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HomeMy WebLinkAboutResolution - 2008-R0020 - Approve Civil Lubbock Inc. Second Period Grants FY 2007 - 01/10/2008Resolution No. 2008-R0020 January 10, 2008 Item No. 6.5 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and approves on behalf of the City of Lubbock, that Civic Lubbock, Inc., award all of the second period grants for 2007 recommended by the Cultural Arts Grants Review Committee. A letter, dated January 10, 2007, from Civic Lubbock, Inc., requesting approval of the second period grants is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 10th day of January , 2008. DAVID A. MILLER, MAYOR ATTEST: eb ,Lca Garza, City Secretary APPROVED AS TO CONTENT: Freddy Chav k, Director of Civic Services " APPROVED AS TO FORM: Linda L. Chamales, Senior Attorney Office Practice Section LLC -RES- CLI- Cultural Arts Grants 2007-2 December 14, 2007 Fw t-% Ciuic Lubbock Inc art • culture • entertainment December 12, 2007 Mr. Freddy Chavez Civic Services Director Lubbock Memorial Civic Center City Bank Auditorium -Coliseum 1501 Mac Davis Lane Lubbock, Texas 79401 Dear Mr. Chavez, Resolution No. 2008-R0020 The Cultural Arts Grant Review Committee for the City of Lubbock's Cultural Grants Program has determined its recommendations for the second (December 2007) granting cycle. This recommendation was presented to the Civic Lubbock, Inc. Board of Directors on December 12, 2007 and was approved as recommended. This year's agreement provided for $194,909.00 to be granted over two granting cycles. In addition, interest earned in 2006 in the amount of $4,536.00 was available for the 2007 program, making the amount for the 2007 Cultural Arts Grant Program a total of $199,445.00. The Board of Directors elected to absorb all expenses related to administering the program, therefore no administrative expenses was deducted and the entire allocation was available for the 2007 Cultural Arts Grant Program. The Cultural Arts Grant Review Committee is comprised of five members: three Civic Lubbock, Inc. Directors assigned by Civic Lubbock, Inc. and two members -at -large appointed by the City Council. They are as follows: Kay Sanford, CLI Board of Directors and Chair of the Grant Review Committee Mark Bass, CLI Board of Directors Louis Kelley, CLI Board of Directors Gail Fargason, Member -at -Large appointed by City Council Ann McDonald, Member -at -Large appointed by City Council In reviewing the requests and developing funding recommendations for each application, the Cultural Arts Grants Review Committee followed the guidelines that were approved as part of the February 6, 2007 agreement. A Grant Workshop was held on October 30, 2007 for all organizations wishing to apply for a Cultural Arts Grant. Included among the workshop presenters were representatives from the Lubbock Convention and Visitors Bureau, the Lubbock Hotel Motel Association and the City Attorney's office �] Ciuic Lubbock Inc • 1501 mac Dauis Lane • Lubbock, Texas 79401 • 806-775-2242 • Fax 806-775-3240 Qt2 www.ciulclubbock.com Mr. Freddy Chavez December 12, 2007 Page 2 Accompanying this document are the results of the Cultural Arts Grant Review Committee meeting held on December 6, 2007. Nine (9) applications were received for this grant (December 2007) funding cycle. The number of applications received was less than the December 2006 grant funding cycle. This was largely due to several applicants applying during the first funding cycle of 2007 (June) for their entire season rather than applying for both the June and December grant cycles. The amount available for the December 2007 cycle ($98,795.00) is the remaining balance of the funds available for the 2007 Cultural Arts Grant Program after the deduction of the first grant (June 2007) funding cycle. The total amount of the requests was lower than the funds available. Therefore, all nine (9) applications are recommended for full funding. The total amount of funding requested for this grant cycle was $97,700.00 of which $97,700.00 is recommended for funding from the City of Lubbock Cultural Arts Grant Program. There was $1,095.00 in earned interest that was not used for the 2007 Cultural Arts Grant program and this amount will be retained by Civic Lubbock, Inc. and utilized for funding future Cultural Arts Grant applications as permitted by the agreement. The Civic Lubbock, Inc. Board of Directors requests that the City Council consider approval of the Cultural Arts Grant allocations in the amount of $97,700.00 as recommended by the Cultural Arts Grant Review Committee and approved by the Civic Lubbock, Inc Board. Sin re , G Dan rns President Civic Lubbock, Inc. Attachments City of Lubbock, TX Civic Centers Department City of Lubbock/Civic Lubbock, Inc. Cultural Arts Grant Program December 2007 - 2nd Cycle Grant Recommendations January 10, 2008 Amount Amount Grant No. Organization Project Requested Recommended 0712-001 Ballet Lubbock "In Tribute" Spring Performance $ 1,500 $ 1,500 0712-002 Broadway Festivals The 18th Annual 4th on Broadway Celebration 40,000 40,000 0712-003 Fine Arts Academy of India Flute Concert by Shashank 2,000 2,000 0712-004 Louise Underwood Center for the Arts 2008 4th Annual Flatland Film Festival 3,000 3,000 0712-005 Lubbock Arts Alliance 30th Annual Lubbock Arts Festival 30,000 30,000 0712-006 Lubbock Centro Aztlan 2008 Viva Aztlan Festival 6,000 6,000 0712-007 Lubbock Community Theatre Spring 2008 Children's Theatre Project 12,000 12,000 0712-008 Prairie Winds Chorus 2008 Red Hat Show 500 500 0712-009 Prairie Winds Chorus Lubbock: 100 Years 2,700 2,700 12/14/2007 97,700 97,700 TOTAL AVAILABLE FOR 2007 -CYCLE 2 - $98,795 Fundingfor Cycle 2 of the 2007 Cultural Arts Grant Proaram Total Principal Available from 2007 CAG Program 94,259 Total Interest Available- 2006 Interest for 2007 Program 4,536 Total Available for Cycle 2 of the 2007 CAG Program 98,795 Amount Recommended for Cultural Arts Grants - Cycle 2 97,700 Amount of Interest to be retained for the 2008 CAG Program $ 1,095 Resolution No. 2008-R0020 Cultural Arts Grant Review Committee Recommendations December 2007 — 2nd Granting Cycle 0712-001 Ballet Lubbock "In Tribute" Amount Requested: $1,500 Amount Recommended: $1,500 Ballet Lubbock requested $1,500 for the spring 2008 production of "In Tribute", which will be performed April 4-5, 2008 for three performances in the Firehouse Theatre at the Underwood Center for the Arts. This season represents the 10th anniversary of Yvonne Racz as Artist Director. "In Tribute" will be Ballet Lubbock's 391h annual spring performance and the choreography being executed and the dancers performing this repertoire will be a tribute to Ms. Racz's tenure and the Ballet's nearly 40 years of existence. Committee Comments: • Project has strong artistic merit • Project has the potential to bring in many visitors with the celebration of Ms. Racz's tenure with the Ballet • Application indicates a good marketing plan for promoting event outside the local area • Ballet Lubbock plans to use the zip code tracking mechanism that Select -a -Seat offers to track out of town ticket purchasers • Applicant plans to block some rooms at three area hotels • Cultural Arts Grant Funds recommended are to be used towards the cost of Promotion and Publicity ($1,000) and Supplies/Materials - Costumes ($500) 0712-002 Broadway Festivals, Inc. The 18th Annual 4th on Broadway Celebration Amount Requested: $40,000 Amount Recommended: $40,000 Broadway Festivals requested $40,000 for the "18th Annual 4th on Broadway Celebration" on July 3-4, 2008. The project includes a Parade and Street Fair that features over 400 regional performers on various stages throughout the celebration. It also includes a "Battle of the Bands", and a Fireworks Extravaganza and Concert in MacKenzie Park. The Third Annual College Baseball Hall of Fame induction ceremony will be held in conjunction with the Street Fair. Taking the Celebration to a higher level and also to celebrate Lubbock's Centennial, the project has been expanded to a two-day event for 2008. Expanded activities include a "sock hop" street dance on the 3rd, performances by nationally renowned recording artists at the Concert in MacKenzie Park, a children's art contest and a photo contest for local residents and visitors. Committee Comments: • The music, art and photography components reflect strong artistic merit • The College Baseball Hall of Fame Induction component will be a draw and help generate additional room nights as well as additional exposure for the entire event • Taking project to a higher level - expanding to a 2 -day event and bringing in nationally -known recording artists for the Concert has the potential to increase tourism • Organization has established a marketing committee; staff members from Visit Lubbock are serving on the committee • Application indicates a good marketing plan to reach potential visitors • Tie-in to Lubbock's Centennial Celebration will create potential for more exposure and tourism • The Visitor's Booth at the Street Fair is a great idea and will help track visitors • Cultural Arts Grant Funds recommended are to be used toward the cost of Professional Services — Music Contract ($21,790), Photo Contest ($750), Children's Art Contest ($750), Advertising ($15,360), and Postage/Telephone ($1,350) 0712-003 Fine Arts Academy of India A Flute Concert by Shashank Amount Requested: $2,000 Amount Recommended: $2,000 The Fine Arts Academy of India requested $2,000 to assist with artist fees for a Flute Concert featuring flutist Shashank on March 16, 2008. Shashank began playing the flute at age six and his debut concert was in 1990 at the age of 11. He has performed all over the world including Japan, France, Holland, Italy, Korea and Switzerland. He has also performed at the Kennedy Center in Washington D.C. and the J. Paul Getty Hall in Los Angeles, California. Committee Comments: • Strong artistic merit • Application indicates mostly local advertising; use of mailing lists to reach limited audience in the region • Application indicates minimal room nights generated, but Committee feels this project could generate more tourism if advertised to a broader audience • Committee would like to assist organization in contacting the TTU Flute Studio in regard to this project; pursue artist participating in a masterclass while in Lubbock • Committee would suggest that organization publicize this project to other Flute Societies across Texas; could be a potential for overnight stays • Cultural Arts Grant Funds recommended are to be used to cover the cost of Artist Fees ($2,000) 0712-004 Louise Underwood Center for the Arts 4th Annual Flatland Film Festival Amount Requested: $3,000 Amount Recommended: $3,000 The Louise Hopkins Underwood Center for the Arts requested $3,000 to fund the marketing ventures for the 4th Annual Flatland Film Festival, a celebration of the best in independent, short film or video in the region and beyond. A short film/video competition and film invitational, the Flatland Film Festival cultivates an appreciation for the art of moving image and film. Filmmakers locally, statewide, throughout the U.S. and internationally participate annually in this event. Through advertising in leading independent film magazines and websites, the Flatland Film Festival will publish its call for entries in the spring of 2008, culminating with the Film Festival on September 26-27, 2008. This project also includes workshops on state-of-the-art film technology and panel discussions with industry professionals. Committee Comments: • Strong artistic and educational merit • Application indicates strong promotion and marketing outside the region • Postcards mailed out will be bar-coded with discounts offered on the advance purchase of passes via PayPal; great idea to help track visitors • Application indicates a plan to reserve room block at local hotel • Two day Festival creates potential for overnight stays • Suggest applicant work more closely with the CVB to better track room nights • Cultural Art Grant Funds recommended are to be used toward the cost of Promotion and Publicity ($3,000) 0712-005 Lubbock Arts Alliance, Inc. 30th Annual Lubbock Arts Festival Amount Requested: $30,000 Amount Recommended: $30,000 The Lubbock Arts Alliance, Inc. requested $30,000 for the production of the 30th Annual Lubbock Arts Festival at the Lubbock Memorial Civic Center on April 17-20, 2008. The theme for the 2008 Festival will be a western, cowboy, pioneer theme entitled "Deep in the Art of Texas". The event includes visual art, performing art, literary art and culinary art components. Special events at the Arts Festival geared specifically towards tourism include the "Art and Antique Appraisal Fair" featuring appraisers from the "Antiques Roadshow" on PBS, a Quilt Exhibit by guilds all over West Texas, a performance by Delbert McClinton and a 15' x 15" chalk mural by International Street Painting Artist, Craig Thomas. Committee Comments: • Strong artistic merit • The "Art and Antique Appraisal Fair" featuring appraisers from the "Antiques Roadshow" (PBS) and the Quilt Exhibit, in particular, will be good tourism draws; potential for additional marketing and exposure by the producer of "Antique Roadshow" and from the Quilting Clubs in the region • Number of hotel room nights generated has been increasing • Application indicates good marketing plan to reach out regionally and statewide • Celebrating the 301h anniversary of the Arts Festival will provide additional opportunities for promotion • Cultural Arts Grant funds recommended are to be used for Professional Services - Spotlight Entertainment ($15,000), Performing Stages ($5,000) and toward the cost of Promotion/Publicity ($10,000) 0712-006 Lubbock Centro Aztlan/Ballet Folklorico Aztlan 2008 Viva Aztlan Festival Amount Requested: $6,000 Amount Recommended: $6,000 Lubbock Centro Aztlan requested $6,000 for the production of the Viva Aztlan Festival to be held March 14-15, 2008 in the Lubbock Memorial Civic Center Theater and meeting rooms. The two-day Festival consists of Folklorico and Mariachi groups from surrounding states attending Master workshops as well as performing in competitions. Participants include adults and children. The Festival will bring in professional Master Instructors to conduct the workshops and judge the competitions. Event will also include a concert featuring a nationally acclaimed Mariachi group, "Mariachi Los Arrieros". The 2007 Viva Aztlan Festival winner, "Back of the Yards Ballet Folklorico" from Chicago, Illinois, will return to be showcased on Saturday. Committee Comments: • Strong artistic and educational merit • Per Visit Lubbock, project has a good history of generating out-of-town visitors and room nights • Websites that specifically cater to Folklorico and Mariachi groups will be utilized to promote the Festival in their event calendars; good potential to generate participation and tourism • Cultural Arts Grant funds recommended are to be used for Professional Services - Folklorico Judges ($3,000) and Folklorico Showcase group ($1,200) and toward the cost of Promotion/Publicity ($1,800) 4 0712-007 Lubbock Community Theatre Children's Theatre Project Spring 2008 Amount Requested: $12,000 Amount Recommended: $12,000 The Lubbock Community Theatre requested $12,000 to assist with production of their Spring 2008 Children's Theatre Project, which will include children's theatre classes and the presentation of one major production, "Frog and Toad". At the end of each class session, a "showcase" will be held to highlight what the children have learned. The production of "Frog and Toad" will utilize both adults and children. Committee Comments: • Strong artistic and educational merit • Taking postcards and flyers to local hotels will help promote the event to visitors • Committee suggests bar-coding postcards to help track visitors/tourism • Cultural Arts Grant funds recommended are to be used toward the cost of Professional Services Director/Actors ($1,200), Facility Rental ($9,300), Supplies/Materials ($500), Promotion/Publicity ($1,000) 0712-008 Prairie Winds Chorus The Red Hat Show Amount Requested: $ 500 Amount Recommended: $ 500 The Prairie Winds Chorus, a chapter of the Sweet Adelines International, requested $500 to assist with expenses, such as supplies/materials and promotion/publicity for its third annual Red Hat Show to be held June 7, 2008. This performance will be presented for the Area/Regional Red Hat Society in conjunction with their convention in Lubbock and will promote cultural awareness of barbershop harmony. Committee Comments: • Strong artistic merit • Great potential for overnight stays • Application indicates plan to distribute audience tracking cards to document visitors and hotel stays • Since this event will be held in conjunction with a regional meeting, the majority of the marketing will be handled primarily by the Red Hat Society • Cultural Arts Grant funds recommended are to be used toward the cost of Supplies/Materials ($160) and Promotion/Publicity ($340) 5 0712-009 Prairie Winds Chorus Lubbock: 100 Years Amount Requested: $2,700 Amount Recommended: $2,700 The Prairie Winds Chorus, a chapter of the Sweet Adelines International, requested $2,700 to assist with costs associated with the production of their fall show "Lubbock: 100 Years" to be held on August 23, 2008 at the Lubbock Memorial Civic Center. This concert will promote cultural awareness of the history of music and barbershop harmony. Committee Comments: • Strong artistic merit • Tie-in to Lubbock's Centennial Celebration could create potential for tourism • History of generating room nights is unknown; first time to receive funding for this proj ect • Application indicates plan to distribute audience tracking cards to document visitors and hotel stays; will post event on various tourist websites • Cultural Arts Grant funds recommended are to be used toward the cost of Professional Services — Actors/Musicians/Choreographer ($600), Facility Rental ($300), Supplies/Materials -Costumes/Sets/Props ($300), and Promotion/Publicity ($1,500) 6