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HomeMy WebLinkAboutResolution - 2020-R0186 - 2nd Amendment to PSA with TMGResolution No. 2020-R0186 Item No. 7.12 June 9, 2020 RESOLUTION WHEREAS. Lubbock Power & Light is the municipally owned electric utility of the City of Lubbock ("LP&L"); WHEREAS, by Professional Services Agreement dated effective June 14, 2018 (the "Original Agreement"), the City of Lubbock. acting by and through Lubbock Power & Light. through action by the Electric Utility Board and the City Council. contracted with TMG Utility Advisory Services. Inc. ("TMG"), to perfonn professional consulting services related to implementation of various systems for LP&L, as more particularly described in the Original Agreement: WHEREAS, the Original Agreement was amended by that certain First Amendment to Professional Services Agreement dated August 20, 2019, Resolution EUB 2019-R0054, and City Council Resolution No. 2019-R0320 ("First Amendment"), wherein LP&L and TMG agreed to certain matters related to the TMG Utility Forum: WHEREAS. the Original Agreement, as amended by the First Amendment, is in need of amendment as concerns extending- the hours allocated to provide for additional tasks necessary for the professional consulting services related to implementation of various systems for LP&L, as more particularly described in the Original Agreement. as amended by the First Amendment; WHEREAS, to accommodate the additional hours and tasks, a modif ication to the contract term and the not to exceed amount is necessary; WHEREAS. LP&L desires to amend the Original Agreement, as amended by the First Amendment, to provide for such matters; NOW, THEREFORE: BE IT RESOLVI D BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Director of f lectric Utilities BE and is hereby authorized and directed to execute: Ibr and on behall' of the City of Lubbock, acting by and through Lubbock Power & Light, the municipally owned electric utility of Lubbock, Texas ("LP&L"), that certain Second Amendment to Professional Services Agreement, by and between I.,P&1, and TMG Utility Advisory Services, Inc., as attached hereto and incorporated herein as though set forth fully herein in detail, and any documents related thereto. Passed by the Lubbock City Council this 9th day ofJunc. 202-0. Daniel M. Pope, Mayor ATTEST: Rebe sa Garza, City Sec, to APPROVED AS TO CONTENT: David McCalla, Director of Electric Utilities APPROVED AS TO FORM: TISn 'th, P&L General Counsel RESOLUTION WHEREAS. Lubbock Power & Light is the municipally owned electric utility of the City of Lubbock (LP&L"); WHEREAS, by Professional Services Agreement dated effective June 14, 2018 (the -Original Agreement'), the City of Lubbock, acting by and through Lubbock Power & Light, through action by the Electric Utility Board and the City Council, contracted with TMG Utility Advisory Services. Inc. ("TMG"), to perform professional consulting services related to implementation of various systems for LP&L, as more particularly described in the Original Agreement; WHEREAS. the Original Agreement was amended by that certain First Amendment to Professional Services Agreement dated August 20, 2019, Resolution EUB 2019-110054, and City Council Resolution No. 2019-R0320 ("First Amendment'). wherein LP&L and TMG agreed to certain matters related to the TMG Utility Forum; WHEREAS, the Original Agreement, as amended by the First Amendment. is in need of amendment as concerns extending the hours allocated to provide for additional tasks necessary for the professional consulting services related to implementation of various systems for LP&L, as more particularly described in the Original Agreement, as amended by the First Amendment; WHEREAS, to accommodate the additional hours and tasks. a modification to the contract term and the not to exceed amount is necessary: WHEREAS. LP&L desires to amend the Original Agreement, as amended by the First Amendment. to provide for such matters; NOW. THEREFORE: BE IT RESOLVED BY THE ELECTRIC UTILITY BOARD OF THE CITY OF LUBBOCK: THAT the Director of Electric Utilities BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, acting by and through Lubbock Power & Light, the municipally owned electric utility of Lubbock. Texas (LP&L" ), that certain Second Amendment to Professional Services Agreement. by and between LP&L and TMG Utility Advisory Services. Inc., as attached hereto and incorporated herein as though set forth fully herein in detail. and any documents related thereto. BE IT FURTHER RESOLVED BY THE ELECTRIC UTILITY BOARD OF THE CITY OF LUBBOCK: THAT this Resolution shall be null and void if the City Council of the City of Lubbock shall not likewise authorize and direct the Director of Electric Utilities for the City of Lubbock, acting by and through Lubbock Power & Light ("LP&L") to execute the Second Amendment to Professional Services Agreement by and between LP&L and TMG Utility Advisory Services, Inc. within thirty (30) days of the date hereof. Passed by the Electric Utility Board this 19th day of May. 2020. �iri/ fiM Dan Odom, Chairman ATTEST: Greg Taylor, Bqold Secretary APPROVED AS TO CONTENT: David McCalla. Director of Electric Utilities APPROVED AS TO FORM: Jet S it , LP&L General Counsel Resolution No. 2020-R0186 SECOND AMENDMENT to TMG Utility Advisory Services Professional Services Agreement This Second Amendment to Prole. tit[ usl Set -vices Agreement (-Second Anicildnnent"). is entered into this 19th day of May. 2020. by aitd between the City of Lubbock, Texas. acting by and through Lubbock Power &. (' 1,P&I_"y, and TMG Utility Adv'Isory Services. Inc. ("TMG"). WITNBSE11-1 WHEREAS. LP&L and '1"MG entered into ihat certain Professional Services AgIrcellicnt, dated effective June 14. 2018, Resolution No. lEUB 2018-110044. and Cite Council Resolution No. 2018-RO195 [the "Original Agreement"]. whercin LP&i, contracted with TMG to perform professional entlsultinn services related to 1nlpleillenlatiOil 017 Val•iOil s systems for LP&1,. as more particularly described in the Original Agreement: WHEREAS. LP&L and TMG entered into that certain First Amendment to Professional Services Agreement dated August 20. 2019. Resolution ECIB 2019-R0054, and City Council Resolution No. 2019-R0320 ("First Amendment"). wherein LP&L and TMG agreed to certain matters related to the TMG Utility Forum: WHEREAS, LP&L desires to annend the Ori-inal Agreement, as amended by the First Amendment, to extend the hours allocated to provide fitr additional tasks necessary for the professional consulting services related to implznnentation of various systems For I_P&L, as more particularly described in the Original Agreement, as amended by tine First Anlendnlellt; Second Amendment TMG Professional Services Agreement - TMG Utility Advisory Services. Page f WHEREAS, to accommodate for such additional tasks, an increase in the contract term and the not to exceed amount provided for in the Original Agreement, as amended by the First Amendment, is in need of modification: NOW. THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, LP&L and TMG agree as follows: The first sentence of Article 1. Term, is hereby deleted in its entirety and replaced as follows The term of this Contract commences on the Effective Date and continues without interruption until and including May 31, 2021, The remainder of Article I, Tenn, remains unchanged. 2. Article 11. Services and Compensation. Section C. is deleted in its entirety and hereby replaced with the following: Except as provided below, the total sum to be paid hereunder shall not exceed, in any circumstance, the sum of Three Million Nine Hundred Thirteen Thousand Seven Hundred Seventy -Eight and 25/100 Dollars ($3,9I3.778.25). In the event the optional Services related to water module installation are requested by LP&L, as are identified in the Statement of Work, the total sum to be paid hereunder shall not exceed the sum of Four Million One Hundred Two Thousand Three Hundred Ninety -Five and No/100 Dollars ($4,102,395.00). 3. In Article XV, Section P. is hereby added as follows: TEXAS PUBLIC INFORMATION ACT The requirements of Subchapter 1, Chapter 552, Government Code, may apply to this Agreement and Consultant agrees that the Agreement can be terminated if the Consultant knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter 1, Chapter 552, Government Code applies to this Agreement. Consultant agrees to: (1) preserve all contracting information related to the Agreement as provided by the records retention requirements applicable to the governmental body for the duration of the Agreement; (2) promptly provide to the governmental body any contracting information related to the Agreement that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the Agreement, either: (A) Semnd Amendment TMG Professional Services Agreement-TMG utility Advlsap• Services. Page 2 provide at no cost to the governmental body all contracting information related to the Agreement that is in the custody or possession of the entity; or (B) preserve the contracting information related to the Agreement as provided by the records retention requirements applicable to the governmental body. 4. Exhibit A to the Original Agreement is hereby amended to add the following subsections, identified in Exhibit I to this Second Amendment. 5. Except as amended hereby, the terms and conditions of the Original Agreement, as amended by the First Amendment, shall remain valid and subsisting as originally provided. IN WITNESS WHEREOF. the parties have executed this Second Amendment by their duly authorized representatives as of the date first written above. CITY OF LUBBOCK. acting by and through Lubbock Power & Light David McCalla, Director of Electric Utilities APPROVED AS TO CONTENT: Andy Buirldhann, Assistant Director/CFO 09 y K411TI:I aLG`11111 10IM.411 JC96AS1nl General Counsel LP&L Second Amendment TMG Professional Services Agrcement- TMG Utllay A&nm, Services. Page 3 TMG Utility Advisory Services, Inc. By: Name: am Glanvill Title: President Second Amendment TMG Professional Services Agreement-TMG Utility Advisory Services. Page 4 Back to Agenda 313 of 328 Exhibit I TASK 1.2.5: ITRON DATA CENTER MOVE — PROJECT MANAGEMENT The Itron data center move will consist of the following project tasks for the transition of the hosted data center managed by Itron. Itron has requested to move the location of their data center and this task is to manage the impact on the business operations of COLU: • TMG will dedicate its time to provide services through completion of the data center move; • Coordination of the timing of the project to align with other business goals (i.e. AMI Network performance, CIS project impact, COLU Building Move. Daily business operations; and • Pre/post move testing and performance analysis. TMG will provide leadership, management, and industry/product expertise. Activities will include but will not be limited to: • Detailed project planning and project auditing: • Monitoring progress against deliverables and milestones; • Managing the preparation of plans (e.g.. cutover plan, etc.): • Scheduling; • Progress reports: • Meeting minutes: • Project team management: • Issue tracking between ITRON and City of Lubbock Utilities: • Formal and informal communication on all relevant events: • Participation in staff meetings to ensure information sharing, problem solving and decision making; • Manage and document issue resolution activities; and • Provide project advice and recommendations. Deliverable: Project Mnnngemeni during the "dole eerier move sigge" ACTIVITY 3.4: SFTP AND INTEGRATION SERVICES TASK 3.4.1: SFTP LOCATION TMG will provide an SFTP location beginning upon signature of this amendment and ending May 1, 2021 that will be used by LP&L to transfer files produced by CCS or receive from vendors to be used by Oracle CCS. TASK 3.4.2: INTERFACE TRANSFER JOBS TMG will code and test the transferjobs from/to object storage to/from SFTP location for the following: Back to Agenda 314 of 328 Exhibit I Kubra x Bill File (XML)- There will be I file total, Oracle to utilize the following file naming convention: BAYYYYMMDDhhmmss Kubra x Letter File (XML) - BO — l'rclix used for all bottom address letters TO — Pref iz used for al I top address letters The full file names should be as follows: BO_'I'emplate Code_)'YYYMMDDhhmmss 1'0Template Code YYYYMMDDhhimnss 'Kubra s Daily Remittance -RE_Lubbock_YYYYMMDD- ___ XXXXXzip Kubra x All Enrolled User- EN .AHUsers YYYYMMDD.Ixt Kubra x All User with Changes - EN ChangedUsers YYYYMMD_ D.txt Kubra x All Deleted - EN DcletedtJscrs YYYYMMDD.u( Kubra x All New Users - EN NewUsers YYYYMMDD.txt Kubra x All Recunine User- _ EN RecurringDetail YYYY'MNIDD,Lxt Kubra x _ All Active Recurring Users - EN RecurringPaymenttlsers YYYYMMDD.txt City CIS (ESRI) x File to create Premise. Stormwater SP and Solid waste SP Cityals (ESRI) x File to Provide_Premise- ID LPL CIS (Arch x Sending HLC SP into -- -- FM) LPL CIS (Arch x Providing us with Transformer info FM JDE El ( Gen. x General Ledger Ledger)_ Chase Bank x To Chase so Refund Checks can be generated. cut and mailed. Western Union x Nightly file to send over payment info. reconciliation reports and errors.. Remit x Payment information for payments processed via Remit systcm CDI Collections s 'I'bcy send its payment info customer have made against Agency bad debit CDI Collections x We send them information on the customers that have not Agency paid debit owed Outage x Nightly file of address and customer information Management (ACS) Back to Agenda 315 of 328 Exhibit 1 To send us Roll Of and Landfill billing information I Sendine a tilr to CCS to create Electric Service Points TASK 3.4.3: SFTP LOCATION MONITORING TMG will monitor the SFTP location and communicate file transfer issues when they arise through September 31, 2020.