HomeMy WebLinkAboutResolution - 2009-R0232 - Agreement - Mcqueary Henry Bowles Troy LLP And Mc&H Life Agency- Health Benefits - 06/11/2009Resolution No. 2009-RO232
June 11, 2009
Item No. 6.3
RESOLUTION
E ITRESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
irected to execute for and on behalf of the City of Lubbock, a Professional
ervices/Consulting, Agreement for health benefits brokerage and consulting services, by
id between the City of Lubbock, McQueary Henry Bowles Troy, L.L.P., and Me &. H
ife Agency, Inc., and related documents. Said Agreement is attached hereto and marked
> Exhibit -A" and incorporated in this resolution as if fully set forth herein and shall be
icluded in the minutes of the City Council.
by the City Council this 11th day of
TTEST:
becc4)Garza, City Secretary
OVED AS TO CONTENT:
City Manager
�.me"T a o.
v+r,
1
.lune
2009.
TOM MARTIN, MAYOR
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Resolution No. 2009-RO232
CONSULTING AGREEMENT
This Consulting Agreement (the "Agreement") is made and entered effective
June 11, , 2009 between City of Lubbock ("Client") and Mc & H Life Agency,
Inc., by and through its authorized agent, McQueary Henry Bowles Troy, L.L.F., (collectively
"Consultant") on the terms and conditions and for the considerations herein stated.
1. Client employs Consultant to perform certain services for Client in accordance with this
Agreement and as set forth specifically on the attached Exhibit A.
2. The term of this Agreement will begin June 11 2009, and end
June 14 , 2010 and may be renewed annually for two additional one year terms at
the direction of the City Manager of Client. Client or Consultant may terminate this Agreement
at any time during its term with 30 days written notice to the other party.
3. Consultant will perform its services under this Agreement at its office in Dallas, Texas..
Consultant, with its consent, may perform services as such other places as shall be requested by
Client. Consultant will pay for any food and lodging for travel outside of and away from the
office of the Consultant. Consultant will pay for any airfare and car rental for any travel outside
of and away from office of the Consultant.
4. Consultant is acting as an independent contractor under this Agreement.
5. In regards to services set forth in Exhibit A, the fee payable to Consultant shall be
$25,000 annually or $2,084 per month, payable on the first of each month for
July 2009 through June 2010. This fee is considered earned
once Consultant has completed the services set forth in Exhibit A. This fee is guaranteed by the
Client to Consultant.
6. If Client requests Consultant to engage other persons or contractors for additional
services, all expenses of Consultant in the making of such services available, and the fees and
expenses of such others, will be paid or reimbursed by the Client. Consultant shall not so engage
other contractors without the prior authorization of Client.
7. All information received by Consultant in the performance of this Agreement (except
information which is public knowledge, which is made known or available to the public by
Client, or which is subject to disclosure pursuant to any Public Information Act or similar law),
shall be treated by Consultant as confidential and not be revealed to any other persons, firms or
organizations except as required in the performance of this Agreement. Upon the termination of
this Agreement, all such information shall be returned by the Consultant to Client.
8. This Agreement is the complete agreement between the parties with respect to the subject
matter, and may be amended or modified by the parties hereto only by written amendment
documents. This Agreement supersedes any prior agreements or understandings on the same
subject matter. Neither party has relied upon any representations not included in this Agreement.
Words used in the masculine shall apply to the feminine or neuter where applicable, and
wherever the context dictates. The plural shall be read as the singular, and the singular as the
plural.
DA -3023319 vi
9. THIS AGREEMENT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE
OF TEXAS. Venue of any action brought under or in respect of this Agreement shall be in
Lubbock County, Texas.
10. Neither the Client nor Consultant may assign its rights hereunder without the consent of
the other.
11. In case any part of this Agreement shall be held invalid, illegal or enforceable, in whole
or in part, by a court of competent jurisdiction, the validity of any other terms of this Agreement
shall not in way affected thereby, and this Agreement shall be enforced to the extent appropriate
and legally permissible, or as may be modified by such court.
12. Any notice required to be given pursuant to the provisions of this Agreement shall be in
writing, delivered in person or by certified mail, and mailed to the parties at the following
addresses:
To Client:
To Consultant:
City of Lubbock
1625 13th Street, Suite 104
Lubbock, Texas 79401
Attention: Leisa Hutcheson
McQueary Henry Bowles Tro�, L.L.P.
12700 Park Central Drive, 17' Floor
Dallas, Texas 75251
Attention: Travis Sartain
The parties may change these addresses by giving written notice of the change.
14. This Agreement shall inure to the benefit of and be binding upon the parties hereto, their
successors, permitted assigns or legal representatives.
15. Consultant represents and warrants its valid licensure(s), legally permitting and
authorizing it, its agents, representatives, and employees to engage in and render the services
provided hereunder.
McQueary
By:
Print Name:
Date:
Bowles Troy, L.L.P.
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City of Lubbock
e7Z��
Tom Martin, Mayor
Address:
12700 Park Central Drive, 17`h Floor
Dallas, Texas 75251
ATTEST:
-3-
Address:
1625 13`x' Street, Suite 104
Lubbock, Texas 79401
Rebecca Garza, City Secretary
APPR D AS TO CON ENT:
Leisa Hutcheson,
Director of Risk Management
eel
A E ORM:
rtche t ite, ss . City AW;
Resolution No. 2009—RO232
EXHIBIT A
McOueary HenryBowles Troy, L.L.P. - Consultant
City of Lubbock — Client
1. SERVICES TO BE PROVIDED are specified and limited to the following:
Scope of Service Included in
Cost Proposal
A Insurance Brokerage Services:
I.
Represent City of Lubbock in all negotiations with stop -loss providers on all issues
Included
including those related to premiums, benefit levels, plan designs, contracts, and
Included
2.
agreements including special terms and conditions.
Included
2.
Prepare Request for Proposal (RFP) specifications based on data collected and direct
Included
3.
input from City of Lubbock. Solicit proposals for all sponsored benefit plans.
Included
3.
Analyze and evaluate RFP/stop-lass quotations based on cost, administration, claim
Included
4.
payment procedures, customer services, carrier and stop -loss claim reimbursement
Included
integration, financial soundness and other unique or required features.
4.
work with Human Resources Administration team and other committees to determine
Included
benefit levels, annualized cost and impact to City of Lubbock.
5.
Determine and recommend the most economical funding methods for benefit programs,
Included
including Prescription Benefit Management and stop -loss coverage levels.
R l/.rarvftinn nr('nntrartc_ Aurnamantc anri t)thpr Annhrahie Nlan ijocumenm:
1.
Ensure that contracts from benefit providers are executed as expeditiously as passible
Included
after award and verbiage is within industry norms.
Included
2.
Review and be responsible for the accuracy and correctness, prior to delivery, of plan
Included
documents and policies.
3.
Monitor current trends in the employee benefit industry and provide updates to the City
Included
of Lubbock.
4.
work to resolve vendor issues that cannot be successfully be resolved by the City of
Included
Lubbock staff.
5.
Advise the City of Lubbock of an 'gaps' in coverage or inadequate coverage.
Included
Il ."A "A""naa-
I .
Make presentations to Executive Management
Included
Present quarterly (4) stewardship reports to Executive Management.
Included
3.
Meet with Executive Management and/or Human Resources Administration as needed
forspecial or unique circumstances.
Included
E. MHIfT Em to er Healthcare lnnovatton Keeommenuanons:
1. Provide recommendations to Executive Management and Human Resources Included
Administration with updates as to new healthcare delivery options.
F. Other Requirements:
l .
Pe forming required services on a timely basis. Included
2
Providing timely, comprehensive and understandable re orcin . Included
Total Compensation Fee $25,000
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Resolution No. 2009—RO232
EXHIBIT A
McOueary Henry Bowles Troy, L.L.P. - Consultant
City of Lubbock — Client
1. SERVICES TO BE PROVIDED are specified and limited to the following:
Scope of Service Included in
Cost Pra osal
A. Insurance BrokeraLye Services:
1.
Represent City of Lubbock in all negotiations with stop -loss providers on all.. issues
Included
including those related to premiums, benefit levels, plan designs, contracts, and
2.
agreements including s ial terms and conditions.
Included
2.
Prepare Request for Proposal (RFP) specifications based on data collected and direct
Included
3.
input from City of Lubbock. Solicit proposals for all sponsored benefit plans.
Included
3.
Analyze and evaluate RFP/stop-loss quotations based on cost, administration, claim
Included
4.
payment procedures, customer services, carrier and stop -loss claim reimbursement
Included
integration, financial soundness and other unique or required features.
4.
Work with Human Resources Administration team and other committees to determine
Included
benefit levels, annualized cost and !Tpct to City of Lubbock.
5.
Determine and recommend the most economical funding methods for benefit programs,
Included
including Prescription Benefit Management and stop -loss coverage levels.
R Kv&p rtinn of Vnnt"Ptc_ Aareementc and [ Ither Annhemble Man IIOCIIMMM:
I .
Ensure that contracts from benefit providers are executed as expeditiously as possible
Included
after award and verbiage is within industry norms.
2.
Review and be responsible for the accuracy and correctness, prior to delivery, of plan
Included
documents and policies.
3.
Monitor current trends in the employee benefit industry and provide updates to the City
Included
of Lubbock.
4.
Work to resolve vendor issues that cannot be successfully be resolved by the City of
Included
Lubbock staff.
5.
Advise the City of Lubbock of an s' in coverage or inadequate coverage.
Included
D. Presentations and Meetings:
1. Make presentations to Executive Management Included
2. Present quarterly (4) stewardship reports to Executive Management. Included
3. Meet with Executive Management and/or Human Resources Administration as needed Included
forspecial or unique circumstances.
E. MHBT Employer Healthcare Innovation Recommendations:
l . Provide recommendations to Executive Management and Human Resources Included
Administration with updates as to new healthcare delivery o tions.
F. Other Requirements:
1. I Performing required services on a timely basis. Included
2. 1 Providing timely, comprehensive and understandable reporting- Included
Total Compensation Fee 1 $25,000
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