HomeMy WebLinkAboutResolution - 2007-R0333 - Interlocal Agreement - SW Collection/Special Collections Library Of TTU - 07/26/2007Resolution No. 2007-80333
July 26, 2007
Item No. 5.18
RESOLUTION
IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
rected to execute for and on behalf of the City of Lubbock an Interlocal Agreement with
Southwest Collection/Special Collections Library of Texas Tech University regarding
cooperative agreement to preserve and protect the archival materials donated to the
lent Wings Museum and all related documents. Said Interlocal Agreement is attached
reto and incorporated in this Resolution as if fully set forth herein and shall be included
the minutes of the Council.
by the City Council this 26th day of July , 2007.
Z�
DAVID A. MILLER, MAYOR
.TTEST:
Garza, City Secretary
PROVED AS TO
colt Snider, Assistant City Manager
AS TO FORM:
L. Chamales, Senior Attorney
Practice Section
att / Linda/ Res — Interlocal — Silent Wings -SW Collection
9, 2007
INTERLOCAL AGREEMENT
THE STATE OF TEXAS
COUNTY OF LUBBOCK
Resolution No. 2007-RO333
THIS AGREEMENT is entered into on the 26th day of July , 2007, by
and between the City of Lubbock Silent Wings Museum, hereinafter referred to as
"City," and the Southwest Collection/Special Collections Library of Texas Tech
University, hereinafter called "Southwest Collection," both City and Texas Tech
University being political subdivisions of the State of Texas, pursuant to the authority
granted by and in compliance with the provisions of the Interlocal Cooperation Act,
Chapter 791, Government Code, and in furtherance of the purposes of these parties as
provided by law.
WHEREAS, the City of Lubbock's Silent Wings Museum (hereafter museum)
contains important historical archival research materials, and
WHEREAS, the museum's primary collecting focus is on preserving and
displaying material culture artifacts, and
WHEREAS, the cost of providing adequate support for city museum services is
an on-going challenge, and
WHEREAS, the City has approached the Southwest Collection/Special
Collections Library of Texas Tech University (hereafter Southwest Collection), which is
a premier research institution, holding many collections of national and international
prominence, including the organizational records of the World War IT Glider Pilots
Association, about housing all the archival materials of the Silent Wings Museum on a
permanent basis, and
WHEREAS, the Southwest Collection has the specialized resources to preserve
and make accessible to the public documentary resources of every stripe, and
WHEREAS, the leaders and members of the World War II Glider Pilots
Association have expressed to city officials and Southwest Collection a desire that their
archival records, which are currently deposited at the Silent Wings Museum, be
transferred to the Southwest Collection, and
WHEREAS, the City of Lubbock and the Southwest Collection have agreed to
honor the wishes of the "heroes in our midst" and in order achieve maximum cost benefit
and efficiency for the Silent Wings Museum, the City and Southwest Collection agree
that it is in the best interest of both the City and Texas Tech University that all the
archival materials currently residing in the Silent Wings Museum be transferred to the
ownership, care, and permanent custody of the Southwest Collection at Texas Tech
University; and
INTERLOCAL AGREEMENT- SILENT WINGS and SOUTHWEST COLLECTION 1
WHEREAS, the Southwest Collection and the Silent Wings Museum of the City
desire to embrace a cooperative agreement in an effort to demonstrate the benefits of
municipal -university cooperation for cultural preservation;
NOW THEREFORE, the parties agree to the following:
1. DUTIES OF THE CITY
A. The City shall transfer all the archival materials currently residing in the
Silent Wings Museum to the ownership, care, and permanent custody of
the Southwest Collection at Texas Tech University.
B. The City shall pay the Southwest Collection for all duplicating costs
exceeding $500.00 for copies of archival materials relating to the World
War II Glider Pilots' experiences which are requested in the future for
exhibit purposes at Silent Wings Museum.
C. After receipt of the preliminary inventory of materials transferred and
accepted, the City will sign a donor agreement with the Southwest
Collection in a form approved by the City's legal counsel.
2. DUTIES OF THE SOUTHWEST COLLECTION:
A. The Southwest Collection shall assume all costs relating to moving the
archival materials and return any valuable storage containers (boxes) to
the City after the materials are re -boxed and processed.
B. The Southwest Collection will assist the Silent Wings Museum by meeting
reasonable requests for copies of the archival materials relating to the
World War II Glider Pilots experiences to the museum in the future for
exhibit purposes and will absorb the cost of duplicating such materials that
do not exceed 5500.00.
C. The Southwest Collection will send, within a reasonable time period to the
Silent Wings Museum, a preliminary inventory of the materials transferred
and accepted and sign a donor agreement with the City of Lubbock in a
form approved by Texas Tech University legal counsel
3. PAYMENT FROM CURRENT REVENUES. The parties agree that each party
paying for the performance of governmental functions or services hereunder must
make those payments from current revenues available to the paying party as
required by Section 791.011 of the Government Code.
INTERLOCAL AGREEMENT- SILENT WINGS and SOUTHWEST COLLECTION 2
EXECUTED this 26th
CITY OF LUBBOCK:
DAVID A. AILLER, MAYOR
ATTEST:
Re cca Garza, City Secretary
day of July , 2007.
APPROVED AS TO CONTENT -
W �ti/`r/ 6
Scott Snider, Assistant City Manager
APPROVED AS TO FORM:
Linda Chamales, Senior Attorney
Office Practice Section
LC: eityatt/Linda/ Interlocal Agreement— Silent Wings -Southwest Collection
April 30, 2007
TECH UNIVERSITY:
XECUTIVE DIRECTOR,
SOUTHWEST COLLECTION
qdx wax*��
P SIDENT
ATTEST:
mfl �`ift I & �,
r -k 1 0
APPROVED AS TO FO .
Atto ey for TVxas 7
ch University
INTERLOCAL AGREEMENT- SILENT WINGS and SOUTHWEST COLLECTION