgreementSignatory: Mayor Contract Checklist (Not applicable to C.'liange Ureters or Amendments) 1. Is this individual or owner of this business an officer or employee of the City of Lubbock? No [Note: If Yes, City policy may not allow us to write a contract for this individual/vendor.] If unsure, check with Legal.. ......... .. 2. Are all documents in order and submitted at least 5 business days prior to the start date for services for standard contracts or at least 20 business days prior to start date for services if using a non-standard contract? Contract will begin "Date of Full Execution" [Note: If No, and not associated with a building repair, complete a "Justification for Untimely Contract Submittal" form.] 3. Does the contract, Licensing Agreement, insurance or other document requiring signature originate from the vendor? Yes • SEE NOTE [Note: If Yes, must be reviewed by Legal. Forward to Purchasing Department.] 4. Does the contract involve work by the contractor on City owned property? No (Note: If Yes, contact Risk Management at (806) 775-2277.) 5. Does the contract involve the purchase of hardware, software, firmware or computer component acquisition? No [Note: If Yes, A Purchase Requisition from Information Technology is required. Contact IT at (806) 775-2374.) 6. Does the contract involve aurs valued at $2,500 or more? No [Note: If Yes, A Purchase Requisition is required. For assistance, contact your Buyer in the Purchasing Department.) 7, Does the contract involve aurp chase valued at $25,000 or more? No [Note: If Yes, Formai Competitive Sealed Bidding is required. For assistance, contact your Buyer in the Purchasing Department.) 8. Does the contract involve Consulting Services valued at $25,000 or more? No [Note: If Yes, requires Request for Qualifications. Contact Purchasing Manager (806) 775-2165.) - .......... ......... ..-. -_ .......... ....._.. ......... 9. Does the contract involve purchase of construction valued at $25,000 or more? No [Note: If Yes, Requires Payment Bond.] .. _ ........__ .......... 10. 'Does the contract involve purchasie of construction valued at $100,000 or more? No [Note: if Yes, contract requires Performance Bond] 11. Does the contract include language for Insurance Requirements? No (Note: If Yes, contact Risk Management at (806) 775-2277.) 12. If state funded, does the contract require language for Child Support certification? Not Applicable [Note: If Yes, attach Child Support Certification, form OCA -S-99-25 for state funded acquisition.] 13. If federal or state funded, does the contract include all clauses required by federal or state statutes and executive orders and their implementing regulations? Not Applicable ........... .... ..._........ ................... ___ 14. If the purchase/transaction involves the purchase, lease, acceptance as a gift, etc. of real estate, has an environmental site assessment (ESA) been performed on the property? Not Applicable [Note: If No, contact Environmental Compliance at x2880 or x2119.] Contract Award by City Council (enter applicable information) ------- --- ------- .... Council Date, 1 l o s� Council Agenda Item #: /'�. Resolution #: The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3) originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda. Forward the complete contract package to Contract Management, Municipal Building Suite 204,for review, approval and contract execution. ContractCoverSheet.doc (Rev 06/09/05) °'ONTRACT NO - 5 8 8 LR Motorcycle Agreement Modification The Lessor is changed from Graves Harley-Davidson of Lubbock to Wild West Harley- Davidson, Lessor, Wild West Harley-Davidson, will honor the terms and conditions specified in the attached Motorcycle Agreement. IN WITNESS HEREOF, the parties hereto have caused this agreement to be executed as of this 21st day of August P�2005 LESSEE: Mayor City of APPRO�D AS TO CONTENT: Cla e T. Jones Chief -of Police City of Lubbock APPROVED AS TO FORM: 2 Z�iA Don 'Vandiver Attorney City of Lubbock ATTEST: Rebecca Garza City Secretary T U000M. Wild West Harley-Davidson