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HomeMy WebLinkAboutResolution - 2007-R0160 - Contract - Mike Pietsch, PE Consulting Services Inc.- ISO Consulting Services - 04/12/2007Resolution No. 2007—RO160 April 12, 2007 Item No. 6.6 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for ISO consulting services, by and between the City of Lubbock and Mike Pietsch, P.E, Consulting Services, Inc, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 12th ATTEST: Qze_�� Rebecca Garza, City Secretary AS TO CONTENT: Fire Chief APPROVED AS TO FORM: day of April '2007. oe DAVID A. MILLER, MAYOR gslccdocs/Contract-Mike Consulting Srvs.res 3/112407 Resolution No. 2007-80160 CONTRACT FOR SERVICES The Contract is entered into by and between the City of Lubbock, Texas (the "Contractor") and Mike Pietsch, P.E. Consulting Services, Inc. (the "Subcontractor"). The parties do hereby agree as follows: 1. The Subcontractor shall provide the following services: 1) Prepare a grading summary and create a list of suggested improvements; 2) Prepare the ISO Pre -survey Packet; and 3) Assist the ISO Field Representative during the ISO Survey. 2. These services shall be provided for the rates as provided in Exhibit "A". At no time shall the total contract amount exceed $36,000.00. 3. The Subcontractor agrees to adhere to all provisions of service as outlined in the Proposal for Phase I, the Proposal for Phase Ii, and the Proposal for Phase III. The Proposals are attached hereto and are incorporated into this Contract as is fully set forth herein. 4. The parties agree that the Contractor shall be responsible for project management, scheduling, and overall project oversight. 5. The Contractor shall pay the Subcontractor in accordance with Texas Government Code §2251.022. 6. This Contract may be cancelled, without penalty, by either party by providing thirty (30) days written notice to the other party. Upon cancellation, the Contractor shall pay the Subcontractor the prorated price for acceptable services performed up to the date specified in the notice of cancellation. 7. The Term of this contract is for a period not to exceed one year Jam' EXECUTED this 02 � I C& 0 ATTEST: Rebecca Garza, City Secretary Ap ed a o content day of � , .1007. IV David A. Miller, Mayor Resolution No. 2007-RO160 Exhibit -A COST REQUIREMENTS - Phase I To Complete the Grading Summary and List of Suggested Improvements: • Assimilating the information $ 8,¢00 • Grade/Prepare a Grading Summary $ 6,000 • Prepare the suggested improvements $ 2,400 • Expenses (Hotel, meals & transportation) $ 2,100 • Other Expenses to be actual costs plus 15% To defray incidental internal costs... Examples: Film, Copying, Printing, Etc. $ 200 Total $19,100 COST REQUIREMENTS - Phase II If I prepare a Grading Summary and the corresponding List of Suggested Improvements for the City of Lubbock • Filling out the pre -survey packet $ 7,200 • Expenses (Hotel, meals & transportation) $ 1,900 • Other expenses to he actual costs plus 15% to defray Incidental internal costs, ex.- film, copying, printing, etc_ $ 200 Total $9,300 COST REQUIREMENTS - Phase III If I prepare a Grading Summary, create a List of Suggested Improvements, and Assist with the Pre -Survey Packet for the City of Lubbock • Time with the ISO Field Representative $ 6,000 • Expenses (Hotel, meals & transportation) $ 1,500 • Other expenses to be actual costs plus 15% to defray incidental internal costs_ Ex., film, copying, printing, etc_ 100 Total $Z600 Mike Pietsch, P.E. Consulting Services, Inc. 3101 S. Country Club Rd. Garland, TX 75043-1311 Phone: 972-271-3292 Cell: 214-728-6507 Pax: 972-840-6665 E-mail: wmpietsch@tx.rr.com Sent Via E-mail Only February 16, 2007 Mr. Ray Cooper Fire Chief Lubbock Fire Department 1515 E. Ursuline Street Lubbock, TX 79456-0001 Dear Chief Cooper: wanted to explain these proposals with an introductory letter. The key to my services is that when I perform a grading summary (Phase 1) and provide the community a list of suggested improvements a great deal of the information required to fill out the pre -survey packet will be assimilated at that time. Therefore, when I fill out the pre -survey packet (Phase II) it is obviously less time consuming than if I had not performed the grading summary and corresponding list of suggested improvements. The same holds true for assisting the community when the ISO Field Representative visits the community and performs his field survey (Phase III). If I have filled out his pre -survey packet then I am familiar with the infrastructure of the community as it pertains to the ISO rating. This makes it less time consuming when transferring the information to the Field Representative. The total cost to the City of Lubbock to complete only the grading summary with the corresponding list of suggested improvements will not exceed $19,100, and will require one site visit. The total cost to the City of Lubbock to complete all three projects will not exceed $36,000 (this total being contingent upon completing all three phases). The total for all three projects does not include any other site visits such as City Council presentations. Three site visits will be required. The price for completing the pre -survey packet and assisting with the transfer of information to the ISO Field Representative is contingent upon the initial phase (grading summary and list of suggested improvements) being performed. Proposals for the City of Lubbock Mike Pietsch, P. E. Consulting Services, Inc. 02116107 Page 1 The normal process is as follows: I visit the City of Lubbock and obtain the information to accurately grade your community. However, I do not assimilate the extensive amount of support data required by ISO to document your answers. When I obtain the required information I will return to my home office and grade the City of Lubbock as though I was the Field Representative. This grading will show, to two decimal places, what Lubbock would grade with its existing infrastructure. When the grading is complete I will compile a list of suggested improvements. Each improvement will show, again to two decimal places, how much that improvement will add to the overall grading for Lubbock. After your staff analyzes these improvements and implements the ones that are economically feasible within the budget constraints of the City of Lubbock we will request an ISO survey. At that time, ISO will assign a Field Representative. Once the Field Representative is assigned, he will send you his pre -survey packet. At that time I will return to the City of Lubbock and together we will complete this packet. We also will assimilate the support data required to document the answers to this packet. I am the only person doing this type of consulting that actually knows what the Field Representative requires. The following Fire Chiefs will back up this last statement: Cleve Calagna (The Villages), Richard Lazarus, (Longview), J.D. Gardner (former Chief of Pasadena; now Chief of Killeen), J.J. Bettega (Bellaire), Harry Simms (Texarkana), Mark Kerby (Mesquite), Charles Addington, II (Wolfforth), John Johnston (Waco), Dannie Smith (Sugar Land), Lenny Perez (Brownsville), and Roberto Rivera (EI Paso). All of these Chiefs were amazed at what was and was not required. All of the above mentioned Chiefs would reinforce that this documentation would have required weeks to compile and they would still not have had what the Field Representative actually needed. After the packet is complete we will set a time for the Field Representative to visit the City of Lubbock. At a mutually convenient time we will complete the field survey. I will be with the City of Lubbock during the entire survey process to guarantee the seamless transfer of information. Looking forward to it! Sincerely yours, W. Michael (Mike) Pietsch, P.E. Civil Engineer WMPIsp Proposals for the City of Lubbock Mike Pietsch, P. E. Consulting Services, Inc. 02116107 Page 2 Mike Pietsch, P.E. Consulting Services, Inc. 3101 S. Country Club Rot Garland, TX 75043-1311 Phone: 972-271-3292 Cell: 214-728-6507 Pax: 972-840-6665 E-mail: wmpietsch@tx.rr.com Sent Via ,Email Only February 16, 2007 Mr. Ray Cooper Fire Chief Lubbock Fire Department 1515 E. Ursuline Street Lubbock, TX 79456-0041 Dear Chief Cooper: Attached is a proposal for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with the City of Lubbock's ISO rating. The services outlined below would be required to Prepare a Grading Summary and Create a List of Suggested Improvements (Phase 1) for the City of Lubbock. This grading would be the minimum point total that should result if an ISO Field Representative performs a rating for the City of Lubbock. Based on this Grading Summary a List of Suggested Improvements will be developed which, if implemented, would improve the ISO rating for the City of Lubbock. The total of time and costs reflect actual consultant fee expenses. If you have any questions or need other information, please let me know. Sincerely yours, W. Michael Pietsch, P.E. Civil Engineer WMP/sp PROPOSAL TO PROVIDE CONSULTING SERVICES TO THE CITY OF LUBBOCK To Prepare a Grading Summary and Create a List of Suggested Improvements (Phase I) M MIKE PIETSCH, P.E. CONSULTING SERVICES, INC. OF GARLAND, TEXAS February 16, 2007 Proposal for the City of Lubbock To Prepare a Grading Summary and Create a List of Suggested Improvements (Phase 1) Mike Pieisch, P. i~. Consulling Services, Inc. 02/16/07 Pagc 2 The following is a proposed estimate of the time and costs that would be associated with a consulting project with Mike Pietsch, P.E. Consulting Services, Inc, for the City of Lubbock. The consulting team will consist of Mike Pietsch, P.E. SCOPE OF CONSULTING SERVICES The proposed scope of work will consist of meeting with various officials from Lubbock as follows: I. Confirm the following information for the City of Lubbock: Work with Fire Devartment • Apparatus inventories • Pump Tests • Manning • Training • Fire Station Locations • Locating apparatus to maximize the grading • Distribution of companies • Fire Service Communications • Number of telephone lines • Number of operators • Dispatch circuits • Emergency power • Supervision of circuits • Method of dispatch • Work with Water Department • Supply facilities • Hydrant Distribution • Hydrant Inspection • Flow Testing - perform and/or analyze flow tests Texas Addendum: • Fire Marshal • Codes • Staffing • Certifications • Training • Building Official • Codes • Staffing Proposal for the City of Lubbock To Prepare a Grading Summary and Create a List of Suggested Improvements (Phase I) Mike Pietsch, P.E. Consulting Services, Inc. 02/16/07 Page 3 • Certifications • Training • Attendance at Fireman's Training School ll. Grade the City of Lubbock (at my home office) III. Create a list of suggested improvements, which, if implemented, would allow the City of Lubbock to improve its ISO rating. These will be prioritized with their impact on the ISO Public Protection Classification of the City of Lubbock (at my home office). 'Please note that a fire station study is included in the grading summary process. A fire station study must be completed to accurately grade a community. *** Proposal for the City of Lubbock To Prepare a Grading Summary and Create a List of Suggested Improvements (Phase 1) Mike Pietsch, P. E. Consulting Services, Inc, 02116107 fay" 4 COST REQUIREMENTS To Complete the Grading Summary and List of Suggested Improvements: • Assimilating the information $ 8,400 • Grade/Prepare a Grading Summary $ 6,000 • Prepare the suggested improvements $ 2,400 • Expenses (Motel, meals & transportation) $ 2,100 • Other Expenses to be actual costs plus 15% To defray incidental internal costs... Examples: Film, Copying, Printing, Etc. 200 Total $19,100 The total cost to the Cites of Lubbock will not exceed $19,100 to com tete a Grading Summary and Create a List of Suggested Improvements PAYMENT AGREEMENT: The City of Lubbock agrees to pay Mike Pietsch, P.E. Consulting Services, Inc. upon the conclusion of the consulting project. Submitted by., W Michael Pietsch, P.E. Civil Engineer Mike Pietsch, P. E. Consulting Services, Inc. 3101 S. Country Club Rd. Garland, TX 75043-1311 Phone: 972-271-3292 Cella 214-728-6507 Fax 972-840-6665 E-mail- wmpietsch�7a txrr.com Proposal for the City of Lubbock To Prepare a Grading Summary and Create a List of Suggested Improvements (Phase i) Alike Pietsch, P.B. Consulting Services, Inc. 02116107 Page 5 Mike Pietsch, P.E. Consulting Services, Inc. 3101 S. Country Club Rd. Garland, TX 75043-9311 Phone: 972-271-3292 Cell: 214-728-6507 Fax: 972-840-6665 E-mail: wmpietsch@tx.rr.com Sent Via Email Only February 16, 2407 Mr. Ray Cooper Fire Chief Lubbock Fire Department 1515 E. Ursuline Street Lubbock, TX 79456-0401 Dear Chief Cooper: Attached is a proposal for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with the City of Lubbock's ISO rating. The services outlined below would be required to Prepare the ISO Pre -Survey Packet (Phase 11) for the City of Lubbock. I designed this pre -survey packet in 1997 for all the ISO field representatives throughout the United States. This packet requires an extensive amount of support data to document the answers the City of Lubbock will provide via this packet. It will save the Officials representing Lubbock a considerable amount of time if I am obtained to assist in filling out this packet. The total of time and costs reflect actual consultant fee expenses. If you have any questions or need other information, please let me know. Sincerely yours, W. Michael Pietsch, P.E. Civil Engineer WMPIsp PROPOSAL TO PROVIDE CONSULTING SERVICES TO THE CITY OF LUBBOCK To Prepare the ISO Pre -Survey Packet (Phase II) m MIKE PIETSCH, P.E. CONSULTING SERVICES, INC. OF GARLAND, TEXAS February 16, 2007 Proposal for The City of Lubbock To Prepare ISO Pre -Survey Packet (Phase II) Mike Pielsch, P.E. Consulting Services, Inc. 02/16/07 Page 2 The following is a proposed estimate of the time and costs that would be associated with a consulting project with Mike Pietsch P.E. Consultin Services, Inc. for The City of Lubbock. The consulting team will consist of Mike Pietsch, P.E. SCOPE OF CONSULTING SERVICES The proposed scope of work will consist of meeting with various officials from the City of Lubbock as follows: Document the answers to the questions presented in ISO's pre -survey packet. The questions will cover the areas described below. • Work with Fire Department • Apparatus inventories • Pump Tests • Manning • Training • Fire Station Locations • Locating apparatus to maximize the grading • Distribution of companies • Fire Service Communications • Number of telephone lines • Number of operators • Dispatch circuits • Emergency power • Supervision of circuits • Method of dispatch • Work with Water©epartment • Supply facilities • Hydrant Distribution • Hydrant Inspection • Flow Testing • Texas Addendum • Fire Marshal • Codes • Staffing • Certifications • Training • Building Official • Codes • Staffing Proposal for The City of Lubbock To Prepare ISO Pre -Survey Packet {Phase II} Mike Pietsch, P.E. Consulting Services, Inc. 02/16/07 Page 3 • Certifications • Training • Attendance at. Fireman's Training School Proposal for The City of Lubbock To Prepare ISO Pre -Survey Packet (Phase ll) Mike Pielsch, P. E, Consulting Services, Inc. 01/16/07 Page 4 COST REQUIREMENTS If I prepare a Grading Summary and the corresponding List of Suggested Improvements for the City of Lubbock • Filling out the pre -survey packet $ 7,200 • Expenses (Hotel, meals & transportation) $ 1,900 • Other expenses to be actual costs plus 15% to defray Incidental internal costs, ex, film, copying, printing, etc, 200 Total $9,300 The total cost to the City of L ubbock will not exceed $9, 300 if I am obtained to prepare a Grading summary and correspondinc List of Suggested Improvements. PAYMENT AGREEMENT: The City of Lubbock agrees to pay Mike Pietsch, P.E. Consulting Services, Inc. upon the conclusion of the consulting project. Submitted by. - W. Michael Pietsch, P. E. Civil Engineer We Pietsch, P. E. Consulting Services, Inc. 3101 S. Country Club Rd, Garland, TX 75043-1311 Phone: 972-271-3292 Cella 214-728-6507 Fax: 972-840-6665 E-mail: wmpietsch[c tx. rr, com Proposal for The City of Lubbock To Prepare ISO Pre -Survey Packet (Phase II) Mike Pietsch, P.E. Consulting Services, Inc. 02/16/07 pc+'e Mike Pietsch, P.E. Consulting Services, Inc. 3101 S. Country Club Rd. Garland, TX 75043-1311 Phone: 972-271-3292 Cell: 214-728-6507 Fax: 972-840-6665 E-mail: wmpietsch@tx.rr.com Sent Via Email Only February 16, 2007 Mr. Ray Cooper Fire Chief Lubbock Fire Department 1515 E. Ursuline Street Lubbock, TX 79456-0001 Dear Chief Cooper: Attached is a proposal for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with the City of Lubbock's ISO rating. The services outlined below would be required to Assist the ISO Field Representative (Phase 111) during his survey of the City of Lubbock. After 26+ years of performing PPC surveys for ISO, I would estimate that your community would take the ISO Field Representative a minimum of five days*to survey (please check with the Field Representative assigned your survey for his opinion). I could be with the Field Representative during his entire survey. Since trained four of the six Field Representatives doing surveys in Texas, I know what he needs. This will eliminate any confusion between the City of Lubbock and the ISO Field Representative. The information transfer will proceed effortlessly if I am involved. My involvement will save the Officials of the City of Lubbock countless man-hours and allow them to concentrate on their normal daily activities. The total of time and costs reflect actual consultant fee expenses. If you have any questions or need other information, please let me know. Sincerely yours, W. Michael Pietsch, P.E. Civil Engineer WMP/sp PROPOSAL TO PROVIDE CONSULTING SERVICES TO THE CITY OF LUBBOCK To Assist the ISO Field Representative During the ISO Survey (Phase III) MIKE PIETSCH, P.E. CONSULTING SERVICES, INC. OF GARLAND, TEXAS February 16, 2007 The following is a proposed estimate of the time and costs that would be associated with a consulting project with Mike Pietsch, P.E. Consulting Services, Inc. for The City of Lubbock. The consulting team will consist of Mike Pietsch, P.E. SCOPE OF CONSULTING SERVICES The proposed scope of work will consist of meeting with various Officials from the City of Lubbock as follows: Represent the City of Lubbock during the ISO field survey. Areas covered by the Field Representative are shown below. Fire Deoartment • Apparatus inventories • Pump Tests • Manning • Training • Fire Station Locations • Locating apparatus to maximize the grading • Distribution of companies • Fire Service Communications • Number of telephone lines • Number of operators • Dispatch circuits • Emergency power • Supervision of circuits • Method of dispatch • Water Denartment • Supply facilities • Hydrant Distribution • Hydrant Inspection • Flow Testing Texas Addendum • Fire Marshal • Codes • Staffing • Certifications • Training • Building Official • Codes • Staffing Proposal for The City of Lubbock To Assist ISO Field Representative (Phase III) Mike Pietsch, P.E. Consulring Services, Inc. 02/16107 Page 2 • Certifications • Training • Attendance at Fireman's training school Normally this requires more time, however, if I am obtained to prepare the grading summary, suggested improvement report, and the pre -survey packet a great deal of this information will be assimilated at that time. Proposal for The City of Lubbock To Assist ISO Field Representative (Phase III) Mike Pieisch, P. E. Consulting Services, Inc. 02116107 Page 4 COST REQUIREMENTS If I prepare a Grading Summary, create a List of Suggested Improvements, and Assist with the Pre -Survey Packet for the City of Lubbock • Time with the ISO Field Representative $ 6,000 • Expenses (Hotel, meals & transportation) $ 1,500 • Other expenses to be actual costs plus 15% to defray incidental internal costs. Ex: film, copying, printing, etc. 100 Total $7,600 The total cost to the City of Lubbock will not exceed $7,600 if 1 am obtained to assist with the completion of the grading summa� suggested improvements, and pre -survey packet. AGREEMENT: The City of Lubbock agrees to pay Mike Pietsch, P.E. Consulting Services, Inc. upon the conclusion of the consulting project. Submitted by.` W Michael Pietsch, P. E, Civil Engineer We Pietsch, P. E. Consulting Services, Inc. 3101 S. Country Club Rd. Garland, TX 75043-1311 Phone: 972-271-3292 Cell • 214-728-6507 Fax 972-840-6665 E-mail. wmpietsch&'. rr. com Proposal for The City of Lubbock To Assist ISO Field Representative (Phase III) Mike Pietsch, P. E. Consulting Services, Inc. 03;7607 Page 5