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HomeMy WebLinkAboutResolution - 2009-R0549 - Agreement For FTA New Freedom Mobility Management Grant - FTA - Mobility Manager - 12/02/2009esolution No. 2009-RO549 ecember 2, 2009 tem No. 5.13 RESOLUTION E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Citibus General Manager, John Wilson, BE and is hereby authorized rid directed to execute for and on behalf of the City of Lubbock, an Agreement for the ederal Transit Administration New Freedom Mobility Management Grant in the amount of $74,107.00 to be used to fund a Mobility Manager position (Director of Paratransit Services) at Citibus, with the Federal Transit Administration, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this ATTEST; Reb cca Garza, City Secretary VED AS TO CO 2nd day of December , 2009. TOM MARTIN, MAYOR City Manager/Transportation and Public Works APPR 7ATO FORM: Chad Weaver, Assistant City Attorney vw/Chad/ccdocs/Citbus-Grant Agrmnt-Fed Transit New Freedom 11.10.09 11/10/09 View Print DOT r3 Page 1 of 11 Resolution No. 2009-80549 FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -57-X005-02 Budget Number: 3 - Budget Pending Approval [Project Information: I New Freedom Mobility Management Part 1: Recipient Information Project Number: TX -57-X005-02 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $92,635 Cost: https://ftateamweb.fta.dot.gov/teaTnweb/ApplicationsNiewPn'ntNiewPrintRes.asp?GUID... 11/6/2009 View Print Project Number: TX -57-X005-02 Project Description: New Freedom Mobility Management Recipient Type: City FTA Project Mgr: Tony Ogboli 817-978-0566 Recipient Contact: Chris Mandrell New/Amendment: Amendment Amend Reason: Increase Award Fed Dom Asst. #: 20521 Sec. of Statute: 5317 State Appl. ID: None Specified Start/End Date: - Recvd. By State: Oct. 23, 2009 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan): Mar. 20, 2007 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Project Details Page 2 of 11 Adjustment Amt: $0 Total Eligible Cost: $92,635 Total FTA Amt: $74,107 Total State Amt: $0 Total Local Amt: $18,528 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: No Fed. Debt Authority?: No Final Budget?: No 2006 and 2007 New Freedom Funds Amendment for 08 Funds The Competitive Process The Lubbock Metropolitan Planning Organization was selected to oversee the competitive award process for the City of Lubbock's JARC funds. The LMPO released a request for proposal on July 30, 2007. The RFP was advertised (DETAILS). Proposals were due on August 28. https://ftateaTnweb. fta.dot.gov/teamweb/ApplicationsNiewPrintIViewPn'ntRes. asp?GUID... 11/6/2009 View Print Page 3 of I 1 While several private providers picked up proposal packets, Citibus was the only entity who submitted a proposal by the due date. Following a review of Citibus' proposal, the LMPO staff and its review committee recommended to the LMPO's Policy Committee that the funds be awarded to Citibus. They further recommended that Citibus be solely responsible for the administration of all JARC funds. The Policy Committee voted to accept these recommendations at their October 16, 2007, meeting. The Project Citibus is proposing that the FY2006, FY2007, FY2008 and FY2009 New Freedom funds be used to fund a Mobility Manager position at Citibus as well as fund the trips that are outside the ADA 314 mile by our paratransit service for all the included fiscal years. As identified during the regional coordination process, educating passengers and potential passengers on how to access transit services is a valuable component to providing a complete package of transportation options. Unfortunately, funding considerations often mean that this component is not fully utilized. Who knows how many more passengers Citibus could carry if more people knew how to ride, if the fear of using transit could be diminished through education? Citibus believes that a coordinated, community -wide approach to educating potential passengers will reap rewards. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their lives by giving them additional mobility options and freedom of travel. Citibus' program will focus on awareness, knowledge, and skills — each of these building upon the other. Key components will include travel instruction and travel training. The position of Mobility Manager reflect the South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. The proposed project was identified in the coordinated plan as follows: Unmet Need: Need for travel training Remediation Strategy: Develop region -wide Mobility Manager position, who will be responsible for travel training, including curriculum development and direct training. Citibus and its regional partners began work on a regionally coordinated transportation plan in April 2005. From the very beginning of the process, the planning group discussed the various problems associated with getting information about transportation services to consumers, or potential consumers, of the services. This gap in information was identified as an unmet need. Organizations represented during the regional coordination process include: • Adult Day Care and Health Center • Caprock Community Action Association • Citibus • Lubbock Metropolitan Planning Organization • Lubbock Regional MHMR • Panhandle Transit • Sexton Enterprises/Yellow Cab • South Plains Association of Governments/Area Association on Aging • South Plains Community Action Association • Texas Department of Transportation • West Texas Opportunities Work Source In developing the regional plan, all agencies and transportation providers agreed that getting information and instruction to transit users — and potential users — was an area where a great deal of improvement was needed. One of the earliest concerns the South Plains group had was how to teach consumers to know which vehicle they were supposed to board in the event that coordination of transportation services meant that more than one provider would have vehicles in specific areas. https://ftateamweb.fta.dot.gov/teamweb/A,pplications/ViewPn'ntNiewPrintRes.asp?GUID... 11/6/2009 View Print Page 4 of l 1 Additionally, given the fact that large numbers of our current passengers have various disabilities that makes learning a transit system a challenge, it has become increasingly obvious that a targeted approach to mobility instruction would be benefit in our area. The groups listed above have all been active participants in the development of the South Plains Region's Regional Transportation Plan. As the process continues, more agencies and employers are becoming aware of the effort and are joining in the process. Because of the broad community reach represented by the participants in the regional process, Citibus feels strongly that the members of the public who can benefit from a Mobility Manager at Citibus have been represented during the process. During the development of the initial regional plan, Citibus and its rural transportation partners hosted three public forums — one each in Lubbock, Levelland, and Crosbyton. No members of the public attended. During FY2008, as part of the regular work of Citibus' planning department, the public participation plan will be updated. In updating the plan, Citibus intends to develop an on-going community outreach program. We believe that this program, which will mesh with duties of the Mobility Manager, will prove of great benefit in learning more specific community needs and in forming appropriate solutions to address the needs. It will also provide members of the public with ways other than public hearings or forums, which many citizens find too intimidating to participate in, to contact Citibus with suggestions or concerns. AMENDMENT INCLUDES FY2008 FUNDS OF $64,291 (FEDERAL) AMENDMENT 2 INCLUDES FY 2009 FUNDS OF $74,107(FEDERAL). Earmarks No information found. Security No information found. Part 3: Budget Project Budget https:llftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPn*ntIViewPrintRes.asp?GUID... 11/6/2009 Quantity FTA Amount Tot. Elig. Cost SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $249,883.00 $312,355.00 ACTIVITY 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $111,485.00 $139,357.00 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)} 0 $64,291.00 $80,364.00 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $74,107.00 $92,634.00 Estimated Total Eligible Cost: $312,355.00 https:llftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPn*ntIViewPrintRes.asp?GUID... 11/6/2009 View Print Page 5 of 11 Federal Share:1 $249,883.00 I Local Share:1 $62,472.001 OTHER (Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification FPC FY SEC Previously Approved Amendment Amount Total 117-00 OTHER CAPITAL ITEMS (BUS) $175,776 481350 2006.25.57.FL.2 00 2009 57 $51,970.00 $0.00 $51,970.00 481350 2007.25.57.FL.2 00 2009 57 $59,515.00 $0.00 $59,515.00 481350 2008.25.57.FL.2 00 12009157 1 $64,291.00 $0.00 $64,291.00 481350 2009.25.57.FL.2 00 12010 157 1 $0.00 $0.00 $0.00 Total Previously Approved: 1 $175,776.00 Total Amendment Amount: $0.00 Total from all Funding Sourcesj-7 $175,776.00 Alternative Fuel Codes Extended Budget Descriptions 11.7L.00 I MOBILITY MANAGEMENT (5302(A)(1)(L)) 1 0 1 $64,291.00 1 $80,364.00 AMENDMENT INCLUDES FY2008 FUNDING. Changes since the Prior Budget FTA Change Amounts Code Description Previous FTA Change in FTA Current FTA Total Total Total 117-00 OTHER CAPITAL ITEMS (BUS) $175,776 $74,107 $249,883 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) (L)) $111,485 $0 $111,485 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) (L)} $64,291 $0 $64,291 https:llftateamweb. fta.dot. gov/teamweb/ApplicationsNiewPrintNi ewPrintRes. asp?GUlD... 11/6/2009 View Print 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) (L)) Eligible Change Amounts $01 $74,107 Page 6 of 11 $74,107 Code Description Previous Edible Change in Eligible Current Eligible 117-00 OTHER CAPITAL ITEMS (BUS) $219,720 $92,635 $312,355 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) $139,356 $1 $139,357 0 0 $175,776 (L)) $249,883 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) $80,364 $0 $80,364 0 (L)) $62,472 Other Federal Amount: $0 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) $0 $92,634 $92,634 0 0 Change in Quantity Cade Description Previous Quantity Change inQuantity Current Quantity $219,720 $92,635 117-00 OTHER CAPITAL ITEMS (BUS) 0 0 0 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) 0 0 0 $175,776 (L)) $249,883 Total State Amount: $0 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) 0 0 0 $62,472 Other Federal Amount: $0 $0 $0 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) 0 0 0 Change in Project Control Totals Description Previous Amount Change in Amount Current Amount Gross Project Cost: $219,720 $92,635 $312,355 Adjustment Amount: $0 $0 $0 Total Eligible Cost: $219,720 $92,635 $312,355 Total FTA Amount: $175,776 $74,107 $249,883 Total State Amount: $0 $0 $0 Total Local Amount: $43,944 $18,528 $62,472 Other Federal Amount: $0 $0 $0 Special Condition Amount: $0 $0 $0 Part 4. Milestones 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $111,485 $139,357 https:f/ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrintNiewPrintRes.asp?GUID... 11/6/2009 View Print Page 7 of 11 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $64,291 $80,364 Milestone Descrlp on Est. Camp. Date 1. Mobility Management Sep. 30, 2009 Mar. 31, 2010 To fund Citibus' mobility management program. 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $64,291 $80,364 Part 5.Environmental Findings 117L00 MOBILITY MANAGEMENT (5302(A) 0 $111,485 $139,357 (1)(L)) Finding No.1- Class 11 1-1 C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117L00 MOBILITY MANAGEMENT (5302(A) 0 $64,291 $80,364 (1)(L)) Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117L00 MOBILITY MANAGEMENT (5302(A) 0 $74,107 $92,634 (1)(L)) Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status https://ftateamweb. fta.dot. gov/teamweb/Applications/ViewPrint/ViewPrintRes. asp?GUID... 11/6/2009 Milestone Description Est. Comp. Date 1. Mobility Management Mar. 31, 2010 Part 5.Environmental Findings 117L00 MOBILITY MANAGEMENT (5302(A) 0 $111,485 $139,357 (1)(L)) Finding No.1- Class 11 1-1 C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117L00 MOBILITY MANAGEMENT (5302(A) 0 $64,291 $80,364 (1)(L)) Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117L00 MOBILITY MANAGEMENT (5302(A) 0 $74,107 $92,634 (1)(L)) Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status https://ftateamweb. fta.dot. gov/teamweb/Applications/ViewPrint/ViewPrintRes. asp?GUID... 11/6/2009 View Print No information found. Part 7. FTA Comments General Review Page 8 of 11 Comment Title: New Comment Comment By: William Jones Date Created: Feb. 25, 2009 Date Updated: None Specified Ref Section: Unknown Comment: I have reviewed the Civil Rights requiremens and concur with this portion of the project application. Comments to DOL Comment Title: New Comment Comment By: Lynn Hayes Date Created: Feb. 24, 2009 Date Updated: None Specified Ref Section: Unknown Comment: DOL is not required for New Freedom grants. Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-16, October 1, 2009) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(16), October 1, 2009, http://www.fta.dot.gov/documents/16-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and https://ftateamweb. fta. dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes. asp?GUID... 11/6/2009 View Print (3) Any Award notification containing special conditions or requirements, if issued. Page 9of11 FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX -57-X005-02 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5317 - New Freedom Estimated Total Eligible Cost (in U.S. Dollars): $312,355 Maximum FTA Amount Awarded [Including All Amendments'l fin U.S. Dollars): $249,883 Amount of This FTA Award (in U.S. Dollars); $74,107 Maximum Percenta9e(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: Amendment 1 Certification Date: Amendment 2 Certification Date: Project Description: New Freedom Mobility Management The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. TX -57-X005-02 Quarterly Narrative Report Jul. 01, 2009 through Sep. 30, 2009 As Of Nov. 06, 2009 MSIP Report Submitted , FFR Submitted Part 1: Recipient Information Project Number: TX -57-X005-02 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 0000 https:llftateamweb.fta.dot.gov/teamweb/Applications/ViewPrintNiewPn'ntRes.asp?GUID... 11/6/2009 View Print Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Part 2: Project Information Page 10 of 11 Project No: TX -57-X005-02 Brief Desc: New Freedom Mobility Management FTA Project Mgr: Tony Ogboli 817-978-0566 Start/End Date: - Gross Project Cost: $312,355 Adjustment Amt: $0 Total Eligible Cost: $312,355 Total FTA Amt: $249,883 Total State Amt: $0 Total Local Amt: $62,472 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status Indirect Expense Type Previous This Period Cumulative A. Total Expenditures $246,122 $0 $246,122 B. Recipient Share of Expenditures $123,061 $0 $123,061 C. Federal Share of Expenditures $123,061 $0 $123,061 D. Total Unliquidated Obligations $0 E. Recipient Share of Unliq. Obligations $0 F. Federal Share of Unliq. Obligations $0 G. Total Federal Share (C + F) $123,061 H. Total Federal Funds Authorized $175,776 I. Unobl. Bal. of Fed. Funds ( H - G) 1 1 $52,715 Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPn'ntIViewPrintRes.asp?GUID... 11/6/2009 View Print Part 4. Milestone/Progress Report 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) Page 11 of 1 I Quantity FTA Amount Elig. Prot Cost 0 $111,485 $139,357 Quant4 FTA Amount Elia. Prom. Cost 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $64,291 $80,364 Milestone Description Orig. Est. pomp. Date Rev. Est. Comp. Date # Rev Actual Comp. Date Cont. Code 1. Mobility Management 9/30/2009 9/3012010 1 9/3012010 1 DETAILED DESCRIPTION: To fund Citibus' mobility management program. Quant4 FTA Amount Elia. Prom. Cost 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $64,291 $80,364 https://ftateamweb.fta.dot. gov/teamweb/ApplicationsNiewPrint/ViewPrintRes. asp?GUID... 11/6/2009 Milestone Description Orig. Est. Camp. Date Rev. Est. Comp. Date #Rev Actual Com • Date Cont. Code 1. Mobility Management 3/3112010 9/3012010 1 https://ftateamweb.fta.dot. gov/teamweb/ApplicationsNiewPrint/ViewPrintRes. asp?GUID... 11/6/2009 CITY OF LUBBOCK AGENDA ITEM SUMMARY II.. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the Citibus General Manager to execute a New Freedom Mobility Management Grant (Project #TX -57-X005-02) (Citibus). BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $74,107 to The City of Lubbock/Citibus for a fiscal year 2009 New Freedom Mobility Management Grant. The funds will be used to fund a Mobility Manager position (Director of Paratransit Services) at Citibus, and to provide paratransit trips outside of the ADA 3f mile service area. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their daily lives by giving them additional mobility options and freedom of travel. The position of Mobility Manager rcflects the 'South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: The match required for this grant has already been included in the Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Transportation Advisory Board and Citibus recommends the approval of a resolution authorizing the Citibus General Manager to execute the Federal Transit Administration FY 09 New Freedom Mobility Management Grant (Project #TX -57-X005-02).