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Home My WebLink AboutResolution - 2006-R0598 - Agreement - Morrison Supply - Water Meter Replacement - 12/19/2006Resolution No. 2006—RO598 December 19, 2006 Item No. 5.24 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute a Letter Agreement and any associated documents with Morrison Supply of Lubbock, Texas, for water meter replacementannual pricing (ITB 06 -074 -RW), which Letter Agreement and any associated documents are attached hereto as Exhibit A and made a part hereof for all intents and purposes. Passed by the City Council this 19th day of December , 2006. E D+ : •• ATTEST: RebeLa Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, irector of Purchasing and Contract Management APPROVED AS STO FORM: n Vandiver, Attorney of ounsel DDres/MorrisonSupp Iya.irAgree06 Res December 1, 2006 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 Morrison Supply Attn: Tommy Overstreet 141 E. 42nd Street Lubbock, TX 79404 Resolution No. 2006—RO598 December 19, 2006 Item No. 5.24 December 19, 2006 RE: ITB #06 -074 -RW - WATER METER REPLACEMENT - ANNUAL PRICING Dear Mr. Overstreet: Office of Purchasing MORRISON SUPPLY has been awarded the items noted below for Water Meter Replacement - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #06 -074 -RW. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning December 19, 2006 and ending December 18, 2007. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: Item 5 3 inch Compound Water Meters 10 @ $1,428.58/EA Item 6 4 inch Compound Water Meters 10 @ $1,978.03/EA 3. MORRISON SUPPLY's bid dated October 25th, 2006 is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City Of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event MORRISON SUPPLY_ fails to perform in accordance with their bid dated October 25, 2006. CITY OF LUBBOCK: David A. Witter Mayor APPROVED AS TO CONTENT: Victor Kilma Director of Purchasing €t Contract Management APPROVED AS TO FORM: /J % �i►r, cc: Paul Nolen, Water Utilities Bid Folder ATTEST: Rebecca Garza City Secretary JTB #06 -474 -RW, Water Meter Replacement - Annual Pricing SUBMIT TO: , 1 , ` CITY OF LUBBOCK Purchasing & Contract Management / / • CITY OF LUBBOCK,EXAS s f lift 1625 13`" Street. Rm 204 Lubbock. Tx 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Rand Wood EMPLOYER /� #06-074—RW TEL: 806.775.2167 FAX: 806.775.2164 http://purchasiiig.ei.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Water Meter Replacement - Annual Pricing October 24, 2006, 3:00 PM CST PRE BID DATE, TIME AND LOCATION: Arrr bids received after the dente and dare lowed above, regardless of the ntade of October 10, 2006 !_7 1000 AM, Conference Room 204 deliverr, shall be returned unopened RESPO ENT NAME: [' LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANYNAME AND ADDRESS. IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT MAILING ADDRESS: IA 1- -11 , v� " OF NO BID", _,Z CITY — STA,T2. — ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY vG S �� AND ALL BIDS IN WHOLE OR 1N PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO TELEPHONE NO: r7 C1� D y �� 5 ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO:> FV4 / -7 ' 7� REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY E-MAIL: L�r17AfVg owC-w� �f7 LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS FEDERAL TAXI NO. OR SOCIAL SECURITY NO. ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES_ NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION, FAILURE TO EXECUTE THUS PORTION MAY RESULT IN BID REJECTION. By my signature 1 certify that this offer is made without prior understanding. agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same Materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will conveym,11, assign, or transfer to the City of Lubbock all right, tide, and interest in and to all causes of action it may now or hereafter ac uire under the Anti-trust vs f the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchas r cquired by the Cit1 o ub ck. A try"s discretion, such assignment shall a ma a and become effective at the time the City tenders final payment t to vendor Authorized Signature rr Title 62 Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 06 -074 -RW ITMestVat.doc 10/24/2006 07:36 3342837299 NEPTUNE TG PAGE 02/02 AFFIDAVIT OF COMPLIANCE Lubbock, TX .invitation to Bid —No. 06 -074 -RW Neptune Technology Group Inc. has examined the above Bid Documents and verified that Neptune does comply with the .requirements of this specification set forth in the Lubbock, TX, bid for Bid No. 06 -074 -RW. Neptune "T'ecbnology Group Inc. hereby certifies that all Neptune T-10 Positive Displacement Meters, HP Turbine Meters, Tru/Flo Compound Meters, HP Protectus Meters, Fire Service Turbine Meters, Fire Hydrant Meters and Encoder Meters comply fully with The Arnencan Water Works Association Standard Specification 0700, C701, C702, C703, and 0707, Latest revision. Executed in Tallassee, ,Alabama this Z AND day of 4cm , 2006, Neptune Technology Group Inc. C4�A". Lawrence M. Russo, VP, Finance State of Alabama Elmore County Subscrib%d and swMto before me This ,3— day of 0c . 2006 Notary Public NAR � r sLu AImu&ram oam�or� r�u+iar er Am is, y nam (Seal) TECHNOLOGY 6ROUF INC. 16D6 Alabama Highway 229, Tallassea, AL 36078 a 334.283.6555 • www.naptunetq.com Neptune Certificate of Warranty NEPTUNE T-10,, HP TURBINE, TRU/FLO COMPOUND COLD WATER METERS 1. Terms of Limited Warranty. With respect to its Neptune T-10, HP TURBINE, TRU/FLO COMPOUND Water Meters (collectively the "Water Meters"), Neptune Technology Group Inc. ("Neptune") warrants the following on meters sold on or after 11/1/92: The Water Meters will be, at the later of (i) the date of original purchase from Neptune or (ii) the date of original shipment from Neptune -authorized distributor of Water Meters (that later date is referred to as "the Date of Shipment") and will remain for a period of 18 months from the Date of Shipment, or 12 months from date of instatlation, free from manufacturing defects in workmanship and material. (a) Maincase. The EnviroBrass II or Brass maincase of the Water Meters will be at the Date of Shipment free from manufacturing defects in workmanship and material for the life of the Water Meter. (b) Frost Protection. All Neptune T-10 Cold Water Meters shipped with a synthetic polymer or cast iron bottom cap will, commencing upon the Date of Shipment, be warranted against chamber damage for a period of 10 years. (c) Registers. Standard, roll sealed registers of the Water Meters will be at the Date of Shipment, and shall remain for the following periods, free from manufacturing defects in workmanship and material for a period of 10 years. The performance of the Water Meters Pulser RM remote is guaranteed for 1 year from Date of Shipment. The ARB and ProRead system registers are warranted for 10 years from Date of Shipment. All ProRead encoder receptacles shipped after January 1, 2001 shall be warranted for five years from the Date of Shipment. All other components and parts are covered under Neptune's standard one year material and workmanship guarantee. (d) Meter Accuracy for Neptune T-10. Neptune T-10 Meters are warranted to meet or exceed, as listed herein, accuracy standards of the AWWA Standard C700-95 for a period of. (i) five (5) years from Date of Shipment for 5/8", 3/4" and 1" meters; (ii) for a period of two (2) years from the Date of Shipment for 1 1/2" and 2" meters; or (iii) the applicable registration shown below, whichever occurs first. Neptune further guarantees that the Neptune T-10 will perform to at least Repaired Meter Accuracy Standards, according to AWWA Manual M-6 Chapter 5 (1999) Table 5.3 for an additional ten (10) years or the registration shown below, whichever occurs first: (e) Meter accuracy for I{P Turbine and TruMo. The HP Turbine and Tru/Flo Compound Cold Water Meters will perform, for a period of one(]) year from the Date of Shipment, to American Water Works Association ("AWWA") accuracy standards for new water meters. SIZE 5/8 & 5/8"x 3/4" 3/4" 1 " 1 1/2" 2" EXTENDED LOW FLOW ACCURACY 1/B US gpm @ 95% 5 years or 500,000 gallons NEW METER ACCURACY 500,000 gallons 750,000 gallons REPAIRED METER ACCURACY 1,500,000 gallons 2,250,000 gallons 3,000,000 gallons 1/4 US gpm ® 95%fl 5 years or 750,000 gallons 3/8 US gpm 0 95% 5 years or 1,000,000 gallons 1,000,000 gallons 1,600,000 gallons 2,700,000 gallons 3/4 US gpm @ 95% 2 years or 1,600,000 gallons 1 US gpm 9 95% 2 years or 2,700,000 gallons 5,000,000 gallons 8,000,000 gallons ULU 2. Warranty Return. If a Neptune Water Meter fails an accuracy test during an applicable warranty period, it may be returned to Neptune for repair or replacement at Neptune's option. An accuracy test shall be conducted by the customer according to AWWA standards. If foreign material causes the meter not to perform appropriately, all such material shall be removed prior to the customer conducting the test. Any meter being returned for repair to Neptune under this performance guarantee must be returned with a copy of the customer's test results. If the meter is returned to Neptune without a copy of the test results or if Neptune's factory test shows the meter to meet current AWWA standards the customer will be charged a nominal testing fee by Neptune in such cases. Neptune will repair or replace the meter at Neptune's option after the meter has been tested by Neptune. Meters repaired or replaced under the performance guarantee will be guaranteed to perform to AWWA repaired meter accuracy standards. 3. Warranties are exclusive. THE WARRANTIES SET FORTH IN THIS CERTIFICATE OF LIMITED WARRANTY ARE IN LIEU OF ANY OTHER WARRANTY, GUARANTEE OR REPRESENTATION, WHETHER EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. 4. Damages limited to costs of replacement and repair. If the Water Meter fails to meet the warranties set forth in Paragraph 1 of this Certificate of Limited Warranty, Neptune, at its option shall, without charge of labor or materials, repair or replace the Water Meter or part thereof, provided that (a) the Water Meter is delivered to a Neptune representative, (b) the Water Meter is accompanied by a Material Return Authorization, and (c) all costs of delivery to Neptune are assumed by the purchaser of the Water Meter. Neptune's liability is limited to its costs of replacement and repair of the defective water meter. Damages resulting from miscalculation of water usage or lost revenue or profit are not recoverable from Neptune. It is the responsibility of the customer to periodically verify the operation and accuracy of its meters. 5. Warranties are inapplicable under certain conditions. The warranties set forth in this Certificate of Limited Warranty do not apply to any Water Meter that has been damaged by, or subjected to, conditions which, in the opinion of Neptune, have affected the Water Meter's ability of performance, including but not limited to; misuse; improper handling, application or installation; excessive operating conditions; foreign materials in the water; aggressive water conditions; tampering or unauthorized repairs or modifications; accidental or intentional damage; acts of God. This Certificate of Limited Warranty shall not apply if product is placed in non -recommended installation, is connected or altered by other than Neptune recommended procedures, is used with other than genuine Neptune meter registers and components or read by equipment not approved or licensed by Neptune. Neptune makes no claims concerning operability and/or compatibility or third party reading systems. In addition, this Certificate of Limited Warranty shall not apply if third party reading equipment is believed to have caused damage to the meter or register. In order to determine its liability, if any, under this certificate of Limited Warranty, Neptune shall have the right to inspect any Water Meter or part thereof that is claimed to be defective at Neptune or other location designated by Neptune. Neptune's liability with respect to breaches of the foregoing limited warranty shall be limited as stated herein. Neptune's liability shall in no event exceed the purchase price. NEPTUNE SHALL NOT BE SUBJECT TO AND DISCLAIMS THE FOLLOWING: (t) ANY OTHER OBLIGATIONS OR LIABILITIES ARISING OUT OF BREACH OF CONTRACT OR OF WARRANTY (2) ANY OBLIGATIONS WHATSOEVER ARISING FROM TORT CLAIMS (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR ARISING UNDER OTHER THEORIES OF LAW WITH RESPECT TO PRODUCTS SOLD OR SERVICES RENDERED BY NEPTUNE, OR ANY UNDERTAKINGS, ACT OR OMISSIONS RELATING THERETO, AND (3) ALL CONSEQUENTIAL, INCIDENTAL, SPECIAL, MULTIPLE, EXEMPLARY, AND PUNITIVE DAMAGES WHATSOEVER. W METER 1701 I Water Parts Price List BACK -10 518 BACKFLOW T-10 BACKFLOW T-10 5/8 (2) NEF-rUNE .11950-01M. i POPPET VALVE ASSY 4.10 .11951 -ow SHUT OFF VALVE ASSY 7.90 '11959-OOD i INLET MODULE W/PLS PLAT 21.45 11959-3DO OUTL E W/PtS PLATE DBLE 19.83 BACKFLOW KF IQW T-10 5 11972-001 R E TAI N FIR PLATE M 0 W .30 10 -10 5�/8 tj�v JllLuvyI- IV Wt� ---.Ljj9b9- 100 CHECK # 10.38 BACKFLOW T-10 518 ECK #2 MODULE 10.14 BACKFLOW T-lC 5Y8 "W 11959-3DO OUTL E W/PtS PLATE DBLE 19.83 BACKFLOW KF IQW T-10 5 11972-001 R E TAI N FIR PLATE M 0 W .30 10 -10 5�/8 .11977-001 RUBBER REPAIR KIT SM BACKFLOW 1016 MV_=M=3t�� -LEAD S ...... 2_20 . A10417-001-1 SMALL METER ACCESSORIES, S. 01.00 SMALL METER ACC .41110-501 SEAL WIRE & LEAD 16 LA SCREW ..10-.32-1/2 PAN HD SST- A0 LARGE UNTO 2 ..8315-027 PIPE PLUG 1 11250.14.1) MACH S.EBILOY. 113.30 LARGE HP TRU 2 ..8316-022 0 RING 1116 DIA .250 ID .30 LARGE HP TRU/FLO ..8316-041 0 RING 1/16 DIA 3.739 ID . 5.30 LARGE HP TRURO 2 ..8328-045 SCREWSELF JA PIO-24 I LG18-8 SO LARGE HP T,R.U/FLO.. 2. . ..... . 8340--0.6.2'....- SEAL RING 1. 312 & 2 HP 25.00 LARGE HP TRU/FLO 2 ..8394-003 SCREW B-321/4 LG PAN HO SJ 1.80 ...8396-007 LARGE HP TRU/FLO 2 SCREW 10-32 3/8 LG FIL HO .20 .IM45-417 NUT 1/4 20 HEX JAM-[)V]iMF 18-8 SST LARGE HP TRU/FLO 2 .30 LARGE HP TRU/FLO 2 35 0 WASHER.200 .359. 316 .30 LARGE TIP TRU/FLO 2 ..9399-ooN STRAINER 3T/F IRFS 2.80 LARGE HIP TRU/FLO 2 ..9399-003 I-------- TRAINERKP.-TRU/FLO 2.80 LARGE HP TRU/FLO 2 _9400-13M C�NIVISI MmP.S18T-111PLS MOLD TO SIZE 16.D0 7.50 LARGE HP TRU/FLO 2 ..9484-013 D S E2H T/F LARGE HP TRU/FLO 2 _9485-011 ARIVE ASSY TRU/FLO 12.00 95.00 LARGE HP TRUIFLC 2 ..9669- MAIN VALVE ASSY -TRUIFLO LARGE HIP TRU/FLO 2 967 1---- VALVE SEAL, 2 T/F 3.50. LARGE HP TIRLI/F102 _47001 RETAINER RING 2 HPTRU/FLO 4.75 LARGE HP TRU/FLC 2 _9675-001 /96m-001 GASKET, M/C 2 HP-TRU/FLO 3.95 LARGE HP TRU/FLO 2- ..9676-100, COVER ASSY 2 HP T/F 1,358.00 LARGE HP TRUIFLG 2 ..9678-001 CHAMBER PLATE HP-TRU/FLO 15.00 LARGE, HP TRU/FLC,2, ..96797001. DOOR THROTTLE. VALVE 2 HP-T/F 55 LARGE HP TRUJIUO 2 THROTTLE VALVE 2 HP-TRU/FLO '55 LARGE HP TRU/FLO 2 _METER GASKET KIT 2 HP T/F 35.00 LARGE HP TRU/FLO ..9855-001 STRAINER 2 HP -TURBINE 7.50 LOCK RING HP -TURBINE 1 1/2 & 2 1.30 0�LARGEHP..9856-001 LARGE HPXUIFLO 2 ..9861 -000 MEASURING CHMEIR ASSY 2 HP TRU/FLO 75.00 LAR TRU/FLO 2 .11097-610 CALIBRATION, , VANE - ASSY - 2 HIP T/F GE HIP TRU/FLO 2 .11098-001 PROTECTIVE CAP CALIBRATION VAN .75 LARGE TRUALO 3 ..5500-159 TRU/FLO COVER REMOVAL TOOL 3,50 170.00 LARGE. TRPARP.3. 5500-401.1. MAIN VALVE TOOL.3 T/.F. ',ARGE TRU/FLO 3 ..8305-042 SCREW 10-32 112 PAN HD SST .40 -ARGE TRU/FLO 3 8315-027 PIPE PLUG I - I - 12 SO HID - MACH _SEBILOY 13.3.0 -ARGE TRU/FLO 3 0 RING 1/16 DIA .250 ID 30 _ARGE TRU/FLO 3 ..8316-274 0 RING 1/8 DIA 3 3/4 I'D 2.85 -ARGE TRU/FLO 3 ..B BOLT 1/4-20 314 LG SST HEX HD .50 -ARGE TRU/FLO 3 ..8329_405 BOLT 1/2-13. 1 1/4L SST HEX 316 1.60 �m U?rLU J MOIU-1W a�L J InUIILU LARGE TRU/1`10 3 _8340-066 VALVE SEAL, 3 T/F LARGE TRU/FLG 3 .,8341-312 GASKET VAINCASE 3 T/F ZtWu 4.50 lao 6 NEPTUNE TECHNOLOGY GROUP INC. Water Parts Price List T NER77UNE LARGE TRU/FLO 3 ..8394-003 SCREW B-321 /4 LG PAN HD SILT 1.80 " LARGE TRU/FLO 3 _ 8545.417 NUT-. 11420 HEX -JAM -DBL CHME 18 B, SST _30 LARGE TRU/FLO 3 - -_ _� ..8568-012_- WASHER,281 .625.045 316 ,30 LARGE TRU/FLO 3..8579-033 -. RETAINER RING 314 SHAFT SST _ 2.30- LARGE TRU/FLO 3 8579-305 SNAP RING SMALLEY WSM-400 S02 17.40 LARGE TRU/FL0 3 .9399-002 STRAINER 3 T/F & 1 RFS 2.80 LARGE TRUIFLO 3 _ _ CHAMBER COMP 5/8 T-10 PLS -MOLD _TO SIZE_ _ 16.00 LARGE TRU/FLO 3 9406-001 CHAMBER PLATE 2 & 3 TIF PASSIV 9,50 LARGE TRU/FLO 3 ..9409-003 COVER ASSY 3 T/F SEBILOY 1,122.80 LARGE TRU/FLO 3 . .... ..9425-001 ..._._ . SEAL - THROTTLE VALVE 3 TIF _. .._...... -..__ ....... _.. 5.90 - .. ... LARGE TRU/FL0 3 9429-011 THROTTLE VALVE ASSY SST 2 & 3 145.00 LARGE TRU/FLO 3 ..9429-101 THROTTLE VALVE ASSY SST 2 & 3 jFLARED END)_ _ 145.00 LARGE TRU/FLO 3 _ .... _,9439 007 _ MEASURING CHMBR ASSY 3 TRUIFLO ._., _ _.._._ _. _. .595 00. LARGE TRU/FLO 3 A.484-906.... _ DRIVE SLEEVE 3 T/F_ _ _ . _.. _ -. 7.95 LARGE TRU/FL0 3 _ ,,9485-006... DRIVE ASSY 2 &, 3_T/F . _. ....... _ .. _..,._ 13,50 LARGE TRU/FLO 3 ..9571-110 THROTTLE VALVE ASSY 3 AFTER 2001 59.00 LARGE TRU/FLO 3 9681-001 VALVE ASSY KIT 3 TRLI/F10 275.00 LARGE TRU/FLO 3_- _...___ _--_ ..9685-001 METER GASKET KIT 2 & 3 OF .. .. .. _ .._ _ 40.00 LARGE TRU/FLO 3 .11097-600 CALIBRATION VANE ASSY 2&3 TIF 37.25 LARGE TRU/FLO 3_ __- ®11098.001 PROTECTIVE CAP CALIBRATION VAN _ 75 LARGE TRU/FLO 3 .56311.003 VALVE DIAPHRAGM. 3.4.6 T/F 25.00 LARGE TRUIFLO 4 LARGE TRU/FLO 4 LARGE TRU/FLQ 4 LARGE TRU/FLO 4 .LARGE_TRU/FLO 4 LARGE TRU/FL0 4 LARGE_TRUALO 4 . ._.._-.. ._... LARGE TRU/FLO 4 LARGE TRU/FLO 4 LARGE TRJ/FLO 4 LARGE TRII/FL0.4 . WNIC4,51*1 _T ..8329-006 8329-007 8329-405 8340.030 8340-064 8341.313 TRUIFLO COVER REMOVAL TOOL _ MAIN VALVE REMOVAL TOOL 4 T/F PIPE PLUG 2 HX HD MACH S€BILOY ORINGI/16.DIA,.250_IP -- O 0_RING.118 DIA 4112 ID ._ BOLT 114-201/2 LG SST HEX HD BOLT 1/4-20 3/4 LG SST HEX HD BOLT 1/2-131 1/4L SST HEX 316 VALVE SEAL, 4 T/F SEAL RING 4 TRU/FLO GASKET MAINCASE 4 T/F--_ LARGE TRU/FLO 4 _ _ ..8568-012 WASHER.281 _625 .045 316_ - LARGE TRU/FLO 48579-034 RETAINER RING 7/8 SHAFT SST LARGE TRU/FLO 4 - ..8579-306 SNAP RING SMALLEY WSM•475 S02 _ LARGE TRU/FLO 4 ..9403-121 MAIN VALVE ASSY 4 T/F kl0i 30 - 4.70 50 .50 160 5.50 31.00 4,50 1-80 30 -- 3a 21.20 LARGE TRU/FLO 4 9406 D02 CHAMBER PLATE 4 T/F PASSIV 13.50 LARGE TRU/FLO 4 9425-002 SEAL -THROTTLE VALVE 4 T/F 27.10 LARGE TRU/FLO 4 ..9429-012 THROTTLE VALVE ASSY SST 4 T/F 149.00 LARGE TRU/FLO. _ ____ _ . _ . -.9439 902. ___. MEASURING CHMBR ASSY 4 TRU/FLO ..._. _ _. _...... _. _595,00 LARGE TRU/FLO 4 .9484-009 DRIVE SLEEVE 4 T/F 6.90 LARGE TRU/FLO 4 .9485-003 DRIVE. ASSY 6 T/T & 4 TAF 10.50 LARGE TRU/FLO 4,..9565-100 COVER ASSY 4 TRWIFLO W/T10 SEBILOY _ 776.50, LARGE TRU/FLO 4 9511-200 THROTTLE VALVE ASSY 4 69.00 LARGE TRUIFLO d 9685-002 METER GASKET KJ 4 T/F 80.00 LARGE TRU/FLO 4 9826-200 MEASURING CHAMBER COMP 3/4 T-10 MOLD TO SIZE 21.40 LARGE TRU/FLO 4 ..9831-001 STRAINER 314 T-10 .80 LARGE TRU/FLO 4 .11097-700 CALIBRATION VANE ASSY 4 T/F 38.50 LARGE TRU/FLO4.. _ _ _11098.001 PROTECTIVE CAP CALIBRATION VAN _ - _ -. _,. .75 LARGE TRU/FLO 4 .56311-003 VALVE DIAPHRAGM, 3, 4, 6 T/F - 25.00 FORM U676-12 (REPLACES U676-11) Water Parts Price List 0 T NEPTUNE DESCRIPTION PART NUMBER P1%RT DESCRIPTION iIST PRICE LARGE TRU/FLO 6 ..5500-159 TRU/FLO COVER REMOVAL TOOL 3,50 LARGE TRU/FLO 6 ..5500-403 MAIN VALVE REMOVAL TOOL. 6_T_/F 190.00 LARGE TRIJIFLO 6 .3315-028 PIPE PLUG 2 HX HD MACH SEBILOY 21,80 T t -ARGE TRU/FLO 6 ..8316-2754 _QRING 1/8 DIA 6 112 ID 4,80 EX HD -ARGE TRLI/FLO 6 ..8329-114 - BOLT 5/16-1 - 8 - 5 ' /8LG SST - HEX -.50 ..8 �29-2015 -ARGE TRU/FLO 6 BOLT 3/4 LG SST HEX 30 -ARGE TRU/FLO.6___ .,8329-421 BOLT 1/2-13 1 112L SST HEX 316 -2,2-0. -ARGE TRU/FLO 6 ..8340032 VALVE SEAL, 6 T/F -ARGE TRU/FLO 6 SEAL mING 6 TRU/FLO 12,50 37.00 -ARGE TRU/FLO 6 4� A3.41-314 GASKET MAINCASE 6 T/F 5.20 LARGE TRU/FLO 6 .78394-003 SCREW 8-321/4 LG PAN HD SILT LARGE TRU/FLO 6 NUT 114 20 HEX JAM -DBL CHMF 18-8 SST .310 LARGE TRU/FLO 6 .'8579-036 -RETAINER RI NG.1 1/8,.SHFT SST 4.60 LARGE TRU/FLO 6 .,8579-307 SNAP RING SMALLEY WSM-675 S02 LARGE TRU/FLO 6 .9403-122 MAIN VALVE ASSY 6 T/F WIT10 85.90 1,000.20 LARGE TRU/FLO 6 _9406-003 CHAMBER PLATE 6 T/F PASSIV f 25-60 LARGE TRUIFLO 6 ..9425-0031 SEAL -THROTTLE VALVE 8 T/F 28.110 LARGE TRU/FLO 6 --..--'9429-013 1 THROTTLE VALVE ASSY SST 6 T/F LARGE TRU/FLO 6 ..94�9T-06 �URING CHIVIBR COMPLETE 6 T/F SEBILOY 155.40 895.00 7.60 _Ff�v LARGE TRU/FLO 6 ..9 D DRIVE SLEEVE 6 TIF LARGE TRU/FLO 6 _94135-008 DRIVE ASSY 6 T/F 15.80 LARGE TRU/FLO 6 00 COVER ASSY 6 TRU/FLO W/T10 SEBILOY 2,274.1350 LARGE TRU/FLO 6 -....9566.-1 ..9571-300 THROTTLE VALVE ASSY 6 89.00 LARGE TRUIFLO 6 9685-003 METER GASKET KIT 6 T/F 95.00 LARGE TRU/FLO 6 ..9826-300 MEASURING CHAMBER COMP I T-10 MOLD TO SIZE 41.00 LARGETRU/1`1_06. STRAINER 1 T-11110.-.. . ......... . . LARGE TRU/FLO_6._ .11097-800 CALIBRATION VANE ASSY 6 T/F 43.13 LARGE TRU/FLO.6.- .11098-001 PROTECTIVE CAP..CA-LJ.B-RA.TIO.N..VAN-...,.- LARGE TRU/FLO 6 -56311-003 VALVE -DIAPHRAGM, 3 4 6.T/F 2.5.00 HP PROTECTUS 4 _616-DOO FLANGE WASHER -5/8 BOLT GALVNZ .80 LARGE H CTUS 4 2252-000..-. AIR VENT WASHER HPL PROTE 4 __5500-15.3- RETAINER CUP 4 57.50. .LARGE LARGE HP PROTECTUS 4 C _8316-022 0 RING Ill 6 DIA .250 ID .. . ........ .30 ARGE HP PROTECTUS 4 L L E P OT C;TUS ..8316-271 0 RING IM DIA 5 7/13 10 .............. LARGE HP PROTECTUS 4 8316-306 0 RING, VALVE COVER 4 HPPRO 12.50 1.40 LARGE HP PROTECTUS 4 NUT SELF LOCK 1/4-20 HEX LIGHT 2.80 LARGE HIP PROTECTUS 4 ..83 11 STUD 114 20 UNC -2A 1.875316 75.00 LARGE HP PROTECTUS_4__....___-- ..83 GATE VALVE 1 LARGE HP PROTECTUS 4 K VALVE 1__ N IBC - 3/4 85.00 325.00 LARGE HP PROTECTUS 4 BALL 1 AD LOCK 39.00 LARGEHPPROTECTUS 4- LARGE HP PROTECTUS 4 ..8368-819 BALL V 8394-003 EW 8-32114 L N HID SLT 1.8-0. LARGE HP PROTECTUS 4 ..85454 NUT 114 20 HEX JAM -D MF.18-8_.SST, i .30 LARGE HP PROTECTUS 4 _100 KNUCKLE VALVE 4 49.5.00 LARGE HP PROTFCTUS 4 :11328-230 COVER ASSY. 4. SEBILOY - 6.100.0.0 LARGE HP PROTECTUS 4 I .1.1335-001 ELEMENT SEAL, 4 SI# 3332236 LARGE HP PROTECTUS 4 .11345200 CAL VANE SPINDLE ASSY 4 j 12.50 LARGE Hip PROTECT. .11352-002 DRIVE PINION, 4 14.00 LARGE HP P CTUS-001 11353 CAL VANE GEAR, 3-1C SI#3709048 20.90 LAKL,t,W FKUl LL I UJ q_ UAL VmrvL 2 IV ,WGE HP PROTECTUS 4 .11459 100 METER VALVE BODY 4 NEP HP PRO 2 9�5 8 NEPTUNE TECHNOLOGY GROUP INC. Ci y of Lubbock PURCHASING DEPARTMENT ROOM 204, MUNICIPAL BUILDING 1625 13"" STREET LUBBOCK, TEXAS 74401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us DATE ISSUED: CLOSE DATE: ITB #06-074-Rw, Addendum # I ADDENDUM #1 ITB #06 -074 -RW Water Meter Replacement -Annual Pricing October 10, 2006 October 24, 2006 g 3:00 P.M. The following items take precedence over specifications for the above named Invitation to Bid (CTB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1, In the SPECIFICATIONS, paragraph 6.2, CHANGE the reference to the delivery date to read, the total number of meters ordered must be delivered within 45 days of the notification of authorization to purchase or receipt of the purchase order. All requests for additional information or clarification must be submitted in writing and directed to: Randy Wood, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to rwood@mylubbock.us THANK YOU, CITY OF LUBBOCK Randy Wood Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. 06-074-RWAddendl doc City of Lubbock PURCHASING DEPARTMENT ROOM 204, MUNICIPAL BUILDING 1625 13r" STREET LUBBOCK, TEXAS 79401. PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ei.lubbock.tx.us DATE ISSUED: CLOSE DATE: ITB #06 -074 -RW, Addendum 92 ADDENDUM #2 ITB #06 -074 -RW Water Meter Replacement -Annual Pricing October 20, 2006 October 24, 2006 @ 3:00 P.M. The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Q: Who attended the pre-bid meeting? A: There was one vendor that attended the pre-bid meeting. 2. Q: Were there any changes to the specifications? A: No. 3. Q: What meter brand was previously used? A: Master Meter and Neptune. 4. Q: Who installed the meters? A: They were installed by the using department. 5. Q: What was the price of the previous installation? A: There was no charge for the installation since they were installed by City personnel. Thanks! All requests for additional information or clarification must be submitted in writing and directed to: Randy Wood, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to rwood@mylubbock.us THANK YOU, CITY OF LUBBOCK Randy Wood Senior Buyer 06- 074-R W A ddend2. doc ITB 906 -074 -RW, Addendum #2 It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any langune, requirements, etc.. or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. 06-074- R W A ddend2. d oc ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing BID FORM Water Meter Replacement - Annual Pricing CITY OF LUBBOCK, TEXAS ITB #06 -074 -RW In compliance with the Invitation to Bid #06 -074 -RW, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid 06 -074 -RW is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. DAN 5 Percy *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt f Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of °!o, net ,_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? 06.074-RWdTBBestVal.doc UNIT OF UNIT Extended Delivery ITE M QTY MEAS DESCRIPTION PRICE* BID Cost Days b. URE d f. =bxe ARO** C. 1. 2,000 EA 5/8 -inch x 314 -inch Multi jet meters with $ $ '1 standard register, asspecified herein. �. I,500 EA I -inch Multi jet meters with standard register, $ $ ` as s ecified herein. 3. 50 EA 1.5 -inch Multi jet meters with standard $ $ register, asspecified herein. 4. 50 EA 2 -inch Multi jet meters with standard register, S $ asspecified herein. -5. 10 EA 3 -inch Compound meters with stan ard A) J �S $ $ register, ass specified herein. 4, e, %7A 6. 10 EA 4 -inch Compound meters with standard $ 42 $ 3 v C1 WQ f '7 register, ass specified herein. / 7. 5 EA 6 -inch Compound meters with standard $ $ nv'7► re inter, asspecified herein. C ,u ,,.3�i,�� DAN 5 Percy *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt f Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of °!o, net ,_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? 06.074-RWdTBBestVal.doc ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the laws of the State of , or a partnership consisting of or an individual trading as of the City of city: MIWBE Firm: By �'fata• ICJf'.C�`i lin f 7 ,,�,Ze2 Officer Name and Representative - must sign by hand Please Print Business Telephone Number ' %� ` FAX: E&' 'ZG 5;-- 49?�� FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25, ©OQ): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 06 -074 - RWITBBestVa[. doc 3 Woman Black American Native American Hispanic A can Asian Pacific American Other (Specify) Officer Name and Representative - must sign by hand Please Print Business Telephone Number ' %� ` FAX: E&' 'ZG 5;-- 49?�� FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25, ©OQ): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 06 -074 - RWITBBestVa[. doc 3 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing Water Meter Replacement - Annual Pricing CITY OF LUBBOCK, TEXAS ITB #06 -074 -RW THE CITY OF LUBBOCK APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR BID. ALL BIDDERS SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO BIDDERS, GENERAL CONDITIONS, AND ATTACHED SPECIFICATIONS. I. INSTRUCTIONS TO BIDDERS BID DELIVERY, TIME & DATE 1.1 The City of Lubbock is seeking written and sealed competitive bids to furnish Water Meter Replacement - Annual Pricing per the attached specifications. Sealed bids will be received no later than 3:00 p.m. CST, October 24, 2006, if date/time stamped on or before 3:00 p.m. at the office listed below. Any bid received after the date and hour specified will be rejected and returned unopened to the bidder. EACH BID AND SUPPORTING DOCUMENTATION MUST BE IN A SEALED ENVELOPE OR CONTAINER PLAINLY LABELED IN THE LOWER LEFT-HAND CORNER: "ITB #06 -074 -RW," Water Meter Replacement - Annual Pricing AND THE BID OPENING DATE AND TIME. BIDDERS MUST ALSO INCLUDE THEIR COMPANY NAME AND ADDRESS ON THE OUTSIDE OF THE ENVELOPE OR CONTAINER. Bids must be addressed to: Marta Alvarez, Purchasing Manager City of Lubbock 1625 13th Street, Room 204 Lubbock, Texas 79401 1.2 Bidders are responsible for making certain bids are delivered to the Purchasing Department. Mailing of a bid does not ensure that the bid will be delivered on time or delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of bids, including those relegated to a courier agent who fails to deliver in accordance with the time and receiving point specified. 1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX BIDS. The Bid Form must be completed in blue or black ink or by typewriter. 1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids CANNOT be withdrawn, altered or amended after bid closing. Alteration made before bid closing must be initiated by bidder guaranteeing authenticity. 1.5 The City of Lubbock reserves the right to postpone the date and time for opening bids through an addendum. PRE-BID MEETING 2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and issuing addenda as needed for the clarification of the Invitation to Bid (ITB) documents, afire -bid meeting will be held at 10:00 A.M., October 10, 2006, in Conference Room 204, Lubbock, Texas. All persons attending the conference will be asked to identify themselves and the prospective bidder they represent. 2.2 It is the bidder's responsibility to attend the pre-bid meeting though the meeting is not mandatory. The City will not be responsible for providing information discussed at the pre-bid meeting to bidders who do not attend the pre-bid meeting. 2.3 The City of Lubbock does not discriminate against person with disabilities. City of Lubbock pre-bid meetings are available to all persons regardless of disability. If you would lake information made available in a more accessible format or if you desire assistance, please contact the City of Lubbock ADA Coordinator, 1625 13th Street, (806)775-2018 at least forty-eight (48) hours in advance of the conference.. 06-074-RWIT1313estVat.doc ITB #06-074-Rw, water Meter Replacement - Annual Pricing CLARIFICATION OF REQUIREMENTS 3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It is the bidder's responsibility to advise the City, of Lubbock Purchasing Manager if any language, requirements, etc or any combinations thereof, inadvertently restricts or limits the renuirements stated in this ITB to a sin€le source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid closing date. A review of such notifications will be made. 3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION TO BID (ITB) MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID CLOSING DATE AND ADDRESSED TO: Randy Wood, Senior Buyer City of Lubbock 1625 IP Street Lubbock, Texas 79401 Fax: (806) 775-2164 RFPDepot: http://www.RFPdei)ot.com ADDENDA & MODIFICATIONS 4.1 Any changes, additions, or clarifications to the ITB are made by ADDENDA information available over the Internet at http://www.RFPdei)ot.com. We strongly suggest that you check for any addenda a minimum of forty-eight hours in advance of the response deadline. BUSINESSES WITHOUT INTERNET ACCESS may use computers available at most public libraries. 4.2 Any offeror in doubt as to the true meaning of any part of the ITB or other documents may request an interpretation thereof from the Purchasing Department. At the request of the offeror, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written addenda issued by the Purchasing Department. Such addenda issued by the Purchasing Department will be available over the Internet at http://www.RFPdel2ot.com and will become part of the proposal package having the same binding effect as provisions of the original ITB. No verbal explanations or interpretations will be binding. In order to have a request for interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock. 4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the City in writing or in this ITB should be used in preparing bid responses. All contacts that a bidder may have had before or after receipt of this ITB with any individuals, employees, or representatives of the City and any information that may have been read in any news media or seen or heard in any communication facility regarding this bid should be disregarded in preparing responses. 4.4 The City does not assume responsibility for the receipt of any addendum sent to bidders. 5 EXAMINATION OF DOCUMENTS AND REQUIREMENTS 5.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself with all requirements prior to submitting a bid to ensure that the goods and/or services being bid meet the intent of these specifications. 5.2 Before submitting a bid, each bidder shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this Invitation to Bid. Failure to make such investigations and examinations shall not relieve the bidder from obligation to comply, in every detail, with all provisions and requirements of the Invitation to Bid. BID SUBMITTAL 6.1 BIDDERS MUST SUBMIT THE ORIGINAL AND ONE COPY OF THE SEALED BID TO THE PURCHASING DEPARTMENT PRIOR TO RESPONSE DUE DATE/TIME. FAILURE TO SUBMIT THE ADDITIONAL COPY MAY RESULT IN THE BID BEING DECLARED UNRESPONSIVE TO SPECIFICATION AND MAY NOT BE FURTHER EVALUATED. The original must be clearly marked "ORIGINAL" and the copy must be clearly marked "COPY". 06 -074 -RW ITBBestVal.doc ITB #06-074-Rw, Water Meter Replacement - Annual Pricing 6.2 Bids must be submitted on the Bid Form and the Bidder must sign and date their bid in the space provided. Identify the item bid, including brand name and model number, if applicable. Enter unit price, extended cost, and delivery days in the columns provided. In the event of discrepancies in extension, the unit price shall govern. THE BID FORM MUST BE COMPLETED IN BLUE OR BLACK INK OR BY TYPEWRITER. 6.3 The City is exempt from Federal Excise, State Sales and Transportation taxes. TAX MUST NOT BE INCLUDED IN BID. Tax exemption certificates will be executed by the Purchasing Manager upon request. 6.4 Any information regarding warranties and/or maintenance agreements pertaining to said bid item(s) are to be included in the bid. 6.5 Bids will not be considered unless bid F.O.B. delivered and include all delivery and packaging costs. The number of calendar days required to place the materials in the City's receiving point under normal conditions must be shown on the Bid Form. DO NOT quote shipping dates. Failure to indicate delivery days on the Bid Form will obligate Bidder to complete delivery in two weeks. A minimum of five days better delivery will automatically break a tie bid. Unrealistically short or undue long delivery promises may cause bid to be disregarded. Consistent failure of a bidder to meet delivery promises without a valid reason may cause removal from the bid list. 6:6 Bid prices must be firm for a minimum period of sixty (60) days. Bids subject to price increases will not be considered. 6.7 All bids, responses, inquiries, or correspondence relating to or in reference to this ITB, and all reports, charts, and other documentation submitted by bidders shall become the property of the City of Lubbock when received. 6.8 If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. 6.9 LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. BID PREPARATION COSTS 7.1 Issuance of this 1713 does not commit the City of Lubbock, in any way, to pay M costs incurred in the preparation and submission of a bid. Also, should a bidder bid an alternate, any test costs to prove equality of product will be at the expense of the bidder, not the City of Lubbock. 7.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or equipment. 7.3 All costs related to the preparation and submission of a bid shall be paid by the bidder. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 8.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions. 8.2 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your bid is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your bid that you have marked as being confidential information, you will be notified of such request and you will be required to justify your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then such information will be made available to the requester. 06-074-R W ITBBestVal. doc ITB #06-074-Rw, water Meter Replacement - Annual Pricing 8.3 Marking your entire bid CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open Records Act. 9 LICENSES, PERMITS, TAXES 9.1 The price or prices for the work shall include full compensation for all taxes, permits, etc. that the bidder is or may be required to pay. 10 HISTORICALLY UNDERUTILIZED BUSINESS (HUB) REQUIREMENTS 10.1 The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this ITB, Historically Underutilized Businesses (HUB'S) will be afforded equal opportunities to submit bids and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration of an award. 10.2 A HUB is defined as a small business concern which is at least 51% owned and controlled by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 51% of the stock of which is owned by one ore more socially and economically disadvantaged individuals. Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native Americans, Asian -Pacific Americans, and Asian -Indian Americans. 11 CONFLICT OF INTEREST 11.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock. 11.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this bid. 12 AUTHORIZATION TO BIND SUBMITTER OF BID 12.1 Bids must show vendor name and address of bidder. Bids must be manually signed by an officer of the company authorized to bind the submitter to its provisions. Person signing bid must show title or AUTHORITY TO BIND THEIR FIRM IN A CONTRACT. Failure to manually sign bid will disqualify it. 12.2 The bid submitted by the bidder shall become an integral part of the contract between the City and the Bidder and the representations, covenants, and conditions therein contained shall be binding upon the person, firm or corporation executing the same. 13 BID AWARD 13.1 The contract may be awarded either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City of Lubbock. In determining the best value for the City of Lubbock, the City may consider: a) The purchase price; b) The reputation of the of the bidder and of the bidder's goods or services; c) The quality of the bidder's goods or services; d) The extent to which the goods or services meet the City's needs; e) The bidder's past relationship with the City; f) The impact on the ability of the City to comply with laws and rules relating to contracting with Historically Underutilized Businesses and non-profit organizations employing persons with disabilities; g) The total long-term cost to the City to acquire goods or services; and h) Any relevant criteria specifically listed in the Invitation to Bid. 13.2 The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a bid, and to waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the Bid Form. 06-074- RW 11-88estVal. doc ITB 906 -074 -RW, Water Meter Replacement - Annual Pricing 13.3 All bids are evaluated for compliance with specifications before the bid price is considered. Failure to comply with the listed General Conditions may result in disqualification of bid. 13.4 In case of tie bids, preference will be given to local bidders. Consistent and continued tie bidding on any commodity could be cause for rejection of bids by the City of Lubbock and/or investigation by the Attorney General to determine possible Anti -Trust violations. 13.5 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than lowest bid submitted by a responsible Texas bidder by the same margin or amount that a Texas bidder would be required to underbid the nonresident bidder in the nonresident bidders' home state. 13.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be entered into the State of Texas and under the laws of the State of Texas. In connection with the performance of work, the Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal, State, and Local laws, regulations, and executive orders to the extent that the same may be applicable. 13.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THIS INVITATION TO BID. 13.7 Responsible Bidder Criteria: The City shall consider only responsible Bidders. Responsible Bidders are those that have, in the sole judgment of the City, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The City may also consider references and financial stability in determining a responsible Bidder. 13.8 The Contract period shall be for a period of two (2) years subject to one (1) additional year renewal. 14 EQUAL EMPLOYMENT OPPORTUNITY 14.1 Bidder agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violative of Title VII of 1964 Civil Rights Act and amendments, except as permitted by said laws. 15 SPECIFICATIONS 15.1 Any catalog, brand name or manufacturer's reference in the specifications is descriptive and NOT restrictive, and are used to indicate type and quality level desired. Bids on brands of like nature and quality may be considered unless specifically excluded. 15.2 If bidding on other than reference or specifications, bid must show manufacturer, brand, trade name, catalog and/or lot number, etc., on article offered and certify article offered is equivalent to specifications. If other than specified brand of items are offered, specifications, catalog sheets, illustrations and complete descriptive literature must be submitted with bid. 15.3 Minor deviations from written specifications shall not necessarily disqualify a vendor's bid. The City of Lubbock specification committee will be the sole determiner of what constitutes a minor deviation. 15.4 The City may deem it necessary to specify Approved Brands after conclusive testing, prior to usage or standardization. The City may test any sample(s), supplied free of charge, to qualify for the Approved Brand list. Each sample must be marked with bidder's name and address. At bidder's request and expense, the sample(s) not destroyed or used in examinations and testing will be returned. 15.5 When specifications call for samples to be submitted, samples shall be delivered by the bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be clearly tagged to show bidder's name and address and item number. 15.6 The City of Lubbock reserves the right to determine which specific items on any specification requirements require strict adherence, or are most important, and those that are not, or requiring a lesser degree of importance (i.e., the shade of paint is far less important than the horsepower of a motor). Such determination can and will be a basis for evaluating, recommending and making award. The City will, at its sole discretion, assess warranty offered, and utilize life -cycle costing and/or performance factors as the evaluation method and basis for award. The low bid most closely meeting specifications is usually the bid given the award, although delivery time is sometimes a necessary factor (i.e., a low bid that best 06-074-R W ITHestVat. doc ITB #06-1774-Rw, water Meter Replacement - Annual Pricing meets specifications will not do us much good if delivery is two years from now). Should a requested specification sheet not be submitted with a bid, this is considered non-responsive and therefore may not be considered. PLEASE READ AND RESPOND TO SPECIFICATION REQUIREMENTS CAREFULLY. 16 CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS 16.1 Pursuant to Subchapter Z, Chapter 271, Texas Local Goverment Code, In purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. 16.2 This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153. 16.3 In order to receive consideration, bidders must submit an Affidavit of Eligibility. 17 QUALIFICATIONS OF BIDDERS 17.1 The Bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that the Bidder or his Subcontractor has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The Bidder may also be required to give a past history and references in order to satisfy the City of Lubbock in regard to the Bidder's or his Subcontractor's qualifications. 17.2 The City of Lubbock may make reasonable investigations deemed necessary and proper to determine the ability of the Bidder or his Subcontractor to perform the work, and the Bidder shall fumish to the City of Lubbock all information for this purpose that may be requested. The City of Lubbock reserves the right to reject any bid if the evidence submitted by, or investigation of, the Bidder fails to satisfy the City of Lubbock that the Bidder or his Subcontractor is properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the Bidder's or his Subcontractor's qualifications shall include: a) The ability, capacity, skill, and financial resources to perform the work or provide the service required; b) The ability of the Bidder or his Subcontractor to perform the work or provide the service promptly or within the time specified, without delay or interference; c) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder or his Subcontractor; d) The quality of performance of previous contracts or services. 18 ANTI -LOBBYING PROVISION 18.1 DURING THE PERIOD BETWEEN BID CLOSE DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE LUBBOCK CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY -SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY. 18.2 This provision is not meant to preclude bidders from discussing other matters with City Council members or City staff. This policy is intended to create a level playing field for all potential bidders, assure that contract decisions are made in public, and to protect the integrity of the bid process. Violation of this provision may result in rejection of the bidder's bid. 06-074-Rw1T88estVal.doc ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing 19 UTILIZATION OF LOCAL BUSINESS RESOURCES 19.1 The City desires, as much as practicable, to stimulate growth in all sectors of the local business community. Bidders are strongly encouraged to explore and implement methods for the utilization of local resources. 20 PROTEST 20.1 All protests regarding the bid solicitation process must be submitted in writing to the City Purchasing Manager within five (5) business days following the opening of bids. This includes all protests relating to advertising of bid notices, deadlines, bid opening, and all other related procedures under the Local Government Code, as well as any protest relating to alleged improprieties with the bidding process. This limitation does not include protests relating to staff recommendations as to award of this bid. Protests relating to staff recommendations may be directed to the City Manager. All staff recommendations will be made available for public review prior to consideration by the City Council as allowed by law. 20.2 FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF ANY PROTEST. The City of Lubbock is aware of the time and effort you expend in preparing and submitting bids to the City. Please let us know of any bid requirement causing you difficulty in responding to our Invitation to Bid We want to facilitate your participation so that all responsible vendors can compete for the City's business. Awards should be made approximately two to six weeks after the opening date. If you have any questions, please contact the City of Lubbock Purchasing Manager at (806) 775-2165. 05-474- RW ITBBestVal. doc 10 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing 11. GENERAL CONDITIONS **** PLEASE READ CAREFULLY **** These General Conditions apply to all bids and become a part of the terms and conditions of any bid submitted. The City shall mean the City of Lubbock. 1Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase, decrease or delete any or all items. If the quantities of materials to be furnished are increased, such increase shall be paid for according to the unit prices established for the item. In making its bid hereunder, the Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Seller shall have no claims against the City for anticipated profits for the quantities called for, diminished or deleted. 2 Product Guarantee: Seller guarantees equipment or product offered will meet or exceed specifications identified in this bid invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the City. If at any time, the equipment or product cannot satisfactorily meet the requirements of the specifications, the Seller shall upon written request from the City, promptly remove such equipment or product without any further expense to the City. At the City's request, Seller will provide evidence sufficient to demonstrate such equipment or product meets the foregoing. Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless and until the Seller shall not be in default under the terms of the contract, and until the above instruments are submitted after delivery. CITY MAY MAKE PAYMENTS FOR PURCHASES UNDER THIS CONTRACT USING THE CITY'S MASTERCARD PURCHASING CARD (PCARD). THE SELLER AGREES TO ACCEPT PCARD PAYMENTS WITHOUT ANY ADDITIONS OR SURCHARGES. 4 Delivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Purchasing Manager, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Seller must keep the Purchasing Manager informed at all times of the status of the order. Default in any manner under the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to meet specifications hereunder authorizes the Purchasing Manager to purchase goods elsewhere and charge any increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to it by law, equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the goods at the same or better price as than originally contracted. No WarrM By The CiV Against Infringements; As part of the contract for sale, Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to the contract will give rise to the rightful claim of any third person by way of infringement of the like. The City makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall The City be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like will result, he will notify the City to this effect in writing within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held liable for the infringement or the like, Seller will save The City harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. Gratuities: The City may, by written notice to the Seller, cancel the contract or purchase order without liability to Seller if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7 Warranty -Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current prices on orders by other parties for products of the kind and specification covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches 06-074 - R W PTBBestV al. doc 11 ITB k06 -074 -RW, Water Meter Replacement - Annual Pricing this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by other, or in the alternative. The City may cancel the contract without liability to Seller for breach or Seller's actual expenses. b. The Seiler wan -ants that no person or selling agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission, percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shall have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee. 8 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in lieu of any other remedies which the City may have in law, equity or hereunder. 9 Material Safety Data Sheets: Seller shall provide the City of Lubbock with current Material Safety Data Sheets (MSDS) for each chemical defined as hazardous under the Texas Hazard Communication Act (every chemical bearing any manner of warning label on the container) to comply with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the Right to Know Law.) 10 Termination: The contract or purchase order may be terminated in whole, or in part by the City. Termination hereunder shall be effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to which the contract or purchase order is terminated and the date upon which such termination becomes effective. In the event of said termination, in whole or in part, provided that Seller shall not be in default under the Contract, the Seller shall be entitled to payment only for goods actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase order. 11 Force Majeure: Neither party shall be held responsible for losses or damages hereunder, if the fulfillment of any terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire, or flood. 12 Ass i nment-Delegation: No right or interest in the contract shall be assigned or delegation of any obligation made by Seller without the written permission of the City. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 13 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 14 Inte retation-Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to control. 15 Applicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of the contract. 16 Right To Assurance. Whenever one party to the contract in good faith has reason to question the other party's intent to perform he may demand that the other party give written assurance of this intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 17 Indemnification: Seller shall indemnify, defend, keep and save harmless the City, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, or of the subcontractor or assignee or its employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such 06-074-RWITHestVat.doc 12 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing action, the Seller shall, at its own expenses, satisfy discharge the same. Seller expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. 18 Nonappropriation: All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 19 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure by Seller to meet the time specifications of the contract will cause Seller to be in default of the contract. 20 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the specifications in this bid shall be made on the basis of this statement. The items furnished under this contract shall be new, unused, of the latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these shall be experienced in design and construction of such items and shall be an established supplier of the item bid. 21 Environmental Stewardshiy The City of Lubbock is fully committed to environmental excellence. It is the policy of the City to demonstrate sound environmental performance by controlling and mitigating the environmental impact of City activities, operations, and services. This commitment extends to the procurement and contracting process. Contractors and suppliers selected to provide services and materials to the City are required to uphold an equally high standard. To that end all contractors and suppliers hired by the City agree to maintain full compliance with any and all applicable environmental regulations. In addition, contractors and suppliers agree to implement whatever processes and procedures necessary to reduce and eliminate pollution and wastes and conserve natural resources while under contract with the City. To the greatest extent possible, while still delivering the highest quality service or material, City contractors and suppliers, as well as any sub -contractors under their supervision, will: • minimize waste and pollution generation; • conserve natural resources and energy; • minimize the use of hazardous materials by choosing the least toxic - yet effective - materials and products; • use the highest available post -consumer content materials and products; • recycle and/or reuse as much as is possible, waste materials; and • incorporate into project design energy efficient fixtures, appliances and mechanical equipment. 06-074-RKTBBes[Vat. doc 13 ITB #06 -074 -RW, Water Meter Replacement'- Annual Pricing CITY OF LUBBOCK, TEXAS STATEMENT OF NO BID The City of Lubbock is very conscious and extremely appreciative of the time and effort you expend in preparing and submitting bids to the city. If you do not intend to bid on this requirement, please complete and return this formrip or to date shown for receipt of bid to: Marta Alvarez, Purchasing Manager, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. We, the undersigned, have declined to bid on your ITB # for the following reason(s): Specifications too "tight", i.e. geared toward one brand or manufacturer only. (Please explain reason below) Specifications unclear. (Please explain below) Insufficient time to respond to Invitation to Bid. We do not offer this products or equivalent. (!f you wish to remain on bidders list for other commodities and/or services, please state particular product and/or service under which you wish to be classified.) Our product schedule would not permit us to perform. Unable to meet specifications. Job too large. .lob too small. Cannot provide required bonding. Cannot provide required insurance. Bidding through dealer. Do not wish to do business with the City of Lubbock. (Please explain below) Other (Please sped below) REMARKS: Company Name: City: Contact Name: Business Telephone Number. Internet Address: Company's Internet Web Page URL: 06-074- RW ITBBestVat. d oc 14 State: Zip Title: [TB 905 -074 -RW, Water Meter Replacement - Annual Pricing SUSPENSION AND DEBARMENT CERTIFICATION Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g., sub -awards to sub -recipients). Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. COMPANY Signature of Company Official: Date Signed:_ Z V — "-2,-/_/ J 0 C/ Printed name of company official signing above: 06-074-RWITBBestVal.doc 15 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Subchapter Z, Chapter 271, Texas Local Government Code. In purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract with: (1) the lowest bidder, or (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153. In order to receive consideration, bidders must submit this affidavit to: Marta Alvarez, Purchasing Manager City of Lubbock 1625 IP Street, Room 204 Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected. Local Business Name: D Local Address (must be within the City limits): Address of the company's principal place of business within the United States: e 1. How many residents of the City of Lubbock are employed at the above buursiness to on? 2. Year your business was established in the City of Lubbock: 3. For transactions that require sales tax, provide the following Reseller information: �7 Reseller Permit Number: / / 5- 'a � F 8!,1 7 4. Comnanv Name and Address (as it appears on permit): Does your business have more than one office in the State of Texas? 'Yes No If Yes, identify the o ce location considered as the point -of sale credit for sales tax purposes: 5. Was the local business required to pay business and/or real property tax for the most recent tax year? No If Yes, did the local business pay any of this tax to the City of Lubbock? -Yes No Under penalty of perjury, the undersigned states that the fore n statements are t ue and correct. It is further acknowledged that any person, firm, corporation or entity intentionally submitting false informati to City in an attempt to qualify for eligibility shall he prohibited from bidding on City of Lubbock products and services fAa period of one (I ) ye Authorized Signature: Printed Name and Title: 06-074- R W ITHestVal. doc 16 Date: /(0 —6; 14 — e0 ITB 406 -074 -RW, Water Meter Replacement - Annual Pricing CITY OF LUBBOCK WATER UTILITIES DIVISIONS GENERAL INFORMATION FOR BIDDERS COLD WATER METERS 5/8 x 3/4" THRU 2" MULTIJET TYPE FISCAL YEAR 2006-2007 l . The American Water Work Association standard C708-96 adopted in whole by the City of Lubbock Water Utilities Department, except where noted in the specifications for 5/8X3/4 inch thru 2 inch Multi -Jet meters. 2. At the time a vendor submits the bid; they shall provide an affidavit of compliance for each type or brand of meter bid. The affidavit of compliance from the manufacturer shall state that the proposed meter(s) meet the technical requirements of AWWA Standard C708-96 and the requirements of this document. 3. The vendor shall submit with the bid: A. Current price list for replacement parts. B. The manufacturer's warranty C. Bid should include pricing for meter with standard register and additional cost for electronic register. 4. Proposed meter descriptions submitted by vendors prior to award (as per paragraph 2) will be reviewed by the Director of Water Utilities, Metering and Customer Service Supervisor, Meter Repair Foreman and the Purchasing Manager to determine if the meter meets the requirement of the specifications. Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be rejected. 5. Any meter that does not meet the requirements of AWWA C708-96 standard and the City of Lubbock's supplementary requirements in this document shall be rejected. 6. All meters submitted for shop or field test prior to the bid award shall be free of charge to the City of Lubbock and becomes the property of the City of Lubbock. 7. Basis for Rejection Meters not complying with all requirements of AWWA C708-96 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. 8, Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. 06-074-RWiTHestval.aoc 17 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing 9. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within two years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer 1 supplier shall bear all cost for returned meters. 06-074-RWITBBestVat.doc 18 ITR #06 -074 -RW, Water Meter Replacement - Annual Pricing CITY OF LUBBOCK SPECIFICATIONS COLD -WATER METERS 518 X 3/4 INCH THRU 2 INCH MULTI -JET METERS SECTION 1: GENERAL See. 1.1 Scope AS STATED IN AWWA STANDARD C708-96 Sec. 1.2 Purpose AS STATED IN AWWA STANDARD C708-96 Sec. 1.3 Application SEE GENERAL INFORMATION FOR BIDDERS SECTION 2: REFERENCES AS STATED IN AWWA C708-96 AND ACCORDING TO THE SPECIFICATION REQUIREMENTS FOR THE METER AS SPECIFIED BY THE CITY OF LUBBOCK. SECTION 3: DEFINITIONS As Stated in AWWA Standard C708-96 SECTION 4: MATERIALS As Stated in AWWA 0708-96 And According To The Specification Requirements For The Meter As Specified By The City Of Lubbock. 4.1 Materials 4.1.1.1 As Stated In AWWA C708-96 4.1.2 Meter Main Casing Main casing shall be made of either a copper alloy containing not less than 75 percent copper as listed in UNS C84400, UNS C93200, or a similar copper alloy as listed in ASTM B584. (Second and third Paragraphs) AS STATED IN AWWA STANDARD C708-96 4.1.3 Register Box Ring and Lid: Register box ring and lid shall be made of a copper alloy containing not less than 57percent copper such as UNS C85700 or UNS C86200; or a similar copper alloy, as listed inASTNb584, or UNS C85800, as listed in ASTM B 176. 06-074-RWITBBestVal.doc 19 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing 4.1.4 Measuring Cages or Chambers: AS STATED IN AWWA STANDARD C708-96 4.1.5 Measuring Rotors: AS STATED 1N AWWA STANDARD C708-96 4.1.6 Rotor Spindles AS STATED IN AWWA STANDARD C708-96 4.1.7 Intermediate Gear Trains Frames, gears, and pinions of intermediate gear trains exposed to Water shall be made of a copper alloy containing not less than 85 percent copper, or of other suitable on corrosive metals, or of a suitable engineering plastic. 4.1.8 External -Case Closure AS STATED IN AWWA STANDARD C708-96 4.1.9 Coupling Tailpieces and Nuts Non applicable. 4,1.10 Companion Flanges: Non applicable. 4.1.11 Covers, Top or Bottom, AS STATED IN AWWA STANDARD C708-96 4.1.11.1 Breakable (frost protection) All frost protection shall be of the breakable bottom type. Material as stated in 4.1.11.1. 4.1.11.2 Non Applicable 06-074-13WITHeSLYaLdoc 20 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing SECTION 4.2: GENERAL DESIGN 4.2.1 Size Meters 5/8X3/4 thru 2" inch will be the threaded screw end type. As Shown Table ] of AWWA STANDARD C708-96 4.2.2 Capacity AS SHOWN IN TABLE 1.1, AWWA STANDARD 0708-96 (U.S. GALLONS) 4.2.3 Length AS SHOWN IN TABLE 2, AWWA STANDARD 0708-96 4.2.4 Pressure Requirement AS STATED IN AWWA STANDARD C708-96 4.2.5 Non -Applicable 4.2.5.1 Non -Applicable 4.2.5.2 Non -Applicable 4.2.6 Frost -protection Devices: Shall be of the design that they will yield or break under normal freezing conditions in order to minimize damage to any part of the meter. 4.2.7 Accessibility: AS STATED IN AWWA STANDARD 0708-96 4.2.8 Registration Accuracy: AS STATED IN AWWA STANDARD 0708-96 4.2.81 Normal Flow Limits: AS STATED IN AWWA STANDARD C708-96 4.2.8.2 Minimum Flow Rates: AS STATED IN AWWA STANDARD C708-96 4.2.9 Calibration Adjustment: AS STATED IN AWWA STANDARD 0708-96 06-074•RWITHestVal.doc 21 ITB 406074-Rw, Water Meter Replacement - Annual Pricing SECTION 4.3: DETAILED DESIGN 4.3.1 Main Case AS STATED 1N AWWA STANDARD C708-96 4.3.2 External -Case Fasteners and Seals: AS STATED IN AWWA STANDARD C708-96 4.3.3 Connections Main case connections for 1112 -in and 2 -in meters will be the threaded screw end type on. both ends. 4.3.3.1 AS STATED IN AWWA STANDARD 0708-96 4.3.3.2 Casing Spuds For Larger Meters: Non -Applicable 4.3.3.3 Casing Flanges Non -Applicable 4.3.4 Meter Coupling (Tail -Pieces) Not required in this specification. 4.3.5 Companion Flanges: Not Applicable 4.3.6, Register: Registers shall be straight reading and shall read in US gallons. 4.3.6.1 Register Type: All register shall be of the dry type 4.3.6.1.1 Permanently Sealed Register: The register shall be of the permanently sealed type. 4.3.6.1.2 Not Applicable 4.3.6.2 Number wheel Numerals: The numeral on the number wheels of straight reading registers should not be less than 5/32 in height and should be readable at a 45" angle from the vertical. 06-074-RWITBBestVaLdoe 22 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing 4.3.6.3 Lock and Side Gears: AS STATED IN AWWA STANDARD C708-96 4.3.6.4 Tumbler Pinions: AS STATED IN AWWA STANDARD C708-96 4.3.6.5 Main and Pinion Shaft AS STATED IN AWWA STANDARD C708-96 4.3.6.6 Maximum and Minimum Indications: AS STATED IN AWWA STANDARD C708-96 4.3.6.7.Test Index Circle and Hands: AS STATED IN AWWA STANDARD C708-96 4.3.6.8 Center -Sweep Test Hands: Registers shall be provided with center -sweep test hand and designed as stated in 4.3.6.8 4.3.7 Register Boxes: The serial number provided by the City of Lubbock will be imprinted on the meter lid and meter body. The register box ring and lid shall be of a copper alloy (brass). AS STATED IN AWWA STANDARD C708-96 4.3.8 Measuring Chambers or Cages: AS STATED IN AWWA STANDARD C708-96 4.3.9 Strainers: AS STATED IN AWWA STANDARD 0708-96 4.3.10 Tamper -Resistant Features: 06.074-11WITHestVal.doc 23 ITB #06-074- RW, Water Meter Replacement - Annual Pricing SECTION 5: VERIFICATION 5.1 Meters not complying with all requirements of AWWA C708-96 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within two years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer/supplier shall bear all cost for returned meters. SECTION 6: DELIVERY 6.1 Markings: The meter size and direction of flow through the meter shall be marked on the permanently on the outer case. The serial number provided by the City of Lubbock shall be permanently marked on the outer case. (Also see 4.3.7 of this specification) 6.2 Packaging and Shipping The total number of meters ordered must be delivered within 30 days of the notification of authorization to vurchase or receipt of the Purchase order. 6.3 Affidavit of Compliance: See general information for bidder 06-074-RWITBBestVat.doc 24 ITB #06 -474 -RW, Water Meter Replacement - Annual Pricing CITY OF LUBBOCK WATER UTILITIES DIVISION GENERAL INFORMATION FOR BIDDERS COLD -WATER METERS 3" THROUGH 6" COMPOUND TYPE II FISCAL YEAR 2006 - 2007 The American Water Work Association standard C702-01 adopted in whole by the City of Lubbock Water Utilities Department, except where noted in the specifications for 3" - 6" Compound Meters. The specification is for a multiple registered in-line meter. At the time a vendor submits the bid, they shall provide an affidavit of compliance for each type or brand of meter bid. The affidavit of compliance from the manufacturer shall state that the proposed meter(s) meet the technical requirements of AWWA Standard C702-01 and the requirements of this document. The vendor shall submit with the bid: A. Current price list for replacement parts. B. The manufacturer's warranty C. Bid should include pricing for meter with standard register and additional cost for electronic register. D. All meters shall be bid with all accessories such as trimming valves and other accessories that will make the meter a complete unit and function as specified allowing the meters to be tested in whole or in part. 4. Proposed meter descriptions submitted by vendors prior to award (as per paragraph 2) will be reviewed by the Director of Water Utilities, Metering and Customer Service Supervisor, Meter Repair Foreman and the Purchasing Manager to determine if the meter meets the requirement of the specifications. Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be resected. 5. Any meter that does not meet the requirements of AWWA C702-01 standard and the City of Lubbock's supplementary requirements in this document shall be rejected. 6. All meters submitted for shop or field test prior to the bid award shall be free of charge to the City of Lubbock and becomes the property of the City of Lubbock. 7. Basis for Rejection Meters not complying with all requirements of AWWA C702-01 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. 06-074-R W ITB BestVal. doc 25 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing 8. Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. 9. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within two years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer/supplier shall bear all cost for returned meters. 06-074-R W ITBBestVat. d oc 26 ITB #06 -074 -RW, Water Meter Replacement - Annual Pricing CITY OF LUBBOCK SPECIFICATIONS COLD -WATER METERS - COMPOUND TYPE II SECTION 1: GENERAL See. 1.1 Scope AS STATED IN AWWA STANDARD C702-01 Sec. 1.2 Purpose AS STATED IN AWWA STANDARD C702-01 Sec. 1.3 Application SEE GENERAL INFORMATION FOR BIDDERS SECTION 2: REFERENCES AS STATED IN AWWA C702-01 AND ACCORDING TO THE SPECIFICATION REQUIREMENTS FOR THE METER AS SPECIFIED BY THE CITY OF LUBBOCK. SECTION 3: DEFINITIONS As Stated in AWWA Standard C702-01 SECTION 4: MATERIALS As Stated in AWWA C702-01 And According To The Specification Requirements For The Meter As Specified By The City Of Lubbock. 4.2 Materials 4.2.1.1 As Stated In AWWA C702-01 4.2.1.2 Meter And Strainer Main Casing Main casing shall be made of either a copper alloy containing not less than 75 percent copper as listed in UNS C84400, UNS 083600, or a similar copper alloy as listed in ASTM B584. (Second and third Paragraphs) AS STATED IN AWWA STANDARD C702-01 4.1.2.1 Strainer screen: AS STATED IN AWWA STANDARD C702-01 4.1.3 Register -Box Rings and Covers: Register -box rings and covers shall be made shall be made of a cast -copper alloy containing not less than 75 percent copper; forged or die - 06 -074-R W ITB8estVat. doc 27 ITB #06 -074 -RW. Water Meter Replacement - Annual Pricing cast copper alloy containing not less than 57 percent copper such as UNS C85800 or a similar copper alloy as listed in ASTM b176. (Second Paragraph) AS STATED IN AWWA STANDARD C702-01 4.1.4 Measuring Cages or Chambers AS STATED IN AWWA STANDARD C702-01 All meters shall be double registered. 4.1.5 Measuring Turbines and Discs AS STATED IN AWWA STANDARD C702-01 4.1.6 Disc and Turbine Spindles AS STATED IN AWWA STANDARD C702-01 4.1.7 Intermediate Gear Trains Frames, gears, and pinions of intermediate gear trains exposed to water shall be made of a copper alloy containing not less than 85 percent copper, or of other suitable on corrosive metals, or of a suitable engineering plastic. 4.1.8 External Fasteners (Casing Bolts, Studs, Nuts, Screws, and Washers) AS STATED IN AWWA STANDARD C702-01 4.1.9 Companion Flanges AS STATED IN AWWA STANDARD C702-01 4.1.10 Automatic Valves The valve weights shall be of a copper alloy containing not less than 75 percent copper. The valve and supplemental hinge pins or spindles shall be of a copper alloy containing not less than 75 percent copper, or of stainless steel, or of monel; and all valve and supplemental weight -hinge bearings shall be bushed with hard rubber, or with bronze, or with other suitable bushing material. If the meter has a spring-loaded automatic valve, the valve design shall meet all applicable elements of the above standard requirements. SECTION 4.2. GENERAL DESIGN 4.2.1 Size As shown Table I of AWWA STANDARD C702-01 06.074-11WIT913estVal.doc 28 ITB 906 -074 -RW, Water Meter Replacement - Annual Pricing 4.2.2 Capacity AS SHOWN IN TABLE 1.1, AWWA STANDARD 0702-01 (U.S. GALLONS) 4.2,3 Length AS SHOWN IN TABLE 2, AWWA STANDARD C702-01 4.2.4 Pressure Requirement AS STATED IN AWWA STANDARD C702-01 4.2.5 Interior Parts AS STATED IN AWWA STANDARD C702-01 4.2..6 Registration Accuracy AS STATED IN AWWA C702-01 4.2.6.1 Normal Flow Rate: AS SHOWN IN TABLE 1 OF AWWA STANDARD C702-01 TO MEASURE IN U.S. GALLONS 4.2.6.2 Span of Change -Over flow Rate AS SHOWN IN AWWA STANDARD 702-86 TO MEASURE IN U.S. GALLONS AND SPECIFICALLY FOR THE CLASS II. 4.2.6,3 Minimum Test Flow Rate AS SHOWN IN AWWA STANDARD C702-01 TO MEASURE IN U.S. GALLONS SECTION 4.3: DETAILED DESIGN 4.3.1 Main Case AS STATED IN AWWA STANDARD C702-01 4.3.2 External Case Screws, Bolts, Nuts, and Washers AS STATED IN AWWA STANDARD C702-01 4.3.3 Main Case Connections AS STATED IN AWWA STANDARD C702-01 4.3.3.1 N/A 4.3.3.2 AS STATED IN AWWA STANDARD C702-01 06-074-RWITRBestVal.doc 29 ITB 9106 -074 -RW, Water Meter Replacement - Annual Pricing 4.3.4 Companion Flanges Companion flanges of the same size and type as the meter flanges, gaskets, bolts, and nuts shall be provided. Round companion flanges shall be faced, drilled, and tapped in accordance with ANSI/ASME B 1.20.1, and shall conform to ANSI/ASME B 16.1 for cast-iron pipe flange, class 125. See Table 4 AWWA C702-01 for diameter, drilling, and thickness specifications. Oval flanges shall be as shown in Table 4 AWWA 0702-01. 4.3.5 Tapped Bosses Meters shall be provided with a minimum 1 1/2 -inch tapped boss on the top of the case near the outlet for field-testing purposes. If a tapped boss is not provided then a tapped spool piece shall be provided at no additional cost to the City. 4.3.6 Registers Registers shall be straight reading subject to the limitations in this section and shall read in US gallons (gal). Except for those instances when test conditions require the use of a different register, the register shall be the same register that was on the meter when it was tested for accuracy. The City of Lubbock require meters to be capable of being equipped with a remote register that is of the pulse -generator, 4-20 milli -amp, interrogator or radio signal generation type to allow for future meter reading conversion. 4.3.6.1 Straight Reading Register: AS STATED IN AWWA STANDARD C702-01 4.3.6.2 Permanently Sealed Register: The register shall be of the permanently sealed type. 4.3.6.3 Test Circles AS STATED IN AWWA STANDARD C702-01 (MEASURING IN U.S. GALLONS) 4.6.3.4 Maximum Indication of the Test Circle and Register Capacity: AS STATED IN AWWA STANDARD C702-01 4.3.6.5 AWWA Standard Straight Reading Register: AS STATED IN AWWA STANDARD C702-01 4.3.6.6 Coordinator register: All meter types and brands bid must have two separate registers. One to measure the high flows and one to measure the low flows. 06-074-R W ITBBe5 tVal. doc 30 ITB #06 -073 -RW, Water Meter Replacement - Annual Pricing 4.3.7 Register Boxes The lid shall be recessed and shall overlap the register box to protect the lens. The lens shall be held securely in place. When the intermediate gear train is located in the register compartment, the register compartment shall be sealed. The City of Lubbock require meters to be capable of being equipped with a remote register that is of the pulse -generating, 4-20 milli -amp or radio signal generation type to allow future meter reading conversion. 4.3.8 Intermediate Gear Trains AS STATED IN AWWA STANDARD C702-01 4.3.9 Measuring Chambers or Cages AS STATED IN AWWA STANDARD C702-01 4.3.9.1 AS STATED IN AWWA STANDARD 0702-01 4.3.10 Measuring Turbines and Discs AS STATED IN AWWA STANDARD C702-01 4.3.11 Magnetic Couplings AS STATED IN AWWA STANDARD C702-01 4.3.12 Automatic Valves AS STATED IN AWWA STANDARD 0702-01 4.3.13 Bypass Meter AS STATED IN AWWA STANDARD C702-01 4.3.14 Strainers Meters shall be provided with strainers. Strainers shall be rigid, easily removable, without disturbing the connections to the pipeline, and have an effective straining area at least double that of the meter case inlets. 4.3.15 Tamper -Resistant Seals AS STATED IN AWWA STANDARD 0702-01 SECTION 5: VERIFICATION 5.1 Meters not complying with all requirements of AWWA C702-01 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. 06.474-RWITBBestVa1-doc 31 ITB 406 -074 -RW, Water Meter Replacement - Annual Pricing Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within two years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer/supplier shall bear all cost for returned meter SECTION 6: DELIVERY 61 Markings: As stated in AWWA Standard C702-01 6.1.1 REGISTER BOXES The name of the manufacturer shall be permanently impressed on the lid of the register box. The serial number of the meter,provided by the City of Lubbock shall be imprinted on the lid and meter body. The City of Lubbock will require all meters at the time of the bid opening to be certified as having the ability to be equipped digital and remote read -outs, -utilizing at minimum switch closures. Meters that do not have this capability at the time of the bid opening shall be refected, 6.2 Packaging and Shipping The total number of meters ordered must be delivered within 30 days of the notification of authorization to purchase or receipt of the Purchase order. 06-074-RWIT5BestVal-doc 32