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HomeMy WebLinkAboutResolution - 2009-R0235 - Contract - Circle R Lawn & Sprinkler - Fertilization For Parkland - 06/23/2009Resolution No. 2009-RO235 June 23, 2009 Item No. 5.5 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 9044 for granular fertilization for various parkland properties pursuant to bid 09 -061 -MA, by and between the City of Lubbock and Circle R. Lawn & Sprinkler of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd ATTEST: Rebecca qarza, City Secretary APPROVED AS TO CONTE, Scott Snider, Assistant City Manager Director of Community Services APPROVED AS TO FORM: 7 C ad Weaver, Assistant City Attorney day of June , 2009. TOM MARTIN, MAYOR vw/ccdocs/Chad/Resolutions/RES.Contract-Circle R Lawn & Sprinkler June 8, 2009 ITB #09 -061 -MA, Granular Fertilization for Various Parkland Properties CITY OF LUBBOCK Resolution No. 2009—RO235 CONTRACT FOR SERVICES Granular Fertilization for Various Parkland Properties Contract No, 9044 Bid No. 09 -061 -MA THIS CONTRACT, made and entered into this 23`a day of June 2009 pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Circle R Lawn & Sprinkler, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Granular_ Fertilization for Various Parkland Properties and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Granular Fertilization for Various Parkland Properties . NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will deliver to the City the Granular Fertilization for Various Parkland Properties specifically referred to as Items) No. Alt 2, 3, 4 (1 manual application) and Alt 4 (1 manual application) more particularly described in the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The City agrees to pay the Contractor according to the payment schedule attached; said payment schedule does not include any applicable sales or use tax. 3. The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. 4. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 5. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of B or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: Worker's Compensation - The Contractor shall elect to obtain workers compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Contractor shall maintain said coverage throughout the term of this Contract and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Contractor maintains said coverage. Any termination of worker's compensation insurance coverage by contractor or any cancellation or non -renewal of worker's compensation insurance coverage for the Contractor shall be a material breach of this Contract. The contractor may maintain Occupational Accident and Disability Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to include a wavier of subrogation in favor of the CITY OF LUBBOCK. The Contractor shall also provide to the CITY OF LUBBOCK proof of Employers' Liability in an amount no less than $500,000. 09-06 t -MA. doc. ITB #09 -061 -MA, Granular Fertilization for Various Parkland Properties Commercial General (public) Liability insurance, per occurrence, in an amount not less than $300,000 including coverage for the following: Products /completed operations Personal & Advertising injury Contractual Liability Automotive Liability insurance, per occurrence, in an amount not less than $200,000 combined single limit including coverage for the following: Any Auto The City of Lubbock, its agents, elected and appointed officials, and employees are to be listed as a primary additional insured under the policies. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. Contractor's insurance policies through policy endorsement must include wording, which states that the policy shall be primary and non-contributing with respect to any insurance carried by the City of Lubbock. The certificate of insurance described below must reflect that the above working is included in evidenced policies. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect; all work under the contract shall be discontinued immediately. .Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. This Contract consists of the following documents set forth herein; Invitation to Bid #09 -061 -MA, General Conditions, Insurance Requirements, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year fust above written. Executed in triplicate. CITY OF LUBBOCK Tom Martin, Mayor ATTEST: Rebecq Garza, City Secretary APPRO � TO F RM: City Attorney CONTRACTOR BY Authoriz entative X511 APPROVED AS TO CO T: Randy Truesdell, Community Service Director 2 Resolution No. 2009—RO235 Addendum k 1 BID FORM (REVISED) Granular Fertilization for Various Parkland Properties CITY OF LUBBOCK, TEXAS CTB #09 -061 -MA In compliance with the Invitation to Bid #09 -061 -MA, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #09 -061 -MA is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM APPLICATION ACRES APPLICA COST PER EXTENDED (application dates (approxi PRODUCT TION ACRE COST may v mately) RATE I I" Application June I —June 30 1650 Granular Fertilizer 38-0-0 4% Sulphur, 3% Iron 1 141 s/acre Ll C� �[ �' s 500/oSulphur Coated Urea I' Application 1650Granular Fertilizer ALT1 June 1 —June 30 3g_0-0 4% Sulphur, 3% Iran IJ141 slacre -J 000 �] �8��lJ 2 2"d Application 1650 Granular Fertilizer 141 July 1 — July 31 38-0-0 41/6 Sulphur, 3% lbs/acre G l� zAC\ Iron 50%Sul hur Coated Urea ALT 2 2"d Application 1650 Granular Fertilizer 141 July 1 —July 31 38-0-0 4% Sulphur, 3% lbs/acre 1,0 Iron iJ I 1 3 3`d Application 1650 Granular Fertilizer 141 Aug I — Aug 31 38-0-0 4% Sulphur, 3% lbs/acre y L �l� �,C�� Iron 1 1 50%Sul hur Coated Urea ALT 3 3'd Application 1650 Granular Fertilizer 141 Aug 1 — Aug 3138-0-0l 4% Sulphur, 3% lbs/acre ')' [i ISF)_ 990 0 ACRES NO# OF APPLICATION (approxi PRODUCT APPS COST PER EXTENDED mately) (approxima APPLICATION COST te) 4 Manual Application Granular Fertilizer 72.18 0-0 4% Sulphur, 3% Iron X 3 Apps 1 �- 50%Sul hur Coated Urea Granular Fertilizer X 3 Apps ALT 4 Manual Application 72.18 38-0-0 49/a Sulphur, 3% / ) Iron J *PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will Ur- c���C,,1 Addendum # I be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City f Wolfforth. YES NO If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/seryices under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY corporation organized under the laws of the State of _ or a partnership consisting of or an individual trading as r •Ur,\ ��%�\�,.� of the City of Firm: Address: Hispanic American. Asian Pacific American City: Other (Specify) State: Zi �"]"►� M/WBE Firm: Woman Black American Native American I 41 !aw --"orized Representative - must sign by hand Officer Name and Title:,t�.�v 1.►�(�1 Please Print Business Telephone Number) �� �r FAX:�� FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of .Award by City Council (for Bids over 525, 000): Date P.O./Contract Issued: Hispanic American. Asian Pacific American Other (Specify) I 41 !aw --"orized Representative - must sign by hand Officer Name and Title:,t�.�v 1.►�(�1 Please Print Business Telephone Number) �� �r FAX:�� FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of .Award by City Council (for Bids over 525, 000): Date P.O./Contract Issued: