Loading...
HomeMy WebLinkAboutResolution - 2005-R0367 - Grant Agreement - TXDOT - Impaired Driving Mobilization Program - 08/25/2005Resolution No. 2005-RO367 August 25, 2005 Item 17 RESOLUTION WHEREAS, on July 14, 2005, the City Council of the City of Lubbock, Texas, in Resolution No. 2005-RO309 authorized and directed the Mayor to execute for and on behalf of the City a $25,000 Grant Agreement for the Impaired Driving Mobilization Program between the City of Lubbock and the Texas Department of Transportation; and WHEREAS, it now appears that the amount of such Grant Agreement is $18,551 instead of $25,000; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an $18,551 Grant Agreement for the Impaired Driving Mobilization Program, and any associated documents, by and between the City of Lubbock and the Texas Department of Transportation. Said Grant Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. This Resolution shall supersede and replace Resolution No. 2005-RO309 previously enacted by the said City Council. Passed by the City Council this 25th day of ATTEST: R:ebbcca grza, City Secretary ones, APPROVED AS TO f1hold Willard, Asst. City ttorney jsfccdocs/Reso-TxDot (IDMP)2.res For TxDOT Use Only -- Z Federal Pass Through Misc. Contract Number: 585XXF6169 Grant Funds CFDA #20.60 Q Charge Number: 050204B 1 BH ❑ State Grant Funds Project Year: NIA PIN (14 characters only): 17560005906000 TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT THE STATE OF TEXAS THE COUNTY OF TRAVIS THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the Department, and City of Lubbock, hereinafter called the Subgrantee, and becomes effective when fully executed by both parties. For the purpose of this agreement, the Subgrantee is designated as a(n): ❑ State Agency Unit of Local Government ❑ Other (describe): ❑ Non -Profit Organization ❑ Educational Institution AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the Highway Safety Plan for the following Fiscal Year(s) 2005. Project Title: STEP — Impaired Driving Mobilization IDM 402 Brief Project Description: To conduct an increased DWI enforcement effort during the Labor Da. Holiday Crackdown in order to increase DWI arrests and reduce the number of alcohol-related traffic crashes, Grant Period: The Grant becomes effective on August 1, 2005, or on the date of final signature of both parties, whichever is later, and ends on September 30, 2005, unless terminated or otherwise modified. Maximum Amount Eligible for Reimbursement: $18,551... The following attachments are incorporated as indicated as a part of the Grant Agreement: s Attachment A, Mailing Addresses ■ Attachment B, General Terms and Conditions (TxDOT Form 1854) ■ Attachment C, Project Description (TxDOT Form 2076) ■ Attachment D, Action Plan (TxDOT Form 1852) ■ Attachment E, Project Budget (TxDOT Form 2077 or 2077 -LE) ® Attachment F, Operational Plan (TxDOT Form 2109) (for Selective Traffic Enforcement Program grants only) RECEIVED AUG 3 0 2005 DISTRICT .FIVE Page 1 of 2 TxDOT Form 2075- IDM 402 (rev. 611412004) Project Title: STEP – lmpaired Driving Mobilization (IDM 402) TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the organization for which she/he has executed this agreement and that she/he has full and complete authority to enter into this agreement on behalf of the organization. At the time the signatory for the Subgrantee signs the Grant Agreement, she/he will sign and submit to the Department a letter designating signature authority by position title for grant -related documents other than the Grant Agreement or Grant Agreement amendments. These other grant -related documents will include, but not be limited to, the following: performance reports, final performance report and administrative evaluation report, Requests For Reimbursement (RFRs), and routine correspondence. THE SUBGRANTEE City of Lubbock [Legal Na 11 of Agenc By [ thorize i tune] Marc Mcdougal [Name] Mayor _ [Title] Date: August 25: 2005 Under authority of Qrdinance or Resolution Number (for local governments): Resolution No. 2005–RO367 THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out orders, established policies or work programs approved and authorized by the Texas Transportation Commission. By Distric E gineer Texas Dedartment Transportation Date: e k': �1- J�� — LO -A Director, Traffic Operations Division Texas Department of Transportation (Not required for local project grants under $100,000.) Date: Page 2 of 2 TxDOT Form 2075- IDM 402 (rev. 611412004) Misc. Contract Number: 585XXF6169 Charge Number: 05-02-04-B 1,13H PIN: 17560005906000 Amendment Number I THE STATE OF TEXAS THE COUNTY OF TRAVIS The Department and the Subgrantee executed a grant agreement on July 19, 200 to conduct a traffic safety project with the project title of (Impaired Driving Mobilization (IDM 402). The undersigned parties of the above numbered Grant Agreement mutually understand and agree to amend said Grant as noted below (check all that apply): Revised Grant Period Revised Approved Project Description Revised Action Plan ® Revised Maximum Amount Eligible for Reimbursement Revised Approved Project Budget (] Other (describe below) Brief description of revision(s): Jhq t-naximun-i amount eligible for reimbursement will be $18,551. Attach revised Grant .Attachments to this amendment document if necessary. This Amendment shall become effective when fully executed by both parties. All other terms and conditions of the Approved Gr4W Agreement not hereby amended remain in full force and effect. SUIS Date: - 2 Typed or Printed Narne and Title: Marc McDougal -Mayor_ STATE TEXAS: TEXAS D. PARTMENT OF TRANSPORTATION By: (signature of D;sO t 1 neer or epi mated alternate) Typed or Printed Name and Title: Bandy C Hopmann P E Lubbock District Engineer _ Date: (signature of Director, Traffic Operations Division) Traffic safety Grant Agreement Antenchnent Page I of I TOOT Form 2078 (rev. 3/1812004) Attachment E 3* Traffic Safety Project Budget Form 2077 -LE (rev. 8112/2004) Page 1 ata (for Law Enforcement Projects) Project Title: STEP — Tm aired Driving Mobilization IDM 402 Dame of Subgrantee: Fiscal Year: 2005 (Round figures to nearest dollar) ❑ Check here if this is a revised budget. Other/ Date Revised: TxDOT StatelLocal TOTAL Budget Category I — Labor Costs (100) Salaries 0 Overtime or ❑ Regular Time Salary rates are estimated for budget purposes only. Reimbursements will be based on actual costs per employee in accordance with Subgrantee's payroll policy and salary rate. List details: A. Enforcement (overtime) 1. Officers/Deputies: 270.00 hrs. @ $37.94 per hr. 2. Sergeants: 160.00 hrs. @ $43.25 per hr. 3. Lieutenants: 20.00 hrs. @ $49.99 per hr. B. PI&E Activities (overtime) See Grant Instructions. hrs. @ $ per hr. C. Other (i.e., overtime staff, supervisory support, conducting surveys) See Grant Instructions. Specify: Proiect Director 9.00 hrs. @ $43.25 per hr. TotalSalaries................................................................................. (200) Fringe Benefits* Specify fringe rates: A. Overtime: B. Part -Time: C. Regular Time: % TotalFringe Benefits.................................................................... I. Total Labor Costs (100 + 200) . ...................................................... 10,243 10,243 6,920 6,920 999 999 389 389 18.551 0 18,551 0 0 0 0 0 �0 18.551 0 18,551 * Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500), Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800) Attachment E TXDOT Form 2077 -LE (rev. 8/1212004) Project Title: STEP - Impaired Driving Mobilization (IDM 402) Page 2 of 2 Subgrantee; Fiscal Year: 2005 (Round figures to nearest dollar) ❑ Check here if this is a revised budget. Other/ Date Revised: TxDOT State/Local TOTAL Budget Category II — Other Direct Costs (300) Travel* ReimbursementS will be in accordance with Subgrantee's travel policy. Subgrantee must bill for actual travel expenses — not to exceed the limits reimbursable under state law. A. Travel and Per Diem (includes conferences, training workshops, and other non -enforcement travel) ......................... 0 B. Subgrantee Enforcement Vehicle Mileage: Rates used only for budget estimate. Reimbursement will be made according to the approved subgrantee's average cost per mile to operate patrol vehicles, not to exceed the applicable state mileage reimbursement rate as established by the Legislature in the travel provisions of the General Appropriations Act. Documentation of cost per mile is required prior to reimbursement. miles@ $ per mile ......................................... 0 TotalTravel................................................................................... 0 0 0 (400) Equipment*.......................................................................... 0 (500) Supplies*.............................................................................. 0 (600) Contractual Services*......................................................... (700) Other Miscellaneous* A. Registration fees (training, workshops, conferences, etc.) ..................... 0 B. Public information & education (PI&E) materials .................... 0 1. Educational items = $ _ (eg.: brochures, bumper stickers, posters, fliers, etc.) 2. Promotional items = $ (eg.: key chains, magnets, pencils, pens, mugs, etc,) C. Other......................................................................................... 0 Total Other Miscellaneous........................................................... 0 0 0 II. Total Other Direct Costs (300 + 400 + 500 + 600 + 700) ............ 0 0 0 Budget Category III — Indirect Costs (800) Indirect Cost Rate* (at %)........................................ Summary: Total Labor Costs......................................................................... 1$,551 0 X551 Total Other Direct Costs.............................................................. 0 0 0 Total Indirect Costs...................................................................... 0 0 0 Grand Total (I+II+III)...................................................... 18,551 0 18,551 Fund Sources (Percent Share) ....................................................... 100.00% 0.00% * Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500), Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800) LUBBOCK POLICE DEPARTMENT P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2732 Fax (506) 775-2662 Mayor Marc McDougal P.O. Box 2000 Lubbock, TX 79457 August 10, 2005 Mayor McDougal, I recently submitted a grant request to city council, which was approved. The grant is for STEP DWI enforcement, which will be effective From August 1, 2005 to September 30, 2005, in the amount of $25,000.00. When I put the budget together for this enforcement, I projected that we would spend a maximum of $18,551.00. 1 have been advised by TXDQT that since we only projected spending $18,551.00 that is the amount that must be proposed, even though the grant amount is for $25,000.00. 1 have been advised by Harold Willard that a new resolution must be submitted and approved by council, even though the grant has been approved. Therefore, I have placed this grant back on the council agenda for August 25i'. I have attached a new resolution, the grant agreement and the budget worksheet. j�TJf�/fh. y©u, Mike Steen CITY OF LUBBOCK MEMO TO: Lou Fox, City Manager FROM: Claude Jones, Chief of Police SUBJECT: Agenda Comments for July 14, 2005 City Council Meeting DATE: June 13, 2005 CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM # 1 SUMMARY: Consider a resolution authorizing the Mayor to approve an application for a State administered, federally financed Driving While Intoxicated STEP PROGRAM, with emphasis on alcohol and drug impaired drivers, targeting reduction in alcohol and drug related crashes, with reduction in death and serious bodily injury. BACKGROUND f DISCUSSION: This is a grant program utilizing off duty personnel working overtime to detect and arrest alcohol and drug impaired drivers within targeted areas of the city. The council previously authorized a grant agreement in the amount $25,000. The actual amount of the agreement is $18,551 instead of $25,000, requiring a new resolution. FISCAL IMPACT This enforcement program will be conducted during fiscal 2005. Awards for this grant have been set beginning August 19, 2005, upon approval of the Lubbock City Council. This is a 100% grant in the amount of $18,551.00 to be administered during the period August 19, 2005 and ending on September 5, 2005. SUMMARY/RECOMMENDATION: The Police Department recommends the approval of thisyesolution approving the DWI project grant. 7 � Jones, CVief qrf Police -- —LUP P.O. E�ox 2000 Lube Qpk, Texas 78457 (860) 775.273? Fax (006) 77572662 Mayor McDougal P.Q, Box 2000 I-ubbock, fix 79457 August 1, 2005 Mayer McQougal, I recently submitted an amended grant request to city council which was approved, The original grant was in the amount of $25,000.00 but since my budget will only spend $18,551,00, 1 had to submit a new resolution with the proper amount. TXDOT has informed me that even though I submitted a new grant proposal, they still require a signed grant amendment authorization. I apologize for the confusion. Please let me know if you need further explanation. Thank ou, $gt. Mike Steen Misc. Contract Number: 585 6169 Charge Number: 05-02-04-B1,BH PIN: 17560005906000 Amendment Number 1 THE NATE OF TEXAS -- TBE -COUNTY OF TRAVIS The Department and the Subgrantee executed a grant agreement on July 19, 2005 to conduct a traffic safety project with the project title of (Impaired Driving Mobilization (IRM 402). The undersigned parties of the above numbered Grant Agreement mutually understand and agree to amend said Grant as noted below (check all that apply): Revised Grant Period [ Revised Approved Project Description Q Revised Action Pian Z Revised Maximum Amount Eligible for Reimbursement Revised Approved Project Budget Other (describe below) Brief description of revision(s); Jbq maximum amount eligible for reimbursement will b� $18,551 Attach revised Grant Attachments to this amendment document if necessary. This Amendment shall become effective when fully executed by both parties. All other terms and conditions of the Approved Grant Agreement not hereby amended remain in full force and effect. SUBGRANTEE: City of Lubbock By: Date: (signature) Typed or Printed Name and Title: Marc McDougal -Mayor - STATE OF TEXAS; TEXAS DEPARTMENT OF TRANSPORTATION By: Date: . (signature of District Engineer or designated alternate) Typed or Printed Nance and Title: Randy G Hopmann P E Lubbock District Enginept, By. Date: (signature of Director, Traffic Operations Division) Trac safety Grant Agreenzent Antand:nent Page I of I TzDOT Forni , 078 (rev. 3/18!?IIQQ)