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Home My WebLink AboutResolution - 2011-R0277 - Sec. 5307 Grant FY 2011 - FTA - Preventative Maintenance, Operating Assistance - 07/14/2011 Resolution No. 2011-RO277 July 14, 2011 Item No. 5.1.1 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Chief Financial Officer of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, the FY 2011 Section 5307 Grant to provide preventative maintenance, operating assistance, ADA paratransit and planning assistance with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on July 14, 2011 TOM MARTIN, MAYOR ATTEST: Reber a Garza, City Secretar APPROVIED AS TO CONTENT: Bill Howl6 70,io—("Ato Director o munity Development Citibus Sion APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:cedocs/R2S-Citbus-FY2011 Section 5307 Grant June S,2011 View Print Page I of 9 Resolution No. 2011-RO277 DOT FTA .................I.......... U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX-90-X920-01 Budget Number: 2- Budget Pending Approval Project Information: FY 11 5307 (Ops/Plan/Cap) Part 1 : Recipient Information Project Number: TX-90-X920-01 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000 , LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: ' 000000000 Contact Name: Telephone: ( ) - Facsimile: ( ) 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $2,770,834 Cost: https://ftateamweb.fta.dot.gov/teaniweb/Applications/ViewPrint/ViewPi intRes.asp?GUID=... 6/8/2011 View Print Page 2 of 9 Project Number: TX-90-X920-01 Adjustment Amt: $0 Project Description: FY 11 5307 (Ops/Plan/Cap) Total Eligible Cost: $2,770,834 Recipient Type: City Total FTA Amt: $1,642,706 FTA Project Mgr: Lynn Hayes/Linda Kemp 817- Total State Amt: $0 978-056510563 Total Local Amt: $1,128,128 Recipient Contact: Brad Patrick 806-712-2000 Other Federal $0 Amt: New/Amendment: None Specified Special Cond Amt: $0 Amend Reason: Initial Application Special Condition: None Specified Fed Dom Asst.#: 20507 S.C. Tgt. Date: None Specified Sec. of Statute: 5307-2 S.C. Eff. Date: None Specified State Appl. ID: None Specified Est. Oblig Date: None Specified Start/End Date: - Pre-Award No Recvd. By State: Authority?: EO 12372 Rev: Not Applicable Fed. Debt No Review Date: None Specified Authority?: Planning Grant?: NO Final Budget?: INo Program Date (STIP/UPWP/FTA Feb. 18, 2011 Prm Plan) : Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK,TX Congressional Districts State ID District Code District Official 48 119 Randy Nuegebauer Project Details These funds will be used to provide preventive maintenance, non-fixed route ADA paratransit, and miscellaneous capital. The funds are from Citibus/City of Lubbock FY 2011 Section 5307 allocation. 5/25/2011 (BP)— Page 6983 of the 2/8/2011 Federal Register indicates a 5307 operating assistance threshold not to exceed $969,712, which is Y2 of the amount allowable in the FY 2002 apportionment. Page 29299 of the 5/20/2011 Federal Register indicates a 5307 allocation of$2,846,599.This amends the continuing resolution https://ftateaTnweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPlintRes.asp'?GUID=... 6/8/2011 View Print Page 3 of 9 amount indicated in the 2/8/2011 Federal Register. Earmarks No information found. Security Yes—We will expend I% or more of the 5307 funds in this grant application for security purposes. Please list security-related projects in the project budget and summarize them in the non-add scope code 991. Part 3: Budget Prosect Budget Quantity FTA Amount Tot. Elig. Cost SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $1,806,487.00 $2,258,109.00 ACTIVITY 11.7A.00 PREVENTIVE 0 $1,521,827.00 $1,902,284.00 MAINTENANCE 11.7C.00 NON FIXED ROUTE ADA 0 $284,660.00 $355,825.00 PARATRANSIT SERVICE SCOPE 114-00 BUS: SUPPORT EQUIP AND 0 $70,400.00 $88,000.00 FACILITIES ACTIVITY 11.42.20 ACQUIRE- MISC SUPPORT 0 $70,400.00 $88,000.00 EQUIPMENT SCOPE 300-00 OPERATING ASSISTANCE 0 $969,712.00 $1,939,424.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL 0 $969,712.00 $1,939,424.00 SHARE Estimated Total Eligible Cost: $4,285,533.00 Federal Share: $2,846,599.00 Local Share: $1,438,934.00 OTHER (Scopes and Activities not included in Project Budget Totals) https://ftateamweb.fta.dot.gov/tearnweb/Applications/V iewPrint/ViewPiintRes.asp?GUID=... 6/8/2011 View Print Page 4 of 9 None SOURCES OF FEDERAL FINANCIAL ASSISTANCE Accounting Previously Amendment UZA ID Classification FPC FY SEC Approved Amount Total 481350 2011.25.90.91.2 00 2011 90 $1,070,400.00 $0.00 $1,070,400.00 481350 2011.25.90.91.2 04 2011 ,90 $13,110.00 $0.00 $13,110.00 481350 2011.25.90.91.2 108 12011190 1 $120,383.00 $0.001 $120,383.00 Total Previously Approved: $1,203,893.00 Total Amendment Amount: $0.00 Total from all Funding Sources: $1,203,893.00 Alternative Fuel Codes Extended Budget Descriptions 11.7A.00 PREVENTIVE MAINTENANCE 1 0 $1,521,827.00 $1,902,284.00 Preventive maintenance for fleet. 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $284,660.00 $355,825.00 ]SERVICE Non-fixed route ADA paratransit services. 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $70,400.00 $88,000.00 Purchase miscellaneous support equipment for maintenance and administration facilities.This equipment will include computer replacement and miscellaneous shop equipment. A security expenditure will also be incorporated, however, a project has not yet been specifically identified. 30.09.01 UP TO 50% FEDERAL SHARE 0 $969,712.00 $1,939,424.00 General operating assistance. Page 6983 of the 2/8/2011 Federal Register indicates a 5307 operating assistance threshold not to exceed $969,712, which is 1/2 of the amount allowable in the FY 2002 apportionment. https://ftateamweb.fta.dot.gov/teainweb/Applicati ons/Vi ewPrintNiewPlintRes.asp?G U I D=... 6/8/2011 View Print Page 5 of 9 Changes since the Prior Budget FTA Change Amounts Previous FTA Change in FTA Code Description Total Total Current FTA Total 117-00 OTHER CAPITAL ITEMS (BUS) $1,120,383 $686,104 $1,806,487 11.7A.00 PREVENTIVE MAINTENANCE $1,000,000 $521,827 $1,521,827 11.7C.00 NON FIXED ROUTE ADA $120,383 $164,277 $284,660 PARATRANSIT SERVICE 114-00 BUS: SUPPORT EQUIP AND $70,400 $0 $70,400 FACILITIES 11.42.20 ACQUIRE - MISC SUPPORT $70,400 $0 $70,400 EQUIPMENT 300-00 OPERATING ASSISTANCE $13,110 $956,602 $969,712 30.09.01 UP TO 50% FEDERAL SHARE $13,110 $956,602 $969,712 Eligible Change Amounts Code Description Previous Eligible Change in Eligible Current Eligible ble 117-00 OTHER CAPITAL ITEMS (BUS) $1,400,479 $857,630 $2,258,109 11.7A.00 PREVENTIVE MAINTENANCE $1,250,000 $652,284 $1,902,284 11.7C.00 NON FIXED ROUTE ADA $150,479 $205,346 $355,825 PARATRANSIT SERVICE 114-00 BUS: SUPPORT EQUIP AND $88,000 $0 $88,000 FACILITIES 11.42.20 ACQUIRE- MISC SUPPORT $88,000 $0 $88,000 EQUIPMENT 300-00 OPERATING ASSISTANCE $26,220 $1,913,204 $1,939,424 30.09.01 UP TO 50% FEDERAL SHARE $26,220 $1,913,204 $1,939,424 Change in Quantity Code Description Previous Quantity Change inQuantity Current Quantity 117-00 OTHER CAPITAL ITEMS (BUS) 0 0 0 11.7A.00 PREVENTIVE MAINTENANCE 0 0 0 11.7C.00 NON FIXED ROUTE ADA 0 0 0 PARATRANSIT SERVICE BUS: SUPPORT EQUIP AND 114-00 FACILITIES 0 0 0 11.42.20 ACQUIRE- MISC SUPPORT 0 0 0 EQUIPMENT 300-00 OPERATING ASSISTANCE 0 0 0 30.09.01 UP TO 50% FEDERAL SHARE 0 0 0 https:Hftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 6/8/2011 View Print Page 6 of 9 Change in Project Control Totals Description Previous Amount Change in Amount Current Amount Gross Project Cost: $1,514,699 $2,770,834 $4,285,533 Adjustment Amount: $0 $0 $0 Total Eligible Cost: $1,514,699 $2,770,834 $4,285,533 Total FTA Amount: $1,203,893 $1,642,706 $2,846,599 Total State Amount: $0 $0 $0 Total Local Amount: $310,806 $1,128,128 $1,438,934 Other Federal Amount: $0 $0 $0 Special Condition Amount: $0 $0 $0 Part 4. Milestones 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,521,827 $1,902,284 Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2011 Citibus plans to complete all Preventive Maintenance expenditures by 9/30/2011. 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $284,660 $355,825 SERVICE Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2011 Citibus plans to complete all ADA partransit service expenditures by 9/30/2011. 11.42.20 ACQUIRE-MISC SUPPORT EQUIPMENT 0 $70,400 $88,000 Milestone Description Est. Comp. Date 1. Contract Complete Sep. 30, 2011 Citibus plans to complete all miscellaneous capital support expenditures, including the 1% security expenditure, by 9/30/2011. 30.09.01 UP TO 50% FEDERAL SHARE 0 $969,712 $1,939,424 https://ftateamweb.fta.dot.gov/teamweb/Applications/V i ewPrint/ViewPrintRes.asp?GU ID=... 6/8/2011 View Print Page 7 of 9 Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2011 Citibus plans to complete all operation expenditures by 9/30/2011. Part 5. Environmental Findings 117A00 PREVENTIVE MAINTENANCE 0 $1,521,827 $1,902,284 Finding No. 1 - Class II(c) C16- Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117C00 NON FIXED ROUTE ADA 0 $284,660 $355,825 PARATRANSIT SERVICE Finding No. 1 - Class II(c) C16-Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 114220 ACQUIRE- MISC SUPPORT 0 $70,400 $88,000 EQUIPMENT Finding No. 1 - Class II(c) C19- Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. 300901 UP TO 50% FEDERAL SHARE 0 $969,712 $1,939,424 Finding No. 1 - Class II(c) C16-Program Admin. &Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. https:Hftateamweb.fta.dot.gov/teamweb/Applications/ViewPriiit/ViewPrintRes.asp?GU ID=... 6/8/2011 View Print Page 8 of 9 Part C: Fleet Status Fixed Route Before Change After 1. Active Fleet A. Peak Requirement 55 0 55 B. Spares 9 0 9 C.Total (A+B) 64 0 64 D. Spare Ratio(B/A) 16.36% 0.00% 16.36% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 rill— . Total (I.0 and II.C) 641 0 64 Paratransit Before Change After I. Active Fleet A. Peak Requirement 25 0 25 B. Spares 7 0 7 C. Total (A+B) 32 0 32 D. Spare Ratio (B/A) 28.00% 0.00% 28.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 rill. Total (I.0 and II.C) 32 0 32 Part 7. FTA Comments Comments to DOL Comment Title: New Comment Comment By: Lynn Hayes Date Created: Jun. 06, 2011 Date Updated: None Specified Ref Section: Unknown Comment: This grant is for preventive maintenance, non fixed route ADA and capital. Please review this grant for labor certification in accordance with DOL Section 5333(b)Certification. https:Hftateanaweb.fta.dot.gov/teaniweb/Applicati ons/V i ewPrint/ViewPlintRes.asp?GUID=... 6/8/2011 View Nint Page 9 of 9 Grantee Contact: Brad Patrick Citibus Phone 806 712-2000 Email: Bpatrick@citibus.com FTA: Lynn Hayes Lynn.hayes@dot.gov Part 8: Results of Reviews The reviewer did not find any errors https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 6/8/2011 Resolution No. 2011—RO277 Federal Register/Vol. 76, No. 98/Friday, May 20, 2011 /Notices 29299 FEDERAL TRANSIT ADMINISTRATION TABLE 3 FY 2011 SECTION 5307 AND SECTION 5340 URBANIZED AREA APPORTIONMENTS (gepo+fionnronr emouru is bated on&ndov made owdaafe m?dv fie Depadsmento1 Delerme andF441 Year CominurVApprepriaAsn Ad.2011-P.L.112.10) IKn.'W—Wner/xIN1YFtuxr lir 11.-,.',1'213 rh 11.--dnr ern•. n:.l vt anlN�4'Irnlrl.fs.\ar✓.I 11'J:nN\,a..m�ll+rrl•Ir'-A-1. ,Aw .vy'wu.a•N hu.olyrit nulnn.mrrrr U.>:rl Hello tin-Gnr'+V'lluahl+Urw,irure 7nl.,a,YC,u.au.Inu.�lai•ruulr`r'r1.awJllyl,I>aarrti� F1rnr,Y rG.neSw w gw,:piax I li. URBANIZED AREAISTATE APPORTIONMENT Harrisburg.PA 5.214,554 Hartford,CT 20.634,036 Honolulu,HI 32,684,601 Huntsville.AL 1.832,848 Indlo-Calhedral Chy-Palm Springs,CA 3,740,863 Jackson.MS 2,528,063 Jacksonvlce,FL 13,432,773 Knoxville,TN 4,823,164 Lancaster,PA 7,590,296 Lancaster--Palmdale,CA 9,014.464 Lansing,MI 5,461,813 Lex ington-Fayetle,KY 4,241,429 Lincoln,NE 2,809,705 Utde Rock.AR 4,142,992 Lculsville,KY-14 12,987,744 Lubbock.TX 2,846,599 Madison.Wl 7,028.470 McAllen,TX 3,602,194 Memphis.TN-NIS-AR 12,779,504 Mission Vle;o.CA 10,148,302 Motile.AL 3.151.039 Modeelo,CA 4,187,069 NasI vNe-Davkfson,TN 11,848,480 New Haven,CT 19,338,963 Ogden-Layton.LIT 10,087,804 Oklahoma City,OK 7,273,877 Omaha,NE-IA 7.484.844 Oxnard,CA 7,532,706 Palm Bay-•Melbourne,FL 4,348,577 Pensacola,FL-AL 2,912,528 Peoria,IL 3,079,041 Port SL Lucia,FL 2,256,047 Poughkeepsie-Newburgh,NY 17,309,510 Provo-Orem.UT 4,876,528 Ra"h,NO 8.200,935 Reading,PA 3.153,948 Reno,NV 5,078,826 Richmond,VA 10,951,422 Rochester,NY 11,694,400 Rockford,IL 2,809,856 Round Lake Beach-McHenry-Grayslake,IL-WI 4,033.774 Salem,OR 5.006,830 Bait Lake City,UT 28.312.208 Sams Rosa,CA 4,625,810 Samsots-Bradenton,FL 7,268,227 Savannah,GA 3.265,301 Scmnlon,PA 4,204,912 Sfireveporl,LA 3,36D,478 South Bend,IN--MI 3,987,995 Spokane,WA-ID 7,946,416 Springfield,MA--CT 12,506,729 Springfield,MO 2,109,555 CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM#/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a FY 2011 Federal Transit Administration Section 5307 Grant, to provide preventative maintenance, operating assistance, ADA paratransit and planning assistance. (Citibus) BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $2,846,599 in FY 2011 Section 5307 funds to The City of Lubbock/Citibus. This is a routine grant that Citibus receives on an annual basis. The Lubbock Public Transit Advisory Board has approved the FTA Section 5307 grant and it has been incorporated into the FY 2011 budget, which has been previously approved by the City Council. The funds for this grant will be used for preventative maintenance, non-fixed route ADA paratransit and planning. FTA first awarded $1,203,893 in FY 2011 Section 5307 Grant funds. That award was for the first five months of the FY 2011 allocation. The FY 2011 Section 5307 grant funds are based on the FY 2010 allocation. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow Mr. John Wilson, Citibus General Manager,to execute this grant, once approved by the City Council. FISCAL IMPACT: The$1,438,934 local snatch required for this grant has already been included in the FY 2011 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Lubbock Public Transit Advisory Board and Citibus recommend the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 2011 Section 5307 Grant.