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Home My WebLink AboutResolution - 2007-R0297 - Amendment To Agreement - Lockwood, Andrews & Newnam Inc. - 07/12/2007Resolution No. 2007-RO297 July 12, 2007 Item No. 5.14 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a First Amendment to Professional Services Agreement between the City of Lubbock and Lockwood, Andrews & Newnam, Inc., and all related documents. Said First Amendment to Professional Services Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 12th day of July 2007. DAVID A. 1 O' ATTEST: Reb cca Garza, City Secretary APPROVED AS TO CONTENT: Thomas Adams Deputy City Manager APPROVED AS TO FORM: Richard K. Casner First Assistant City Attorney m1lccdocs/LAN-1'` Amend -res June 26, 2007 Resolution No. 2007—RO297 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This First Amendment to Professional Services Agreement (the "Firs t Amendment") is entered into this 12th day of July , 2007, by and between the City of Lubbock, a Texas home rule municipal corporation (the "City"), and Lockwood, Andrews & Newnam, Inc., a Texas corporation (the "Engineer"). WITNESSETH: WHEREAS, on or about July 10, 2006, Resolution No. 2006-R0357, the City and Engineer entered into that certain Professional Services Agreement (the "Original Agreement") whereby Engineer is to perform certain engineering activities regarding the evaluation of water pumping systems, energy consumption analysis, and services related to mechanical integrity, structural integrity and regulatory requirements requiring the City' s water system, as more particularly described therein; WHEREAS, it has come to the attention of the City and Engineer that it is necessary that additional activities be performed by Engineer; WHEREAS, the City desires that Engineer perform such services and Engineer desires to provide such services, and each party desires to so amend the Original Agreement. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and Engineer hereby agree to amend the Original Agreement as follows: 1. Section 1.01 of the Original Agreement is hereby deleted in its entirety and replaced with the following: 1.01 Engineer shall conduct all activities and within such time frames, as set forth on Exhibit " A", "Scope of Services" and Exhibit "A-1", "Additional Scope of Services", attached hereto (the "Services"). 2. Section 2.01 of the Original Agreement is hereby deleted in its entirety and replaced with the following: 2.01 The consideration to be paid for the Services to be provided the City as described in Article I shall be on a lump sum basis. The lump sum due and payable to Engineer shall be as set forth on Exhibit "A" and Exhibit "A-1", attached hereto. This amount shall be invoiced to the City upon submittal of the final deliverable of the Services to the City and shall be payable by the City within thirty (30) days of receipt of same. Engineer shall conduct all or designated part of the services described on Exhibit "A" and/or Exhibit "A-1" as "Special Services", if so directed by City in writing. If the City directs Engineer to perform all or a part of the Special Services, such Special Services shall be performed at the cost described in Exhibit "A" and/or Exhibit "A-1". The City Council herein delegates the authority to direct Engineer to perform all or part of the Special Services to the City Manager of City, or his/her designee. 3. Exhibit "A-1", "Additional Scope of Services", attached hereto, is hereby added, and shall comprise a part of for all intents and purposes, the Original Agreement. 4. Except as expressly amended hereby, the Original Agreement shall remain valid and subsisting as originally provided. IN WITNESS WHEREOF, the parties have executed this Amendment by duly authorized representatives as of the date first written above. LOCKWOOD, ANDREWS & NEWNAM, INC. BY: NAME: . -„��4 TITLE: 1i I c marcs " j --+ FIRST AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT Page 2 CITY OF LUBBOCK DAVID A. MILLER, MAYOR ATTEST: CP-X�� -�' Rebe&a Garza, City Secretary APPROVED AS TO CONTENT: �'4ornas Adams Deputy City Manager/Water Utilities Director APPROVED AS TO Richard K.Casner First Assistant City Attorney mIAKC/Richard/Lockwood Andrews Newnam«l" Amend of PSA June 12, 2007 FIRST AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT Page 3 It Resolution No. 2007-RO297 Exhibit "A-1" ADDITIONAL SCOPE OF SERVICES & RELATED FEE Calibration & Model Modifications to Meet the Requirements of the IDSE As part of the "Evaluation of the City of Lubbock Pump Stations and Related Storage Tanks" project, the LAN team is to prepare and submit a report to the TCEQ on the Initial Distribution System Evaluation. During the review of the City's existing water model it became apparent that the model is not calibrated to the level required by the IDSE. This scope of services and lump sum fee covers the calibration of the model, which was specifically excluded from the original scope of work. For this project Lockwood, Andrews & Newnam (LAN) and its subconsultant, Alan Plummer & Associates (APAI) will provide professional services as described below for the lump sum fee indicated. BASIC SERVICES: 1. LAN will update the City's existing electronic water maps such that the waterlines are separated onto separate layers for each size of line. This will allow the drawings to be queried such that the total volume of waterlines in the City's system can be determined and the total length of each size pipe can be determined. This is critical in the development of the IDSE. In addition this conversion will allow the electronic version to be easily incorporated into the City's future GIS system. 2. Meet with the City of Lubbock water system operators at a mutually agreeable date and time to obtain information about operational controls, available pressure data, system demands (e.g. locations of large users, demand trends and related matters) and general system operational characteristics. 3. Compare information provided by the City to information included in the water system model provided to APAI by LAN. Identify additional information or data requirements necessary to complete model calibration. For additional data requirements, define a sampling plan to be carried out by the City. Prepare a memorandum summarizing available model information/data and defining additional data requirements and the sampling plan, if necessary, and submit to the City on or before September 1, 2007. 4. Based on additional information provided by the City, update the distribution system model on or before August 15, 2007. Modifications may include minor updates to system demands, physical system characteristics or operational controls. Redistribution or development of system demands will not be performed as a part of this task and is included as a special service. FIRST AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT Page 4 5. Calibrate distribution system model on or before August 15, 2007. The model will be calibrated to water levels in all storage facilities, pump discharge flows and pressures, and available pressure data within the distribution system for a time period during the month of August (month of maximum water temperatures and highest potential for TTHM formation). 6. Prepare: (i) 10 copies of a draft technical memorandum; and (ii) final technical memorandum summarizing the methodology and results of the model calibration. The draft shall be furnished to the City on or before September 1, 2007, and the final shall be submitted to the City on or before September 20, 2007. Lump Sum Fee for Additional Scope & Services..........................................$32,000 SPECIAL SERVICES: The following services are not anticipated to be necessary and will only be undertaken upon written authorization from the City, and they will be billed based on the hourly rates included in Table B-5. 1. Develop, from customer billing accounts, system pumping records, or other water usage data, system demands for the distribution model. Allocate demands to model nodes. Develop diurnal demand patterns to be used in the model. 2. Attendance at meetings not included in the basic services portion of the contract. 3. Other services, specifically requested by the City and required to complete the model calibration, not included in the basic services portion of the contract. 4. Any model runs requested by the City following completion of model calibration. END OF SCOPE FIRST AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT Page 5 V