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Home My WebLink AboutResolution - 2006-R0497 - Termination Of Construction - Pharr & Company - VIC & BH Center - 10/13/2006Resolution No. 2006-RO497 October 13, 2006 item No. 5.34 RESOLUTION A resolution authorizing and directing the Mayor to send a notice of termination of construction of a visitor information center and Buddy Holly Center pursuant to that certain contract, with Pharr and Company, approved by the City Council on June 8, 2006. WHEREAS: On June 8, 2006 the City Council of the City of Lubbock approved entering into a contract with Pharr and Company for the construction of a visitor information center at Buddy Holly Center, and WHEREAS: Section 23 of the said contract provides the city may make such changes and alterations to the work to be performed pursuant thereto and for payment to Pharr and Company for work and materials utilized in performing such work, and WHEREAS: The City Council of the City of Lubbock has determined that it is the best interests of the city to terminate the construction of the visitor information center and to pay Pharr and Company for work and materials actually expended in performance of the said contract, and WHEREAS: Pharr and Company has submitted a "close out" invoice in the amount of one thousand five hundred twenty nine and 351100 dollars ($1,529.35) to the City, payment of which shall constitute full and final payment of the city's obligations under the said contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, Section I THAT the Mayor of the City of Lubbock be and is hereby authorized and directed to provide written notification to Pharr and Company of the termination of construction of the said visitor information center. Section II THAT the City Council of the City of Lubbock hereby approves and authorizes the payment of the sum of one thousand five hundred twenty nice and 35/100 dollars ($1,529.35) to Pharr and Company in full and final payment of all obligations due pursuant to the said contract. Passed by the City Council this 13th day of October , 2006. DAVID A. YLLER, MA OR - (Qa�� Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Freddy C ez, Director Civic Center APPROVED AS TO FORM: Knight, Assisxel'ft Cl as/CityAtt/John/Resolutions/Pharr&Co. termination.res October S, 2006 Office of the City Manager November 7, 2006 Mr. Jimmy Pharr Pharr & Company P.O. Box 2791 Lubbock, Texas 79408 P.O. Box 2000 • 1625 13th Street • Lubbock, TX 79457 (806) 775-3002 • Fax: (806) 775-2051 RE: Project Cancellation — Final Payment Lubbock Visitors Center at the Buddy Holly Center Bid #06 -701 -BM, Contract #6934 Dear Mr. Pharr: After a thorough and detailed evaluation, the City of Lubbock has concluded that the construction of a Visitors Center at the Buddy Holly Center as originally planned is not appropriate. Contract #6934 is being cancelled. Enclosed is the final payment of $ 1,529.35, the amount identified by Pharr & Company for final and total expenditures. Phan & Company's interest and successful bid on this project and initial efforts to expeditiously perform the project are appreciated. The City of Lubbock looks forward to successful working relationships in the future. Yours truly, /La ak4--� Lee Ann Dumbauld City Manager Cc: Mr. Victor lilman, Director of Purchasing and Contract Management Mr. Scott Snider, Community Services Assistant City Manager Ms. Nancy Haney, Executive Director of Community Service Mr. Freddy Chavez, Civic Services Director (%0Dy 2118 34TH STREET . LUBBOCK, TEXAS 79411-1734 • tel 806 747.3881 . fax 806.747 8214 October 4, 2006 Mr. Freddy Chavez, Civic Services Director Lubbock Civic Center 1501 Mac Davis Lane Lubbock, Texas 79401 RE: LUBBOCK VISITOR CENTER AT THE BUDDY HOLLY CENTER LUBBOCK, TEXAS BID# 06 -701 -BM, CONTRACT# 6934 BGR Project #20533.00 Subject: Pay Request #2 - Final Dear Freddy, Enclosed please find the final Application and Certificate for Payment No, Two (2) in regard to the above referenced project, We have been advised that the electrical stored material is at the office of Pharr and Company but will be delivered to Joe Hayes on Friday morning. This application has been certified for payment in the amount of $1,529.35. Please make payment to Pharr & Company, P.O. Box 2791, Lubbock, Texas 79408, Should you have any questions, please let us know. Sincerely, Enclosure cc: Pharr & Company BGR File #20533.00 APPLICATION AND CERTIFICATE FOR. PAYMENT AIA DOCUMENT G702 (Instructions on reverse side) Resolution No. 2406-R®497 PAGE ONE OF PAGES TO (OWNER): PROJECT: APPLICATION NO: 2 _ 4 Approved this Month Distribution to: CITY OF LUBBOCK CONSTRUCT VISITOR INFORMATION Date Approved ❑ OWNER P. O. BOX 2000 CENTER AT BUDDY HOLLY CENTER L� RjtQF/VP' ❑ ARCHITECT LUBBOCK, TEXAS 79457 PERIOD TO: SEPTEMBER 30, 2006 4, TOTAL COMPLETED & STORED TO DATE ........................... ❑ CONTRACTOR 37,276.38 L ❑ FROM (CONTRACTOR): VIA (ARCHITECT): �1 PHARR & COMPANY BGR ARCHITECTS, INC. ARCHITECTS Q 4 2006 L.O. BOX 2791 2118 - 34TH STREET PROJECT NO: RFP #06 -701 -BM 13(3p (Column D + E on G703) LUBBOCK, TEXAS 7940$ LUBBOCK, TEXAS 941 1 b. 0 % of Stored Material $ 0.00 T (Column F on G703) CONTRACT FOR: RENOVATION CONTRACT DATE: JUNE 8, 2006 Total Retainage (Line 5a + 5b or Total in Column 1 of G703)...... CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment, as shown below, in connection with the $ CHANGE ORDER SUMMARY_ Change Orders approved In previous months by Owner TOTAL ADDITIONS $ DEDUCTIONS $ Approved this Month $ Number Date Approved $ TOTALS $ $ Net change by Change Orders The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: PHARR & COMPANY By Contract. Continuation Sheet, AIA Document G743, is attached. 1. ORIGINAL CONTRACT SUM ................ ................... .............. $ 221,000.00 2. Net change by Change Orders ............................................ $ 0.00 3. CONTRACT SUM TO DATE (Line 1+2) ................................. $ 221,000.00 4, TOTAL COMPLETED & STORED TO DATE ........................... $ 37,276.38 (Column G on G703) 5. RETAINAGE: a. 0 % of Completed Work $ 0.00 (Column D + E on G703) b. 0 % of Stored Material $ 0.00 (Column F on G703) Total Retainage (Line 5a + 5b or Total in Column 1 of G703)...... $ 0.00 6. TOTAL EARNED LESS RETAINAGE ...................................... $ 37,276.38 (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate)............ $ 35,747.03 8. CURRENT PAYMENT DUE.. .... ............ .... ___ ..................... $ 1,529.35 9. BALANCE TO FINISH, PLUS RETAINAGE ............................ $ 183,723.62 (Line 3 less Line 6) State of: Texas Subscribed and on Date: October 3, 2006 Notary Public: My commission expiri County of: Lubbock me hist 3rd _ day of October 02-25-2009 .20 06 Jackie Norrell ARC HITE CATS FOR PAYMENT AMOUNT CERTIF r::D........................................... $ 1,529.35 In accordance with the Contract Documents, based on on-site observations and the data comprising the above (Attach explanation.,41F certified differs from the amount applied for.) application, the Architect certificates to the Owner that to the best of the Architects knowledge, information and ARCHITE B R C. belief the Work has progressed as indicated, the quality of the work is in accordance with the Contract Documents, By: Date: 10-4-06 and the Contractor is entitled to the payment of the AMOUNT CERTIFIED. This certificate isnot reg liable. 7 A7 payable only to the Contractor named herein. Vssuance, payment and acceptance of pay are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G742'APPLICATION AND CERTIFICATE FOR PAYMENT -MAY 1483 EDITION -AIA 1983 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N W., WASHINGTON, D.C. 20006 s1xI8dataVormslala. As CONTINUATION SHEET A 1 DOCUMENT G703 PAGE 1 OF 2 COMPANY: PHARR & COMPANY APPLICATION NUMBER: 2 PROJECT: VISITOR INFORMATION CENTER BUDDY HOLLY CENTER APPLICATION DATE: OCTOBER 3, 2006 PERIOD TO: SEPTEMBER 30, 2006 ARCHITECT'S PROJECT NO.: 06 -701 -BM A B C D I E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE PRESENTLY COMPLETED (G1C) TO FINISH FROM PREVIOUS THIS APPLICATION PERIOD STORED AND STORED (C -G) (D+E) (NOT IN D TO DATE OR E) (D+E+F) 0 1 BOND 4,315.00 4,315.00 4,315.00 100.00% 0.00 0.00 2 GENERAL CONDITIONS 8,000.00 2,000.00 250.00 2,250.00 28.13% 5,750.00 0.00 3 ALLOWANCES 23,600.00 0.00 0.00% 23,600.00 0.00 4 DEMOLITION 3,110.00 1,555.00 1,555.00 50.00% 1,555.00 0.00 5 MASONRY 8,800.00 0.00 0.00% 8,800.00 0.00 6 CONCRETE 750.00 0.00 0.00% 750.00 0.00 7 CARPENTRY 9,054.00 0.00 0.00% 9,054.00 0.00 8 MILLWORK 3,300.00 0.00 0.00% 3,300.00 0.00 9 METAL CEILING 2,634.00 0.00 0.00% 2,634.00 0.00 10 CUSTOM HOLLOW METAL & DOORS 10,000.00 1,040.00 1,040.00 10.40% 8,960.00 0.00 11 GLASS & GLAZING 5,384.00 0.00 0.00% 5,384.00 0.00 12 DRYWALL & ACOUSTICAL 30,700.00 0.00 0.00% 30,700.00 0.00 13 VCT 9,350.00 0.00 0.00% 9,350.00 0.00 14 PAINTING 10,763.00 400.00 400.00 3.72% 10,363.00 0.00 15 FIRE EXTOMGIOSJERS 265.00 0.00 0.00% 265.00 0.00 16 BUILDING SIGNAGE & GRAPHICS 1,000.00 0.00 0.00% 1,000.00 0.00 17 (LABOR ONLY) 0.00 0.00 0.00 18 ROOFING 1,500.00 0.00 0.00% 1,500.00 0.00 19 MISCELLANEOUS 1,000.00 0.00 0.00% 1,000.00 0.00 20 MECHANICAL 24,525.00 6,698.50 6,698.50 27.31% 97,828.50 0.00 21 ELECTRICAL 28,282.00 14,038.53 279.35 14,317.88 50.63% 13,964.12 0.00 22 SUPERVISION 17,920.00 2,700.00 2,700.00 15.07% 15,220.00 0.00 23 OVERHEAD & PROFIT 16,748.00 3,000.00 1,000.00 4,000.00 23.88% 12,748.00 0.00 24 25 TOTAL OF THIS PAGE 221,000.04 35,747.03 1,250.00 279.351 37,276.381 16.87% 183,723.62 0.00 AIA. DOCUMENT G703' APPLICATION AND CERTIFICATE FOR PAYMENT' MAV 1963 €DITION'AIA' 1983 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W.. WASHINGTON, D.C. 20DM