HomeMy WebLinkAboutResolution - 2008-R0183 - Contract - Parkhill, Smith & Cooper - Engineering Services, Slide Road - 05/22/2008Resolution No. 2008-RO183
May 22, 2008
Item No. 5.11
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute a professional services Contract and any associated documents with Parkhill,
Smith & Cooper, Inc., of Lubbock, Texas, for engineering services for Project #91103,
Slide Road from 4`h Street to the Loop 289 South frontage road, which Agreement and
any associated documents are attached hereto and made a part hereof for all intents and
purposes.
Passed by the City Council this 22nd day of
TOM MARTIN, MAYOR
ATTEST:
Reb cca Garza, City ecre.a><
APPROVED AS TO CONTENT:
terry Hertel,
City Engineer
APPROVED AS TO FORM:
l
Vandiver, Attorney of
DDres/PSC-51ideRdCon08Res
May 4, 2008
Resolution No. 2008-80183
AGREEMENT
FOR
ENGINEERING SERVICES
(DESIGN PHASE AND BID PHASE SERVICES)
Project #91103: Slide Road from 40 Street to the Loop 289 South Frontage Road
THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and
Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85`h Street, Lubbock, Texas 79423
(hereinafter referred to as Engineer):
WITNESSETH:
WHEREAS, Owner intends to construct Slide Road between 4`h Street and the Loop 289 South
Frontage Road (hereinafter referred to as the project); and
WHEREAS, Owner requires certain professional engineering services in connection with the Project
(hereinafter referred to as the Services); and
WHEREAS, Engineer is prepared and has the ability to provide such Services;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
ARTICLE I - EFFECTIVE DATE
The effective date of this Agreement shall be May 22, 2008 This Agreement shall terminate
at the close of business nine (9) months from the effective date of the Agreement in accordance with
the schedule as shown on Exhibit A-2.
ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER
Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached
hereto and incorporated by reference as part of this Agreement.
ARTICLE 3 - COMPENSATION
Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is
attached hereto and incorporated by reference as part of this Agreement. Compensation for Design
Phase and Bid Phase Services shall not exceed $ 509,530.00 without authorization by City Council.
ARTICLE 4 - STANDARD OF CARE
Engineer shall exercise the same degree of care, skill and diligence in the performance of the
Services as is ordinarily provided by a professional engineer under similar circumstances at the same
time and in the same locality.
ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY
Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or
safety precautions and programs used in connection with the Project by others. Engineer shall assist
the Owner in the administering of its contracts with any vendor or other Project participant in order
to fulfill contractual or other responsibilities to the Owner or to comply with federal, state and local
laws, ordinances, regulations, rules, codes, orders, criteria and standards.
ARTICLE 6 r OPINIONS OF COST AND SCHEDULE
Since Engineer has no control over the cost of labor, materials, equipment or services furnished by
others, or over contractors', subcontractors' or vendors' methods of determining prices, or over
competitive bidding or market conditions, Engineer's opinion of cost shall be made on the basis of
qualifications and experience as a professional engineer.
Since Engineer has no control over the resources provided by others to meet contract schedules,
Engineer's forecast schedules shall be made on the basis of qualifications and experience as a
professional engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project
costs will not vary from his opinions of cost or that actual schedules will not vary from his forecast
schedules.
ARTICLE 7 - LIABILITY AND INDEMNIFICATION
7.1 General. Having considered the risks and potential liabilities that may exist during the
performance of the Services and in consideration of the promises included herein, Owner and
Engineer agree to allocate such liabilities in accordance with this Article 7. Words and phrases used
in this Article shall be interpreted in accordance with customary insurance industry usage and
practice.
7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless
against all claims for damages, costs and expenses of persons or property that may arise out of, or be
occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant or
employee of Engineer in the execution or performance of this Contract.
7.3 Defense of Claims. In the event an action for damages is filed in which negligence is alleged
on the part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner accepts
Engineer's defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis for all
expenses of defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata basis for
any judgment or amount paid by Engineer in resolution of such claim. Such pro rata share shall be
based upon a final judicial determination of negligence or, in the absence of such determination, by
mutual agreement.
7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages arising
out of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for
damages arising out of claims by Owner's employees to the extent permitted by law.
7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to
Owner for any and all injuries, claims, losses, expenses or damages arising out of or in any way
related to the Project or this Agreement from any cause or causes, including but not limited to
Engineer's negligence, errors, omissions, strict liability, or breach of contract, shall not exceed the
minimum amounts required by Article 10 of this Agreement.
7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project
contractual arrangements entered into by Owner and shall protect Owner and Engineer to the same
extent.
7.7 Survival. Upon completion of all services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions
of this Article shall survive.
2
ARTICLE 8 - INDEPENDENT CONTRACTOR
Engineer undertakes performance of the Services as an independent contractor and shall be wholly
responsible for the methods of its own performance and that of its subcontractors, agents and
employees. Owner shall have no right to supervise the methods used, but Owner shall have the right
to observe such performance. Engineer shall work closely with Owner in performing Services under
this Agreement.
ARTICLE 9 - COMPLIANCE WITH LAWS
In performance of the Services, Engineer will comply with applicable regulatory requirements,
including federal, state and local laws, rules, regulations, orders, codes, criteria and standards.
Engineer shall possess the licenses necessary to allow Engineer to perform the Engineering Services.
Engineer shall not be responsible for procuring permits, certificates and licenses required for any
construction unless such responsibilities are specifically assigned to Engineer in Attachment A,
Scope of Services.
ARTICLE 10 - INSURANCE
Prior to the time Engineer is entitled to commence any part of the Services under this Agreement,
Engineer shall procure, pay for, and maintain the following insurance written by companies licensed
in the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner.
The insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed
by the insurer, listing coverage and limits, expiration date and term of policy, and certifying that the
insurer is licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by
delivery to Owner of a certified copy of each policy, including all endorsements. The insurance
requirements shall remain in effect throughout the term of this Agreement.
A. General Liability:
Engineer's insurance shall contain broad form contractual liability with a
combined single limit of a minimum of $500,000 each occurrence and in the
aggregate and shall include the following:
• Bodily Injury and Property Damage
• Broad Form Contractual Liability
• Personal Injury and Advertising Injury
• Fire legal liability
• Products and complete operations.
B. Business Automobile Liability:
Engineer's insurance shall contain a combined single limit of at least $500,000 per
occurrence, and include coverage for, but not limited to, the following:
• Bodily injury and property damage
• Any and all vehicles owned, used or hired.
C. Workers' Compensation and Employer's Liability Insurance
Engineer shall elect to obtain workers' compensation coverage pursuant to Section
406.002 of the Texas Labor Code. Further, Engineer shall maintain said coverage
throughout the term of this Agreement and shall comply with all provisions of Title 5 of
the Texas Labor Code to ensure that the Engineer maintains said coverage. Any
termination of workers' compensation insurance coverage by Engineer or any
cancellation or non -renewal of workers' compensation insurance coverage for the
3
Engineer shall be a material breach of this Agreement. The Engineer may maintain
Occupational Accident and Disability Insurance in lieu of Workers' Compensation. In
either event, the policy must be endorsed to include a waiver of subrogation in favor of
the City of Lubbock.
Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease
policy limit, and $500,000 by disease each employ shall also be obtained and
maintained throughout the term of this agreement.
D. Other Insurance Requirements
Engineer's general liability and auto liability insurance policies through policy
endorsement must include wording, which states that the policy shall be primary and
non-contributory with respect to any insurance carried by City of Lubbock. The
certificate of insurance described must reflect that the above working is included in
evidenced policies.
E. Professional Liability Insurance (including errors and omissions) with minimuin limits
of $1,000,000 per claim.
Engineer shall furnish owner certificates of insurance which shall include a provision that such
insurance shall not be canceled without at least thirty (30) days written notice to Owner.
ARTICLE 11 - OWNER'S RESPONSIBILITIES
Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities,
which is attached hereto and incorporated by reference as part of this Agreement. For purposes of
this Agreement, Owner may act through its governing body or through administrative officials.
ARTICLE 12 - REUSE OF DOCUMENTS
All documents, including drawings, specifications and computer software, prepared by Engineer
pursuant to this Agreement are instruments of service in respect to this Project. They are not intended
or represented to be suitable for reuse by Owner or others on extensions of this Project or on any
other project. Any reuse without written verification or adaptation by Engineer for the specific
purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer.
ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS
This Contract may be altered or amended only by mutual written consent of both parties hereto and
may be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such
notice, the Engineer shall, unless the notice directs otherwise, immediately discontinue all work in
connection with the performance of this Contract and shall proceed to cancel promptly all existing
orders insofar as such orders are chargeable to this Contract. The Engineer shall submit a statement
showing in detail the work performed under this Contract to the date of termination. The Owner shall
then pay the Engineer promptly that proportion of the prescribed fee which applies to the work
actually performed under this Contract, less all payments that have been previously made.
Thereupon, copies of all completed work accomplished under this Contract shall be delivered to the
Owner.
The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the
Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract,
unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after
4
receipt by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in
accordance with the foregoing provisions.
ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION
Engineer shall consider all information provided by Owner to be proprietary unless such information
is available from public sources or determined to be public information pursuant to the Texas Public
Information Act. Engineer shall not publish or disclose proprietary information for any purpose other
than the performance of the Services without the prior written authorization of Owner or in response
to legal process.
ARTICLE 15 - NOTICE
Any notice, demand or request required by or made pursuant to this Agreement shall be deemed
properly made if personally delivered in writing or deposited in the United States mail, postage
prepaid, to the address specified below.
To Engineer: Parkhill, Smith & Cooper, Inc.
ATTN: Edwin E. "Butch" Davis, P.E.
4222 85`x' Street
Lubbock, Texas 79423
To Owner: City of Lubbock
ATTN: Larry Hertel, P.E.
P.O. Box 2000
Lubbock, Texas 79457-0001
Nothing contained in this Article shall be construed to restrict the transmission of routine
communications between representatives of Engineer and Owner.
ARTICLE 16 - UNCONTROLLABLE FORCES
Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or
failure of performance shall be due to uncontrollable forces the effect of which, by the exercise of
reasonable diligence, the nonperforming party could not avoid. The term "uncontrollable forces"
shall mean any event which results in the prevention or delay of performance by a party of its
obligations under this Agreement and which is beyond the control of the nonperforming party. It
includes, but is not limited to, fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil
disturbance, sabotage, construction Contractor default or abandonment, failure on the part of the
construction Contractor to otherwise pursue construction of the project, legislative actions, Owner -
directed changes to design criteria or scope services once criteria and scope have been agreed upon,
Owner -directed changes to plans after plans have been reviewed and approved (including partial
submittal progress reviews), inability to procure permits, licenses or authorizations from any state,
local or federal agency or person for any of the supplies, materials, accesses or services required to
be provided by either Owner or Engineer under this Agreement.
Neither party shall, however, be excused from performance if nonperformance is due to
uncontrollable forces which are removable or remediable and which the nonperforming party could
have, with the exercise of reasonable diligence, removed or remedied with reasonable dispatch. The
provisions of this Article shall not be interpreted or construed to require Engineer or Owner to
prevent, settle or otherwise avoid a strike, work slowdown or other labor action. The nonperforming
party shall, within a reasonable time of being prevented or delayed from performance by an
5
uncontrollable force, give written notice to the other party describing the circumstances and
uncontrollable force preventing continued performance of the obligations of this Agreement.
ARTICLE 17 - GOVERNING LAW
This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any
provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock
County, Texas.
ARTICLE 18 - MISCELLANEOUS
18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not
be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver,
such a waiver shall not affect the waiving party's rights with respect to any other or further breach.
18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement,
or the occurrence of any event rendering any portion or provision of this Agreement void, shall in no
way affect the validity or enforceability of any other portion or provision of the Agreement. Any void
provision shall be deemed severed from the Agreement and the balance of the Agreement shall be
construed and enforced as if the Agreement did not contain the particular portion or provision held to
be void. The parties further agree to reform the Agreement to replace any stricken provision with a
valid provision that comes as close as possible to the intent of the stricken provision.
The provisions of this Article shall not prevent the entire Agreement from being void should a
provision which is of the essence of the Agreement be determined to be void.
ARTICLE 19 - INTEGRATION AND MODIFICATION
This Agreement represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, representations and agreements, either written or oral. This Agreement may be
amended only by a written instrument signed by each of the parties.
ARTICLE 20 - SUCCESSORS AND ASSIGNS
Owner and Engineer each binds itself and its directors, officers, partners, successors, executors,
administrators, assigns and legal representatives to the other party to this Agreement and to the
partners, successors, executors, administrators, assigns and legal representatives of such other party,
in respect to all covenants, agreements and obligations of this Agreement.
ARTICLE 21 - ASSIGNMENT
Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including,
but without limitation, monies that may become due or monies that are due) this Agreement without
the written consent of the other, except to the extent that the effect of this limitation may be restricted
by law. Unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under this
Agreement. Nothing contained in this paragraph shall prevent Engineer from employing such
independent consultants, associates and subcontractors as he may deem appropriate to assist him in
the performance of the Services hereunder.
on
ARTICLE 22 - SUBCONTRACTORS
No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not
acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall
require subcontracts to conform to the applicable terms of this Contract and include provisions which
require subcontractor compliance with Owner's Rules.
ARTICLE 23 - THIRD PARTY RIGHTS
Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and
Engineer.
IN WITNESS WHEREOF, the parties have executed this Agreement.
CITY OF LUBBOCK, TEXAS
APPROVED AS i • '
`54 Vandi r2:
- 7
Attorney of Counsel
e--, ---7
Tom Martin
Mayor
Atte.
Rebecca Garza
City Secretary
PARKHILL, SMITH & COOPER, INC.
Ay:Zt��,
Attest:
'Davis, P.E. Kerry C. filler, P.E.
Vice President Corporat Associate
7
Resolution No. 2008-RO183
ATTACHMENT A
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Slide Road from 4"' Street to the Loop 289 South Frontage Road
A DESCRIPTION OF SCOPE OF SERVICES
The scope of services for this project is as follows: Work will not proceed until Owner has authorized
Engineer in writing to proceed.
SERVICES
A. Services as defined by the tasks and man-hours in Exhibit A-1.
B. Services are to be provided according to the schedule shown in Exhibit A-2.
II. ADDITIONAL SERVICES
A. At the request of the Owner, the Engineer will provide Additional Services upon
agreement between Owner and the Engineer defining the extent of such Additional
Services and the amount and manner in which Engineer will be compensated for such
Additional Services.
B. Additional services may be authorized by a notice -to -proceed in writing from the City
Engineer and addressed to the Engineer.
A-1
Resolution No. 2008-RO183
ATTACHMENT B
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Slide Road from 4`" Street to the Loop 289 South Frontage Road
COMPENSATION
BASIC AND SUPPLEMENTAL SERVICES
For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows:
A. GENERAL
The Engineer will be paid on an hourly rate basis shown in Table B- I and
subcontract personnel services will be billed at cost. Engineer and subcontractor
reimbursable expenses will be billed at cost plus 15 percent surcharge.
Reimbursable expenses are shown in Table B-1.
2. The Engineer agrees to use its best efforts to perform services as defined herein
within the billing limits stated below.
3. It is understood and agreed that the maximum billings of each of the items listed
below are based on the start of Services being authorized not later than August 1,
2008. If start of Basic Services is not authorized by date given, it is understood
and agreed that the upper billing limit will be adjusted accordingly by a
supplement to this Agreement.
4. Monthly payments shall be made to the Engineer by the Owner based on
Engineer's statement. The statement shall be itemized to indicate the amount of
work performed and the associated reimbursable expenses and subcontract costs.
5. The uncontested amount of each statement shall be due and payable upon receipt
by the Owner. Carrying charges of 1-1/2 percent per month from the billing date
shall be due for accounts that are not paid within 60 days after the billing date.
6. The Engineer shall keep records on the basis of generally accepted accounting
practices of costs and expenses and which records shall be available for
inspection by Owner during normal business hours.
7. The Engineer shall provide adequate resources to complete the services described
herein within 6 months of the date of the Owner's notice -to -proceed to the
Engineer.
B. SERVICES
1. The maximum
billed for Services including
personnel services
and reimbursable
expenses for the
Engineer is shown as follows:
PSC Subconsultants
Total
Design Phase
$264,085
$196,726
$460,811
Bid Phase
$8,915
$5,009
$13,924
Reimbursable
$9,629
$25,167
$34,796
Total
$282,629
$226,901
$509,530
TOTAL SERVICES NOT TO EXCEED WITHOUT AUTHORIZATION $ 509,530.00
C. ADDITIONAL SERVICES
Additional services must be authorized in writing by the Owner.
1. The maximum billed for Additional Services will be determined by mutual
consent before the Additional Services are authorized by the Owner.
2. The Engineer shall start the performance of the authorized Additional Services
within ten (10) days of the receipt of notice to proceed and will complete the
Additional Services within the time period determined by mutual consent before
the Additional Services are authorized by the Owner.
LIM
TABLE B-1
PERSONNEL SERVICES RATES
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Slide Road from 4`" Street to the Loop 289 South Frontage Road
COMPENSATION RATES
Hourly fees listed herein will apply until December 31, 2010. Hourly fees shall be adjusted beyond
January 1, 2011 by multiplying the hourly fee by the Consumer Price Index increase published on or
after January 1, 2011 and each successive year thereafter.
A.PERSONNEL SERVICES
Category of Personnel IHR
Parkhill. Smith & Cooger. Inc.
Principal -in -Charge
162.00
Project Manager
137.00
Senior Professional Engineer or Landscape Architect
122.00
Professional Engineer
105.00
Engineer -In -Training or Landscape Architect Intern
88.00
Technician/Designer
78.00
Drafter/CADD Operator
71.00
Clerical
63.00
Hugo Reed and Associates. Inc.
Principal -in -Charge
140.00
Engineer or Surveying Project Manager
126.00
Senior Professional Engineer
110.00
Professional Engineer
94.00
Engineer -In -Training
84.00
Technician or Survey Crew Manager
75.00
Senior CADD Technician
74.00
Survey Crew
140.00
IM
Cateszory of Personnel /HR
Yvonne Newman En>zineerine, Inc.
Principal -in -Charge
120.50
Project Manager
112.50
Senior Professional Engineer
106.50
Engineer -In -Training
54.85
Technician or Designer
46.75
Drafter/CADD Operator
39.40
Clerical
33.80
So -Deep, Inc.
Principal -in -Charge
153.00
Project Manager
151.00
Professional Engineer
146.00
SUE Field Supervisor
106.00
SUE Field Technician
88.00
CADD or QA Technician
92.50
Utility Records Researcher
109.00
Clerical or Accounting
73.00
PaveTex En ineerin & Testin , Inc.
Senior Professional Engineer 175.00
Technician or Designer 59.00
Clerical 39.00
B. REIMBURSABLE EXPENSES
The following expenses are reimbursable:
I . Travel, subsistence and incidental costs.
2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current
mileage basis or rental cost basis for vehicles used for short periods.
3. Long distance telephone costs and project "onsite" telephone costs.
4. Reproduction of reports, drawings and specifications.
S. Postage, shipping or hand delivery charges for project -related materials.
6. Computer time charges, including program use charges.
7. Rental charges for use of equipment.
8. Cost of acquiring any other materials or services specifically for and applicable to
only this Project.
I:
ATTACHMENT C
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Slide Road from 4`h Street to the Loop 289 South Frontage Road
OWNER'S RESPONSIBILITIES
The Owner will furnish, as required by the work and not at the expense of the Engineer, the
following items:
Access to all maps, drawings, reports, records, audits, annual reports and other data that
are available in the files of the Owner and which may be useful in the work involved
under this Contract.
2. Secure permission to enter upon public and private property when required in
performance of the Engineer's services.
3. Access to existing property, boundary, casement, right-of-way, utility surveys and
property descriptions.
4. Full disclosure regarding the Project.
5. A Project Manager fully acquainted with the Project who has authority to approve
changes in the Project within the delegated authority of the Project Manager, render
decisions promptly, and furnish information in a reasonable time frame. It is recognized
that certain changes or decisions will require City Manager and/or City Council
approval.
6. Pay all costs for advertising and reproduction incident to advertising public meetings
except for those public meetings advertisements which the Engineer is obligated to
perform under Basic or authorized Supplemental Services.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by Engineer, obtain advice of an attorney, insurance counselor
and other consultants as Owner deems appropriate for such examination, and render in
writing decisions pertaining thereto within a reasonable time so as not to delay the
services of Engineer.
8. Provide such legal accounting, independent cost estimating and insurance counseling
services as may be required for the Project and such auditing services as Owner may
require to ascertain how or for what purpose any contractor has used the monies paid to
him under the construction contract.
9. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of any defect in the Project_
C-1
10. Cooperate with Engineer in securing preliminary approvals and consensus from the
governmental authorities having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the Project.
11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in
Attachment A of this Agreement or other services as required.
12. Furnish construction materials testing services.
13. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of a hazardous environmental condition or of any other development
that affects the scope or time of performance of Engineer's services, or any defect or
nonconformance in Engineer's services or in the work of any Contractor.
14. If Owner designates a construction manager or an individual or entity other than, or in
addition to, Engineer to represent Owner at the Site, define the duties, responsibilities,
and limitations of authority of such other party and the relation thereof to the duties,
responsibilities, and authority of Engineer.
15. Bear all costs incident to compliance with the requirements of this Attachment C.
C-2
EXHIBIT A-1
SERVICES
TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project 491103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES
FIRM SUMMARY
Company
Basic Basic
Personnel Personnel Basic
Services Services Reimbursable
Design Phase Bid Phase Expenses
TOTAL
IM I ill • • • a
5264,085 $8,915 $9,629
$282,629
• • -
5117,886 $2,953 $5,513
$126,352
-
524,118 $2,056 $2,359
$28,532
So Deep, Inc.$51,620
-------- 59,725
$61,345
•
$3,102 -------- $7,570
$10,672
TOTALS
$460,811 $13,924 $34,796
$509,530
1 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES
TASK SUMMARY
Design Phase Services
Firm
Worksheet
Page(s)
3 - 7
8- 10
11 -12
13
14
Task Totals
Task Description
1 Project Management and Quality Assurance
$ 28,481
$
15,754
$
7,084
$
5,554
$ 1,459
$
58,332
2 Data Collection
$ 4,140
$
2,680
$
6,820
3 Verity Design Criteria
$ 5,135
S
1,770
$
2,718
$
9,623
4 Design Survey/Roadway Design Control
$ 1,388
$
33,454
$
34,842
5 Surveys for Right of Way/Map & Deed Preparation
$ 484
$
23,142
$
23,626
6 Utility Plans and Utility Coordination
$ 16,551
$
16,816
$
39,030
$
72,397
7 Roadway Plans
$ 97,794
$
4,318
$
102,112
8 Drainage
$ 2,386
$
19,254
$
21,640
9 Signing and Pavement Marking Layouts
$ 18,385
$
18,385
10 Traffic Signals
$ 2,788
$
8,789
$
11,577
11 Illumination
$ 3,336
$
4,714
$
8,050
12 TCP, Detours & Sequence of Construction
$ 32,064
$
876
$
32,940
13 Landscape and Design Element Enhancements
$ 29,382
$
29,382
14 Miscellaneous Items
$ 21,771
$
5,016
$
2,655
$ 1,643
$
31,085
Total Design Phase Services
$ 264,085
$
117,886
$
24,118
$
51,620
$ 3,102
$
460,811
Bid Phase Services
Worksheet
Page(s)
15
16
17
Task Totals
8-15 Project Management
$2,483
$
2,124
$
1,606
$6,213
B-16 Bidding Services
$6,432
$
829
$
450
$7,711
Total Bid Phase Services
$8,915
$2,953
$2,056
$0
$0
$13,924
Expenses
Worksheet
Page(s)
18
1
19
1
20
1
21
22
Expense Total
Expenses
$9,629
1 $
5,513
$2,359
$9,725
$7,570
$34,796
PSC
$ 282,629
1 $
HRA
126,352
$
YNE
28,532
$
So -Deep
61,345
PaveTex
$ 10,672
MProM
0T0
Firm Totals
$
509,530
2 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 1
■ ..
Task
71In
Principle
Charge
Project
Manager
Sr. P.E.
or
Land. Arch.
Prof.
Engineer
LIT
or
Land. Intern
Tech. Drafter Clerical
or CADD
Designer
Total
Hours
05 -May -08
Total
Extension
($)
««««« Rates »»»»>n»
$162-00
$137.00
$122.00
5105.00
$88.00
$78.00 $71.00 $6300
Task 1 - Ii Mane emntand ill Assurance -
A Attend Monthly Project Meetings (anticipate 6 migs. 9 21 ea.)
4
12
12
12
40
54,608
B Attend Review Meetings - 30%, 601. & 901. 14 hrs. ea.)
12
12
12
36
$3,960
C Prepare & Distribute Agenda,'Meeting Minutes (9 rntgs.)
18
10
28
$3,096
D Prepare Monthly Status Report and Invoice (10 months)
4
20
10
34
54.018
E Internal QA/QC prior to 9016 and 100". submittals
16
16
32
S3,872
IF General PM Management of Subconsultants
4
20
24
$3.388
G Attend two (2) meetings with City concerning Rip Griffin Bldg
4
4
8
S968
H Prepare for and attend two (2) Homeowner Update Meetings
8
4 1
13
51.443
I Coordination Meetings with TxDOT (anticipate four (4) mtgs.)
8
8
8 8
32
$3,126
Task 1 - PM QAIQC Subtotal Hours/Costs
12
118
0
52
24
8 12 21
247
$28,481
Task 2 - Dala Collection
A Collect As -built Construction Plans
4
4
8420
B General Notes, Specifications Data Collection
a
4
$420
C Project Site Visits (anticipate minimum of 5 site visits)
10
110
10
30
$3,300
Task 2 - Data Collection Subtotal Hours/Costs
0
10
0
18
10
0 0 0
38
$4.140
Task 3 - Verify Design Grftria
A Verify Roadway and Hydraulic Design Criteria (Table)
4
8
12
$1,388
B Schedule. Arrange. and Attend Design Kickoff Meeting
4
12
4
4
24
$3.064
C Prepare & Distribute Meeting Minutes for Kickoff Meeting
1
4
2
7
$683
Task 3 - Verify Design Criteria Subtotal Hours/Costs
41
17
0
16
4
0 0 21
43
$5,135
A Direct Hugo Reed and Associates for Design Surveying
41
1
8
12
51.388
Task 4- Design Survey Subtotal Hours/Costs
0
4
0
8
0
0 0' 0
12
S1.388
3of22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 1
4 of 22
Parkhill, Smith & Cooper,
Task
Principle
In
Charge
Project Sr. P.E.
Manager or
Land. Arch.
Prof.
Engineer
EIT
or
Land. Intern
Tech.
or
Designer
Drafter Clerical
CADD
Total
Hours
05 -May -08
Total
Extension
($j
«««<«oc¢ Rates »»>»»»>
$162.00
$137.00 $122.00
$105.00
$88.00
$78.00
$71.00 $63,00
Task 5 - Surveys for Right of Way/Map and Deed Preparation
A
Review ROW Mapping and Parcel Descnpt�ons by HRA
Task 5 - Surveys for ROW/Mapping Subtotal HourslCosts
;,
0
0 0
;
S484
Task - Utility Plans and Utility Coordination
A
Direct HHA to stake ROW and BOC prior to design
3
$279
B
Manage So -Deep SUE services/Exchange Information
4
8
8
20
$1,956
C
Coordinate, Host. Document two (2) Utility Coord. Meetings
16
16
4
2
38
$4,350
0
Conduct up to five (5) one-on-one affected utility meetings
10
10
20
$2,420
E
Develop Utility Relocation Plan & Schedule
8
40
16
64
$6,432
F
Manage HRA during relocation of Affected Utilities
2
8
10
$1,114
Task 6 - Utility Plans/Coordination Subtotal Hours/Costs
0
41 0
82
4
0
26 2
155
$16,551
Task 7 - Roadway Plans
A
Refine Horizontal and Vertical Design
a
20
40
40
108
$9.556
B
Cut Plan Sheets (1"' = 50' horiz)
1
1
8
8
18
$1,514
C
Cut Intersection Layout Sheets
1
1
8
8
18
$1,514
D
Existing Typical Sections
2
41
8
12
26
$2,250
E
Proposed Typical Sections
4
8
16
201
48
$4,216
F
Develop Grading Design
4
20
40
64
$6,168
G
Title Sheet
2
2
4
8
16
$1,404
H
Index of Sheets
2
2
6
8
20
$1,756
Project Layout Sheet
1
2
8
a
19
$1,619
!
Horizontal Control and Curve Data Sheets
1
2
81
1
8
19
$1,619
K
Detail and Annotate P&P Sheets and Intersection Layouts
20
60
60
40
180
$17,160
L
Intersecting Streets. Alleys. and Driveway Details
8
16
40
1
401
104
$9,136
4 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 1
7
.. 6 -
Task
Principle
In
Charge
Project
Manager
Sr. P
or
Land. Arch.
Prof.
Engineer
EIT
or
Land. Intern
Tech.
or
Designer
Drafter Clerical
CADD
Total
Hours
05 -May -06
Total
Extension
($)
«««<4«« Rates »»»»»»
$162.00
$137.00
$122.00
$105.00
$88.00
$78.00
$71.00 $63.00
M
Miscellaneous Pavement Details
2
1
8
8
8
26
52.386
N
Plot and Review Design Cross Sections
8
16
24
24
72
$6.592
0
Develop Intersecting Streets. Driveways. and Alley profiles
8
24
40
16
88
$8.272
P
CADD Project Set up. to include Geopak. Pattern. Criteria files
16
241
40
$3.112
fl
LC@Iculate Roadway Quantities
4
16
40
24
84
$7.452
R
Removal Plans
2
8
16
24
50
$4.226
S
Specifications and Special Conditions
8
16
24
52.776
T
Roadway Standard Sheets
2
16
16
24
58
SS.066
Task 7 - Roadway Plans Subtotal Hours/Costs
0
88
0
242
408
0
344 0
1082
$97,794
Task 8 - Drainage
a �.
A
Work with HRA to verity prof ileYdrainage designrexchange into.
2
8
8
8
26
$2.386
Task a- Drainage Subtotal Hours/Costs
0
2
0
8
a
0
a 0
26
$2,386
Teak 8 - Siqnilqg.end Pavement Marking Layouts
A
Inventory of Existing Signs
4
4
8
$772
B
Summary of Existing Signs
4
8
8
20
$1.692
C
Pavement Marking & Signing Layout (1" = 50' scale)(3 sheets)
16
16
32
24
88
$8,392
D
Sign/Miscellaneous Detail Sheets
8
8
8
24
$2,112
E
Non-standard Sign Detail Sheets
8
8
8
24
$2.112
E
Calculate Signing and Pavement Marking Quantities
1
8
8
8
25
$2,249
G
Signing 8 Pavement Marking Standard Sheets
4
41
4
12
$1,056
Task 9 - Signing & Pavement Markings Subtotal Hours/Costs
0
17
0
52
72
4
60 0
201
$16,385
5 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 1
6 of 22
... -
Task
Principle
In
Charge
Project
Manager
Sr. P -E.
or
Land Arch
Prof.
Engineer
EIT
or
Land. Intern
Tech.
or
Designer
Drafter Clerical
CADD
Total
Hours
05 -May -08
Total
Extension
($)
Rates »»»»»-»
$162.00
$137.00
$122.00
5105.00
588.00
$78.00
S71.00 S63.1'Ir
Task 10 - Traffic Signals
A
Coordination with City of Lubbock Traffic Engineer
4
4
8
5968
B
Direct Yvonne Newman Engineering/Fxchange Information
4
8
20
$1.820
Task 10 - Traffic Signals Subtotal Hours/Costs
0
8
0
4
8
0
6 0
28
$2.788
Task 11 - Illumination
A
Coordination with City of Lubbock regarding Illumination
4
4
8
$968
B
Direct Yvonne Newman Engineenng/Exchange Information
8
8
8
24
$2,368
Task 11 - Illumination Subtotal Hours/Costs
0
12
0
4
8
0
8 0
32
$3,336
Task 12 - TCP. Detours & Sequence of Construction
A
Conduct two Zi r;_++clings with Lubboi Fire Department (LFD)
6
6
12
51,452
D
Develop Preliminary TCP based on input from LFD
8'
16
16
16
56
$5,320
C
Develop Final TCP following 2nd meeting with LFD
2
32
40
16
90
58.290
D
TCP Layout Sheets
2
8
40
24
74
$6,338
E
Sequence Narrative
2
16
4
22
52.238
F
Detours and Typical Sections
2
8
16
16
42
$3,658
G
Miscellaneous Details
2
4
B
8
22
$1,966
H
Calculate TCP Quantities
2
4
8
4
18
$1.682
TCP Standard Sheets
2
2
4
4
12
$1.120
Task 12 TCP Subtotal Hours/Costs
0
28
0
96
132
0
92 0
348
$32,064
T f3- and n ElemrQr►ti,>
A
Attend two (2) meetings with COL Parks Department
6
6
6
18
52,082
B
Attend two (2) meetings with Homeowners Association
6
61
61
18
$2,082
C
Develop Preliminary Landscape Plan
2
8
16
12
1
38
$3,594
6 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 259 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 1
...
Task.
7
Principle
In
Charge
Project
Manager
Sr. P.E.
or
Land. Arch.
Prof.
Engineer
FIT
or
Land- Intern
Tech.
or
Designer
Drafter Clerical
CADD
Total
Hours
05 -May -08
Total
Extension
($)
««««« Rates
$162 0�
:;137.00
$122.00
5105.00
$88.00
$78-00
$71.00 $63.00
D Develop Final Landscape Plan
2
8
15
12
38
$3,594
E Landscape Plan Layout Sheets
8
16
12
36
$3.320
F Irrigation Layout Sheets (includes east & west excess HOW)
16
24
16
56
$5,312
G Calculate Landscape and Irrigation Quantities
8
8
12
30
$2,826
H General (dotes and Specifications regarding Landscaping
81
2
12
$1,362
1 Landscape and Irrigation Standard Sheets
8
2
12
22
$2.242
J Design 5' or 6' sidewalk both sides of roadway with ADA ramps
8
12
12
32
S2.968
Task 13 Landscape Subtotal Hours/Costs
0
16
84
6
118
76
0 0
300
529,382
Task 14 - Miscellaneous kerns
A Work with PaveTex regarding Geotechnical Investigations
6
51.096
B Develop Pavement Design based on Traffic and Geotech Data
1
8
9
$977
C Design demolition and backfill plan of Rip Griffin structures
4
8
16
16
44
53.932
D Tabulate Cost Estimates at 60. 90, and 1001. Submittals
6
16
28
50
$4,966
E Construction Schedule
41
16
20
$2,228
F PrintlCoallate/Bind Plan Subrnittais at 90, 100'; & Mylar
8
12
21h
281 28
104
$8.572
Task 14 Miscellaneous Subtotal Hours/Costs
0
31
0
60
72
0
44 28
235 1
S21,771
7 of 22
Subtotal Hours 15 394
84
650
868
84
602
53 2751
5264,085
Subtotals for Worksheet 1
PSC Basic Services - Design Phase $ 2,592 IS 53,978
1 S 10,248
S 68,250
1 S 76,384
1 S 6,552
1 5 42,742
1 $ 3,339
S 264,085
7 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 2
8of22
• - •
ask
Principal In
Charge
Engr. or
Surveying Senior Prof.
Project Engineer
Manager
Prof.
Engineer
Technician Senior
EIT or Survey CADD
Crew
Manager Technician
Survey
Crew
Total
Hours
05 -May -08
Total
Extension
f5)
<<««««« Rates »»»»»>>
$140.00
$126.00 S110.00
S94.00
$84.00 57-;
:,140.00
Task 1 - Project Management and Quality Assurance
A
Monthly Project Meetings (6)
12
12
30
$3,064
B
Attend Review Meetings - 30%, 60% 8 90%
12
12
12
36
$4,320
C
Prepare Monthly Status Report and Invoice
4
6
9
19
$2,162
D
Internal QA/QC prior to 90% & 1004. submittals
2
6
a
2
18
$1,936
E
Coordination with Prime
4
18
12
4
38
$4,252
Task 1 - PM QA/QC Subtotal Hours/Costs
22
54 0
53
1, r) 12
0
141
S15,754
Task 2 - Data Collection
A
A6-15ud1 Plans, Hydraulic Studies, etc.
I
14
5,1 220
IB
General Notes. 'Specification Data Collection
1
2
0
$916
C
Project Site Visits
1
1 1
1
1 1
5544
Task 2 Data Collection Subtotal Hours/Casts
2
5 1
5
8 7
0
28
$2,680
Task 3 - Verify Design Criteria
A
Develop Verity Roadway and Hydraulic Design Criteria
1 1
1
B
Attend Project Kickoff Meeting
4
4
4
1
12
$1,440
Task 3 Establish Design Criteria Subtotal Hours/Costs
4.
5 1
5
0 0 0
0
15
$1,770
Task 4 - Design Survey/Roadway Design Control
A
Contirrn/Verify Primary Control Monuments
1
2
4
7
$836
B
Set One New Primary Control Monument (Include Data Sheet)
1
2 2
4
9
$984
C
Establish Permanent Benchmarks @ Approx. 1000' Intervals
2 1
2
8
12
$1,522
D
Field Data Collection
1. Conduct Topography Survey of Slide Road
2
4
16
22
$2,792
2. Conduct Topography Survey of 4th Street intersection
1
1
1 2
41
7
$836
8of22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 2
9 of 22
-
Task
Engr. or
Principal In Surveying Senior Prof. Prof.
Charge Project Engineer Engineer
Manager
Technician
EIT or Survey
Crew
Manager
Semor
CADD
Technician
Survey
Crew
Total
Hours
05 -May -08
Total
Extension
($�
«««««« Rates »»>»»»>
$140.00 $126.00 $110.00 $94.00
$84.00 $75.00
$74.00
$140.00
3. Set Secondary Control Points for Data Collection
1
2
8
11
$1,396
4. Cross Section Existing Slide Road. Driveways and
Intersections
1
4
16
21
$2,666
5. Geopak Tin File of Topographic Data, Microstation 2D & 3D
Survey Files
2
64 8
16
90
$7,412
6. Collect Floor Elevations of Adjacent Buildings
1
2
16
19
$2,516
E
Provide Horizontal and Vertical Control Survey Report
2
2
4
$402
F
Coordinate with SUE Company
2
4
6
$552
G
Locate Existing Overhead and Underground Utilities
4
32
36
$4,780
H
Locate manhole inverts and top of operating nuts on water and
gas valves
2
20
22
$2.950
1
Profile 4th Street Curb & Gutter (north side only) 0 20' intervals
1 000'either side of Slide Road intersection
4
16
20
$2,540_
J
Locate Existing Pavement Markings at 41h Street intersection
extending 1000' east, west. and south
2
8
10
$1,270
Task 4 - Design Survey Subtotal Hours/Costs
0 16 4 0
64 46
16
152
296
533.454
Task 5 • Surveys for Right of Way/Map & Deed Preparation
A
Deed Research
1
t
9
$726
B
Right of Way Map Preparation
1 4
4
721
81
$6,272
C
Parcel Plats Preparation
1 4
4
48
57 1
$4,496
p
Field Notes Description Preparation
8
8
$600
E
Field Stake Property Corners
8
40
48
$6.200
F
Survey and Design Data for Right of Way and Easements
1 1
8
8
18
$1,458
G
Prepare, Distribute, and Track Right of Entry Letters
1
8
9
$726
H
Stake Back of Curb and Proposed Right of Way for Slide Road
1
2
2
16
21
$2,664
Task 5 - Surveys for Right of Way Subtotal Hours!Costs
3 12 0 0
0 50
130
56
251
$23,142
GoordinatlanliJS Relocation
A
Attend two (2) utility coordination meetings
4 4
4 4
16
$1,516
B
Coordinate with Utility Companies for Relocation
2 a
16 4
1
30
$2.648
9 of 22
EXHIBIT A-1
CITY OF LUBBOCK. TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 2
• � � • �
10 of 22
}R
Engr. or
Principal In Surveying
Charge Project
Manager
Senior Prof.
Engineer
Prof.
Engineer
FIT
Technician
or Survey
Craw
Manager
Senior
CADD
Technician
Survey
Crew
Total
Hours
05-1
Total
Extension
Subtotals for Worksheet 2
Hl3A Basic Services - Design Phase
«««««« Rates »»»»»»
$140.00 $126.00
$110.00
$94.00
$84.00
$75.00
$74.00
$140.00
C
Measure depths of exposed utilities
1
6
24
31
$3,936
D
Inspect Placement of Relocated Ukiities
2
8
12
22
$2,012
E
Survey and Document Location of Relocated Utilities
2
2
8
16
32
60
$6,704
Task 6 - Utility CoordinationtRelocation Subtotal Hours/Costs
0 11
0
22
32
22
16
56
159
$16,816
Task 8 - Drainage
A
Drainage Area Map
1 2
4
8
8
12
35
$3,144
D
Storm Water Routing Map
1 1
1
2
4
8
17
$1,492
C
Miscellaneous Drainage Details
2
4
8
8
24
46
$3,892
D
Hydraulic Data Sheet
1 2
2
8
8
1
8
29
$2,628
E
Calculate Drainage Quantities
1
1
2
8
8
2C
$1.688
E
Drainage Standard Sheets
2
1
4
8
24
39
$3,186
C
Specifications and Speciale Conditions
1
4
8
16
4
35
$3,224
Task 8 Drainage Subtotal HourslCasts
4 12
17
40
60
0
88
0
221
$19,254
Task 14 - Miscellaneous Items
A
Last Estimates at 60. 90 and tu;. --10
B
Construction Schedule
2
2
5800
C
Plan Submittals at 90 and 100 Percent
2
4
1
$2,276
Task 14 Miscellaneous Subtotal Hours/Costs
4 5
9
14
12
0
12F
1
$5,016
10 of 22
Subtotal Hours
39
124
28 135
176
118
283 264
1163
S117,886
Subtotals for Worksheet 2
Hl3A Basic Services - Design Phase
S 5,460
S 15,120
S 3,080 1 S 12,690
S 14,784
S 8,850
1 S 20,942 1 S 36.960
S 117.886
10 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 3
11 of 22
III I! III 11�1111liii qI
•
Task
Principle
In
Charge
Project
Manager
Senior
Prof.
Engr.
Prot.
Engr.
EIT Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
05 -May -08
Total
Extension
($)
«<««««< Rates »»»»»»
$120.50
$112.50
$106.50
$0.00
554.85 $46.75
$39.00
$33.80
A
Task 1 - Projed Management and Quality Assurance
Monthly Project Meetings (1)
8
8
$964
B
Attend Review Meetings - 301d, 6000 8 90%
24
24
$2,700
C
Prepare Monthly Status Report and Invoice
4
8
12
5720
D
llnternal QA/QC prior to 901 and 1001< submittals
161
16
,51.800
E
Coordination with Pnme
8
8
$900
Task 1- PM QA/QC Subtotal Hours/Costs
8
52
0
0
0 0
0
8
68
$7,084
Task 10 - Traffic Signals
A
Coordination with City of Lubbock Traffic Engineer
2
8
10
$1,141
B
Temporary Signal Layout at 4th Street - 2 sheets
4
16
10
10
40
53.012
C
Signal Layout at 4th Street
2
6
16
12
12
48
S3.649
D
Signal Summary
2
4
6
S381
E
Standards, Specifications. General Notes for Signals
4
14
8
$606
Task 10 - Traffic Signals Subtotal HourstCosts
4
24
32
0
0 22
30
0
112
$8,789
Talc 1 t - Illumination Design
A
Coordination with Power Company
2
8
10
51.141
B
Illumination Layouts - Assume 2 sheets
4
16
12
32
$2.622
C
Illumination Summary
2
4
6
5369
D
Electric Service Data Sheet
2
2
4
5291
E
Standards
2
2
4
$291
Task 11 -Traffic Signals Subtotal Hours/Costs
2
12
22
01
0 0
201
0
56
$4,714
Task 12 - TCF; Detours & SAquence of Construction
A
Coordination with Prime in development of temporary signal
4
4
8
5876
Task 12 TCP Subtotal Hours/Costs
0
4
4
0
0 0
0
0
8'
$876
11 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 3
12 of 22
Task
7n
05 -May -08
ciple Project Senior Prot EIT Tech. Drafter Clerical Total Tota#
Manager Prof. Engr. or CADD Hours Extension
Irge Engr. Designer {5)
110
<<<a¢«e<cc Rates »»»»>>>>
S 120.50 5112.50 $106.50
$0.00
554.85 $4675 S39.00
533.80
Subtotals for Worksheet 3
YNE Basic Services - Design Phase
$ 1,808
1 S 12,375
$ 6,177 $
$
S 1,403
1 S I,95Q 1 $ 406 $ 24,11a
Task 14 - Miscellaneous Items
A
Cost Estimates at 60. 90 and 100 Percent Submittals
1 6
7 $796
B
Construction Schedule
4
4 $450
C
Plan Submittals at 90 and 100 Percent
18
81
14
20 51,409
Task 14 Miscellaneous Subtotal HoursXosts
1 18 0
0
01 8 0
41
31 $2,655
12 of 22
Subtotal Hours
15
110
58 0
0
30
50 121 275 $24,118.
Subtotals for Worksheet 3
YNE Basic Services - Design Phase
$ 1,808
1 S 12,375
$ 6,177 $
$
S 1,403
1 S I,95Q 1 $ 406 $ 24,11a
12 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 4
O5 -May -08
13 of 22
Task
Principle
In
Charge
Prof. Project
Engineer Manager
SUE
Field
Supervisor
SUE
Field
Technician
CADDIOA
Technician
utility Clerical?
Records Accounting
Researcher Functions
Total
Hours
Total
Extension
($)
c <<rrcae«< Rates »»»»»»
$153.00
5146.00 $151.00
S106.00
S88-00
$92.50
5109,00 S73.00
Task 1 -Project #rt and Ouallity Assurance
A
Utility Records Research
2
4
20 2
28
$2.998
B.
Prepare Monthly Status Reports & Invoices
4
6
10
$1.042
C
Coordination with Prime
2
8
10
$1.514
Task 1- Subtotal Hours/Costs
2
0 14
0
0
4
20 8
48
$5,554
Task 3 - Verity Design Criteris
A
Meeting With Prime/Project Owner (2)
18
18
52,718
Task 3 - Subtotal Hours/Cosls
18
18
$2,718
Task R - Utility Pians and Utility Coordination
A
Mobilization ? Demobilizaton
14
14
28
$2,716
i3
Surface Geophysical Investigation
122
109
231
$22.524
C
Survey
30
27
57
$5,556
D
Field Final Check
20
18
38
$3,704
E
Project Management, Cocrdinalion & Fid. QA QC Inspection
30
30
$4.530
Task 6 - Subtotal Hours/Costs
0
0 301
186
168
0
0 0
384
$39,030
Teak 7 - Roadway Plane
A
Develop Field Sheets
1
4
5
S521
B
Process Survey Data & Develop Field Final Check Sheets
1
8
9
$891
C
Final Check Edits. Final Review & Final Review Edits
2
4
4
10
$1.096
D
Professional Review & Development of Final Work Products
2
8 1
2
13
$1.810
Task 7- Subtotal Hours/Costs
2
8 5
4
0
18
0 0
37
$4,318
Subtotal Hours
4
8
67
190
168
22
20
8
487
$51,620
Subtotals for Worksheet 4
So Deep Basic Services - Design Phase
$ 612
$ 1.168
S 10,117
S 20,140
S 14.784
S 2.035
$ 2,180
S 584
851,620
13 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - DESIGN PHASE SERVICES
WORKSHEET 5
14 of 22
• • .
Task
Principle Project Senior Prof.
In Manager Prof. Engr.
Charge Engr.
EIT Tech.
or
Designer
Drafter Clerical
CADD
05 -May -08
Total
Hours
Total
Extension
($)
34
Rate -
5175.00
$5900
$39.00
S 1,925
S $
$ 826
Task 1 - Project Management and Ouality Assurance
S 3,102
A
Monthly Protect Meetings (1)
1
3
5389
B
Prepare Monthly Status Report and invoice
5
7
S545
C
Coordination with Prime
3
3
5525
Task 1- PM OA/QC Subtotal Hours/Costs
0 0 71 0
01 0
0 6
13
$1,459
Task 1a -Miscellaneous Items
A
Sampling Subgrade Material
u
2
14
51.018
B
Contact SUE for Utility Locations prior to Boring
2
4
1
5525
Task 14 Miscellaneous Subtotal Hours/Costs
q 0 4 0
D 14
0 31
21
51.643
14 of 22
Subtotal Hours 0
0
11
D 0
14
0 9
34
53.102
Subtotals for Worksheet 5
PaveTex Basic Services - Design Phase S
$ -
S 1,925
S $
$ 826
IS - I S 351
S 3,102
14 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - BID PHASE SERVICES
WORKSHEET 6
Parkhill, Smith & Cooper,
Task
Prin.
in
Charge
Proj.
Mgr.
Sr.
Prof.
Engr
Prof.
Engr
Ell Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
05 -May -08
Total
Extension
(}
.:««c< Rates »» ?»»»
$16200
S13700
5122,00
$105.00
S8800 $78.00
S71.00
$63.00
Task B-15 - Project Management
A Coordinate, Attend one (1 ) meeting with the City to discuss bid
3
3
6
5726
B Prepare Monthly Status Report and Invoice
3
6
9
$789
C Request information from Subconsultants
4
1
8
$968
Task B-15 - Project Management Subtotal HourslCosts
0
10
0
7
0 0
0
6
23
$2,483
Task B-16 - Bidding Services
A Assemble Bid Package
4
8
8
4
24
S2,208
B Convert Pians to PDF format for bidding
2
2
$142
C ITransfer information to City Purchasing Department
2
4
6
$694
D Respond to Questions from Bidders
4
4
8
$968
E Attend Pre -Bid Meeting at City of Lubbock
2
2
4
$484
F Prepare Bid Tabulation Sheets and Asslsf with Bid Evaluation
8
8
16
$1,936
Task B-16 - Bidding Services Subtotal Hours/Costs
0
20
0
26
0 0
0
4
60
S6,432
Subtotal Hours
0
30
0
33
0 01
101
10
83
$8.915
Subtotal for Worksheet 6
PSC Basic Services - Bid Phase
SO
54,110
$0
53,465
$0 S0
$710
$630 1
58,915
15 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - BID PHASE SERVICES
WORKSHEET 7
7m-
1 r •
Task
Engr.Or.
Principal In Surveying Senior Prof. Prof.
Charge Project Engineer Engineer
Manager
Technician
FIT or Survey
Crew
Manager
Senior
CADD Survey Crew
Technician
Total
Hours
05 -May -08
Total
Extension
c$r
1 0 25 1 S2,953
Hates»»»»»»
$140.00 $126.00 $110.40 1 $94.00
$84.00 $75.00
574.00 514000
I 5 94
1 S 84
J$ 225
Task B-15 Project Mane emenrt
A
Coordination with City
1 1
2
$266
B
Attend one (1) Meeting with the City to discuss bid
3 3
6
$798
C
Prepare Monthly Status Report and Invoice
1 3
2
6
$668
D
Coordinate with Prime
1 2
3
$392
Task B-15 Project Management Subtotal Hours/Costs
6 9 0 0
0 2
0 0
17
$2,124
Tai k 8-16 - Bidding 5erviees
x
A
Coordination with Bidders - respond to questions
11 2 11 1 1
1 1 1
1 1
8
'$829
Task B-16 Bidding Services Subtotal Hours/Costs
1 2 1 1 1 1
1 1 1 1
1
a
$829
16 of 22
Subtotal Hours
7 11
1
1 1'
1
1 3
1 0 25 1 S2,953
Subtotals for Worksheet 7
HRA Basic Services - Bid Phase
$ 984 $ 1,386
1,$ . 110
I 5 94
1 S 84
J$ 225
1 S 74 1 5 S 2,953
16 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF MAN-HOURS and TASKS - BID PHASE SERVICES
WORKSHEET 8
17 of 22
YVONNE NEWMAN ENGINEERING, INC.
Task
Principle Project
In. Manager
Charge
Senior Prof
Prof. Engr.
Ei
EIT Tech. Drafter Clerical
or CADD
Designer
Total
Hours
05 -May -08
Total
Extension
($)
21
««<o<««< Rates
$120.50 $112.50
$106,50 $0.00
554.85 S46.75 $39.00 $33.80
$
$ S S
Task EI -15 - PrqJW Management
2,056
A
Coordination with City
1 4
5
$571
B
Prepare Monthly Status Report and Invoice
4
4
8
5585
C
Coordination with Prime
4
4
5450
Task B-15 - Project Management Subtotal HourslCosts
1 12
0 0
0 0 0 4
17
$1,606
Task B-15 - Bidding Serviee5
A
Coordination with Bidders - respond to questions
4
4
$450
Task B-16 - Bidding Services Subtotal Hours/Costs
0 4
0 0
01 0 0 01
4
$450
17 of 22
Subtotal Hours 1
16
0
01 01 01
01
41
21
$2,056
Subtotals for Worksheet 8
YNE Basic Services - Design Phase $ 121
S 1,800
$
$ S S
2,056
17 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF REIMBURSABLE EXPENSES - DESIGN AND BID PHASE SERVICES
WORKSHEET 9
JPJF-R NC -
05 -May -08
iIIIIIIIIIIII 011
Reimbursable Expenses
Qty.
Unit
Unit Price
Unit Extension
Mileage (Engineers)
20miltrip x 33 meetings/site visits/etc.
660
Miles
@
$0.505
per mile
$333
Reproduction
11x17 Copies (Paper, includes checking prints)
7300
Sheets
@
$0.20
per copy
$1,460
11x17 Copies (Mylar)
200
Sheets
@
$2.00
per copy
$400
8.5x11 Copies
1000
Sheets
@
$0.10
per sheet
$100
Miscellaneous
Hand Delivery of Plan Sets (30, 60, 95, 100, Mylar)
5
Mailings
@
$10.00
per marling
$50
Postage
20
Mailings
@
$0.50
per mailing
$10
CADI3 charges
602
Hours
@
$10.00
per hour
$6,020
Subtotals for Worksheet 9
PSC Reimbursables $8,373
w/ Contract multiplier for reimbursables = 1.15 $9.629
Total PSC Expenses $9,629
ISof22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF REIMBURSABLE SURVEY EXPENSES for DESIGN and BID PHASE SERVICES
WORKSHEET 10
HUGO REED AND ASSOCIATES,05-May-08
Subconsultant Expenses
Qty
Unit
Unit Price
Total
G.P.S. Equipment - Trimble 5800
8
days
$200.00
$1,600
Mileage
720
miles
$0.505
$364
CADD Charges
283
hours
$10.00
$2,830
Subtotals for Worksheet 10
HRA Reimbursables
$4,734
wf Contract multiplier for reimbursables = 1.15
$5,513
Total Surveying Services - Hugo Reed and Associates
$5,513
1 U cif 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF REIMBURSABLE EXPENSES - DESIGN AND BID PHASE SERVICES
WORKSHEET 11
4
05 -May -08
Reimbursable Expenses
City.
Unit
Unit Price
Unit Extension
Travel
Airfare (Tyler, TX to Lubbock TX)
2
Each
@
$400.00
round trip
$800
Car Rental
2
Days
@
$90.00
per day
$180
Fuel 2 - trips @ 40 miles/trip, 15 mpg
5.3
Gallons
@
$3.40
per gallon
$18
Parking
2
Days
a
$5.00
per day
$10
Mileage
Total of trips @ 20 miles/trip
0
Miles
@
$0.505
per mile
$0
Meals
6
Each
@
$20.00
per meal
$120
Hotel
2
Nights
@
$100.00
per night
$200
Reproduction
11x17 Copies (Paper, includes checking prints)
60
Sheets
@
$0.20
percopy
S12
11x17 Copies (Mylar)
15
Sheets
@
$2.00
per sheet
S30
8.5x11 Copies
10
Sheets
@
$0.10
per copy
S1
Miscellaneous
Postage, shipping and delivery, mist.
2
Mailings
@
$10.00
per mailing
$20
Overnight
4
Overnight
a
$40.00
per mailing
$160
Long Distance Telephone
0
Project
@
$500.00
per project
$0
Cellular phone
50 minutes/mo @ 0.45/min
0
Minutes
@
$0.45
per Minute
$0
CADD charges
50
Hours
@
$10.00
per hour
$500
Subtotals for Worksheet 11
Yvonne Newman Engineering Reimbursables $2,051
wf Contract multiplier for reimbursables = 1 A 5 $2.359
Total YNE Expenses $2,359
20 of 22
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 -Project #91103
ESTIMATE OF REIMBURSABLE EXPENSES - DESIGN AND BID PHASE SERVICES
WORKSHEET 12
•
05 -May -08
Reimbursable Expenses
Qty.
Unit
Unit Price
Unit Extension
Travel
Airfare
5
Each
@
$275.00
round trip
$1,375
Car Rental
4
Days
@
$90.00
per day
$360
Fuel For Rental Car
30
Gallons
@
$3.50
per gallon
$105
Meals
45
Days
@
$39.00
per meal
$1,755
Lodging
40
Nights
@
$77.97
per night
$3,119
Reproduction
8.5x11 Photocopies (Paper)
250
Copies
r
$0.08
per copy
$20
11 x17 Photocopies (Paper)
20
Copies
@
$0.16
per copy
$3
24x36 Photocopies (Paper)
20
Copies
@
$4.50
per copy
$90
24x36 CADD Plotted Sheets (Paper)
30
Sheets
@
$2.00
per sheet
$60
Direct Non Labor Costs
Mileage (Portal -to -Portal from San Antonio, TX)
764
Miles
@
$0,505
per mile
$386
Mileage (Portal -to -Portal from Local Lodging)
600
Miles
@
$0.505
per mile
$303
Traffic Control (Lane Closure)
4
Days
@
$100.00
per day
$400
Overnight Letter
4
Letter
@
$25.44
per letter
$102
Overnight Box/Pak
6
Box/Pak
@
$46.08
per box/pak
$276
Overnight Tube
2
Tube
@
$51.06
per tube
$102
Subtotals for Worksheet 12
So -Deep Reimbursables $8,456
w/ Contract multiplier for reimbursables = 1.15 $9,725
Total So -Deep Expenses 59,725
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
ESTIMATE OF REIMBURSABLE EXPENSES - DESIGN AND BID PHASE SERVICES
WORKSHEET 13
. :wig,
05 -May -08
Reimbursable Expenses
Qty.
Unit
Unit Price
Unit Extension
Travel
Mileage
200
Miles
@
$0.505
per mile
$101
Reproduction
1107 Copies (Paper, includes checking prints)
100
Sheets
@
$0.20
per copy
$20
1107 Copies (Mylar)
1
Sheets
@
$2.00
per sheet
$2
8.5x11 Copies
100
Sheets
@
$0.10
per copy
$10
Testing Fees
Sampling Subgrade Material
Density @ Subgrade
1
Each
@
$50.00
Each
$50
Proctor @ Subgrade
1
Each
@
$200.00
Each
$200
Atterburg limits @ Subgrade
1
Each
@
$100.00
Each
$100
Texas Triaxial @ Subgrade
1
Each
@
$1,500.00
Each
$1,500
Density @ 3 feet below Subgrade
1
Each
@
$50.00
Each
$50
Proctor @ 3 feet below subgrade
1
Each
@
$200.00
Each
$200
Atterburg limits @ 3 feet below subgrade
1
Each
@
$100.00
Each
$100
Equipment, Barricades, and Miscellaneous
Backhoe daily rate with operator
1
Day
@
$1,500.00
Day
'$1,500
Pavement saw with operator
1
Day
@
$1,000.00
Day
$1,000
Barricades per day
1
Day
@
$1,000.00
Day
$1,000
Repair boles
1
Each
@
$500.00
Each
$500
Shipping Fees (Triaxial)
1
Each
@
$250.00
Each
$250
Subtotals for Worksheet 13
PaveTex Engineering Directs and Reimbursables $6,583
w/ Contract multiplier for reimbursables = 1.15 $7,570
y, e
Total Pave%n Fat $7,5701
22 of 22
EXHIBIT A-2
SCHEDULE
Resolution No. 2008-80183
EXHIBIT A-2
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Slide Road from 4th Street (FM 2255) to Loop 289 - Project #91103
SCHEDULE
ID Task Name Month -1 Month I Montt) 2 1 Month 3 1 Month 4 1 Month 5 1 Month 6
1 Slide Road PS&
2 Notice to Proceed
3 t Project Kick -Off Meeting/Site Visit Project Kick -Off Meeting/Site Vieft
4 30% Submittal 30% Submittal
st rnittaJ___
60% Submfttal
Month 7
90% Submittal 901/ Submittal
. ...... . . . .................. . ...... .... .............. .. ..............
1 7 Final Plan Sumbittal
a Bid Phase Services
Final Plan Sumbittal
f3id Phase Services
Initial Utility Meeting,
Second Utility Meeting
Verity Design
. . . . .......... . . . ........
30 1 Verify Desgin Objectives
28 Roadway Design
2s 1 V ity Dn - i Criteria
31— b6nfkmTypical Sections
32 Develop Design Cross Sections
33 Determine Exact Raw Needs
34 I Plan Sheet production
35 ---Develop Specifications
nkivy rmutpi Liubwipuuiib
15
Utility Coordination
16
Initial Utility Meeting
17
18
Determine - Critical Utilities - . - ..
Determine Conflicts
19
Second Utility Meeting
20
1.21
Utility Relocation
Verify Utilities Clear
Final Plan Sumbittal
f3id Phase Services
Initial Utility Meeting,
Second Utility Meeting
Verity Design
. . . . .......... . . . ........
30 1 Verify Desgin Objectives
28 Roadway Design
2s 1 V ity Dn - i Criteria
31— b6nfkmTypical Sections
32 Develop Design Cross Sections
33 Determine Exact Raw Needs
34 I Plan Sheet production
35 ---Develop Specifications