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HomeMy WebLinkAboutResolution - 2011-R0375 - Contract - TX DPS - Alcohol And Drug Testing Supplies - 08/25/2011tesolution No. 2011—RO375 august 25, 2011 [tem No. 5.22 RESOLUTION E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to xecute for and on behalf of the City of Lubbock, a Contract for the purchase of certain _ rms, manuals, and supplies used in breath testing and the laboratory alcohol and drug testing program, by and between the City of Lubbock and the Texas Department of Public Safety, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 25, 2011 TOM NIARTfNr, MAYOR ATTEST: sc Rebe ca Garza, City Secret APPROVED AS TO CONTENT: i4xixt e � - Rog llis, Chief of Police APPROVED AS TO FORM: ZChad'Weaver, Assistant City Attorney vw: ccdocs/RES. Contract-TxDP S August J, 2011 Contract: 10376 INTERLOCAL COOPERATION CONTRACT ��� �� DPS, REPROGRAPHICS & DISTRIBUTION SERVICESpPO ='w P.O.BOX 15999 F(OU104110ES AUSTIN, TEXAS 78761-5999 SEP 0 6 N11 THE STATE OF TEXAS COUNTY OF TRAVIS RECEIVED THIS CONTRACT is entered into by and between the Texas Department of Public Safety and the local government agency shown below as the Contract Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal Cooperation Contract Act," Government Code, Chapter 791, and in furtherance of the responsibilities of the Texas Department of Public Safety as provided in Government Code, Chapter 411. I. CONTRACTING PARTIES The Receiving Agency: Complete Address: City of Lubbock Police Department 916 Texas Avenue Lubbock, TX 79401 Street Address City and State Zip Code The Performing Agency: Texas Department of Public Safety II. STATEMENT OF SERVICE TO BE PERFORMED: The Texas Department of Public Safety will provide, in accordance with the procedures set forth in Department rules, certain forms, manuals, gunshot residue kit, and supplies for the Receiving Agency to use in the Breath Testing and Laboratory Alcohol and Drug Testing Program. The purpose and objective of this Contract is to control and establish uniform procedures, paperwork and supplies used in the above mentioned programs. III. BASIS FOR CALCULATING COSTS: Cost shall be in accordance with the attached document (revised price sheet). IV. PAYMENT FOR SUPPLIES: Receiving Agency shall submit full payment to the Department of Public Safety at the time of order. Payment shall be made from the Receiving Agency's current revenues. V. TERMS OF CONTRACT: This Contract shall become effective September 1, 2011 and shall terminate -9 August 31, 2013,pCE1\1Eb V VU - SEP 0 7 W1 REPROGRAPHIC S& n1ST. SERVICE INTRODUCTION The Texas Department of Public Safety is stocking certain forms, manuals, gunshot residue kit, and supplies for the Intoxilyzer Breath Testing Program and the Laboratory Alcohol and Drug Testing Program for all Texas cities, counties and state Department of Public Safety operations. This is being done to control uniformity of procedures, consistency of paper work and supplies of the Breath Testing Program and the Laboratory Alcohol and Drug Testing Program thus strengthening our position in court should the need arise. We will also be able to take advantage of volume buying thus passing on the savings to you, the customer. Certain minimum quantities and packaging will be required in order to be as efficient as possible. The prices will differ between DPS and non -DPS users. The non -DPS agencies will be charged a slightly higher price due to all administrative and handling expense and will be required by law to have an Interlocal Cooperation Contract on file with Reprographic & Distribution Services for any supply item such as mouthpieces, alcohol blood tests kits, gunshot residue kit and urine specimen kit. An Inter -local Contract is not required for printed materials. We strongly urge that all purchases be discussed and coordinated with your local Breath Test Program Technical Supervisor and/or DPS Headquarters Laboratory Alcohol and Drug Testing Program personnel. These individuals are familiar with the ordering procedure and should be aware of any price changes. The Technical Supervisor or Laboratory Alcohol and Drug Testing personnel will also be in a position to advise the purchaser of the quantities of supplies that will be needed. (1) INSTRUCTIONS FOR THE PURCHASE OF INTOXILYZER BREATH TESTING AND LABORATORY ALCOHOLIDRUG TESTING SUPPLIES AND GUN SHOT RESIDUE KIT Submit your request on your department letterhead as per sample letter on page 4. This letter request must have an authorized signature and the name and phone number of a contact person. Also, furnish exemption number if tax exempt. This Letter should be addressed to DPS REPROGRAPHICS & DISTRIBUTION SERVICES, P.O.BOX 15999, AUSTIN, TEXAS 78761-5999. 22. See price list on page 3a dated 04-11. These prices will be subject to change on a periodic basis and includes shipping and handling. 3. Check or money order should be attached to the letter made out to the Department of Public Safety, Reprographics & Distribution Services and should cover any tax, if applicable. 4. Our minimum stock quantities for non DPS agencies of Intoxilyzer Breath Testing and Alcohol/Drug testing supplies and printed materials will be as listed on page 3a . Minimum quantities must be adhered to. 5. If you have any questions concerning this procedure, please contact Department of Public Safety, Reprographics & Distribution Services, 512- 424-5718. (2) NON DPS AGENCIES PRICE SHEET This is a SAMPLE ORDER SHEET. USING YOUR LETTERHEAD, please follow this format rather than a purchase order form. These items must be PRE -PAID. QUANTITY DESCRIPTION THP l OFFENSE REPORT MINIMUM QUANTITY PRICES THP I A SFST SCORING SHEET THP/BR38 INTOXILYZER MANUAL THP 51 STATUTORY AUTHORIZATION MANDATORY BLOOD SPECIMEN THP 5 I AFFIDAVIT OF PERSON WHO WITHDREW BLOOD Pad of 100 sheets $ 2.50fpad Pad of 100 sheets $1.50/pad (Binder, Tabs $7.00each & Contents) 1 PKG of 25each Pad of 100 sheets $ 1.50/pad Pad of 100 sheets $1.50/pad TOTAL AMOUNT **DIC ENGLISH AND SPANISH FORMS: The Administration License Revocation (ALR) forms will no longer be available for purchase. These forms are available on our website at www.txdps.state.tx.us under the Iink for DPS forms at no cast to you. Should you be unable to download these forms, you may contact Enforcement and Compliance Services at (512) 424-2655 to provide a copy of the forms. ■ 0 a 0 0 a 0 f 0 a 0 E s a e e e e e e_. _ e 3 c a E .J 9 v 3. 3 6 2 5 5_ 3 2 9_. 9. 9 5 9 5 5 2 v ., 4= a c .a 9? x o n 5 a=. PBT (PORTABLE BREATH (Mouthpieces) 1 PKG. of 25each $4.50/pkg. TESTING TUBE) * INTOXILYZER MOUTHPIECES 1 PKG of 25each $4.50/Pkg. * ALCOHOL BLOOD TEST KIT I EACH $5.00/each URINE SPECIMEN TEST KIT I EACH $4.50/each SYRINGE TRANSPORT TUBES I EACH $3.50/each GUNSHOT RESIDUE KIT 1 EACH $8.50/EACH 8.25% TAX (If Applicable) TOTAL AMOUNT ENCLOSED PRICES SUBJECT TO CHANGE WITHOUT NOTICE! r Municipatities and Counties must have an Interlocal Contract on file to purchase these items. Mail orders and payment to: REPROGRAPHICS & DISTRIBUTION SERVICES (Formerly General Services Bureau) P.O.BOX 15999 AUSTIN, TEXAS 78751-5999 512-424-5718 Revised (July 2011) (3a) S—A—M—P—L—E DEPARTMENT LETTERHEAD DATE DPS Reprographics & Distribution Services P.©.Box 15999 Austin, Texas 78761-5999 Gentlemen: Please enter our purchase order for the following Intoxilyzer Breath Testing Publication and/or supplies: QUANTITY DESCRIPTION PRICE EACH TOTAL AMOUNT 1 ea. THP/BR 38 INTOXILYZER $ 7.00/ea. $ 7.00 MANUALS I pad THP 1 OFFENSE REPORT $ I.50/pad $ 1.50 6 ctn. ALCOHOL BLOOD $5.00 each $ 16.00 TEST KITS TOTAL: $ 2550 My tax exempt number is 1074-1950317-3. My check is enclosed. The contact person is John Doe; Telephone number is (512) 465-8168. Sincerely, Joe Smith (4) THE UNDERSIGNED CONTRACTING PARTIES bind themselves to the faithful performances of this Contract. It is mutually understood that this Contract shall be effective if signed by a person authorized to do so according to the normal operating procedure of said party. If the governing body of a party is required to approve this Contract, it shall not become effective until approved by the governing body of that party. In that event, this contract shall be executed by the duly authorized official(s) of the party as expressed in the approving resolution or order of the governing body of said party, a copy of which shall be attached to this Contract. RECEIVING AGENCY s I' -U Name of Agency By Authorized S gnature SASoyy✓r vii'' Title Date: ©a Q Xd1 CITY OF LUBBOCK Tom Martin, Mayor ATTEST: PERFORMING AGENCY TEXAS DEPARTMENT OF PUBLIC SAFETY Name of Agency By: Authorized Signature Be Garza, City ecret y APPt S O FORM: Chad Weaver, Assistant City Attorney Title Date: q - !2. 1 (