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HomeMy WebLinkAboutResolution - 2009-R0017 - Amendment To Agreement - Parkhill, Smith, & Cooper - LPSIA Bridges - 01/08/2009Resolution No. 2009-80017 January 8, 2009 Item No. 6.3 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock Amendment No. 13 to the Agreement for Architecture/Engineering Sen -ices for Airport Improvement Projects between the City of Lubbock and Parkhill. Smith & Cooper for the replacement of nine (9) passenger loading bridges (jet bridges) at Lubbock Preston Smith International Airport, and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of January , 2009. �rr�- -�<� TOM MARTIN, MAYOR ATTEST: Rebe e;a Garza, City Secretary F,DAS TC TENT: t Loomis, Assistant City Manager ,ortation and Public Works APPR S T FORM: Chad Weaver, ssistant City Attorney vw: CityAtt/Chad/RES-PSC Amendment No. 13 Passenger Loading Bridge [december 16, 2008 Mr. James W. Loomis, A.A.E. Assistant City Manager / Director of Aviation Lubbock Preston Smith International Airport Route 3, Box 389 Lubbock, TX 79403 Resolution No. 2009-8001.7 December 9, 2008 Re: Amendment No. 13 to Agreement for A/E Services for Airport Improvement Projects: Passenger Loading Bridge (Jet Bridge) Replacement Dear Mr. Loomis: We have met with your staff, reviewed the project, and prepared an Engineer's Opinion of Probable Cost (EOPC) for the replacement of nine (9) passenger loading bridges (jet bridges) at the LBB Terminal. Our understanding is that the project scope shall include the complete removal and disposal of the nine existing jet bridges. New jet bridges will be reinstalled in the existing locations. The design will include analysis of the structural and electrical components related to the jet bridges to evaluate compatibility options with the new jet bridges. The proposed fee will also include bidding period services, construction period services and a part time onsite Resident Project Representative (RPR). The three exhibits which are included as a part of this contract detail the anticipated cost and level of effort associated with the professional services contract. They are: Exhibit 1 — Engineers Opinion of Probably Cost; Exhibit 2 - Project Budget Sheet, Design/Bid Phase Services; and Exhibit 3 — Project Budget Sheet — Construction Phase Services. A summary of the fee associated with each task is as follows: Task 1 - Fee for Design/Bid Phase Services (PER, Preliminary Design, Final Design, Bidding, Lump Sum). $190,080.00 Task 2 -- Fee for Construction Phase Services (Engineers Services Paragraph A1.05 of contract, which includes RPR and construction related Engineering Services, Lump Sum). $154,500.00 TOTAL $344,580.00 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 13, 2005, and to provide the Task 1 and Task 2 services on a lump sum basis under the provisions of the contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH B4.01. Compensation for Design/Bidding Phase - Task 1 Services and Construction Phase — Task 2 services shall not exceed the amounts shown above or the anticipated level of involvement as outlined in Exhibit 2 and 3 without prior approval of the Owner. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed contract amendment as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or myself. Parkhill, Smith & Cooper, Inc. Engineers ■ Architects ■ Planners 4222 85th Street, Lubbock, Texas 79423 (806) 473-2200 FAX (806) 473-3500 Lubbock EI Paso Midland AmarWo Odessa Mr. James W. Loomis, AAE Sincerely, PARI{HILL, SMITH & COOPER, INC. By -4,-41Z�';�'E- hn T. Hamilton, PE Firm Principal JTHIjbh Enclosures IN TRIPLICATE X:2XS%0015. CCPV KabaimiLB6la Bridge %Am i-[IDOC Page 2 December 9, 2008 Accepted by: CITY OF LUBBOCK By Tom Martin Mayor Attest: By ebecca Garza City Secretary to Content: James W. Looms, A.A.E. Director of Aviation Approved as to Fo By had Weaver Assistant City Attorney FA EXHIBIT 1 - ENGINEERS OPINION OF PROBABLE COST Marls Haberer Resolution No. 2009-80017 To: Steve Nicholson Cc: Kelly Campbell, James Loomis; John Hamilton; Bill Noonan Subject: LBB Jet Bridge Replacement Steve, The following construction numbers are based on our discussion with FMC. Bridge (new) $375,000 Air/PCA 400Mhz $100,000 Shipping/handling/Demo $125,000 Construction Contingencies $60,000 Total Cost per each $660,000 Total Cost (All 9) $5,940,000 Professional Fees Design/Bidding $190,080 _ Construction/RPR $154,500 Total Professional Fees $344,580 Total Project $6,284,580 **PLEASE NOTE THATTHE CONSTRUCTION COST SHOWN ARE BASED ON A PROJECT SCOPE OF REPLACING ALL 9 JET 'BRIDGES AT ONE TIME. IF CONSTRUCTION IS PHASED, THE REPLACEMENT PRICE IN SUBSEQUENT YEARS WILL NEED TO BE ADJUSTED. Mark D. Haberer. PE Parkhill, Smith and Cooper, Inc. !_Ji -'back. TX 79423 606) 473-2200 photic tic iP,06I 471 35070 fox mnabPre[@team-psc.co NANSA/.[eaRFDSC:COM EXHIBIT 2 - PROJECT BUDGET SHEET, DESIGN/BID PHASE SERVICES PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: ::::::::::::Owosso ......www...... PROJECT NAME: LBB Jet Bride Replacement ����������••���•� r « i "r • JOB NO.: '•: : TASK: 1 DSN DATE: 12109/08 ...r.ww.w...www.w. rw.wuru....uwr FEE TYPE: Lump Sum PREPARED BY: MDH PRINCIPAL: JTH PROD. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: USE $190,080 PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% TOTAL FEE: 519 , 81 LABOR:. S187,664 LABOR: $187,664 DIRECTS: 52,417 OVERHEAD: SUBTOTAL: S190,081 RE[MB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: 52,102 TOTAL FEE: $190;081 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 160 $21,920 02 Architect 532 $55,860 03 Engineer 386 540,530 06 Architect Intern 106 $9,434 07 Engineer -in -Training 497 544,233 08 Engineering Technologist 84 $8,820 1 � Clerical 109 $6,867 Resolution No. 2009—ROO17 Page 1 of 3 FEE ESTIMATING SHEET PROJECT: -SO Jel 9n09e Repiacemen JOB NO.: TASK: tDSN SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ARCH ENG ARCH INT Err :NG TECHW CLERICAL TASK 01 02 03 06 07 08 18 Tris $137.00 $105.00 $105.00 $89.00 $89.00 $105.00 $63.00 TOTAL Design Project Scoping Meeting 1 4 4 8 Field Reconnaissance 10 80 40 40 160 Asbestos Abatement Coordination 2 40 40 Electrical System Analysis 1 80 40 120 Structural Analysis 1 80 80 160 Preliminary Engineering Report 80 80 40 40 28 268 Plan Preparation (8 sheets) 40 120 40 320 84 604 Specifications 40 160 80 40 320 Design Review Meetings 5 14 14 10 40 78 Bid Coordinate with City Purchasing 40 40 Prepare Addenda 24 24 48 Conduct prebid meeting 1 3 3 4 10 Evaluate Bids 4 4 8 Prepare bid tabulation 1 1 2 3 7 Make Recommendation 2 1 3 BUDGET SUBTOTALS: HOURS/ Trips - 21 160 532 386 106 497 84 109 1874 SALARY 521,920 555,860 540,530 $9,434 $44,233 $8,820 $6,867 $187,664 Page 2 of 3 EE ESTIMATING SHEET PROJECT: IRECTS LBB Jet Bndge Replaceme JOB NO.: TASK: 10SN DIRECT CONSULTANT COSTS _ SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV 8 CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS _ 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVELFLODGING MOTEL DAYS @ AIR TRAVEL AIR FARE @ PARKING DAYS @ CAR RENTAL DAYS @ MILEAGE 30 MILES @ MEN @ /MANDAY = MEN @ /MAN = !DAY = /DAY = $0.505 @ 21 TRIPS SUBTOTAL $318.15 5318 622 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX 8 SHTS @ $2.55 @ 20 SETS = S14TS @ $8.51 @ SETS = 6 ORIGINALS @ 50.15 /ORI. = 20 SETS @ $0,08 /SHT @ 8 SHEETS = 20 SETS @ $2.00 /SET = 500 SHTS @ SO.OB ISHT = SUBTOTAL $408.00 51.20 512.80 540.00 $40.00 $502 623 MODEURENDERINGSIPHOTOS Shots /Shot 624 TELEPHONE 100 Calls @ 53.00 !Call 5300 625 MEALS DAYS @ MEN @D /MANDAY 626 FIELD SUPPLIES 628 POSTAGE 25 Mailings $10.00 /Mailing $250 629 PUBLICATIONS A SUBSCRIPTIONS _ 630 MISC DIRECT EXP 631 FAX 60 Pages St00 $60 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES $35 CARD 84 HOURS $B. DO !HOUR 56� 636 FIELD EQUIP RENTAL 646 SOFTWARE _ TOTAL DIRECT EXPENS .2.102 Page 3 of 3 EXHIBIT 3 - PROJECT BUDGET SHEET - CONSTRUCTION PHASE SERVICES PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: •ss•.u••s•s PROJECT NAME: LBB Jet Bride Replacement Y■ •••• -�%04+% FEE ESTIMATING SHEET PROJECT: BB Jet Badge Repiacem JOB NO.: TASK: 2CST SALARY CATEGORY OF PERSONNEL RATE PER HOUR EP ARCH ENG ARCH INT EFT RPR CARD ©PT TASK 01 02 03 06 07 11 14 Tris $137.00 $105.00 $105.00 $89.00 $89.00 $89.00 $69.00 TOTAL Construction Period Services Project Progress Meetings 24 48 48 23 119 Site Visits 58 10 96 96 202 Construction Phase Coordination 24 120 70 214 Submittal Review 20 40 60 Pay Estimates 30 30 Record Drawings 120 120 Project Closeout 6 40 20 80 146 RPR Services 30 hrslweek for 24 weeks 720 720 BUDGET SUBTOTALS: HOURS/ Trips - 82 40 354 234 40 103 720 1211 1611 SALARY $5,480 $37,170 $24,570 $3,560 59,167 564,080 58,280 5152,307 Page 2 of 3 EE ESTIMATING SHEET PROJECT: IRECTS LBB Jet Bridge Replacerne,JOQB NO.: TASK: 2CST DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECWELEC CONSULTANTS 613 ENV 8 CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS _ 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS L�.J DIRECT EXPENSES 621 TRAVEULODGING MOTEL DAYS @ AIR TRAVEL AIR FARE @ PARKING DAYS @ CAR RENTAL DAYS @ MILEAGE 30 MILES @ MEN @ 1MANDAY = MEN @ /MAN = fDAY = IDAY = $0.505 @ 82 TRIPS $1,242.30 SUBTOTAL S 1 2-2 622 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SETUP COST COST PER SHEET BINDING COST XEROX 10DO SHTS @ 52.55 @ 20 SETS = SHTS @ 58.51 @ SETS = ORIGINAL$ @ $0.15 LORI, _ SETS @ $0.08 ISHT @ 8 $MEETS = SETS @ $2.00 ISET = SHTS @ $0.08 ISHT = $80.00 SUBTOTAL S80 623 MODEURENDERINGSfPHOTOS Shots 1Shol 624 TELEPHONE 100 Calls @ 53.00 /Call 5300 625 MEALS DAYS @- -- MEN IMANDAY 626 FIELD SUPPLIES 628 POSTAGE 25 Mailings $10.00 Wailing 5250 623 PUBLICATIONS 8 SUBSCRIPTIONS 630 M1SC DIRECT EXP 631 FAX 50 Pages $1.00 - 550 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD HOURS $8.00 !HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPN S 4 Page 3 of 3