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Home My WebLink AboutResolution - 2009-R0316 - Contract - TX DPS - Alcohol And Drug Testing Program Materials - 08/13/2009Resolution No. 2009-RO316 August 13, 2009 Item No. 5.25 RESOLUTION BE IT RESOLVED BY THE. CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes and directs the Mayor of the City of Lubbock to execute a Contract by and between the City of Lubbock and the Texas Department of Public Safety for the purchase of certain forms, manuals, and supplies used in breath testing and the laboratory alcohol and drug testing program, which Contract and any associated documents, are attached hereto and made a part of this Resolution for all intents and purposes. Passed by the City Council this 13th day of ATTEST: Rebec Garza, City Secretary APPROVED AS TO CO TENT: � Dale Holton, Chief of Police APPROVED AS TO L. DPS-PDsupplies.res 7/27109 August , 2009. TOM MARTIN, MAYOR Contract: 9105 Resolution No. 2009—RO316 INTERLOCAL COOPERATION CONTRACT THE STATE OF TEXAS COUNTY OF TRAVIS THIS CONTRACT is entered into by and between the Texas Department of Public Safety and the local governmental agency shown below as the Contract Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal Cooperation Contract Act," Government Code, Chapter 791, and in furtherance of the responsibilities of the Texas Department of Public Safety as provided in Government Code, Chapter 411. 1. CONTRACTING PARTIES The Receiving Agency: City of Lubbock Police Department Complete Address: 916 Texas Avenue Lubbock, Texas 79401 Street Address City and State Zip Code The Performing Agency: Texas Department of Public Safety IL STATEMENT OF SERVICE TO BE PERFORMED: The Texas Department of Public Safety will provide, in accordance with the procedures set forth in Department rules, certain forms, manuals, and supplies for the Receiving Agency to use in the Breath Testing and Laboratory Alcohol and Drug Testing Program. The purpose and objective of this Contract is to control and establish uniform procedures, paperwork and supplies used in the above mentioned Programs. III. BASIS FOR CALCULATING COSTS: Cost shall be in accordance with the attached document (revised price sheet). IV. PAYMENT FOR SUPPLIES: Receiving Agency shall submit full payment to the Department of Public Safety at the time each order materials and supplies are submitted. Payment shall be made from the Receiving Agency's current revenues. V. TERMS OF CONTRACT: This Contract shall become effective September 1, 2009 and shall terminate on August 31, 2011 ECEI ED AUG > 1 GENERAL SERVICES THE UNDERSIGNED CONTRACTING PARTIES bind themselves to the faithful performances of this Contract. It is mutually understood that this Contract shall be effective if signed by a person authorized to do so according to the normal operating procedure of said party. If the governing body of a party is required to approve this Contract, it shall not become effective until approved by the governing body of that party. In that event, this contract shall be executed by the duly authorized official(s) of the party as expressed in the approving resolution or order of the governing body of said party, a copy of which shall be attached to this Contract. RECEIVING AGENCY City of Lubbock Police Department Name of Agency By: JL' &-� Authorized Sigaa4re Assistant Chief of Police Title Date: _ July 28, 2009 _ PERFORMING AGENCY TEXAS DEPARThSBNT OF PUBLIC SAFETY Nance of Agency LM Authorized Signature Chief of f=inance Title Date: tJ�� CITY OF LUBBOCK TOM MARTIN, MAYOR FAWK.1111 �Q Rebe ca Garza, City Secretary Resolution No. 2009-R0316 TEXAS DEPARTMENT OF PUBLIC SAFETY INSTRUCTION MANUAL FOR PURCHASING BREATH TESTING SUPPLIES AND PRINTED MATERIAL FOR NON -DPS AGENCIES INTRODUCTION The Texas Department of Public Safety is stocking certain forms, manuals and supplies for the Intoxilyzer Breath Testing Program and the Laboratory Alcohol and Drug Testing Program for all Texas cities, counties and state Department of Public Safety operations. This is being done to control uniformity of procedures, consistency of paper work and supplies of the Breath Testing Program and the Laboratory Alcohol and Drug Testing Program thus strengthening our position in court should the need arise. We will also be able to take advantage of volume buying thus passing on the savings to you, the customer. Certain minimum quantities and packaging will be required in order to be as efficient as possible. The prices will differ between DPS and non -DPS users. The non -DPS agencies will be charged a slightly higher price due to all administrative and handling expense and will be required by law to have an Inter -local Cooperation Contract on file with General Services Bureau for any supply item such as mouthpieces and alcohol blood tests kits. An Inter -local Contract is not required for printed materials. Instructions for DPS purchases will be contained in the DPS supply catalog. We strongly urge that all purchases be discussed and coordinated with your local Breath Test Program Technical Supervisor and/or DPS Headquarters Laboratory Alcohol and Drug Testing Program personnel. These individuals are familiar with the ordering procedure and should be aware of any price changes. The Technical Supervisor or Laboratory Alcohol and Drug Testing personnel will also be in a position to advise the purchaser of the quantities of supplies that will be needed. (1) INSTRUCTIONS FOR THE PURCHASE OF INTOXILYZER BREATH TESTING AND LABORATORY ALCOHOL/DRUG TESTING SUPPLIES 1. Submit your request on your department letterhead as per sample letter on page 4. This letter request must have an authorized signature and the name and phone number of a contact person. Also, furnish exemption number if tax exempt. This letter should be addressed to DPS GENERAL SERVICES BUREAU, P.O.BOX 15999, AUSTIN, TEXAS 78761-5999. 2. See price list on page 3a dated 08-03-09. These prices will be subject to change on a periodic basis and includes shipping and administrative cost. 3. Check or money order should be attached to the letter made out to the Department of Public Safety and should cover any tax, if applicable. 4. Our minimum stock quantities for non DPS agencies of Intoxilyzer Breath Testing and Alcohol/Drug testing supplies and printed materials will be as listed on page 3a and 3b. Minimum quantities must be adhered to. 5. If you have any questions concerning this procedure, please contact Department of Public Safety, General Services Bureau, 512-424-5718 or TEX-AN- 225-5718. (2) NON DPS AGENCIES PRICE SHEET This is a SAMPLE ORDER SHEET. USING YOUR LETTERHEAD, please follow this format rather than a purchase order form. These items must be PRE -PAID. QUANTITY STOCK NO. DESCRIPTION MINIMUM QUANTITY PRICE TOTAL AMOUNT TLEBR07/0 TEST RECORDS 5pkgs. 100/pkg S 5.00pkg TLERR38/3 INTOXILYZER Each (Binder, Tabs & 7.00cach MANUAL Contents) DICO23/3 PEACE OFFICER'S Pad of 50 sets 2.50/pad SWORN REPORT DICO23A/9 SPECIl4 EN ROUTING RPT. Pad of 50 sets 2.50/pad DICO2411 DWI STATUTORY WARNING Pad of 50 sets 2.50/pad DICO25/8 NOTICE OF SUSPENSION Pad of 50 sets 2.50/pad DIC054/8 SWORN REPORT CMV Pad of 50 sets 2.50/pad DIC05515 PEACE OFFICER STATUTORY WARNING FOR COMM. VEH. Pad of 50 sets 2.50/pad DIC056/3 BREATH TEST TECHNICAL SUPERVISOR AFFIDAVIT Pad of 50 sets 2.50/pad DIC057/1 DISQUALIFICATION NOTICE Pad of 50 sets 2.50/pad THP/I OFFENSE REPORT Pad of 100 sheets 1.50/pad THP/IA DWI SOBRIETY TEST Pad of 100 sheets 1.50/pad THP/51 BLOOD SPECIMEN Pad of 100 sheets 1.50/pad THP/51A AFFIDAVIT OF PERSON WHO WITHDREW BLOOD Pad of 100 sheets 1.50/pad �rrrrrwwwrrwwrrrrrrrrrrrwwwrrrrwwrrrwrrw a rrrrrrwrrrrrrwrrrrw a rrrrwrrrr■ • 680-24-01045-3 MOUTHPIECES I Crtn. of 100 each 17.50/ctn • 680-93-8050 ALCOHOL BLOOD TEST KIT I EACH 4.00/each • 680-93-8460 URINE SPECIMEN TEST KIT 1 EACH 4.50/each * 475-34-7920 SYRINGE TRANSPORT TUBES i EACH 3.50/each 8.25% TAX (If Applicable) TOTAL AMOUNT ENCLOSED PRICES SUBJECT TO CHANGE WITHOUT NOTICE! Municipalities and Counties must have an Intcr-local Contract on file to purchase these items. Mail orders and payment to: D P S GENERAL SERVICES BUREAU P.O.BOX 15999 AUSTIN, TEXAS 78761-5999 512-424-5718 Revised (08-03-09) (3a) NON DPS AGENCIES PRICE SHEET This is a SAMPLE ORDER SHEET of the D.W.I. Forms that we have available in SPANISH USING YOUR LETTERHEAD please fallow this format rather than a purchase order form. These items must be PRE -PAID. QUANTITY STOCK NO. DESCRIPTION MINIMUMQ-U-ANMY PRICE TOTAL AMOUN DICO24S/6 DWI STATUTORY WARNING Pad of 50 sets 5 2.50/pad DICO25S/3 NOTICE OF SUSPENSION Pad of 50 sets 2.50/pad DIC055S/0 PEACE OFFICER STATUTORY WARNING FOR COMM. VEH. Pad 100 sheets 2.50/pad DIC057S/6 DISQUALIFICATION Pad of 50 sets 2.50/pad PRICES SUBJECT TO CHANGE WITHOUT NOTICE. Prices include shipping and handling. Mail orders and payments to: 8.25%TAX (If Applicable) TOTAL AMOUNT ENCLOSED D P S GENERAL SERVICES BUREAU P.O.BOX 15999 AUSTIN, TEXAS 7876I-5999 (512) 424-5718 Revised (08-03-09) (3b) Resolution No. 2009—RO316 S—A--M—P—L—E DEPARTMENT LETTERHEAD FIT-i"I DPS General Services Bureau P.O.Box 15999 Austin, Texas 78761-5999 Gentlemen: Please enter our purchase order for the following Intoxilyzer Breath Testing Publication and/or supplies: UANTITY STOCK NUMBER DESCRIPTION PRICE EACH TOTAL AMOUNT 5pkg TLE BR07/0 TEST RECORDS $ 5.001pkg. $ 25.00 1 ea TLEBR38/8 MANUALS $ 7.00/ea. $ 7.00 1 pad DICO24/1 DWI STAT. WARNING $2.50/pad $ 2.50 1 pad DICO25/8 NOTICE OF SUSPENSION $2.50/pad $ 2.50 1 pad THP/I OFFENSE REPORT $1.50/pad $ 1.50 6 cnn. 680-24-01045-3 MOUTH PIECES $17.50/cm. $ 105.00 TOTAL: $ 143.50 My tax exempt number is 1074-1950317-3. My cheek is enclosed. The contact person is John Doe; Telephone number is (512) 465-8168. Sincerely, Joe Smith Title VCCOON MA0 SON YI s¢ VR V. 10 UEMAED (4)