HomeMy WebLinkAboutResolution - 2007-R0561 - Declaration Of Commitment- Solid Waste Disposal Dept.- Environmental Mgmt System - 12/06/2007Resolution No. 2007-RO561
December 6, 2007
Item No. 5.22
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Declaration of
Commitment for Local Government Environmental Management System Coached
Training and Implementation Assistance (the "Declaration") for the City of Lubbock
Solid Waste Disposal Department, and all related documents. Said Declaration is
attached hereto and incorporated in this Resolution as if fully set forth herein and shall be
included in the minutes of the Council.
Passed by the City Council this 6th day of December 2007.
t �
DAVID A. MILLER,i'
ATTEST:
Retie a Garza, City Secretary
CONTENT:
Thomas Adams
Deputy City Manager/Water Utilities Director
Director of Environmental Compliance
APPROVED AS TO FORM:
Richard K. Casner
First Assistant City Attorney
ao/Richard\TCEQ Envirun Mngmt Agrmt.res112907.doc
Resolution No. 2007—RO561
Declaration of Commitment for Local Government Environmental Management System Coached Training
and Implementation Assistance
This is a Declaration of Commitment for the following named organization or facility: City of Lubbock Solid
Waste Disposal Department (hereafter referred to as the "Participant") to implement an Environmental
Management System (EMS) through participation in coached training and assistance provided by the Texas
Commission on Environmental Quality's (TCEQ) EMS training contractor. The training events and assistance
will occur at no cost to the Participant from November 2007 through August 31, 2008.
Through this Declaration of Commitment, the Participant commits that the personnel attending the training event
will fully participate in the events through 1) attendance of the training, 2) completing the EMS implementation
tasks assigned, and 3) receiving the appropriate review of the EMS implementation from the Designated
Management Official authorized to make a commitment on behalf of the Participant to implement an EMS.
The goal is for the Participant to complete the training portion by August 31, 2008 and implement an EMS no
later than December 31, 2008. The participant will need to have conducted a readiness assessment by October 31,
2008 as outlined in paragraph D below.
The TCEQ agrees to the following through its EMS training contractor:
• Schedule and conduct four 2 -day workshops and four Vi -day support workshops to assist the Participant to
implement an EMS.
• Provide course attendees phone -support between sessions.
• Provide course attendees with sample EMS program documents, guidance documents, and one -on -ane
coaching to expedite the implementation of an EMS.
• Schedule and conduct a quarterly conference call with the Designated Management Official to review
Participant's progress toward EMS implementation,
The Participant agrees to the following:
A) Identify an EMS Coordinator and assemble a cross -functional core team of at least two additional employees
from the Participant's organization to participate in the EMS training and implementation course. The team must
commit to attend all training events for the duration of the training period or send a substitute if unforeseen
circumstances arise which preclude their attendance.
B) By August 31,2008, the Participant must have implemented the following EMS program elements that meet
the requirements in Title 30 Texas Administrative Code, Subchapter C: Regulatory Incentives for Using
Environmental Management Systems. The EMS minimum requirements include;
(1) Adopt a written environmental policy directed towards continuous improvement;
(2) Identify the environmental aspects at the site;
(3) Prioritize the environmental aspects by the significance of impacts at the site;
(4) Set priorities, goals, and targets for continuous improvement in environmental performance and for
ensuring compliance with environmental laws, regulations, and permit conditions;
(5) Assign clear responsibilities for implementation, training, monitoring, and corrective action and for
ensuring compliance with environmental laws, regulations, and permit conditions;
(6) Prepare written documentation of the implementation procedures and results of so doing; and
(7) Prepare a written evaluation, on a routine schedule, of the refinement to the EMS to demonstrate how
attainment of the priorities, goals, and targets of the system has improved.
C) The Participant shall apply for membership into the TCEQ's CLEAN TEXAS Program at the Bronze level by
Class 3 with assistance from the course instructors. See www.cleantexas.ora for CLEAN TEXAS information and
application forms.
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D) The Participant shall budget for an onsite review of their EMS implementation readiness assessment. The
assessment shall be completed by October 31, 2008 and conducted by an independent party in accordance with
TCEQ's Independent EMSAssessment Criteria (See the "Publications" link at www.cleantexas.ora).
E) The Participant agrees to develop a project plan and allocate necessary staff resources for completing each of
the tasks outlined in each class session.
F) The Participant's course attendees agree to complete and submit quarterly assignments to the course
instructors by the designated due date. The results will be shared with the Designated Management Official
during the quarterly conference calls to assist in monitoring progress.
G) The Participant agrees to share cost savings and estimated and measured environmental reductions in air
emissions, waste generation, water use, and energy use achieved through implementing an EMS. The data may
be used for case studies and shared in a common database which will be shared with entities to benefit other cities
in developing an EMS.
H) The EMS Coordinator and EMS Core team points of contact for the Participant are listed below (attach
additional names as needed):
Name: Catrennia Williamson
Name:
Title: Environmental Compliance Specialist Title:
Organization: City of Lubbock
Address: P.O. Box 2000: Lubbock. TX 79457
Phone: 806-757-2151
E-mail: cwilliamson@.mvlubbock.us
Name: Maria Potess
Title: Environmental Compliance Specialist
Organization: City of Lubbock
Address: P.O. Box 2000: Lubbock. TX 79457
Phone: 806-775-2880
E-mail: maotess6Dmvlubbock.us
Organization:
Address:
Phone:
E-mail:
Name:
Title:
Organization:
Address:
Phone:
E-mail:
Accepted and agreed to by Designated Management Official (Mayor, City Manager, Facility Manager, or Director -
Level Manager) authorized to make a commitment on behalf of the Participant to implement an EMS:
Designated Official ]lame:
Designated Official Title:
Signature: * See Attached Date:
Please fax completed and signed farm to David James at 512-239-1065 or mail to:
David James
TCEQMC-112
PO Box 13087
Austin, TX 78711-3087
Version 1.1
10/30/07
Executed this 6th day of December , 2007.
tom.
DAVID A. MILLER, MAYOR
ATTEST:
Reb ca Garza, City Secretary
APPROVED AS ONTENT:
Thomas Adams
Deputy City Manager/Water Utilities Director
. �Z/' '. . - -L � &� ��� "
Steve Claybrook
Director of Environment a Compliance
APPROVED AS TO FORM:
".,-/ �.L
Richard K. Casner
First Assistant City Attorney
ao\RICHARD\TCEQ EnviTon. Mngmt AgmAl 12907.doc