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Home My WebLink AboutResolution - 2008-R0104 - Sec. 5307 Grant Agreement- FTA - Preventative Maintenance, ADA Paratransit, Etc. - 03/27/2008Resolution No. 2008-RO04 March 27, 2008 Item No. 5.15 RESOLUTION SOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: [AT the Citibus General Manager of the City of Lubbock BE and is hereby and directed to execute for and on behalf of the City of Lubbock, a grant in connection with a Federal Transit Administration Section 5307 Grant Application, TX -90-X791-00, previously made, to provide funding for preventive maintenance, ADA paratransit, capital, and planning assistance for FY 2008. Said Grant Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 27th day of March , 2008. DAVID A. MILLER, MAYOR ATTEST: Garza, City VED AS TO CONTENT: ' \ 4161 ly f Ja s Loomis, Assistant City Manager, Trahwortation and Public Works APPROVED AS TO FORM: D. MitcheM Sattefwft`te, Assistant City Attorney itibus-Fed Transit Admin FY 2408 Grant 1212008 View Print DOT U.S. Department of Transportation Page 1 of 8 Resolution No. 2008—RO104 r3 FTA Federal Transit Administration Application for Federal Assistance Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -90-X791-00 Budget Number: 1 - Budget Pending Approval Project Information: Capital and Planning Part 1: Recipient Information Project Number: TX -90-X791-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: {806} 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: (} - Facsimile: (} 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $3,373,858 Cost: View Print Project Number: TX -90-X791-00 Project Description: Capital and Planning Recipient Type: City FTA Project Mgr: Lynn Hayes Recipient Contact: Yes New/Amendment: None Specified Amend Reason: Initial Application Fed Dom Asst. #: 20507 Sec. of Statute: 5307-2 State Appl. ID: None Specified Start/End Date: Feb. 15, 2008 - Feb. 15, 2009 Recvd. By State: Feb. 13, 2008 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIPIUPINP/FTA Prm Plan) : Feb. 04, 2008 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional districts State ID District Code District: Official 48 19 Randy Nuegebauer Adjustment Amt Total Eligible Cost: Total FTA Amt: Total State Amt: Total Local Amt: Other Federal Amt: Special Cond Amt: Page 2 of 8 $0 $3,373,858 $2,699,086 $0 $674,772 $0 E1H Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: Yes Fed. Debt Authority?: No Final Budget?: lNo Project Details These funds 2008 will be used to provide preventive maintenance, non -fixed route ADA paratransit, comprehensive planning, and miscellaneous capital (including transit enhancements. The funds are from Citibus/City of Lubbock FY2008 Section 5307 allocation. SECURITY EXPENSES: During FY2008, Citibus will meet the requirement for 1 % for security. Earmarks httns:Hftateamweb.fta.dot.eov/teamweb/ADplicationsNiewPrint/ViewPrintRes.asp?GUID... 2/1312008 View Print No information found. Security Page 3 of 8 Yes — We will expend I% or more of the 5307 funds in this grant application for security purposes. Please list security -related projects in the project budget and summarize them in the non -add scope code 991. Part 3: Budget Proiect_Budpet httns:llftateamweb.fta.dot. QovlteamweblApnlicationsNiewPrint/ViewPrintRes.asp?GUID... 2/13/2008 Quantity FTA Amount Tot. EW. Cost SCOPE 442-00 METROPOLITAN PLANNING 0 $200,000.00 $250,000.00 ACTIVITY 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE, PLANNING 0 $200,000.00 $250,000.00 SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $2,372,096.00 $2,965,120.00 ACTIVITY 11.7A.00 PREVENTIVE MAINTENANCE 0 $2,102,187.00 $2,627,734.00 11.70.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $269,909.00 $337,386.00 SCOPE 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $26,9TO7 $33,738.00' ACTIVITY 11.92.02 PURCHASE BUS SHELTERS 0 $26,990.00 $33,738.00 SCOPE 114-00 BUS: SUPPORT EQUIP AND FACILITIES 0 $100,000.00 $125,000.00 ACTIVITY 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $100,000.00 $125,000.00 Estimated Total Eligible Cost: $3,373,858.00 Federal Share: $2,699,086.00 httns:llftateamweb.fta.dot. QovlteamweblApnlicationsNiewPrint/ViewPrintRes.asp?GUID... 2/13/2008 View Print Page 4 of 8 Local Share:1 $674,772.00 OTHER (Scopes and Activities not included in Project Budget Totalsl No Amendment Funding Source information is available for the selected project Alternative Fuel Codes Extended Budget Descriptions 44.22.00 uanti FTA Amount I Tot. Elia. Cost SCOPE 991-00 SECURITY EXPENDITURES 0 $26,990.00 $33,738.00 ACTIVITY I PREVENTIVE MAINTENANCE 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $26,990.00 $33,738.00 No Amendment Funding Source information is available for the selected project Alternative Fuel Codes Extended Budget Descriptions 44.22.00 NERAL DEVELOPMENT/COMPREHENSIVE PANNING 0 $200,000.00 $250,000.00 These funds will be used to provide various planning activities, including maintenance of eligibility, strategic planning, and fixed route planning. 11.7A.00 I PREVENTIVE MAINTENANCE 1 0 $2,102,187.00 $2,627,734.00 Preventive maintenance for fleet. 11.7C.00 I NON FIXED ROUTE ADA PARATRANSIT SERVICE 1 0 $269,909.00 1 $337,386.00 Non -fixed route ADA paratransit services. 11.92.02 1 PURCHASE BUS SHELTERS 1 0 $26,990.00 $33,73800 Purchase additional shelters; exact locations - all in public rights of way - to be determined by passenger hoardings and Title VI guidelines. Citibus anticipates that approximately 5 shelters will be purchased. 11.42.20 1 ACQUIRE - MISC SUPPORT EQUIPMENT 1 0 $100,000.00 $125,000.00 Purchase misc. support equipment for maintenance and administrative facilities. The equipment will include telephone and computer system upgrades, a manual bus lift, and other misc. shop equipment. httos:llftateamweb. fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes. asp?GUID... 2/13/2008 View Print Page 5of8 Changes since the Prior Budget Unable to find change amount information. Part 4. Milestones 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $200,000 $250,000 PLANNING 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $26,990.00 $33,738.00 Citibus will use these funds for additional security measures, including locks/access control, lighting, cameras. etc. Changes since the Prior Budget Unable to find change amount information. Part 4. Milestones 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $200,000 $250,000 PLANNING 11.7A.00 PREVENTIVE MAINTENANCE 0 $2,102,187 $2,627,734 Milestone Description I Est. Comp. Date 1. Final expenditure Sep. 30, 2008 11.7A.00 PREVENTIVE MAINTENANCE 0 $2,102,187 $2,627,734 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $269,909 $337,386 Milestone Description Est. Comp. Date 1. Final expenditure Sep. 30, 2008 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $269,909 $337,386 119-00 TRANSIT ENHANCEMENTS (ESUS) 0 $26,990 $33,738 Milestone Description Est. Comp. Date I 1. Final expenditure Sep. 30, 2008 119-00 TRANSIT ENHANCEMENTS (ESUS) 0 $26,990 $33,738 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $100,000 $125,000 Milestone Description Est. Comp. Date I 1. Final expenditure Sep. 30, 2008 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $100,000 $125,000 httns:llftateamweb. fta.dot. izov/teamweb/Annlications/ViewPrint/ViewPrintRes.asn?GU1D... 2/13/2008 Milestone Description Est. Comp. Date I 1. Final expenditure Sep. 30, 2008 httns:llftateamweb. fta.dot. izov/teamweb/Annlications/ViewPrint/ViewPrintRes.asn?GU1D... 2/13/2008 View Print Page 6 of S Part 5. Environmental Findings 442200 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $200,000 $250,000 PLANNING Finding No. 1=Class I1() C01 - Engineering/Des ignfPla nningfTech.Studies Activities which do not involve or lead directly to construction, such as planning and technical studies; projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C. 134, 135, and 307(c); planning activities related to approval of a unified work program and any findings required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or alternatives so that social, economic, and environmental effects can be assessed.lnln 117A00 PREVENTIVE MAINTENANCE 0 $2,102,187 $2,627,734 Finding No. 1 _Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117C00 NON FIXED ROUTE ADA 0 $269,909 $337,386 PARATRANSIT SERVICE Findft No. 1 - Class llfc} C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 114220 ACQUIRE - MISC SUPPORT 0 $26,990 $33,738 EQUIPMENT Finding No. 1 - Class Il(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. View Print Part 6: Fleet Status No information found. Part 7. FTA Comments General Review Page 7 of 8 Comment Title: New Comment Comment By: William Jones Date Created: Feb. 12, 2008 Date Updated: None Specified Ref Section: Unknown Comment: I have reviewed the Civil Rights requirements and concur with this portior of the poject application Comments to DOL Comment Title: New Comment Comment By: Lynn Hayes Date Created: Feb. 13, 2008 Date Updated: None Specified Ref Section: Unknown Comment: Based on the time deadlines in the December 7, 1995 DOL guidelines, please advise us of the Section 49 U.S.C. Section 5333(B) terms and conditions for inclusion in the grant contract. FTA Contact: Lynn Hayes, Community Planner 819 Taylor Fort Worth, Texas 76102 Phone: 817 978-0565 Email: lynn.hayes@dot.gov Grantee: Melinda Harvey Phone 806 712-2003 Email:mharvey@ctibus.com Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION View Print Page 8 of 8 GRANT AGREEMENT (FTA G-14, October 1, 2007) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(14), October 1, 2007, http://www.fta.dot.gov/documents/14-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX -90-X791-00 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5307 - Urbanized Area Formula (FY2006 forward) Estimated Total Eligible Cost (in U.S. Dollarsl: $3,373,858 Maximum FTA Amount Awarded [Including All Amendmentsl (in U.S. Dollars): $2,699,086 Amount of This FTA Award in U.S. Dollars : $2,699,086 Maximum Percentages) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date.- Project ate:Project Description: Capital and Planning The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. https://ftateamweb. fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID... 2/13/2008 CITY OF LUBBOCK AGENDA ITEM SUMMARY H. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the Citibus General Manager to execute a Federal Transit Administration Section 5307 Grant (Project #TX -90-X711-00), to provide preventative maintenance, ADA paratransit, capital, and planning assistance for FY 2008. (Citibus) BACKGROUND DISCUSSION: Citibus has electronically applied for and been allocated a Federal Transit Administration Section 5307 Grant (Project #TX -90-X791-00) for FY 2008 in the amount of 52,699,086 (federal funds). This is a routine grant that Citibus receives on an annual basis. The Lubbock Public Transit Advisory Board has approved the FTA Section 5307 grant and it has been incorporated into the FY 2008 budget, which has been previously approved by the City Council. The funds for this grant will be used for preventative maintenance, non -fixed route ADA paratransit, planning, and capital, which includes transit enhancements. Funds from this grant cannot be used for operating assistance due to the Lubbock urbanized area exceeding 200,000 population with the 2000 census. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: The match required for this grant has already been included in the FY 2008 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommends the approval of the Federal Transit Administration Section 5307 Grant, Project # TX -90-X791-00.