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Home My WebLink AboutResolution - 2007-R0010 - Amendment To Agreement - Parkhill, Smith, & Cooper - Services To Upgrade FIDS - 01/12/2007Resolution No. 2007--80010 January 12, 2007 Item No. 5,21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment No. 7 to agreement between the City of Lubbock and Parkhill, Smith & Cooper for architecture/engineering services for the Upgrade Flight Information Display System (FIDS) Project, and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 12th day of January , 2007. GA 10011 City VED AfS 7 C DAVID A. MILLER, MAYOR Loomis, Assistant City Manager sortation and Public Works APPROVED AS TO FORM: Linda L. Charnales, Senior Attorney Office Practice Section gs/cityatNRES-PSCC Amendment- FIDS December 8, 2006 rrrrrrrr.rrrrrrrrr MOMMUNN00.09... 00.00............... i��.fAi.M..NF..■ M -■- 'all It � : : .� .� ,0000 0000.. 0: .r-• .-00■M I un r. 00 i. 111K ■i wu. r. rr 00o00uu00.iuurr00 oroouruuurr Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Route 3, Box 389 Lubbock, Texas 79403 Resolution No. 2007-80010 January 12, 2007 Item No. 5.21 November 29, 2006 Re: Amendment No. 7 to Agreement for A/E Services for Airport Improvement Projects: • Upgrade Flight Information Display System Dear Mr. Loomis; We have met with your staff, reviewed the project and prepared an Engineers Opinion of Probable Cost (EOPC) to design the upgrades to the Flight Information Display System as illustrated in the enclosed drawing. Our understanding of the scope items and a fee proposal for Task 1 (design) and "Task 2 (construction) are detailed in the Project Budget Sheets which are attached to this amendment. Up rg ade Flight Information Display System: Task 1 - Fee for Professional Services (Study and Report, Preliminary Design, Final Design and Bidding/Negotiation, lump sum). $19,850.00 Task 2 Construction Phase Services (which includes RPR and construction related Engineering Services, lump sum). $14,200.00 TOTAL $34,050.00 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 13, 2005 and to provide the task 1 and task 2 services on a lump sum basis under the provisions of the contract, E7(HIBIT B — PAYMENTS TO THE ENGINEER, LUMP SUM METHOD, Paragraph B4.0I.A.1. Compensation for Design Phase - Task 1 and Construction Phase - Task 2 services shall not exceed $34,050.00 without Owner's approval. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. Parkhill, Smith & Cooper, Inc. Engineers ■ Architects ■ Planners 4222 85th Street, Lubbock, Texas 79423 (806) 473.2200 FAX (806) 473-3500 Lubbock EI Paso Midiand Amarillo Odessa Mr. James W. Loomis Page 2 November 29, 2006 We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or myself. Sincerely, PARICHILL, SMITH & COOPER, INC. By LT 4�� John T. Hamilton, PE Firm Principal JTFFjbh Enclosures IN TRIPLICATE x:519WOOS3.98CIVILUTMLIAIFMMCmnxl wnmYhw7.D0C Accepted by: CITY OF LUBBOCK By---�' David Mill r Mayor Attest: By Rebecca Gaba City Secretary Approved as to Content: J es W. Loomis, A.A.E. irector of Aviation Approved as to Form: By— Linda L. Chamales, Senior Attorney Office Practice Section Resolution No. 2007-R0010 LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT 2006 PFC APPLICATION PROJECT INFORMATION PROJECT: Item 6-4, Upgrade Flight Information Display System PROJECT DESCRIPTION: The existing airport Flight Information Display System (FIDS) will be upgraded to current technology. The computers, displays, cable, power supply, power conditioning and associated equipment will be replaced. JUSTIFICATION: The existing FIDS system is approximately 6 years old. The system utilizes video and computer components that typically have a lifespan of 5 years. Most of the displays monitors have either failed or are not legible for passengers to obtain flight information. Current technology has improved the user interface for airlines to enter flight data and improved the display monitors to provide better readability and comprehension of the flight data by passengers. OBJECTIVE: The upgraded FIDS will improve the ability for airlines to enter their flight information and improve the visual dissemination of the airline's flight data to passengers. This project will enhance the competition between airports and enhance efficiency of passenger movement. ESTIMATED PROJECT IMPLEMENTATION DATE: June 2007 ESTIMATED PROJECT COMPLETION DATE: June 2008 TOTAL ESTIMATED PROJECT COST: $225,000 TOTAL ESTIMATED PFC AMOUNT: $225,000 EXISTING AND/OR ANTICIPATED AIP GRANTS: None 7 1/06/06 City of Lubbock, Texas Lubbock Preston Smith International Airport 1 Upgrade Flight Information Display System (FIDS) 1 112 71200 6 ENGINEER'S OPINION OF PROBABLE COSTS Item Description Quantity Unit Unit Price Amount Project Summary Upgrade FIDS displays to current technology Replace computers, display cases, and monitors.. Mobilization Item P-140, Contractor Mobilization 1 LS $13,000.00 $13,000 Hardware !Upgrades: Computers. Displays etc... Terminal Computers with Monitor 3 Each $6,000.00 $18,000 Server Computer with Monitor for FIDS Network 1 Each $12,000.00 $12,000 LCD Display Monitors 15 Each $6,000.00 $90,000 Architectural Display Stands for LCD Monitors 4 Each $7,500.00 $30,000 Miscellaneous carpetAg/flooring and ceiling repairs 1 LS $12,500.00 $12,500 Subtotal 162,500 Construction Contingency on Base Bid 10% 15,450 SUB -TOTAL BASE BID $190,950 Professional Services Basic Engineering Services (Study and Report, Preliminary Design, Final Design and Bidding/Negotiation) $19,850 Phase Services Includes RPR and Construction related En r. Services $14 200 LCon,struction total Professional Services 050 TAL ENGINEERS OPINI N OF PROBABLE PR JECT COSTS BASE BID 5 000 X%I gg84etl16.981CIVILVTHILIATIOSTIDS EOPC 11-2"6.MIs I dT a II Ah w `f a �. r d Cl - (j� aAw <, i C1 UPPERLEVEL r� PLAN I l if L Is N 9pl)MAIN LEVELt'•,ar PLAN Mx 6 ! 1 am 1131 r 0114 •: LOWER LEVEL NrtJ I.WLW PLA„ NOTES t RE -USE EXIST04 TELEvSiDN SCREENS. NSTALL =M AT THE TAXI DODRMATOkN STAND, IB10p D iELEvwONi REPLACE TELEVISIONS WITH WED W LLD DELAY. CONNECT NEN :XISTINC vlDEO FEED FROM ExSTNL 7W SYSTEM. NTEO TELEVMK*a REPLACE TELEVISIONS WITH I DISPLAY. MOUNT NEW DISPLAY ONTO NEW IL DISPLAYS. PROVIDE MECESS Y RENOVATIONS TO ITE NEW DISPLAY STAND" CONNECT NEW DISPLAY VIDEO FEED FROM EYISTNO SOS' SYSTEW. IPUTER OWNED BY AWPORT. COYPuTERS wiLL RE 0 CONNECTED TO DxSTINC FOS NETWORK. S' SERVER COMPUTER TO BE REPLACED CONNECT xISTINC "AW NETWORK. ST TELLVISON SCREEN MOUNTED N SECMM CDN60IE, NSON SCREEN WITH NEW 40' LCD DISPLAY KITH SECURITY PERSONNEL FOR MOUNTING LOCATKk S' EOUIPMENI TO REMAIN LEGEND SYMBOL DESCRIPTION TO 8 REPLACER ■TH LIOMWTOR Inv TO BE REFP CTEOLEMAOM YOMITOR EIPSTW BIDS MWAD TO RD" EMT= WS, LCO DNSPLAT TO REMAN ion No. 2007-RO01( a C: ■� iN ■. rr■ u■u ■� ■■ v u■rW ■N Liu r► r i� �■ ■u■■■■■■■euuiu Parkhill, Smith S Cooper, tnc. E*m n . Arc ilach • Planners L,400 D P1® Md., N+ mI Oar!■ UPGRADE INFORMATION DISPLAY SYSTEM (FIDS) LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT LUBBOCK, TEXAS MD GTE DESCAPh7V amoc arnm-umem pm"cT NQ SITE PLAN G101 � 1 UPGRADE INFORMATION DISPLAY SYSTEM (FIDS) LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT LUBBOCK, TEXAS MD GTE DESCAPh7V amoc arnm-umem pm"cT NQ SITE PLAN G101 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB Up rade FIDS JOB NO.: TASK: IDSN DATE. 11/28/06 FEE TYPE: Lump Sum PREPARED BY: MDH PRINCIPAL: JTH PROJ. MANAGER: JTH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMS: 15.00% PROFIT ON DIRECTS: 15.00% FEE: $1 v9•— 1,850 LABOR: $16,565 OVERHEAD: REIMS. CONSULTANTS: REIMS. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: $2,858 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 25 $3,150 #N/A #N/A 03 Engineer 34 $3.264 11 Resident Project Representati 85 $6,885 07 Engineer -in -Training 4 $292 14 CADD Operator 38 $2,394 18 Clerical 10 $580 Page 1 of 3 FEE ESTIMATING SHEET PROJECT: L9eUpgrade FICS JOB NO.: TASK: ID5N SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ENG RPR EIT CADDOPT CLERICAL TASK 01 #N/A 03 11 07 14 18 Tris $126,00 $96.00 $81 00 $73.00 $63.00 $58.fl0 TOTAL STUDY AND REPORT PHASE Predesign Conference 1 2 2 2 6 Site visits, Gather Data 3 6 6 Develop/analyze project scope 1 2 2 PRELIMINARY r)FqIGN PHASE Refine scope, coord. with Owner 1 2 2 4 Meetings and conferences 2 4 4 4 12 Review equipment options 8 8 Preliminary design documents preliminary drawings (9 sheets) 27 18 outline specifications 4 8 4 review w/ Owner 2 2 2 6 Revise opinion of costs 1 4 5 FINAL DESIGN PHASE Final drawings 8 16 24 Final specifications 6 4 4 14 Final opinion of costs 1 2 3 Review with Owner 1 2 2 2 6 Revisions 2 4 6 Mlsc meetings and conferences 2 BIDDING PHASE Assisi in advertisement 2 2 Plan distribution - issue/record/deposits 2 2 Conduct Pre -Bid Conference, minutes 1 2 2 4 Miscellaneous addenda 2 2 4 Attend Bid Opening 1 2 2 4 Evaluate bids, bid tabulation, award 2 2 Check out Contr, subcontractors, etc. 2 2 Review substitute mate rials/equipment 2 2 QC/PM (3 mos. 4 1 hrs./mo.) 3 3 Prepare stmts. (4 4 1 hr.) 2 2 4 Monthly Progress Reports (0.5 hr, each) 2 2 Coordination with Owner 2 2 BUDGET SUBTOTALS: HOURS/ Trips - 1325 34 85 4 38 10 19 SALARY $3,150 $3,264 $6,885 $292 $2,394 $580 1 $16,565 Page 2 of 3 EE ESTIMATING SHEET PROJECT IRECTS LBB Upgrade FIDS ,JOB NO.. TASK.. 1 DSN DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH'ELEC CONSULTANTS _ 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS _ 618 OTHER CONSULTANTS - TOTAL DIRECT CONSULTANT$ DIRECT EXPENSES 621 TRAVELLODGING MOTEL DAYS a AIR TRAVEL AIR FARE a PARKING DAYS a CAR RENTAL DAYS a MILEAGE 30 MILES a $0.445 MEN a MANDAY = MEN a ;MAN = /DAY = +DAY = a 13 TRIPS - _ SUBTOTAL $173.55 $174 622 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX 9 SHTS a SHTS a 12 ORIGINALS 20 SETS a 20 SETS ® 500 SHTS a $2.55 a 20 SETS = $8.51 ra SETS = a $0.45 /ORI. _ $0.08 /SHT a 225 SHEETS- S2.00 'SET = $0.08 %SHT = SUBTOTAL $459.00 $1.80 $360.00 $40.00 $40.00 $901 623 MODEL RENDERINGS/PHOTOS Shots a %Short S200 624 TELEPHONE 100 Calls a $2.00 Call _ 5200 625 MEALS DAYS a MEN a WANDAY 626 FIELD SUPPLIES 628 POSTAGE 40 Mailings a 55.00 /Mailing $200 629 PUBLICATIONS & SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX 200 Pages a $1.00 $200 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICESUPPLIES 635 CADD 123 HOURS a 58,00 /HOUR $984 636FIELD FQUiP RENTAL _ 546 SOFTW..ARE _ TOTAL DIRECT EXPENSES $2,858 Page 3 of 3 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB Upgrade FIDS JOB NO.: TASK: 2CST DATE: 11/28/06 FEE TYPE: Lump Sum PREPARED BY: MDH PRINCIPAL: JTH PROJ. MANAGER: JTH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% FEE: $1 ( i , ZCO LABOR: $12,236 OVERHEAD: REIMS. CONSULTANTS: REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: $1,743 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 21 $2,646 #N/A #N/A 03 Engineer 34 $3,264 11 Resident Project Representat 72 $5,832 07 Engineer-in-Training 14 CADD Operator 6 $378 18 Clerical 2 $H61 Page 1 of 3 FEE ESTIMATING SHEET PROJECT: LBB Upgrade FIDS JOB NO.: TASK: 2CST SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ENG RPR FIT CPDD OPT CLER➢CAL TASK 01 #N/A 03 11 07 14 18 Tris $126.00 $96.00 $81.00 $73.00 $63.00 $58.00 TOTAL RPR (75-day onnstruc ionrR�i= Preconstruction Conference 1 2 2 2 6 11 weeks 0 3 Hrs/ week 11 33 33 2 Pre/Post Days at 5 Hrs/ Day 2 10 10 CONSTRUCTION PHASE Conduct Preconstr Conference, minutes 1 2 2 4 Monthly progress meetings, minutes 3 6 6 12 Coord. with RPR, Contractor, Owner 2 5 5 10 Routine change orders 4 4 Review submittals 6 6 Pay estimates including final 4 4 Certifications, guarantees & warranties 2 2 Initial operation/startup, performance tests 1 2 2 4 Final inspection and notes/findings 1 3 3 3 9 MISCELLANEOUS ITEMS )CIPM (3 mos. @ 1 hrs./mo.) 3 3 Prepare stmts. (4 @ 1 hr.) 2 2 4 Monthly Progress Reports (0.5 hr. each) 2 2 Coordination with Owner 2 2 CLOSEOUT PHAaE Record drawings 2 6 8 O&M manuals 2 2 Warranty insp. 1 2 2 4 Addnl, compliance insps. 2 2 4 Final test and QC rpt. 2 2 BUDGET SUBTOTALS: HOURS/ Trips - 23F 21 34 72 6 211,3 SALARY $2,646 $3,264 $5,832 $378 $116 $12,236 Page 2 of 3 Resolution No. .2007-R0010 EE ESTIMATING SHEET PROJECT. IPECTS LB8 Upgraee FIDS JOB NO.. TASK- 2CST DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV S CIVIL CONSULTANTS 814 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS _ - 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS - - TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVELLODGING MOTEL DAYS 0 AIR TRAVEL AIR FARE 0 PARKING DAYS 0 CAR RENTAL DAYS 0 MILEAGE 55 MILES 0 MEN ® rMANDAY = MEN 0 WN - 'DAY = /DAY = $0.400 ® 23 TRIPS = SUBTOTAL 5506.00 $506 622 REPRODUCTIONS BLUEUNE PRINTS 12 SHTS 0 $2.55 0 6 SETS = SEPIA PRINTS SHTS ® $8,51 A SETS = PRINTING: ORIGINAL SET-UP COST 12 ORIGINALS $0.15 /ORI. = COST PER SHEET 6 SETS 0 $0.08 iSHT 0 72 SHEETS= BINDING COST 6 SETS 0 52.00 /SET = XEROX 400 SHTS 0 $0.08 /SHT - SUBTOTAL $183.60 51.80 $34.56 $12.00 $32-00 $264 623 MODELIRENDEHINGS/PHOTOS Shots a /Shot $200 624 TELEPHONE 50 Calls $2.00 %Call $100 625 MEALS DAYS ® MEN 0 /MANDAY 626 FIELD SUPPLIES S4D0 628 POSTAGE 15 Mailings ® $5.00 Wailing $75 629 PUBLICATIONS 8 SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX 150 Pages 4 51.00 $150 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES _ 634 OFFICE SUPPLIES 635 CADD 6 HOURS ® 58_.00 /HOUR $48 636 FIELD EQUIP RENTAL 646 SOFTWARE 11 TOTAL DIRECT EXPENSES 11 $1,743 Page 3 of 3 Agenda Item A## o b . Consider a resolution authorizing the Mayor to approve Amendment #7 to the f i A/E Services Agreement between the City of Lubbock and Parkhill Smith & 4 Cooper for the Upgrade Flight Information Display System (FIDS) project. Item Summary This amendment (No. 7) modifies the original engineering agreement with Parkhill, Smith and Cooper (PSC) and the Lubbock Preston Smith International Airport to add engineering services for the upgrade of the Flight Information Display System (FIDS) at the airport. The existing airport FIDS in the terminal has become obsolete and is in need of replacement. This system provides flight information on arrivals and departures at the airport to travelers throughout the terminal building. Many of the video monitors have either failed or are not legible. The upgraded FIDS will improve the ability for the airlines to enter their flight information and improve the visual dissemination of Right data to passengers. Fiscal Impact The engineering services associated with this project will be funded by passenger facility charges (PFC). The fee for these sei ,ices is $34,050 and will be paid from project 251.91110. Staff Submitting/Recommendation James Loomis, Transportation and Public Works Assistant City Manager. The Airport Board and Airport Staff are recommending approval of Amendment No. 7 to the agreement with PSC in the amount of $34,050. City Council Meeting