HomeMy WebLinkAboutResolution - 2009-R0408 - Amendment To Volume 1 Of COL Policies And Procedures Manual- Board & Commissions - 09/24/2009Resolutiou No. 2009-8040$
September 24, 2009
Item No. 6.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, an Amendment of Volume 1
of the City of Lubbock Policies and Procedures Manual entitled "Board and
Commissions--Rcplacement of Members" to provide replacement for members with
thirty percent absences and to provide for one evening meeting per quarter for all boards
and commissions. Said copy of the Amendment is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council this 24th
ATTEST:
14,
Reba ca Garza, City Secretary
APPROVED AS TOE- T ENT:
cin, Co-tnrcil M
ED AS TO FORM:
Amy t &
s, Assistant City Attorney
vw:cedocs/RES.Boards & Commissions
September 4, 2009
day of September , 2009.
TOM MARTIN, MAYOR
BOARD AND COMMISSIONS -
REPLACEMENT OF MEMBERS
OBJECTIVE:
To designate the responsible party of the respective board for monitoring
absences; to establish procedures for recording absences, agendas, and minutes of
the respective board; to provide for one evening meeting during a quarter of a
year time period.
RESPONSIBLE AGENCY:
City Secretary and City Manager's Representative
SERVICE/POLICY
The following number of absences may constitute the need for replacement of the
member: (a) three consecutive absences or (b) attendance reflecting absences
constituting 30 percent of the meetings over a 12 -month period from date of
appointment.
Any violation of the Code of Ethics (copy attached) may constitute grounds for
the replacement of the Board member.
In the event that a board or commission member violates the above attendance
policy, the staff liaison shall notify the City Secretary. The City Secretary will
contact the member in writing and ask the board or commission member to make
a decision about whether his/her current schedule will allow continued service.
The letter will encourage the member to submit a letter of resignation to the City
Secretary if the board or commission member feels that his/her schedule will not
allow continued service.
Agendas and minutes of each meeting shall be filed promptly with the City
Secretary. The attendance of the entire board shall be recorded by the City
Secretary and all agendas and minutes shall be placed on microfilm at the end of
each calendar year.