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Home My WebLink AboutResolution - 2009-R0309 - Amendment To Agreement - Parkhill, Smith, & Cooper - Runway Improvements - 08/13/2009Resolution No. 2009-RO309 August 13, 2009 Item No. 5.13 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 12B to the Architectural/Engineering Services Agreement for Runway 8126 Improvements -Phase I - Utility Relocation & Perimeter Road Project, by and between the City of Lubbock and Parkhill Smith & Cooper, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13th day of August _'2009. TOM MARTIN, MAYOR ATTEST: -CIP r Rebe a Garza, City Secrewy APPROVED AS TO CONTENT: dVW `' !/ ♦ r (_ /rJ ' Vi fK1 Loomis, AssistantCity Manager ortation and Public Works APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw'ccdocs/RES.Airport-Amendment 12B -PSC July 30, 2009 PARKHILLSMITH&COOPER Resolution No. 2009-80309 PSC Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock, TX 79403 Re: Amendment No. 12B to Agreement for Professional Services, Construction Phase Services for: Runway 8/25 Improvements — Phase I Utility Relocation & Perimeter Road Dear Mr. Loomis: July 28, 2009 Last week bids were received for the construction of the utility relocation and perimeter road portion of the Runway 8/26 project. We have met with your staff, reviewed the proposals submitted by the contractors and have prepared the attached scope of services for the construction phase of this portion of the project. Parkhill, Smith & Cooper, Inc. (PSC) currently has two contract amendments in place for the design of the Runway 8/26 improvements. Amendment 12, dated April 23, 2008 is for the design of the components associated with this project with the exception of the work around the approach end of Runway 8 and reconstruction of Taxiway R. Amendment 12A, dated July 21, 2008 added the design of these two components to the project. This contract amendment modifies the scope of the previous two agreements to include PSC's construction phase services for the utility relocation and perimeter road. Our understanding of the scope and a fee proposal for the professional services requested for Task 2 (construction) and Task 3 (surveying/testing) are included below. Task 1 - Fee for Professional Services (Study and Report, Preliminary Design, Final Design, lump sum). Task 2 - Construction Phase Services (Bidding/Negotiation, Engineers Services Paragraph A1.05 of contract, which includes RPR and construction related Engineering Services, lump sum). $ 346,225.00 Task 3 - Surveying and Testing Services, (reimbursable expense). $ 128.750.00 TOTAL $474,975.00 * Included under previous agreement(s) We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 13, 2005, and to provide the task 2 services on a lump sum basis under the provisions of the contract, EXHIBIT B -- PAYMENTS TO THE ENGINEER, LUMP SUM METHOD, Paragraph B4.01.A.1. We propose to provide the task 3 services as a reimbursable expense as outlined under the provisions of EXHIBIT B — PAYMENTS TO THE ENGINEER, LUMP SUM METHOD, Paragraph B4.02.A.2, reimbursable expenses. Compensation for Design Phase - Task 1, Construction Phase - Task 2 services and Task 3, Surveying and Testing Services shall not exceed $474,975.00 without Owner's approval. PSC is proceeding with the design of the Runway 8/26 and taxiway improvements and will have bid documents ready for the remainder of the project Amarillo EI Paso Lubbock Mldland 4222 SSS Street LubbcckTexas 79423 306,473.2200 Fax 806 473.3500 Mr. James Loomis, A.A.E. Page 2 July 28, 2009 in 2010. Once the remainder of this project is bid, PSC will prepare a contract amendment for the construction phase professional services for the airfield paving improvements portion of the project. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or myself. Sincerely, PARKHILL, SMITH & COOPER, INC. By AE ohn T. Hamilton, PE inn Principal JTH/jbh Enclosures IN TRIPLICATE Accepted by: CITY OF LUBBOCK By Tom Martin Mayor Attest: By rQJ,2.-O,�� Rebecca Garza City Secretary to Content: James W. Loomis, A.A.E. Director of Aviation Approved to By Chad Weaver Assistant City Attorney XA-1(X)12711fi.0W- Vp.M - RT NEU ITIATIONSIftw Agwrwnt\08-26 Way Cnmtr=W Mtwc oaw wwr J=n 12B.Jtxx Page 1 of 3 ResplUtiQn No. 2009-80309 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB 8126 Utilities JOB NO.: 01-2706-08 TASK: 2CST DATE: 07/28/09 FEE TYPE: Lump Sum PREPARED BY: JTH PRINCIPAL: JTH PROD. MANAGER: MDH OVERHEAD RATE:. PROFIT ON LABOR: PROFIT ON REIMS; 15.00% PROFIT ON DIRECTS: 15.00% FEE: $346,225 LABOR: $330,972 OVERHEAD: REIMS. CONSULTANTS: REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: $13,264 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 128 $17,536 03 Engineer 476 $49,980 11 Resident Project Representati 1,765 $185,325 11 Resident Project Representati 575 $51„175 07 Engineer-in-Training 260 $23,I40 14 CADD Operator 48 $3,312 18 Clerical 8 $504 Page 1 of 3 FEE ESTIMATING SHEET PROJECT: LBB 8126Uti toes JOB NO.: 01-2706.08 TASK: 2CST SALARY CATEGORY OF PERSONNEL. RATE PER HOUR FP ENG RPR RPR EIT CADD OPT CLERICAL TASK 01 03 11 11 07 14 18 Tris $137.00 $105.00 $105.00 $89.00 $89.00 $69.00 $63.00 TOTAL RPR (221 calendar day constructionperiod) Preconstruction Conference 2 4 4 4 4 16 162 Days at 9 Hrs/ Day 162 972 486 1,458 20 Pre/Post Days at 4.5 Hrs/ Day 20 45 45 90 30 Days at 24 Hrs/ Day 72 60 720 780 CONSTRUCTION PHASE Conduct Preconstr Conference, minutes 1 3 8 2 13 Coord baseline surveys, benchmark 2 2 4 Site visits, notes, progress meetings 60 48 240 120 408 Coord. with RPR, Contractor, Owner 24 16 80 32 128 Routine change orders B 8 16 Review submittals 8 18 26 Pay estimates including final 18 32 50 Certifications, guarantees & warranties 8 8 16 Final inspection and notes/findings 4 16 8 28 MISCELLANEOUS ITEMS QC/PM (8 mos. @ 2 hrs./rno.) 16 16 Prepare stints. (9 @ 1 hr.) 9 9 Monthly Progress Reports (0.5 hr. each) 4 4 Coordination with Owner 16 16 CLOSEOUT PHASE Record drawings 8 8 16 48 80 Warranty insp. 4 4 4 4 2 18 Addnl. compliance insps. 4 4 4 4 16 Final test and QC rpt. 8 16 24 16 4 68 BUfJGET SUBTOTALS: HOURS/ Trips - 341 1$17,536 128 476 1765 575 260 488 3260 SALARY $49,980 $185,325 $51,175 $23,140 $3,312 $504 $330,972 Page 2 of 3 FEE ESTIMATING SHEET PROJECT: IRECTS LBB 6/26 Utilities JOB NO.: 01-2706-08 TASK: 2GST DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECFWLEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 616 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 521 TRAVEULODGING MOTEL DAYS @ AIR TRAVEL AIR FARE p PARKING DAYS 0 CAR RENTAL DAYS @ MILEAGE 55 MILES 0 MEN @ MEN 0 [DAY /DAY $0,550 @ /MANDAY = /MAN = = _ 341 TRIPS = $10,315.25 SUBTOTAL $10.315 622 REPRODUCTIONS BLUELINE PRINTS 47 SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX 500 SHTS @ $2.55 @ 5 SETS = $599.25 SHTS 0 $8.51 a SETS = ORIGINALS +a+ $0.15 /ORI. SETS 9 $0.08 1SHT @ 225 SHEETS= SETS 0 $2.00 /SET = SHTS @ $0.08 ISHT = $40.00 SUBTOTAL $639 623 MODEUURENDERINGS/PHOTOS Shots a /Shot $200 624 TELEPHONE 225 Calls @ $3.00 /Call $675 625 MEALS DAYS 0 MEN @ (MANDAY 626 FIELD SUPPLIES $400 626 POSTAGE 130 Mailings @ $5.00 /Mailing $650 629 PUBLICATIONS & SUBSCRIPTIONS 630 MISC CIRECT EXP 631 FAX Pages 0 $1.00 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 535 CARD 48 HOURS @ $6.00 !HOUR $384 _ 636 FIELD EQUIP RENTAL 546 SOFTWARE TOTAL DIRECT EXPENSES $13,264 Page 3 of 3 Resolution No. 2009-80309 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB 8126 Utilities JOB NO.: 01-2706-08 TASK. 3S&T DATE: 07/28/09 FEE TYPE: Other - SEE CONTRACT PREPARED BY: JI'H PRINCIPAL: JTH PROJ. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% FEE: $12 , 43 LABOR: OVERHEAD: REIMB. CONSULTANTS: $111,350 REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal #N/A #N/A 03 Engineer 09 Engineering Technician 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page I of 2 FEE ESTIMATING SHEET HEIMBURSABLES PROJECT: LBB 8/26 Utilities JOB NO.: 01.2706-06 TASK: 35&T REIMBURSABLE CONSULTANT COSTS SUBTOTAL 511 STRUCTURAL CONSULTANTS 512 MECHIELEC CONSULTANTS 513 ENV & CIVIL CONSULTANTS 514 LANDSCAPE CONSULTANTS 515 TESTING CONSULTANTS PaveTex Engineering & Testing, Inc. $409,200 516 SURVEYING CONSULTANTS Smith SurveyinQ $2,750 517 INTERIOR DESIGN CONSULTANTS 518 OTHER CONSULTANTS TOTAL REIMBURSABLE CONSULTANTS $111,950 REIMBURSABLE EXPENSES 521 TRAVEL/LODGING MOTEL AIR TRAVEL PARKING CAR RENTAL MILEAGE DAYS @ AIR FARE 0 DAYS 0 DAYS ® MILES 0 MEN ® MEN 0 /DAY /DAY $0.400 @ IMANDAY = /MAN _ = r TRIPS _ SUBTOTAL 522 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORfGiNALSET-UP COST COST PER SHEET BINDING COST XEROX SHTS @ $2.55 ® 6 SETS = SHTS @ $8.51 @ SETS = ORIGINALS ® $0.1510RL _ SETS @ $0.08 /SHT @ 250 SHEETS= SETS 0 $2.00 /SET = SHTS @ $0.D8 /SHT = SUBT07AL 523 MODEL/RENDERINGSIPHOTOS Shots @ /Shot 524 TELEPHONE Calls @ $2.00 /Call 525 MEALS DAYS @ MEN 0 /MANDAY 526 FIELD SUPPLIES 528 POSTAGE Mailings $ $2.00 Wailing 529 PUBLICATUNS & SUBSCRIPTIONS 530 MISC REIMBURSABLE EXP 531 FAX Pages $1.00 532 TEMPORARY PERSONNEL 533 DRAFTING SUPPLIES 534 OFFICE SUPPLIES 535 CADD HOURS 0 $8.00 /HOUR 536 FIELD EQUIP RENTAL 546 SOFTWARE TOTAL REIMBURSABLE EXPENSES Page 2 of 2