HomeMy WebLinkAboutResolution - 2007-R0245 - PO - Tiburon Inc.- Automatic Vehicle Location Software, LPD Dispatch System - 06/14/2007Resolution No. 2007-RO245
June 14, 2007
Item No. 5.16
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, a Purchase Order Agreement for automatic
vehicle location software for the Police Department Computer Aided Dispatch System by and
between the City of Lubbock and Tiburon, Inc., and all related documents. Said Agreement is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council this 14th day of ,lune , 2007.
DAVID A. MILLER, MAYOR
ATTEST:
Rebecca Garza, City Secret
ji
Claude .lodes, ChiefdfIa6Cice
APPROVED AS TO FORM:
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April 21, 2007
Lt. Jonathan Caspell
Lubbock Police Department
916 Texas Avenue
Lubbock, TX 79401
Resolution No. 2007—RO245
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Subject: Enhancement Proposal (EP)- I 89656B: Tiburon Automated Vehicle Location (AVL)
Reference: The Master Support Agreement between City of Lubbock and CompuDvne - Public Safety &
Justice, Inc. dated May 26, 2005
Dear Lt. Caspell:
Tiburon, Inc. is pleased to present the City of Lubbock with this Enhancement Proposal for Tiburon's
Automated Vehicle Location (AVL) functionality.
Scone Description
Provide the City of Lubbock AVL functionality per Attachment A: AVL Functionality. This
Enhancement Proposal includes a retrofit of AVL functionality to CAD/Ti version 2.1 as well as a site
license for the AVL client.
Price Description
1) Firm Fixed Price: $49,800
2) The Tiburon Annual Maintenance amount will increase by $4,100 annually effective the next
maintenance period. The $4,100 will be included with the annual maintenance invoice. This amount
may be subject to an annual increase not to exceed 5%.
3) This quote does not include takes levied by any government agency for technical services. Taxes for
technical services, if applicable, are the responsibility of the Client.
Tiburon Responsibilities
1) Retrofit AVL for CAD/Ti version 2.1
2) Install AVL in the client's test environment.
3) Correct any discrepancies in operation, based on the "Scope Description," post client testing.
4) Install AVL in the client's production environment.
5) For any AVL client component, demonstrate installation using 2 client provided mobile devices.
(Assumes the units will be accessible via the client network for remote installation by Tiburon.)
A Cornr�!€7vnit
Lt. Jonathan Caspell
Lubbock Police Department
Enhancement Proposal (EP) -18965613: Automated Vehicle Location (AVL)
April 21, 2007
Page 2 of 3
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Enhancement Proposal.
2) Provide VPN access to Tiburon development personnel.
3) Test the code for conformance with the "Scope Description."
4) Install any AVL client component on all units beyond the 2 installed by Tiburon.
Completion Criteria
This work will be considered complete ten (10) business days after Tiburon has provided the Client with
written notification that the functionality is ready for testing in the test system, or the functionality has
been placed into production, whichever comes first. If Client does not confirm completion with a sign off
letter presented by the Tiburon project manager within ten (10) business days of submittal of such letter,
or otherwise notifies Tiburon in writing why completion sign -off has not been provided any final
invoice(s) will be issued and will be payable in accordance with the payment terms of this Enhancement
Proposal.
Terms and Conditions
1) This work will be scheduled to commence at a mutually agreeable date after Enhancement Proposal
acceptance.
2) Payment Schedule:
• 50% Upon Tiburon receipt of the signed acceptance of the Enhancement Proposal.
• 50% Upon achievement of the Completion Criteria.
3) Travel or on-site time is not included in this Enhancement Proposal.
4) Training is not included in this Enhancement Proposal.
5) User Documentation is included in this Enhancement Proposal.
6) There are not mobile hardware or mobile infrastructure components included in this Enhancement
Proposal. Mobile Mapping is not included in this Enhancement Proposal.
7) Calculated routing is not included in this Enhancement Proposal.
8) The terms and conditions of this Enhancement Proposal and the Agreement referenced herein prevail
regardless of any conflicting or additional terms on any Purchase Order or other correspondence.
Any contingencies or additional terms obtained on any Purchase Order are not binding upon Tiburon.
All Purchase Orders are subject to approval and acceptance by Tiburon.
Lt. Jonathan Caspell
Lubbock Police Department
Enhancement Proposal (EP) -189656B: Automated Vehicle Location (AVL)
April 21, 2007
Page 3 of 3
9) This fixed price Enhancement Proposal is valid unless modified by Tiburon in writing prior to Client
acceptance of this Enhancement Proposal; otherwise, this Enhancement Proposal will expire on June
30, 2007.
10) By the Client's acceptance of this Enhancement Proposal in the signature blocks provided below, the
Client is authorizing Tiburon to proceed with the work described herein and confirms funding will be
obligated. Any requisite contractual documents required by the Client's purchasing procedures are
the responsibility of the Client.
Upon review and acceptance of this Enhancement Proposal, please sign below and return the signed copy
of the Enhancement Proposal to Loren Hopper in Tiburon's Pleasanton office. Or, you can fax a copy of
this letter to Loren at 510-217-6466. If you have any questions or require further information, please
contact me at 512-565-4836 at your convenience.
Sincerely,
Leslie Windham, Account Manager
Attachment A: AVL Functionality
By this signature, the Lubbock Police Department accepts EP -18965613:
11 X/ nature
1/19
Printed Name / Title
Date
t�-D-2
ADDENDUM SIGNATURE PAGE AUTOMATIC VEHICLE LOCATION
TIBURON, INC.
SIGNED THIS 14th DAY OF ,Tune , 2007.
CITY OF LUBBOCK, TEXAS:
OF
David A. Miler, MAYOR
ATTEST:
.--Q, 0,
Re ecca Garza, City Secreta
APPROVED AS TO CONTENT:
A
Amy Sims
Assista ity Attorney
Claude JonE
Police Chief