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Home My WebLink AboutResolution - 2009-R0548 - Agreement - FTA Job Access And Reverse Commute Program Grant - FTA - 12/02/2009Resolution No. 2009-80548 December 2, 2009 Item No. 5.12 RESOLUTION BF. IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Citibus General Manager, John Wilson, BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Agreement for the Federal Transit Administration Job Access and Reverse Commute Program Grant in the amount of $191,860.00 to be used to provide transportation to employment opportunities, especially entry-level jobs, with the Federal Transit Administration, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 2nd day of December '2009. 1 r� TOM MARTIN, MAYOR ATTEST: C f> e" - I.- �-� Rebe a Garza, City Secretary APPROVED AS TO CONTENT: City Manager/Transportation and Public Works APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw/Chad/ccdocs/Citbus-Grant Agrmnt-Fed Transit l 1.10.09 View Print. DOT U.S. Department of Transportation Page 1 of 11 Resolution No. 2009–RO548 ft FTA Federal Transit Administration Application Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -37-X056-02 Budget Number: 3 - Budget Pending Approval —_JProject Information: JARC Fixed Route Part 1: Recipient Information Project Number: TX -37-X056-02 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. 0. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $383,720 Cost: https:Hftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 11/6/2009 View Print Project Number: TX -37-X056-02 Project Description: JARC Fixed Route Recipient Type: City FTA Project Mgr: Tony Ogboli 817-978-0566 Recipient Contact: Chris Mandrell New/Amendment: Amendment Amend Reason: Increase Award $191,860 Fed Dorn Asst. #: 20516 Sec. of Statute: 5316 State Appl. ID: None Specified Start/End Date: - Recvd. By State: Oct. 23, 2009 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Mar. 20, 2007 Program Page: None Specified Application Type: Electronic No Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Project Details Page 2of11 Adjustment Amt: $0 Total Eligible Cost: $383,720 Total FTA Amt: $191,860 Total State Amt: $0 Total Local Amt: $191,860 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date:. None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: No Fed. Debt Authority?: No Final Budget?: No 2007 JARC Funds - awarded to Lubbock, Texas Amendment 08 Funds The Competitive Process The Lubbock Metropolitan Planning Organization was selected to oversee the competitive award process for the City of Lubbock's JARC funds. The following timeline shows the process: • July 30, 2007: The LMPO announced the Request for Proposal in local newspapers and on their website; Citibus, Sexton Enterprises, O'Hair Shutters, and Total Contract Solution requested and received packets https.Hftateamweb. fta.dot.gov/teamweb/ApplicationsNiewPn'ntNiewPrintRes. asp?GUID... 11/6/2009 View Print Page 3 of 11 • August 10, 2007: Written questions were due • August 17, 2007: Written responses were posted, and the closed date was extended to August 28, 2007, at 3:00 pm CDT • August 28, 2007: The LMPO received a proposal packet from Citibus at 1:28 pm • September 25, 2007:`Darrell Westmoreland, LMPO, Tera Davis, LMPO, and Lynn Castle, TxDOT opened and reviewed Citibus' proposal; there were no other proposals • October 16, 2007: The LMPO's Policy Committee voted to award the project funds to Citibus, and further noted that all subsequent project administration would be done by Citibus staff The Project Citibus is proposing that the FY2007 and FY2008 JARC funds be used to continue fixed route service on Route 19 and Route 34 (previously the JARC-funded Route 25). Because of the dire funding situation that Citibus is in, we propose using the FY2007 and FY2008 JARC funds in FY2008. As Route 25, this service began in 2001, as a crosstown route that was anchored at one end by Citibus' Downtown Transfer Plaza and at the other end by the Convergys call center, near 34th Street and West Loop 289. It was modified in 2007 and is now two routes, allowing service to an expanded area. Route 19 Route 19 serves the following educational facilities: • Bowie Elementary School • Dupre Elementary School • Wester Elementary School • Lubbock High School • Lubbock Christian University • Texas Tech University Significant areas of employment along Route 19 include: • Convergys • Covenant Health System (two locations) • Lubbock Christian University • South Plains Mall • Texas Tech University (Of these, Convergys, Covenant Health System, and Texas Tech University are listed by the Lubbock Economic Development Alliance as major local employers) Additionally, passengers on Route 19 have access to affordable housing, primarily near 32nd Street and Genoa and north of South Plains Mall, medical services at the two locations of Covenant Health System and the related facilities in the medical district, and the Social Security office. Route 34 Route 34 serves the following educational facilities: • Bean Elementary School • Stewart Elementary School • Williams Elementary School • O.L. Slaton Middle School • Hutchinson Middle School • Wilson Middle School • Byron Martin Advanced Technology Center • Coronado High School Significant areas of employment along Route 34 include: • The entire 34th Street corridor • South Plains Mall Additionally, passengers on Route 34 have access to the LIFE/Run Independent Living Center and the City/County Health Department. Service Summary https://ftateamweb.fta. dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID... 1116/2009 View Print Page 4 of 11 Citibus proposes to use JARC funding to provide fixed route service on these two routes Monday -Saturday, on headways ranging from 30 minutes to one hour; the specific headway time will be designed to coordinate with the remainder of the system. The History In the past, planning partners for this service included the Texas Department of Human Services, Women's Protective Services, LMPO, Women's Empowerment Program/Catholic Family Service, Inc. and the Texas Department of Transportation. All of these agencies have been involved with and supportive of Citibus' JARC program since our first program was funded; most of these agencies are currently involved in the local regional coordination efforts. Beginning in April 2005, Citibus has been the lead agency and has headed the regional transportation coordination efforts for the South Plains region. As part of the formal process of developing a regional plan, the regional group identified unmet needs across the region. One significant unmet need was identified as "Citibus operating assistance." and the associated remediation strategy was stated as, "Utilize JARC funds to maximum extent possible to offset loss of Federal operating assistance, while maintaining current route structure." The proposal, as outlined above, is vital in meeting the unmet need noted in the coordinated public transportation plan. AMENDMENT INCLUDES FY 2008 FUNDING OF $163,461 (FEDERAL). AMENDMENT 2 INCLUDES FY 2009 FUNDING OF $191,887(FEDERAL). Earmarks No information found. Security No information found. Part 3: Budget Project Budget https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrint/VicwPrintRes.asp?GUID... 11/6/2009 Quantity FTA Amount Tot. Elig, Cost SCOPE 300-00 OPERATING ASSISTANCE 0 $506,208.00 $1,012,416.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $150,887.00 $301,774.00 30.09.01 UP TO 50% FEDERAL SHARE 0 $163,461.00 $326,922.00 30.09.01 UP TO 50% FEDERAL SHARE 0 $191,860.00 $383,720.00 Estimated Total Eligible Cost: $1,012,416.00 Federal Share: $506,208.00 Local Share: $506,208.00 https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrint/VicwPrintRes.asp?GUID... 11/6/2009 View Print OTHER {Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE Page 5 of 11 UZA ID Accounting Classification FPC FY SEC Previously Approved Amendment Amount Total 30.09.01 1 UP TO 50% FEDERAL SHARE 0 481350 2007.25.37.JL.2 04 2009 37 $150,887.00 $0.00 $150,887.00 481350 2008.25.37.JL.2 04 2009 37 $163,461.00 $0.00 $163,461.00 481350 2009.25.37.JL.2 04 2010 37 $0.00 $0.00 $0.00 Total Previously Approved: $314,348.00 Total Amendment Amount: $0.00 Total from all Funding Sources: $314,348.00 Alternative Fuel Codes Extended Bud et Descriptions 30.09.01 1 UP TO 50% FEDERAL SHARE 0 $150,887.00 $301,774.00 Total To fund fixed routes 19 and 34, which have been JARC-funded since their inception. 30.09.01 1 UP TO 50% FEDERAL SHARE 0 $163,461.00 $326,922.00 $506,208 To fund fixed routes 19 and 34, which have been JARC-funded since their inception. AMENDED TO INCLUDE FY2008 FUNDS. UP TO 50% FEDERAL SHARE Changes since the Prior Budget FTA Change Amounts Code Description Previous FTA Change in FTA Current FTA Total Total Total 300-00 OPERATING ASSISTANCE $314,348 $191,860 $506,208 30.09.01 UP TO 50% FEDERAL SHARE $150,887 $0 $150,887 30.09.01 UP TO 50% FEDERAL SHARE $163,461 $0 $163,461 30.09.01 UP TO 50% FEDERAL SHARE $0 $191,860 $191,860 https://ftateamweb.fta. dot.gov/teamweb/ApplicationsNiewPrint/ViewPrintRes. asp?GUID... 11/6/2009 View Print Eligible Change Amounts Page 6 of 11 Code Description Previous Eligible Change in Eligible Current Eligible $628,696 $383,720 300-00 OPERATING ASSISTANCE $628,696 $383,720 $1,012,416 30.09.01 UP TO 50% FEDERAL SHARE $301,774 $0 $301,774 30.09.01 UP TO 50% FEDERAL SHARE $326,922 $0 $326,922 30.09.01 UP TO 50% FEDERAL SHARE $0 $383,720 $383,720 Change in Quantity Code Description Previous Quantity Change in Quantity Current Quantity $628,696 $383,720 300-00 OPERATING ASSISTANCE 0 0 0 30.09.01 UP TO 50% FEDERAL SHARE 0 0 0 30.09.01 UP TO 50% FEDERAL SHARE 0 0 0 30.09.01 UP TO 50% FEDERAL SHARE 0 0 0 Change in Project Control Totals Description Previous Amount Change in Amount Current Amount Gross Project Cost: $628,696 $383,720 $1,012,416 Adjustment Amount: $0 $0 $0 Total Eligible Cost: $628,696 $383,720 $1,012,416 Total FTA Amount: $314,348 $191,860 $506,208 Total State Amount: $0 $0 $0 Total Local Amount: $314,348 $191,860 $506,208 Other Federal Amount: $0 $0 $0 Special Condition Amount: $0 $0 $0 Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE $150,887 $301,774 30.09.01 UP TO 50% FEDERAL SHARE 0 $163,461 $326,922 Milestone Description I Est. Comp. Date https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintIViewPrintRes.asp?GUID... 11/6/2009 Milestone Description Est. Comp. Date. I 1. Final Expenditure Sep. 30, 2008 30.09.01 UP TO 50% FEDERAL SHARE 0 $163,461 $326,922 Milestone Description I Est. Comp. Date https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintIViewPrintRes.asp?GUID... 11/6/2009 View Print Page 7 of 11 1. 1 Final Expenditure I Sep. 30, 2009 30.09.01 UP TO 50% FEDERAL SHARE 0 $191,860 $383,720 Part 5. Environmental Findings PRJBUD Project Budget 0 $506,208 $1,012,416 Finding No. 1 - Class 11(c) 300901 UP TO 50% FEDERAL SHARE 0 $150,887 $301,774 Finding No. 1 - Class C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $163,461 $326,922 Finding No. 1 - Class 11(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $191,860 $383,720 Finding No. 1 - Class 11.c. C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. https://ftateamweb. fta.dot.gov/teamweb/A.pplicationsf ViewPrintNiewPrintRes.asp?GUID... 11/6/2009 Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2009 Part 5. Environmental Findings PRJBUD Project Budget 0 $506,208 $1,012,416 Finding No. 1 - Class 11(c) 300901 UP TO 50% FEDERAL SHARE 0 $150,887 $301,774 Finding No. 1 - Class C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $163,461 $326,922 Finding No. 1 - Class 11(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $191,860 $383,720 Finding No. 1 - Class 11.c. C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. https://ftateamweb. fta.dot.gov/teamweb/A.pplicationsf ViewPrintNiewPrintRes.asp?GUID... 11/6/2009 View Print Part 6: Fleet Status No information found. Part 7. FTA Comments General Review Page 8 of 11 Comment Title: New Comment Comment By: William Jones Date Created: Feb. 25, 2009 Date Updated: None Specified Ref Section: Unknown Comment: I have reviewed the Civil Rights requirements and concur with this portion of the project application Comments to DOL Comment Title: New Comment Comment By: Tony Ogboli Date Created: Sep. 11, 2009 Date Updated: None Specified Ref Section: Unknown Comment: The Federal Transit Administration's (FTA) projected timetable for acting upon the subject grant is 35 days from the date of this application. In order to meet the timetable, Department of Labor certification is requested not later than two weeks prior to that date. Please establish a time schedule for negotiations pursuant to 29 DFR 215.3(d). Based on the time deadlines in the 12/7/95, DOL guidelines, please advise us of the 49 USC sec 5333(b) terms and conditions for inclusion in the grant contract. Person to notify at FTA: Tony Ogboli, Community Planner 819 Taylor Street Room 8A36 Forth Worth, TX 79102 Phone 817-978-0566 tony.ogboli@dot.gov Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION https://ftateamweb. fta.dot.gov/teamweb/Appli cationsNiewPn'ntNiewPrintRes. asp?GUID... 11/6/2009 View Print GRANT AGREEMENT (FTA G-16, October 1, 2009) Page 9 of 11 On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(16), October 1, 2009, http://www.fta.dot.gov/documents/16-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX -37-X056-02 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5316 - Job Access and Reverse Commute/TEA-21 3037 Estimated Total Eligible Cost(in U.S. Dollars)= $1,012,416 Maximum FTA Amount Awardedrincluding All Amendments] (in U.S. Dollars : $506,208 Amount of This FTA Award (in U.S. Dollars): $191,860 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: 3/27/2008 Amendment 1 Certification Date: 8/4/2008 Amendment 2 Certification Date: 10/2812009 Project Description: JARC Fixed Route The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. TX -37-X056-02 Quarterly Narrative Report Jul. 01, 2009 through Sep. 30, 2009 https.//ftateaTnweb. fta. dot. gov/teamweb/Appli cations/ViewPrint/ViewPrintRes.asp?GUID... 11/6/2009 View Print As Of Nov. 06, 2009 MSIP Report Submitted , FFR Submitted Part 1: Recipient Information Page 10 of 11 Project Number: TX -37-X056-02 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P.O. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Part 2: Project Information Project No: TX -37-X056-02 Brief Desc: JARC Fixed Route FTA Project Mgr: Tony Ogboli 817-978-0566 Start/End Date: - Gross Project Cost: $1,012,416 Adjustment Amt: $0 Total Eligible Cost: $1,012,416 Total FTA Amt: $506,208 Total State Amt: $0 Total Local Amt: $506,208 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPn'ntRes.asp?GUID... 11/6/2009 Previous This Period Cumulative A. Total Expenditures $628,696 $0 $628,696 B. Recipient Share of Expenditures $314,348 $0 $314,348 C. Federal Share of Expenditures $314,348 $0 $314,348 D. Total Unliquidated Obligations $0 E. Recipient Share of Unliq. Obligations $0 F. Federal Share of Unliq. Obligations $0 G. Total Federal Share (C + F) $314,348 H. Total Federal Funds Authorized $314,348 f. Unobl. Bal. of Fed. Funds ( H - G) $0 https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPn'ntRes.asp?GUID... 11/6/2009 View Print Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report 30.09.01 UP TO 50% FEDERAL SHARE Page 11 of 11 Quantb FTA Amount Elig. Proj. Cost 0 $150,887 $301,774 30.09.01 UP TO 50% FEDERAL SHARE Quantity FTA Amount Elig. Proj. Cost 0 $163,461 $326,922 Milestone Description Orig. Est. Comp. Date Rev. Est. Comp._ Date # Rev Actual Comp. Date Cont. Code Milestone Description Comp. Date 1. Final Expenditure 9/30/2008 Code &13112008 30.09.01 UP TO 50% FEDERAL SHARE Quantity FTA Amount Elig. Proj. Cost 0 $163,461 $326,922 30.09.01 UP TO 50% FEDERAL SHARE Quantity FTA Amount Elig. Proj. Cost 0 $191,860 $383,720 Milestone_ Description Orifi. Est. Est. . # Rev Actual Cont. Milestone Description Comp. Date Gama. # Rev Comp. Date Code 4/30/2009 Date 1. Final Expenditure 9/3012009 12/3112008 30.09.01 UP TO 50% FEDERAL SHARE Quantity FTA Amount Elig. Proj. Cost 0 $191,860 $383,720 https:llftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintIViewPrintRes. asp?GUlD... 11/6/2009 Milestone_ Description Orifi. Est. Comp. Date Rev. Est. Como. Date # Rev Actual Comb. Date Cont. Code 1. Final Expenditure 9/30/2009 4/30/2009 https:llftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintIViewPrintRes. asp?GUlD... 11/6/2009 CITY OF LUBBOCK AGENDA ITEM SUMMARY IL CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the Citibus General Manager to execute a Federal Transit Administration Job Access and Reverse Commute Program Grant (Project #TX - 37 -X056-02) (Citibus). BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $191,860 to The City of Lubbock/Citibus for a fiscal year 2009 Job Access and Reverse Commute Program Grant. The Jobs Access Reverse Commute Program (JARC) is designed to provide public transportation to employment, especially entry-level jobs. This grant will help to Rind Route 19 and Route 34. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: The match required for this grant has already been included in the Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Transportation Advisory Board and Citibus recommends the approval of a resolution authorizing the Citibus General Manager to execute the Federal Transit Administration FY 09 Job Access and Reverse Commute Program Grant (Project ##TX -37-X056-02).