HomeMy WebLinkAboutResolution - 2007-R0040 - Amendment To Agreement - TXDOT - Intelligent Transportation System - 01/25/2007Resolution No. 2007-80040
January 25, 2007
Item No. 5.21
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby authorizes and directs the
Mayor of the City of Lubbock to execute an Amendment No. 1 to the Advance Funding
Agreement (Resolution No. 2004-RO552 November 4, 2004) by and between the City of
Lubbock and the Texas Department of Transportation for the design and construction of
an "Intelligent Transportation System" within the city limits of the City of Lubbock,
which Amendment No. 1 and any associated documents are attached hereto and made a
part of this Resolution for all intents and purposes.
Passed by the City Council this 25th day of January , 2007.
by,,%Tj Ili• a NTU 10, Z0 .
ATTEST:
Re cca Garza, City Secret
APPROVED AS TO CONTENT:
Je . Hart, Jr., P.E., City Traffic Engineer
APPROVED AS`�O FORM:
ver, Attorney of
DDres/TXDOT-Amend l AdvFundAgree07Kes
January 16, 2007
STATE OF TEXAS §
COUNTY OF TRAVIS §
Resolution No. 2007•-R0040
CSJ # 0905-06-065
District # Lubbock
Code Chart 64 #
Project: ITS 2004 (804)
ADVANCE FUNDING AGREEMENT
AMENDMENT ##1
THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of
Transportation, hereinafter called the State, and the City of Lubbock (COL), acting by and through its duly authorized
officials, hereinafter called the Local Government.
WITNESSETH
WHEREAS, the State and the Local Government executed a contract on December 17th of 2004 to effectuate their
agreement to design and construct an Intelligent Transportation System within the city limits of Lubbock, Texas; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto,
the State and the Local Government do agree as follows:
AGREEMENT
Article 1. Description of Amended Items
Minute Order is corrected to 108995
2. Scope of Work: "Project 2- Construction of the Integrated Network" has been deleted and replaced with the following:
Project 2A Construction of ITS Network along South and West Loop 289 (1-27 to 34t" St.)
Work will include the building of a fiber optic network, installation of dynamic message signs (DMS), closed circuit
television cameras (CCTV), radar vehicle detection devices and the integration of TxDOT's signalized intersections along
this portion of Loop 289, This will also include the first phase of a two part phased integration between the TXDOT
Lubbock District Traffic Management Center and the City of Lubbock Traffic Management Center (TMC). The ITS network
including all DMS signs will be integrated into the statewide Amber Alert network.
Project 2B Construction of ITS Network along US 62/82 (Marsha Sharp Freeway) (Upland Ave to 1-27)
Work will inciude the building of a fiber optic network, installation of dynamic message signs, closed circuit television
cameras (CCTV), radar vehicle detection devices and the integration of TxDOT's signalized intersections along this portion
of the Marsha Sharp Freeway. The second phase of the integration will provide for the construction of a direct fiber
connection (along US 87) between the TMC's and allow It will alsc provide for future expansion of an ITS network along
1-27. This fiber connection will provide the additional bandwidth needed to allow the video from the CCTV along the
Marsha Sharp Freeway back to the TxDOT Lubbock TMC. The ITS network including all DMS signs will be integrated into
the statewide Amber Alert network. The funds will also be used to pay a consultant to develop a report evaluating the
benefits of the project as required.
3. Local Project Sources and Uses of Funds:
The first sentence has been deleted and replaced with the following:
The estimated cost of the Project is shown in the Revised Project Budget — Revised Attachment C which is attached.
All other provisions of the original contract are unchanged and remain in full force and effect.
AFA—AFA Amend Page 1 of 2 Revised 11/15/06
Article 2. Signatory Warranty
The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of the
organization they represent.
IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate counterparts to
effectuate this agreement.
CITY OF LUBBOCK
The undersigned for the City hereby represents and
warrants that he/she is an officer of the organization for
which he/she has executed this agreement and that he/she
has full and complete authority to enter into this agreement
on behalf of the City.
By,
David A. Willer, Mayor
Date: January 25, 2007
ATTEST:
By. , ):I<-
-
City Secretary
Date: January 25, 2007
APPROVED AS TO CONTENT:
i
Je Har r., PE, City Traffic Lfngineer
v
,�vED as Tc� oR
D ald G. Vanda r, Attorney o Counsel
THE STATE OF TEXAS
Executed for the Executive Director and
approved for the Texas Transportation
Commission for the purpose and effect of
activating and/or carrying out the orders,
established policies or work programs
heretofore approved and authorized by the
Texa Trarisportati n Commision.
By: Y
rlos A. L pez, P. E.
Direof Traffic O ations Division
Texa Department of transportation
Date
AFA—AFA_Amend Page 2 of 2 Revised 11/15/06
Resolution No. 2007-R0040
REVISED ATTACHMENT C
Project Budget and Description
The Local Government will participate in the cost of the procurement and installation of equipment. The
State has estimated the project to be as follows.
Project 1: Software and Hardware Design and Integration
Description
2 -PS&E Packages
and Software
Development
Phase I Fiber Optic
Integration between
Tx DOT Lubbock and
the City of Lubbock
TOTAL 1 $ 934,018.00 1 $ 0 1. $ 750,018.00 1 $ 184,000.00
The local participation of $184,000 is a maximum amount to be paid by the City of Lubbock. Costs in
excess of this amount for this line item of work will be paid by the State..
Total Federal State Local
Estimate Cost Participation Participation Participation
% Cost % Cost % Cost
$ 859,132.00 0% T $ 0.00 1000/6 $559,132.00 0% 1 $ 0.00
$ 374,886.00' 0% � $ 0.00 I 51% I $ 190,886.00 149%" I $ 184,000.00
Project 2A: South and West Loop 289
Description
Total
Estimate Cost
Federal
Participation
State
Participation
Local
Participation
% Cost
% Cost
% Cost
3 DMS (Amber Alert)
$ 463,000.00
74%
$ 344,633.00
26%
$ 118,367.00
0%
$ 0.00
Signs:
- Westbound, east of
University Ave.
- Eastbound, west of
University Ave.
- Westbound, between
Spur 327 and 50th St.
9 CCTV, 3 RVDS,
$ 1,860,000.00
0%
$ 0.00
l00%
$1,860,000.00
0%
$ 0.00
Construction of Fiber
Network, and TxDOT
Lubbock TIVIC
infrastructure
TOTAL
$ 2,323,000.00
$ 344,633.00
$ 1,978,367.00
$ 0
Page 1 of 3 Attachment C
REVISED ATTACHMENT C (CONT.)
Project Budget and Description
Project 2B: US 82 (Marsha Sharp Freeway)
Description
Total
Federal
State
Local
Estimate Cost
Participation
Participation
Participation
$344,633.00
% Cost
% Cost
% Cost
Phase II Fiber Optic
$ 382,016.00
0%
$ 0.00
45%
$ 171,008.00
55%
$ 211,008.00
Integration between
TxDOT Lubbock and
the City of Lubbock
3 DMS (Amber Alert)
$ 463,000.00
0%
$ 0.00
100%
$ 463,000.00
0%
$ 0.00
Signs:
- Westbound @ Ave W
- Westbound East of
Slide Rd.
- Eastbound, west of
Slide Rd.
8 CCTV, 3 RVDS,
$ 1,200,000.00
0%
$ 0.00
100%
$ 1,200,000.00
0%
$ 0.00
Construction of Fiber
Network, and
Integration of TxDOT
Signals along freeway
corridor
TOTAL
$2,045,016.00
$ 0.00
$1,834,008.00
$ 211,008.00
TOTAL OF ALL
PROJECTS
$ 5,302,034.00
$344,633.00
$ 4,562,393.00
$ 395,008.00
Page 2 of 3 Attachment C
REVISED ATTACHMENT C (CONT.)
SOURCE OF FUNDS REQUESTED
The Local Government will participate in the cost of the procurement, installation of fiber and inspection
of construction. The State has estimated the project costs to be as follows.
Total Itemized Budget
Phase I Fiber Integration
In -Kind Contributions (City of Lubbock):
Cash
Engineering and Construction
Fiber Testing and Splicing Equipment
Total In -Kind Contributions
Phase II Fiber Integration
Joint Ownership 1 Construction Cost
Cash
1.$ 5,302,034.00
Engineering and Construction (50% of $342,016)
Fiber Testing and Splicing Equipment
Total In -Kind Contributions 3
$
$
$
0.00
150,000.00
34,000.00
184,000.00
0.00
171,008.00
40,000.00
211,008.00
Subtotal Value of Project (Line 1 - Line 2 — Line 3) 4 $ 4,907,026.00
State Participation:
TxDOT 5. $ 4,562,393.00
Federal Funds Requested 6. $ 344,633.00
Engineering and contingencies charges will be based on actual charges.
Local Government's Participation = $395,008.00
It is understood that the proposed improvements will be done by the State and the Local Government
will transmit to the State with the return of this Agreement, executed by the Local Government, a warrant
or check in the amount of $0.00 made payable to the "Texas Department of Transportation" to be used
solely for the cost of improvements as requested by the Local Government. It is further understood that
the State will include only those items for the improvements as requested and required by the Local
Government. This is a construction estimate only; final participation amounts will be based on actual
charges to the project.
The City of Lubbock will do the fiber integration work in-house. Force accounts will be setup on both
ITS projects to reimburse the City for TxDOT's share of the cost (ITS Phase 1 $190,886 and
ITS Phase 11 $171,008)_
Page 3 of 3 Attachment C
THE STATE OF TEXAS
COUNTY OF LUBBOCK
Before me Ashley C. McGaha a Notary Public in and for Lubbock County, Tei
day personally appeared Krista Ramirez of the Southwestern Nein
Corporation, publishers of the Lubbock Avalanche -Journal - Morning, and Sunday, who being by me c
did dispose and say that said newspaper has run continuously for more than fifty-two weeks prior to
insertion of this Legal Notice
No. at Lubbock County, Texas and the
SECTION ]. THAT violation
printed co of the Legal Notice is a true co of the original and was printed in the of any provision of this
Py g Py g P Ordinance shall be deemed O
misdemeanor punishable by
Avalanche -Journal on the following date6. 5 = Thousand a� N Two
f52.Odo.OG) a5 Wt-h*e o in
Ordlinance of the Ci Yaofn®
} r Luh6ock.
IM AV&—&I"'
inside Sales Manager
LUBBOCK AVALANCHE -JOURNAL
��41 �� (Ikll C '4j"
h0fARY PUBLV in and for the State of Texas
My commission Expires 311512010
Morris Communication Corporation
Subscribed and sworn to before me this day of
FORM 5810!'
A MCGAHA
Noir, tate of Texas
nlssion Expires
15, 2010
i d E l'V ED
MAY 1� 2 Z005
THE STATE OF TEXAS CITY SECRETARY
COUNTY OF LUBBOCK LUBBOCK, TEXAS
Before me Lynda Weems
a Notary Public in and for Lubbock Coy
day personally appeared Tameisha Powell
of the Southwes
Corporation, publishers of the Lubbock Avalanche -Journal - Morning, and Sunday, who being
did depose and say that said newspaper has been published continuously for more than fifty -t -
the first insertion of this Legal Notice
IHE OFFICIAL
THE CITY OF
K MAKING THE
rNG CHANGES;
SE NO. 3073; A
CHANGE FROM T
ONING ON TRACTS
C, WEST RIDGE
"CIAL PARK
N, LUBBOCK,
V'; PROVIDING
CLAUSE; AND
NG FOR
TION.
2 THAT violation
vision of this
shall tie deemed o
nor punishable by
exceed Two
and N0/10e Dollars
112.D66.DD) as provided in
No, Sedfon 29-31 of the Zoning
Legal Nonce at Lubbock County, Texas 0 dinanc a of the City of
printed copy of the is a true copy of the original and was printed in the Luat,ocK
Avalanche -Journal on the following dates: o Al I'A-005-
Inside Classified Manager NOTA PUBLIC in and for he tate o Texa
My Commission Expires
LUBBOCK AVALANCHE -JOURNAL
Morris Communication Corporation
Subscribed and sworn to before me this day of 05
.r
FORM 58-10 LYNDA WEEMS
Notary Public, State of Texas
My Commission Expires
I(T 02-20-2008