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Home My WebLink AboutResolution - 2007-R0013 - Amendment To Agreement - Parkhill, Smith, & Cooper - Taxiway Lima Project - 01/12/2007Resolution No. 2007-R0o13 January 12, 2007 Item No. 5.24 RESOLUTION IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment No. 2 to the agreement between the City of Lubbock and Parkhill, Smith & Cooper for engineering services on the Taxiway Lima Project, and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. assed by the City Council this 12th ATTEST: City Secretary VED AS TO CONTENT: Assistant City Manager and Public Works APPROVED AS TO FORM: day of January '2007. DAVID A. LER, MAYOR Linda L. Chamales, Senior Attorney Office Practice Section LC: LATTY/Linda/RES-PSC AMENDMENT No, 2 -Lima December 8, 2006 .................. ■.....rrr......■.■ MMEMO EMO — Resolution No. 2007—R0013 Eli" U101'. January 12, 2007 � T _ Q. 1 ".: :..: Item No. 5.24 ■I 1. .. O.■ ..., .-.. wage.............. ...rrwaguuwauwa November 28, 2006 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Route 3 Box 389 Lubbock, Texas 79403 Re: Amendment No. 2 to Agreement for: Engineering Services for Construction/Extension of Taxiway Lima: Additional Construction -Phase Testing Dear Mr. Loomis: During construction of the Taxiway L project, site conditions created a need for additional testing over and above the original scope to ensure that all aspects of the project met the specifications. Specifically, varying in- situ soil conditions increased the number of lime -treated subgrade proctors and related density tests. Another major factor that led to increased testing was the reconstruction of the high speed portion of Taxiway J. Originally it was planned to only remove and replace the concrete pavement. Once the pavement was removed it was discovered that extensive moisture damage had developed. Therefore, this entire pavement section was removed, full depth and reconstructed. Testing was required on the subgrade layers, lime treated subbase and the cement treated base layers reconstructed during this process. The original project testing budget of $159,500.00 was exceeded by $33,961.00. This amendment would increase the contract amount of task 3 surveying and testing to a total of $193,461.00- T wa 00. Taxiway Lima Construction -Phase Testing Task 3 - Surveying and Testing Services, (reimbursable expense). Increase the testing limits from $159,500.00 to $193,461.00 for an increase of $33,961. �� TOTAL $33,961.00 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated August 16, 2004. We proposed to provide the Task 3 services as a reimbursable expense as outlined under the provisions of ATTACHMENT B — COMPENSATION. Additional compensation for Design Phase - Task 1, Construction Phase - Task 2 services and Task 3, Surveying and Testing Services shall not exceed $33,961.00 without Owner's approval. Parkhill, Smith & Cooper, Inc. Engineers ■ Architects ■ Planners 4222 85th Street, Lubbock, Texas 79423 (806) 473-2240 FAX (806) 473-3504 Lubbock EI Paso Midland Amarillo Odessa Mr. James W. Loomis Page 2 November 28, 2006 If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We thank you for your assistance in successfully completing this project. If you have any questions please call either Mark Haberer or myself. Sincerely, Accepted by: PARKHILL, SMITH & COOPER INC. CITY OF LUBBOCK By By—= -7' y -` , o T. I larnilton- PE David Miller L/111rm Principal Mayor JTHjbh Attest: Enclosures By ?0 becca za IN TRIPLICATE City Secretary Approved as to Content: W. Loomis, A.A.E. )r of Aviation Approved as to Form: Linda L. Chamales, Senior Attorney Office Practice Section x:ua %273o.DfC0RRESRLTR\cUnUw,,,,s dn=12D C PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LIA Taxiway Lima JOB NO.: 01273004 TASK: 3S&T DATE: 11/28/06 FEE TYPE: Other - SEE CONTRACT PREPARED BY: MDH PRINCIPAL. JTH PROJ. MANAGER: JTH OVERHEAD RATE: 170.00% PROFIT ON LABOR: 15.00% PROFIT ON REIMB: PROFIT ON DIRECTS: 15.00% FEE: $33,961 LABOR:. OVERHEAD: REIMB. CONSULTANTS: $33,961 REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: ABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal #NIA #NIA 03 Engineer 09 Engineering Technician 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page 1 of 2 EE ESTIMATING SHEET PROJECT: EIMBURSABLES LIA Taxiway Lima JOB NO.. 01273004 TASK: 358.7 REIMBURSABLE CONSULTANT COSTS SUBTOTAL 511 STRUCTURAL CO 512 MECHiELEC CONSULTANTS 513 ENV & CIVIL CONSULTANTS 514 LANDSCAPE CONSULTANTS 515 TESTING CONSULTANTS Terra Testing, Inc. $33.861 516 SURVEYING CONSULTANTS 517 INTERIOR DESIGN CONSULTANTS 518 OTHER CONSULTANTS TOTAL REIMBURSABLE CONSULTANTS REIMBURSABLE EXPENSES 521 TRAVEL/LODGING MOTEL DAYS @ AIR TRAVEL AIR FARE ® PARKING DAYS 4 CAR RENTAL DAYS ® MILEAGE MILES MEN 0 MEN ® /DAY /DAY $0.345 /MANDAY - MAN = = = TRIPS - SUBTOTAL 522 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS @ $2.55 0 8 SETS SHTS 0 $8.51 @ SETS = ORIGINALS Q $0.15 /Ow _ SETS 0 $0,06 ISHT 0 250 SHEETS = SETS 0 $2.00 ISET = SHTS 4 $0.08 7SHT = SUBTOTAL 523 MODEURENDERINGS/PHOTOS Shots a iSi 524 TELEPHONE Calls Q $2.00 /Call 525 MEALS DAYS 0 MEN ® WANDAY 526 FIELD SUPPLIES 528 POSTAGE Mailings a $2.00 Wailing 529 PUBLICATIONS 8 SUBSCRIPTIONS 530 MISC REIMBURSABLE _EXP_ _ 531 FAX Pages a $1.00 532 TEMPORARY PERSONNEL 533 DRAFTING SUPPLIES 534 OFFICE SUPPLIES 535 CARD HOURS 4 $6.00 iHOUR 536 FIELD EQUIP RENTAL 546SOFTWARE TOTAL REIMBURSABLE EXPENSES Page 2 of 2 Agenda Item #.## Consider a resolution authorizing the Mayor to approve Amendment 92 to the agreement between the City of Lubbock and Parkhill Smith & Cooper for the Taxiway L projcct. Item Summary This amendment modifies the original agreement with Parkhill, Smith and Cooper for engineering services for construction/extension of taxiway Lima at the Lubbock Preston Smith international Airport. During construction of the -taxiway Lima project, site conditions created a need for additional soil testing over and above the original scope to ensure that all aspects of the project met FAA specifications. In addition, the reconstruction of taxiway Juliet east of runway 17R/35L uncovered extensive soil moisture damage in the pavement subgrade requiring full depth reconstruction of this portion of pavement. Additional testing was required on the subgrade layers. Fiscal Impact The original project testing budget of $159,500 was exceeded by $33,961. This amendment will increase the surveying and testing services for this project to $193,461. The increase in engineering fees will be offset by a change order to the construction contract reducing the contract by $37,306.66 for a quantities adjustment. Project 253.94351. Staff Submitting/Recommendation James Loomis, Transportation and Public Works Assistant City Manager. The Airport Board and Airport staff are recommending approval of Amendment #2 for the increase in construction phase testing services from $159,500 to $193,461. City Council Meeting