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HomeMy WebLinkAboutResolution - 2009-R0301 - Agreement - RBC Capital Markets Corporation - Financial Advisory Services - 08/13/2009Resolution No. 2009—RO301 August 13, 2009 Item No. 5.3 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Financial Advisory Agreement, by and between the City of Lubbock and RBC Capital Markets Corporation, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13th day of August , 2009. /i+.Is x0orot, TOM MARTIN, MAYOR ATTEST: Reber a Garza, City Secretary APPROVED AS TO CONTENT: I - Andy B cham, Chief Financial Officer APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw/ccdocs/RES.Agreement-RBC Capital Markets Corporation July 31, 2009 Resolution No. 2009—RO301 Cityptace, Suite 2500 RBC Capital Markets 2711psaskellAw. go Dallaz, rx 75206 August 13, 2009 Honorable Mayor and City Council City of Lubbock, Texas 1625 Hu Street Lubbock, Texas 79401 Ladies and Gentlemen: 1. Retention of RBC Capital Markets Corporation. We understand that the City of Lubbock, Texas ("Issuer" or "you") will have under consideration the issuance of obligations evidencing indebtedness ("Obligations"), either in a single financing or in a series of financings, and that in connection with the issuance of such Obligations you hereby agree to retain RBC Capital Markets Corporation ("RBC CM") as your financial advisor in accordance with the terms of this financial advisory agreement ("Agreement"). This Agreement shall apply to all Obligations that may be authorized and/or issued or otherwise created or assumed during the period in which this Agreement is effective. 2. Scone of Services. As financial advisor, we agree to perform the following services: (a) Analyze the financing alternatives available to the Issuer, taking into account its borrowing capacity, future financing needs, policy considerations, and such other factors as we deem appropriate to consider. (b) Recommend a plan for the issuance of Obligations that will include: (1) the type of bonds (current interest, capital appreciation, deferred income, etc.); (2) the date of issue; (3) principal amount; (4) interest structure (fixed or variable); (5) interest payment dates; (6) a schedule of maturities; (7) early redemption options; (8) security provisions; (9) appropriate management fee and takedown; and (10) other matters that we consider appropriate to best serve the Issuer's interests. To the extent appropriate, the plan will address strategies in addition to the issuance of obligations, such as interest rate derivative transactions. (c) Advise you of current conditions in the relevant debt market, upcoming bond issues, and other general information and economic data which might reasonably be expected to influence interest rates, bidding conditions or timing of issuance. (d) Organize and coordinate the financing team. Unless otherwise directed by you, we will select the paying agent, escrow agent and verification agent, as the particular transaction may require, each of whom will be retained and compensated by you. In a negotiated offering, we will solicit and evaluate underwriter proposals upon request and make a recommendation for the hiring of the underwriter(s). FA Agreemem (Combi,,W) 1 01103/08 (e) Work with counsel on the transaction, including bond counsel whom you retain, who will be recognized municipal bond attorneys, whose fees will be paid by you, and who will prepare the proceedings, provide legal advice concerning the steps necessary to be taken to issue the Obligations, and issue an unqualified opinion (in a form standard for the particular type of financing) approving the legality of the Obligations and (as applicable) tax exemption of the interest paid thereon. In addition, bond counsel will issue an opinion to the effect that the disclosure document does not contain an untrue statement of a material fact or omit to state a material fact necessary in order to make the statements contained therein, in light of the circumstances under which they were made, not misleading. Generally, working with counsel will mean coordinating with the attorneys and assisting in the financial advisory aspects of preparing appropriate legal proceedings and documents, including documents concerning any required election. {f) Assist in the Issuer's preparation of the Preliminary Official Statement ("POS") and the Official Statement ("OS") or equivalent document as the particular transaction may require (such as a private placement memorandum). (g) In connection with a competitive sale, we will: i. coordinate the preparation of the Official Notice of Sale, the Uniform Bid Form (containing provisions recognized by the municipal securities industry as being consistent with the securities offered for sale) and other such documents which you may request or deem appropriate; ii. submit all such documents for examination, approval, and certification by appropriate officials, employees, and agents of the Issuer, including bond attorneys; iii. coordinate delivery of these documents to a list of prospective bidders; iv. where appropriate, organize investor meetings; V. coordinate the receipt of bids; Vi. advise as to the best bid, including acceptance or rejection of the best bid; Vii. if a bid is accepted, coordinate the delivery of and payment for the Obligations; viii. assist in verification of final closing figures; ix. provide copies of documents to the purchaser of the Obligations in accordance with the terms of the Official Notice of Sale and the Uniform Bid Form. (h) Make recommendations as to the need for credit rating(s) for the proposed Obligations and, should the Issuer seek a rating, coordinate the process of working with the rating agency or agencies and assist in the preparation of presentations as necessary. (i) Make recommendations as to obtaining municipal bond insurance, a liquidity facility or other credit enhancement for the Obligations and, should the issuer seek any such credit enhancement, coordinate the process and assist in the preparation of presentations as necessary. 0) Attend meetings of governing bodies of the Issuer, its staff, representatives or committees as requested. FA Agreemcnt (Comhincd) 2 03/03/08 (k) After closing, we will deliver to the Issuer and the paying agent(s) definitive debt records, including a schedule of annual debt service requirements on the Obligations. You acknowledge that advice and recommendations involve professional judgment on our part and that the results cannot be, and are not, guaranteed. Information to be Provided to RISC CM. You agree (upon our request) to provide or cause to be provided to us information relating to the Issuer, the security for the Obligations, and other matters that we consider appropriate to enable us to perform our duties under this Agreement. With respect to all information provided by you or on your behalf to us under this Agreement, you agree upon our request to obtain certifications (in a form reasonably satisfactory to us) from appropriate Issuer representatives as to the accuracy of the information and to use your best efforts to obtain certifications (in a form reasonably satisfactory to us) from representatives of parties other than the Issuer. You acknowledge that we are entitled to rely on the accuracy and completeness of all information provided by you or on your behalf. 4. Official Statement. You acknowledge that you are responsible for the contents of the POS and OS and will take all reasonable steps to ensure that the governing body of the Issuer has reviewed and approved the content of the POS and OS. You acknowledge that you are subject to and may be held liable under federal or state securities laws for misleading or incomplete disclosure. To the extent permissible by law, you agree to indemnify and hold us harmless against any losses, claims, damages or liabilities to which we may become subject under federal or state law or regulation insofar as such losses, claims, damages or liabilities (or actions in respect thereof) arise out of or are based upon omission or alleged omission to state in the disclosure document a material fact required to be stated therein or necessary to make the statements therein not misleading; and will reimburse us for any legal or other expenses reasonably incurred by us in connection with investigating or defending any such loss, claim, damage, liability or action. 5. G-23: Competitive Issue. In connection with Rule G-23 of the Municipal Securities Rulemaking Board, the Issuer agrees that RBC CM may submit a bid (either independently or as a member of a syndicate) for any issue of Obligations when offered for sale at competitive bid and prior to submitting any such bid we shall obtain the Issuer's written consent to bid on the particular issue of Obligations. 6. G-23: Negotiated Issue. If, during the term of the Agreement, we are asked to serve as underwriter with respect to any issue of Obligations of the Issuer to be sold on a negotiated basis, we will, by written notice to the Issuer and upon the Issuer's written consent, terminate our obligations under this Agreement with respect to that issue of Obligations. This Agreement, however, will stay in effect with respect to other Obligations of the Issuer for which we are not acting as underwriter. 7. Fees and Expenses. In connection with the authorization, issuance, and sale of Obligations, you agree that our fee will be computed as shown on the "Fee Schedule" attached hereto. Our fee will become due and payable simultaneously with the delivery of the Obligations to the Purchaser. Our fee does not include and we will be entitled to reimbursement from you for any actual "out-of-pocket" expenses incurred in connection with the provision of our services, including reasonable travel expenses or any other expenses incurred on your behalf. These expenses will be due and payable when presented to the Issuer, which normally will be simultaneously with the delivery of the Obligations to the Purchaser. FA Agreement (Combined) 3 03/03/08 8. Interest Rate Derivatives. If you decide to consider the use of interest rate derivative products as part of the financing plan for Obligations covered by this Agreement, we will be pleased to provide our assistance upon request. The nature of our assistance will be set forth in an amendment to this Agreement or in another separate document. 9. Other Conditions. In addition to the terms and obligations herein contained, this Agreement is subject to the following special conditions: None. 10. Term of Agreement and Waiver of Sovereign Immunity. This Agreement shall be for a period of 24 months (the "Term") from its date; however, this Agreement may be terminated by either party upon 30 days written notice. If neither party provides written termination prior to the end of the Term, this Agreement will automatically renew for another Term. You agree and understand that this Agreement is a contract for services and waive any claims you may have that you are immune from suit by virtue of any law, statute, or claim for any matter arising from or relating to this Agreement. Paragraphs 4, 7 (insofar as it concerns reimbursable expenses) and 10 (insofar as it concerns waiver of sovereign inununity) will survive any termination of this Agreement. 11. Miscellaneous Provisions. This Agreement is submitted in duplicate originals. Your acceptance of this Agreement will occur upon the return of one original executed by an authorized Issuer representative, and you hereby represent that the signatory below is so authorized. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of the Agreement, which shall remain in full force and effect. This Agreement constitutes the entire agreement between the parties as to the subject matter thereof and supersedes any prior understandings or representations. This Agreement may be amended or modified only by a writing signed by both parties. This Agreement is solely for the benefit of you and RBC CM, and no other person. RBC CM may not assign this Agreement without your prior written consent. FA Agreancnl (Combined) 4 03/03/08 Respectfully submitted, RBC CAPITAL MARKETS CORPORATION By AAu.uw 1 /vX— Name Matthew Boles Title Managing Director Date $-S-a0OO1 ACCEPTANCE ACCEPTED pursuant to motion adopted by the goveming body of the City of Lubbock, Texas on August 13 ,2009. By &d Name Tom Martin Title Mayor ATTEST: By Name Rebeccl Garza Title City Secretary APPROVED AS TO CONTENT:. By Name Andy Burcillam Title Chief Financial Officer APPROVED ATO RM: By Name Chad Weaver Title Assistant City Attorney FA Agnenimt (Combined) 5. 03/03/08 Resolution No. 2009—RO301 FEE SCHEDULE In consideration for the services rendered by RBC CM, the Issuer agrees that our fee for each issue of Obligations will be as follows: Fee Schedule For Financial Advisory Services Obligation Proceeds More And Not Than More Than $ -0- $10,000,000 10,000,000 25,000,000 50,000,000 25,000,000 50,000,000 No Limit The Fee Is $15,000 plus $1.50 per $1,000 $30,000 plus $1.25 per $1,000 for all over $10,000,000 $48,750 plus $1.15 per $1,000 for all over $25,000,000 $77,500 plus $1.00 per $1,000 for all over $50,000,000 The above fee schedule does not include our expenses (i.e., travel to Issuer, telephone, copying, or personal presentation to rating agencies) for which RBC CM will be reimbursed. RBC CM will bill the Issuer at Closing for each issue of Obligations an amount which will include the fee as well as any "out-of-pocket' expenses incurred. FA ABrcement (Combined) 6 03/03/08