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Home My WebLink AboutResolution - 2009-R0246 - PO - Abilene New Holland - Four Wheel Drive Loader - 06/23/2009Resolution No. 2009-RO246 June 23, 2009 Item No. 5.21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 348271 for the purchase of four whecl drive loader as per Bid 09 -056 -FO, by and between the City of Lubbock and Abilene New Holland of Abilene, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd day of June , 2009. 4 ,/Ow - TO MARTIN, MAYOR ATTEST: Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: Mark AarwoodfXssistant City Manager Chief Information Officer APPROVED AS TO FORM: i Chad Weaver, Assistant City Attorney vw/ccdoes/Chad/Resolutions/RES.Abilene New Holland-PurchaseOrd June 2, 2009 TO: Y � V a v % U R C H A S E ORDER ABILENE NEW HOLLAND 1358 S TREADAWAY BLVD JAMES BOUNDS ABILENE TX 79602 3943 INVOICE TO: ('ITS" OF I.( BROCK 1('('O( NTS PAVABLF P.O. BOX 2000 I.( BROCK. FX 79457 SHIP T0: BY: Page 1 Date 6/01/09 Order No. - 348271 000 OP Brn/Plt 3511 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79403 ------------------------------------------------------- v------------------ -------- Ordered - 06/01/09 Freight FOB Destination Frt Prepaid Requested - 06/23/09 Taken By - FELIX ORTA Delivery PER T. GUZMAN REQ# 32646 ITB# 09-056-FO -------------------------------------------------------------------------------------- Description / Supplier Ite Ordered UM Unit Cost UM Extension Req. Dt --------------------------------------- ------------- ---------------------- - FOUR WHEEL DRIVE LOADER 1.000 EA 145,200.0000 EA 145,200.00 09/23/09 W/WARRANTIES SPEC# 917 -AP This purchase order encumbers funds in the amount of $145,200, for the purchase of Four Wheel Drive Loader awarded on June 23, 2009, to Abilene New Holland, of Abilene, Texas, in accordance with to Abilene New Holland, of Abilene, Texas response to ITB#09-056-FO. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB# 09 -056 -FO. Resolution# 2009—RO246 CITY OF LUBBOCK A"— Ao"' Tom Martin, Mayor Terms NET 30 Ar Reb Icca Garza, City Secretary bt al Order ------------------------------------------- 145,200.00 Resolution No. 2009-RO246 ITS N09 -056-F0, Loader and Pick Up for Lubbock Preston Smith rntematlonal Airport BID FORM Loader and Pick Up for LPSIA CITY OF LUBBOCK, TEXAS ITB #09 -056 -FO In compliance with the Invitation to Bid #09 -056 -FO, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid # 09 -056 -FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIPTION QTY U/M UNIT COST* DELIVERY Days ARO** 1. FOUR WHEEL DRIVE 1 EA ARTICULATED STEER FRONT LOADER WITH A QUICIC COUPLER SYSTEM. Spec# 917- $138,000.00 0 0 AP. PIease see specifications. LA OPTION: EXTENDED 1 EA WARRANTY FULL MACHINE. $ 4,800. 00 Spec# 917 -AP. Please see specifications. 1.B OPTION: EXTENDED 1 EA WARRANTY $ 2,400.00 ENGINE/POWERTRAIN, Spec# 917 -AP. Please see specifications. Manufacturer and Model # Hyundai H L 7 5 7— 7 A 2. STANDARD CAB PICK-UP 4X2. 1 EA Spec# 1522 AP. Please see specifications. 2.A OPTION: EXTENDED I EA WARRANTY. Spec# 1522 AP. Please see specifications. Manufacturer, Model # and Year *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Delivery Days After Receipt of Order (ARO) Each vehicle must be supplied with an owner/operator manual. Bids are to include unit pricing for one set of manufacturer's repair, parts and service manuals (hard copy and on CD Computer Disk). The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities. The undersigned hereby offers to fumish and deliver the articles or services as specified above at the prices and terms there stated and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of — %, net.:_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS, The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated 09.056-FO.doc ITB #09 -056 -FO, Loader and Peck Up for Lubbock Preston Smith International Airport number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that nominally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract, Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth, YES NO O— • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials service as needed. THIS BID IS SUBMITTED BY ANH a corporation organized under the laws of the State of Texas , or a partnership consisting of or individual trading as of the City of Firm: Ah; l ene New Holland Address:__ 1 35,q_r r e a,.l_away City: —hatea;® State: Tx Zip 7961)2 M/WBE Firm: Woman I I Black American I I Native American Hispanic American I I Asian Pacific Americ4 I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) 09-056-FO.doc § ITR ana_n;F_r7n P —4— 4— —1 o«L, 1 i„ r.,. a 0-1—c rh international Airport Officer Name and Title: mi r k H a m m n r (I G g n f- r A 1 M a n a g e r Please Print Business Telephone Number 3 2 5- 6 7 5- 0 6 0 2 FAX: 3 2 5- 6 7 5- 5 9 8 7 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 09-066-FO.doc