HomeMy WebLinkAboutResolution - 2005-R0439 - Acceptance Of Proposal -Baker & Taylor Inc.- Lease Of Library Books - 09/21/2005olution No. 2005-RO439
tember 21, 2005
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, an Acceptance of Proposal
for Lease Purposes, for lease of library books, by and between the City of Lubbock and
Baker & Taylor, Inc. of Charlotte, North Carolina, and related documents. Said Contract
is attached hereto and incorporated in this resolution as if fully set forth herein and shall
be included in the minutes of the City Council.
Passed by the City Council this 21st day of se ember , 2045•
2ARC!M'CDO1LTJGAL, MAYOR
ATTEST:
-e-e-
Rely6cca. Garza, City Secretary
APPROVED AS TO CONTENT:
Jane dausen, Library Director
APPROVED AS TO FORM:
M. Knight,
gs:/ccdocs/res-Lib Lease -Acceptance of Proposal -2005
September 1, 2005
BAKER & TAYLOR
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August 26, 2005
Jane Clausen
Library Director
Lubbock Public Library
1306 Ninth Street
Lubbock, TX 79401
Re. Book Lease Plan Renewal -- Account #F941496
Dear Ms. Clausen:
Resolution No. 2005-RO439
2550 West Tyvola Road
Charlotte, NC 28217
Tel: 704.998.3 100
www.btol.com
CONTRACT NO.
6445
Baker & Taylor is pleased to offer the following renewal pricing for your book leasing services. Please see below for
the terms and conditions of sale for the renewal of book leasing service for the Lubbock Public Library:
Quota Limit*
Monthly Quota
Annual Quota
Annual Investment
Quarterly Payment
Units
Units
$27.00
220
2,640
$42,741.60
$10,685.40
$37.00
$47.00
Books with a list price of $27.00 or less count as one 1 (one) quota. Books with a list price over $27.00
count as 2 (two) quota. Books with a list price over $37.00 count as 3 (three) quota. Books with a list
price over $47.00 count as 4 (four) quota.
Baker & Taylor's Book Leasing Program provides libraries with an efficient and economical method for maintaining
an inventory of the most current hardcover titles, titles that patrons demand. Unlike other book lease providers,
we do not include low priced pre -bound paperback books in our lease selection lists. The library will be better
served by purchasing these items at a discount on your firm order account(s).
Our staff of professional book buyers selects titles for this program based upon reviews and anticipated general
public demand. Each month, prepublication title lists are created with comprehensive annotations to assist the
library with selections. Annotations include information on authors and titles, as well as information on planned
promotional tours, print runs, book club selections, and media tie-ins. Additionally, our Quick Call publication fists
current bestsellers available through our Lease Program. These titles are available in -stock, and are ready for 48-
hour shipment.
Special requests are also welcome. Requests for hardcover Trade titles not listed in our publications will be
reviewed, and, if possible, will be added to your order.
Quota Information
A book will count as one (1) against the quota allowance, unless the publisher's list price is higher than the quota
price limit. Please see the above chart for details.
Collection Rotation
The library is encouraged to rotate the collection throughout the year by keeping one book (free) for every five
books returned. This builds the library's permanent collection with proven, popular titles. At any time during the
lease period, the library may purchase titles from the collection at a 75 % discount off of the publisher's list price.
Special promotional sales are offered periodically.
Reporting
Baker & Taylor Book Leasing System's inventory report is the easiest to use in the industry today. We provide a
report of account activity on a monthly basis. No additional charge is assessed for lost, stolen, or damaged books.
These books are simply reported via the inventory listing, and the library's records are updated to reflect the
activity. Books which are publisher defective or damaged in shipment will be replaced at no charge.
Should you have any questions regarding this proposal, or any of our services, please contact Tammy Billings at
800-775-7930, ext. 1270. Thank you for your interest in Baker & Taylor. We look forward to working with the staff
of the Lubbock Public Library.
Sincerely,
e nifer Ja ky'
Pricing Service Representative
Cc: Tammy Billings Library Sales Consultant
Dave Hargrave, Regional Sales Director
Michael Utasi, Vice President, Sales & Marketing, Public Libraries
Betty Ayers, Book Leasing Services
CONTRACT NO.
r
6445
BAKER & TAYLOR, INC.
NOTICE OF PROPOSAL ACCEPTANCE FOR LEASE SER VICES FOR THE
LUBBOCK PUBLIC LIBRARY, LUBBOCK, TEXAS
Accepted on behalf of the Lubbock Public Library this 21st day of
September , 2005.
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
e Clausen, Library Director
APPROVED AS TO FORM:
Knight ssist City Attorney