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HomeMy WebLinkAboutResolution - 2011-R0444 - Contract - TXDOT - Renovation/Expansion Of Downtown Transfer Plaza - 10/13/2011Resolution No. 2011—RO444 October 13, 2011 Item No. 5.1.2 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 51205F7072 for renovation/expansion of the Downtown Transfer Plaza, by and between the City of Lubbock and Texas Department of Transportation, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: A 0 - '-5�7 Rebe •ca Garza, City Secret APPROVED AS TO CONTENT: October 13, 2011 TOM MARTIN, MAYOR Bill Ho rton, Director unity Development Citibus Liaison APPROVE AS TO FORM: Chad Weaver, Assistant City Attorney vw: ccdoc s/RES . Contract-TxDOT September 4, 2011 PGA: SECTION 5311(f) FEDERAL - INTERCITY BUS TRANSIT PROVIDER: Lubbock, City of/Citibus FTA GRANT #: TX -18-X0034 CFDA #: 20.509 TXDOT PROJECT #: ICB 1201 (05) 33 PROJECT GRANT AGREEMENT #: 51205F7072 MASTER GRANT AGREEMENT #: 512XXF7081 FEDERAL TRANSIT ADMINISTRATION NOT RESEARCH AND DEVELOPMENT STATE OF TEXAS § COUNTY OF TRAVIS § FEDERAL INTERCITY BUS FISCAL YEAR 12 PROJECT GRANT AGREEMENT THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State," and Lubbock, City of/Citibus, called the "Transit Provider". WITNESSETH WHEREAS, under 49 United States Code Section 5311(f), Intercity Bus, the Transit Provider submitted a project proposal for financial assistance to be used to provide transportation services; and, WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Transit Provider in procuring aid for the purpose of establishing and maintaining public and mass transportation projects and to administer funds appropriated for public transportation under Transportation Code Chapter 455; and, WHEREAS, the U.S. Secretary of Transportation approved the State's request for funding; and, WHEREAS, the Governor of the State of Texas has designated Texas Department of Transportation to receive federal funds under the Section 5311 grant program; and WHEREAS, the Transit Provider submitted a Fiscal Year 12 Grant Application, Part I (GA Part 1) (it applicable) for state financial assistance for state financial assistance, and the Texas Transportation Commission approved the application by Minute Order Number 112709; and, WHEREAS, the Transit Provider must execute a GA Part I (if applicable) and a Fiscal Year Grant Application, Part II (GA Part 11) each fiscal year grant period for consideration for new state and federal grants; and WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State has been adopted and states the general terms and conditions for grant projects developed through this PGA; NOW THEREFORE, the State and the Transit Provider agree as follows: Citibus, City of Lubbock Project Grant Agreement #: 51205F7072 Fed 5311 ICB Page 1 of 5 Revised 07/28/2011 AGREEMENT ARTICLE 1. GRANT TIME PERIOD This PGA becomes effective when fully executed by both parties or on September 1, 2011 whichever is later. This PGA shall remain in effect until August 31, 2013, unless terminated or otherwise modified in an Amendment. This PGA will not be considered fully executed until both parties have executed a MGA, and the Transit Provider has submitted the GA Part I (if applicable) and the GA Part II (federal funds only) to the State. The time period of this PGA cannot be extended past the MGA, without exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement. ARTICLE 2. PROJECT DESCRIPTION A. The Transit Provider shall complete the public transportation project described in the GA Part I, the Attachment A - Approved Project Description, and the Attachment B — Project Budget. Attachments A and B are attached to and made a part of this agreement. The Transit Provider shall complete the project in accordance with all of the documents associated with the MGA and with all applicable federal and state laws and regulations. B. If applicable, the Transit Provider shall begin competitive procurement procedures by issuing an invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this grant agreement for the purchase of the approved line items referenced in Attachment A. No later than sixty (60) days after the issuance of public notification, the Transit Provider shall publicly open all bids or privately review proposals. The Transit Provider shall enter into a binding agreement with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider shall notify the department in writing when it is necessary to exceed these deadlines. ARTICLE 3. COMPENSATION The maximum amount payable under this PGA without modification is $ 46,088 and 9,218 Transportation Development Credits, provided that expenditures are made in accordance with the amounts and for the purposes authorized in the GA Part I, the Attachment A, and the Attachment B. The original and one copy of the invoice are to be submitted to the following address: Texas Department of Transportation Attn: Lynn Castle Public Transportation Coordinator 135 Slaton Road Lubbock, Texas 79404-5201 ARTICLE 4. AMENDMENTS Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized in this agreement shall be enacted by written amendment approved by the parties before additional work may be performed or additional costs incurred. Any amendment must be executed by both parties within the grant period specified in Article 1, Grant Time Period. Citibus, City of Lubbock Project Grant Agreement #: 51205F7072 Fed 5311 ICB Page 2 of 5 Revised 07128/2011 ARTICLE S. INCORPORATION OF MGA PROVISIONS This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution of this PGA, unless an exception has been made in this agreement. ARTICLE 6. SIGNATORY WARRANTY Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate. THE TRANSIT PROVIDER Signature TOM MARTIN Typed, Printed, or Stamped Name Mayor Title October 13, 2011 Date THE STATE OF TEX S 14.1 Signa6P— Lynn O. Castle Typed, Printed, or Stamped Name Lubbock Public Transportation Coordinator Title Date List of Attachments A - Approved Project Description B - Project Budget Citibus, City of Lubbock Project Grant Agreement #: 51205F7072 Fed 5311 ICB Page 3 of 5 Revised 07/28/2011 APPROVED RECIPIENT ATTEST: Rebe a Garza City Secretary Date: October 13, 2011 APPROVED AS TO CONTENT: 2 9" 2 Bill Ho erton Community Developmen irector APPR VED AS TO FORM: Chad Weaver Assistant City Attorney ATTACHMENT A APPROVED PROJECT DESCRIPTION ALI Federal TDC Description Code Capital 11.34.11 46,088 9,218 Narrative Project Description: The approved project is to renovate and expand the Citibus Downtown Transfer Plaza located at 801 Broadway, Lubbock, TX 79401 The project can be found in its entirety in the Citibus/City of Lubbock response to the FY11 Coordinated Call. Citibus, City of Lubbock Project Grant Agreement #: 51207F7071 Fed 5311 ICB Page 4 of 5 Revised 07/28/2011 ATTACHMENT B MASTER BUDGET PAGE [Insert Electronic Budget Page] Lubbock, City of/Citbus Project Grant Agreement #: 51205F7072 Fed 5311 1Cg Page 5 of 5 Revised 0 7128112 0 1 1 TBXBS Oepnrfinent of 7Yenaporfeflon Revised 412010 GO Select Fiscal Year ---- > FY 2011 Legend Totals Dro Downs Admin/Pin §5311 Federal State Local TDC §5311 Totals Locked Cell Data Entry Title CellsTexas Description Llepartment of Transportation Quantity 8 ALI Code Fuel -Type Project # Grant # Start Date End Dale Total of All ,programs 51205F7072 IC9 1201 n5 33 09131111 08131I13 §5311 Federal State Local TDC §5311 Totals 46,088 46.088 9,218 46,088 Preventive Maintenance Purchase of Service Preyenbve Min n n 10 Purchase of'Service-5310 Only AI[ Other 5310 Capital 11,7A00 11.71.13 11.7A.00 11.71.13 45,480 Capital Subtotal 1 91,568 46,088 1 9,218 46,;088 Federal State Local Admin/Pin Administration Costs -11.79.00 Planning Costs-44.2X.XX Total AdminlPlanning Costs , :. 'i CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #!SUBJECT: # Consider a resolution authorizing the Mayor to execute Contract No. 5I205F7072 with the Texas Department of Transportation (TxDOT) for the renovation/expansion of the Downtown Transfer Plaza. (Citibus) BACKGROUND DISCUSSION: TxDOT has awarded a Section 5311 (f) intercity bus grant in the amount of $46,088 to the City of Lubbock. The funds will be used for Phase 3 and Phase 4 of the Downtown Transfer Plaza renovation/expansion project. The Downtown Transfer Plaza needs to be expanded to allow for adequate space to conduct Greyhound services. Citibus is the local agent for Greyhound. The City of Lubbock has been awarded this grant due to the Downtown Transfer Plaza being a multi -modal facility that services public transportation buses and over the road coaches that serves the citizens in outlying/rural communities. The TxDOT Commission did not award enough to fund Phase 3 and 4 of the project. The funds awarded will be used to repair the roof of the Downtown Transfer Plaza. The roof is in need of repair due to age. Citibus will apply for funds for the final stages of the renovation project in next year's Coordinated Call. The City of Lubbock/Citibus has been awarded 9,218 in Transportation Development Credits for this project. Transportation Development Credits allow the funds to be used at 100% requiring no local match from the City of Lubbock. The contract is effective when fully executed by both parties or on September 1, 2011 whichever is later, and shall remain in effect until August 31, 2013. FISCAL IMPACT: The $46,088 is included in the Citibus budget for FY 2012 that has been previously submitted to the City Council. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommends the approval of Contract No. 51205177072.