HomeMy WebLinkAboutResolution - 2009-R0080 - Contract - Gene Messer Ford - Police Vehicle Equipment Installation - 02/26/2009Resolution No. 2009-ROO80
February 26, 2009
Item No. 5.1.5
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for police
vehicle equipment installation service as per Bid 09 -011 -MA, by and between the City
of Lubbock and Gene Messer Ford of Lubbock, Texas, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this
ATTEST:
- % /-� 0 0 1.0 1. S�7C
Rebe&a Garza, City Secretary
APPROVED AS TO CONTENT:
26th day of
Mark Yea Wad, Assistant City Manager
Chie Information Officer
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
February ,2009.
TOM MARTIN, MAYOR
vw/ccdocs/Chad/Resolutions/RES.Contract-Gene Messer Ford
February 18, 2009
Contract: 8845 lTl3 #09 -01I -MA , Police Vehicle Equipment Installation Service
Resolution No. 2009-ROO80
CITY OF LUBBOCK
CONTRACT FOR SERVICES
For
Police Vehicle Equipment Installation Service
Bid No. 09 -011 -MA
THIS CONTRACT, made and entered into this 26th day of February, 2009, pursuant to a resolution
heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and
Gene Messer Ford, ("Contractor").
WITNNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Police Vehicle Equipment
Installation Service and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City of
Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the
execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Police Vehicle Equipment Installation Service.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which specifications
and bid are attached hereto and made part hereof, Contractor will deliver to the City the
Police Vehicle Equipment Installation Service specifically referred to as Item(s) No. 1- 2 and
more particularly described in the bid submitted by the Contractor or in the specifications
attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein. The City agrees to
pay the Contractor according to the payment schedule attached; said payment schedule does
not include any applicable sales or use tax.
3. The Contractor shall perform the work according to the procedure outlined in the
specifications and Invitation to Bid attached hereto and incorporated herein.
4. The contract shall be for a period for one (1) year, said date of term beginning upon City
Council date of formal approval. The City and the Vendor may, upon written mutual
consent, extend the contract two additional one-year periods.
5. This contract shall remain in effect until the expiration date, performance of services
ordered, or termination of by either party with a thirty (30) day written notice. Such written
notice must state the reason for cancellation. The City of Lubbock reserves the right to award
the canceled contract to the next lowest and best bidder as it deems to be in the best interest
of the city.
ITB #09 -011 -MA A. Police Vehicle Equipment Installation
ITB#09-0I1-MA, police Vehicle Equipment Installalion Service
6. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
7. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
Worker's Compensation Statutory
and
Employers Liability $500,000
Commercial General (public) Liability insurance including coverage for the following:
a.
Premises operations
b.
Independent contractors
C.
Products/completed operations
d.
Personal injury
e.
Advertising injury
f
Contractual liability
g.
Medical payments
Combined single limit for
bodily injury and property
damage of $1,000,000 per
occurrence or its equivalent.
Comprehensive Automobile Combined single limit for Liability insurance, including bodily
injury and property
Coverage for loading and unloading of $500,000 per occurrence hazards, for:
or its equivalent.
a. Owned/leased vehicles
b. Non -owned vehicles
Commercial General Liability
Combined Single Limit: $1,000,000 Per Occurrence
$2,000,000 Annual Aggregate
The City of Lubbock, its agents, elected and appointed officials, and employees are to be listed
as additional insureds under the policies.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
ITB #09-011 -MA . Police Vehicle Equipment Installation
ITB #09-011-h4A , Police Vehicle Equipment Installation Service
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
9. This Contract consists of the following documents set forth herein; Invitation to Bid #09 -030 -
MA , General Conditions, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
Tom Varim , Mayor
ATTEST:
Reb Garza, City Secretary
APPROVED AS TO CONTENT:
I1P ��S F,P� For
Address
Ma od, Ch1 f Information Officer/ Assistant
Cit Manager
APPROVED,AS TO FORM:
Assistant City Attorney
ITB 009 -011 -MA, Police Vehicle Equipment Installation
ITB H09 -011 -MA , Police Vehicle Equipment Installation Service
Resolution No. 2009-80480
BID FORM
Police Vehicle Equipment Installation Service
CITY OF LUBBOCK, TEXAS
ITB # 09 -011 -MA
In compliance with the Invitation to Bid # 09 -011 -MA, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. The Invitation to Bid #[bid number] is by reference incorporated in
this contract. The Bid Form must be completed in blue or black ink or by typewriter.
ITE
M
Qty
Installation of Equipment as described in bid
specification
Flat Rate per Unit
Extended Price
1.
92
Police Patrol Vehicle
$�� �
�tY i.�✓"v
2.
15
Investigation Vehicle,
TOTAL BID
$�J.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms
will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct
invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by
the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days
after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements,
whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an
element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality
and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the
supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or
better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at
the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if
he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Hous.
Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, So Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal wer Agency, Lynn County, and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
ITB #09-01 I -MA, Police Vehicle Equipment Installation
ITB 1109 -011 -MA , Poi' a Vehicle Equipment Installation Service
THIS BID IS SUBMITTED By tl ���J r a corporation organized under t
rp g he
laws of the State of e i{ C , or a partnership consisting of
or an individual trading as
e s se Ir
C>U 10-rh
of the City of
City: bo C*-; State:_ zip
NIWBE Woman Black American Native
Finn:
Officer Name and
- ILI - P
- must .eivn
V
Business Telephone Number -�1 FAX:EbQ
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME,
AND YOUR COMPANY NAME AND ADDRESS.
ITB #09 -011 -MA , Police Vehicle Equipment installation