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Home My WebLink AboutResolution - 2011-R0351 - Contract - Hugo Reed And Associates Inc.- FEMA Restudy Model, System G - 08/11/2011Resolution No. 2011-RO351 August 11, 2011 Item No. 5.$ RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 10073 for FEMA restudy model of System G, by and between the City of Lubbock and Lugo Reed and Associates, Inc., and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 11, 2011 TOM MATIN, MAYOR ATTEST: �O� - 'g ' '- 3�c - Rebe a Garza, City Secret APPROVED AS TO CONTENT: Martha Reed, P.E., Chief Operating Officer APPROVED AS TO FORM: F w I Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Contract-Hugo Steed & Associates, Inc. July 26, 2011 Resolution No. 2011—RO351 Contract: 10073 FEMA RESTUDY OF SYSTEM G CITY of LUBBOCK CONTRACT for PROFESSIONAL SERVICES THE STATE OF TEXAS § THE COUNTY OF LUBBOCK § THIS CONTRACT is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed and Associates, Inc., hereinafter called HRA. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER and HRA do mutually agree as follows. AGREEMENT ARTICLE 1. CONTRACT PERIOD This contract becomes effective when fully executed by both parties. The effective date of this contract shall be August 11, 2011. The Project Contract Period is anticipated to be twelve (12) months, beginning on the date that HRA receives written Notice to Proceed from the OWNER. HRA will not begin work or incur costs until so authorized in writing by the OWNER. HRA anticipates receiving Notice to Proceed on or before September 1, 2011. ARTICLE 2. SCOPE OF SERVICES HRA will provide the professional services described in Attachment A, "Project Scope and Services." The OWNER will Furnish services described in Attachment B, "Services to be provided by OWNER." ARTICLE 3. COMPENSATION The maximum amount payable under this contract for Basic Services and Reimbursable Expenses shall not exceed $481,067 unless an amendment is executed as provided hereinafter. Payment is authorized for costs incurred in accordance with the fee schedule attached hereto and labeled Attachment C, `Basis for Payment." HRA is authorized to submit periodic requests for payment within thirty days after costs are incurred as authorized herein. The request for payment shall be made using forms acceptable to the OWNER and shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current billing. All requests for payment will be mailed to the address shown on the signature page of this contract. ARTICLE 4. WORK AUTHORIZATION The OWNER will authorize the work as described in Attachment A to be performed by HRA by the execution of this contract. The total cost authorized shall not exceed the maximum amount payable established in Article 3, "Compensation," nor shall completion dates extend beyond the end of the FEMA Restudy of System G Page 1 contract period established in Article 1, "Contract Period," unless either is authorized by amendment as provided hereinafter. ARTICLE 5. PROGRESS Upon acceptance of a work authorization, HRA shall undertake and complete the authorized work. The OWNER or HRA can request conferences to be provided at HRA's office, the office of the OWNER, or at other agreed upon locations. ARTICLE 6. INSPECTION OF WORK The OWNER and any of their authorized representatives have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any inspection or evaluation is made on the premises of HRA, HRA shall provide all reasonable facilities and assistance for the convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work. ARTICLE 7. AMENDMENTS If it becomes necessary at any time during the contract period to change the scope of work, the contract period, the maximum amount payable, the complexity, or the character of this contract, an amendment must be prepared and executed within the contract period established in Article 1 above. The OWNER retains the right to reject any such amendment proposed by HRA unless the OWNER finds the proposed amendment necessary to complete the work authorized herein, Any such amendment will be made in writing agreed to by all parties hereto and duty executed before the end of the contract period specified in Article 1 above. ARTICLE 8. SUSPENSION OF WORK Should the OWNER desire to suspend the work but not terminate the contract, the OWNER will issue a written order to stop work setting out the terms of the suspension. HRA will stop all work and cease to incur costs during the term of the suspension. HRA will resume work when notified to do so in writing by the OWNER. Suspension of work does not extend the contract period. If additional time is required to complete the work because of the suspension, a contract amendment will be executed in accordance with Article 7, "Amendments." ARTICLE 9. REPORTING HRA shall promptly advise the OWNER in writing of events which have a significant impact upon the contract, including: Problems, delays, or adverse conditions which will materially affect the ability to meet time schedules and goals, or preclude the attainment of project work units by established time periods. A statement of the action taken or contemplated shall accompany this disclosure. Favorable developments or events which enable meeting time schedules and goals sooner than anticipated or producing more work units than originally projected. FEMA Restudy of System G Page 2 ARTICLE 10. RECORDS HRA agrees to maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred and work performed hereunder and shall make such materials available at its office during the contract period and for seven years from the date of final payment under the contract for inspection by the OWNER or any of their duly authorized representatives for the purpose of making audits, examinations, excerpts, and transcriptions. ARTICLE l 1.OWNERSHIP OF DOCUMENTS Upon completion or termination of this contract, all documents prepared by HRA or fiu nished to HRA by the OWNER shall be delivered to and become the property of the OWNER. All sketches, photographs, calculations, and other data prepared under this contract shall be made available, upon request, to the OWNER without restriction or limitation on their further use, however, recuse of any documents by OWNER or others for any purpose other than originally intended and specific to this Project shall be at the sole risk of the user, and HRA shall bear no liability for such re- use. HRA may, at its own expense, have copies made of the documents or any other data furnished the OWNER under this contract. ARTICLE 12. HRA RESOURCES HRA warrants that the firm presently has adequate qualified personnel in its employment for performance of services required under this contract, or will be able to obtain such personnel from sources other than the OWNER. Unless otherwise specified, HRA shall famish all equipment, materials, and supplies required to perform the work authorized herein. All employees of HRA or of any subcontractor shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of HRA or any subcontractor who, in the opinion of the OWNER, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project. ARTICLE 13. SUBCONTRACTS HRA shall not subcontract or otherwise transfer any portion of the work authorized in this contract unless specifically authorized in writing by the OWNER. HRA will require any subcontractors to comply with the applicable terms of this contract. ARTICLE 14. SUCCESSORS AND ASSIGNS The OWNER and HRA each bind itself, its successors, executors, administrators and assigns of such other party in respect to all covenants of this agreement. HRA shall not assign, subcontract, or transfer its interest in this agreement without the written consent of the OWNER. ARTICLE 15. CERTIFICATE OF INSURANCE HRA shall provide the OWNER with evidence that it has insurance coverage in accordance with a current "Certificate of Insurance," which will indicate all insurance currently being maintained in full force and effect by HRA. The insurance and limits will be reviewed by the OWNER'S Risk Management Coordinator. HRA will not continence work until the OWNER has reviewed and approved the insurance coverage. Insurance Requirements are shown on Exhibit B. FEMA Restudy of Systcm G Page 3 ARTICLE 16. DISPUTES HRA shall be responsible for the settlement of all contractual and administrative issues arising out of procurement made by HRA in support of the work authorized herein. FAMO[I7119111FARNuIII II10 Violation or breach of contract terms by HRA shall be grounds for termination of the contract, and any increased cost to the OWNER arising from HRA's default, breach of contract, or violation of terms shall be paid by HRA. This agreement shall not be considered as specifying the exclusive remedy for any default, but all remedies existing at law and in equity may be availed of by either party and shall be cumulative. ARTICLE 18. TERMINATION This contract may be terminated before the completion date established in Article 1, "Contract Period," by any of the following conditions: A. By mutual consent and agreement of both parties hereto. B. By the OWNER, with notice in writing to HRA as consequence of failure by HRA to perform the services herein set forth in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of HRA. C. By either party, upon the failure of the other party to fulfill its obligations as set forth in the Scope of Services attached hereto and labeled Attachment A and Attaclunent B, giving written notice one to the other establishing the effective date of temlination. D. By the OWNER, for reasons of it's own and not subject to the mutual consent of HRA, upon not less than thirty days written notice to HRA. E. By satisfactory completion of all services and obligations described herein. Should the OWNER terminate this contract as herein provided, costs other than costs due and payable at the time of tennination shall thereafter be paid to HRA. In determining the value of the work performed by HRA prior to termination, the OWNER shall be the sole judge. Payment for work at termination will be based on work completed at that time, including partially completed surveys, subject to the conditions established in the paragraph following. In the case of partially complete projects, eligible costs will be calculated on the number of hours documented to the satisfaction of the OWNER multiplied by the hourly rate for the appropriate personnel plus any additional cost authorized in Attachment C, "Basis for Payment," incurred to the date of termination remaining unpaid. If HRA defaults in performance of this contract or if the OWNER terminates the contract for fault on the part of HRA, the OWNER will give consideration to the actual work performed to the date of default, the cost to the OWNER of employing another firm to complete the required work, and the time required to do so, and other factors which affect the value to the OWNER of the work performed at the time of default. FEMA Restudy of system G Page 4 If the termination of this contract is due to the failure of HRA to fulfill its obligations, the OWNER may take over the project and prosecute the work to completion by contract or otherwise. In such case, HRA shall be liable to the OWNER for any additional cost occasioned the OWNER thereby. ARTICLE 19. COMPLIANCE WITH LAWS HRA shall comply with all Federal, State, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, or administrative bodies or tribunals in any matter affecting the performance of this contract, including, without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, HRA shall furnish the OWNER with satisfactory proof of compliance therewith. ARTICLE 20, INDEMNIFICATION HRA shall save harmless the OWNER from all claims and liability due to activities of HRA, its agents, or employees, performed under this contract and which result from an error, omission, or negligent act of HRA or of any agent or person employed by HRA. HRA shall also save harmless the OWNER from any and all expenses, including attorney fees which might be incurred by the OWNER in litigation or otherwise resisting said claim or Iiabilities which might be imposed on the OWNER as the result of such activities by HRA, its agents, or employees. To the extent allowed by law, the OWNER shall save harmless HRA from all claims and liability due to activities of the OWNER, its agents, or employees, performed under this contract and which result from an error, omission, or negligent act of the OWNER or of any agent or person employed by the OWNER. To the extent permitted by law, the OWNER shall also save harmless HRA from any and all expenses, including attorney fees which might be incurred by HRA in litigation or otherwise resisting said claim or liabilities which Wright be imposed on HRA as the result of such activities by the OWNER, its agents, or employees. ARTICLE 21. SIGNATORY WARRANTY The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an officer of the organization for which he has executed this contract and that he has full and complete authority to enter into this contract on behalf of his firm. The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete authority to enter into this contract on behalf of this organization. FEMA Restudy of System G Page 5 IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as of the date first written above. CITY OF LUBBOCK rya.. TOM MATIN, MA OR APPROVED AST0 CONTENT: Marsha Reed, P.E., Chief Operations Officer Michael G. Keenum, P.E., Storm Water Engineer APPRO .ED AST FORM: Chad Weaver, Assistant City Attorney Mailing Addresses: ATTEST: RA-�� Rebec&a Garza, City Secretary HUGO REED AND ASSOCIATES, INC. STEVAN M. COLEMAN, P.E. Executive V.P. Operations For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims and correspondence: For: Hugo Reed and Associates, Inc. For: City of Lubbock 1601 Avenue N 1625 IP Street Lubbock, TX 79401 Lubbock, Texas 79401 Attn: Mr. Bernard J. Gradel, Jr., President Attn: Ms. Marsha Reed, P.E. FEMA Restudy of System G Page 6 Resolution No. 2011—RO351 ATTACHMENT A to AGREEMENT for PROFESSIONAL SERVICES PROJECT SCOPE and SERVICES OWNER: City of Lubbock, Texas PROJECT: FEMA Restudy of System G The scope of services for this project is as follows: BASIC SERVICES A. DESIGN SERVICES The Basic Design Services are outlined in detail in Exhibit A, Worksheet B1, according to the tasking and man-hours indicated therein. Following is a summary of the major categories for the Basic Services to be performed: a. Project management including monthly progress reports, progress meetings, project web applications, and quality assurance program b. Recon, data acquisition, and evaluation of existing drainage studies performed for and within System G. C. Development of dynamic hydrologic and hydraulic models for System G, execution and evaluation of model results, d. Presentations of study results to City staff and City council e. Preparation of FEMA FIS Letter of Map Change documents, FIRM Physical Map Revision submittals, coordination through FEMA review process. 2. Deliverables will include one copy of a written Executive Summary documenting the restudy, one copy of the Letter of Map Revision document and supporting backup documentation including model results and updated mapping. A CD containing electronic deliverables including spreadsheets, documents, CADD files, and GIS files used for performing the restudy. FEMA Restudy of System G Page 7 Resolution No. 2011-80351 ATTACHMENT B to AGREEMENT for PROFESSIONAL SERVICES SERVICES to be PROVIDED BY OWNER OWNER: City of Lubbock, Texas PROJECT: FEMA Restudy of System G The OWNER will provide any and all information available to OWNER, upon request, which may be pertinent to HRA's prosecution of the work. OWNER shall assist consultant team in contacts with and requests for information from other public and private agencies as may become necessary during consultant team's prosecution of the services anticipated under this agreement. OWNER shall promptly notify HRA whenever OWNER becomes aware of any occurrence having a material impact on the project. The OWNER shall provide adequate personnel to review submittals and coordinate location and time for meetings as necessary for the prosecution of the work. OWNER shall appoint a Project Manager who will be the primary point of contact for HRA during prosecution of HRA's work on the project, and who shall have authority to make material decisions within his/her delegated authority. OWNER shall provide timely reviews of submittals and timely responses to HRA's Requests for Information so as not to unnecessarily hinder the progress of the work. OWNER shall assist in acquiring permission for access to any public properties necessary for HRA's prosecution of the work. OWNER will arrange or assist in determining time and place for all meetings or presentations required other than those purely for internal benefit of the consultant team. FEMA Restudy of System G Page 8 Resolution No. 2011—RO351 ATTACHMENT C to AGREEMENT for PROFESSIONAL SERVICES BASIS for PAYMENT OWNER: City of Lubbock, Texas PROJECT: FEMA Restudy of System G For Services rendered under this Contract, OWNER agrees to pay HRA as follows: A. GENERAL 1. HRA will be paid according to the personnel classifications and hourly rate schedules shown in Table C-1, based on actual services performed on the project by classification and hours. Services performed by the subcontractors will be billed at cost. 2. Monthly payments will be made to HRA based on the uncontested amount of each monthly statement prepared and submitted by HRA. Each monthly statement will be itemized to show the amount of work actually performed by each personnel classification and with associated reimbursable expenses for both HRA and the subcontractors. Statements will be submitted in a format acceptable to OWNER. 3. Anticipated delivery date of the Letter of Map Revision is on or about September 1, 2012. The contract period is outlined in Article 1. Should the Notice to Proceed on the Project not be received by the anticipated date, OWNER agrees that it will be necessary to reconsider the anticipated delivery date and, if necessary, to modify same by amendment to this contract if so agreed upon by both the OWNER and HRA. B. BASIC SERVICES The maximum compensation to be billed OWNER by HRA for performance of the Basic Services and Reimbursable Expenses shall not exceed 5481,067. FEMA Restudy of System G TABLE C-1 PERSONNEL SERVICE RATES for AGREEMENT for PROFESSIONAL SERVICES OWNER: City of Lubbock, Texas PROJECT: FEMA Restudy of System G COMPENSATION RATES Hourly fees listed herein will apply for the term of this contract. C. PERSONNEL SERVICES Category of Personnel $/HR Hugo Reed and Associates, Inc., 168.00 Principal -in -Charge or Officer 150.00 Project Manager 135.00 Senior Professional Engineer 125.00 Professional Engineer 105.00 Senior Registered Professional Land Surveyor 110.00 Engineer -in -Training 90.00 Senior GIS Specialist 90.00 Survey Party Chief 75.00 Engineering Technician/Junior GIS Specialist 75.00 Senior CADD Technician 75.00 Researcher/Clerical 71.00 Survey Crew 175.00 Parkhill, Smith & Cooner, Inc. Principal -in -Charge or Officer 176.00 Project Manager 168.00 Senior Professional Engineer 140.00 Professional Engineer 125.00 Engineer -in -Training 98.00 Engineering Technician/Junior GIS Specialist 87.00 Senior CADD Technician 79.00 Researcher/Clcrical 69.00 FEMA Rcstudy of System G Category of Personnel (cont.) Halff Associates, Inc. Principal -in -Charge or Officer Project Manager Senior Professional Engineer Professional Engineer Engineer -in -Training Senior GIS Technician Engineering Technician/Jrtnior GIS Specialist Research/Clerical FEMA Restudy of System G $/HR 244.00 153.00 151.00 112.00 86.00 85.00 75.00 70.00 Resolution No. 2011-80351 EXHIBIT A TASKING, MAN-HOURS and REIMBURSABLE EXPENSES for BASIC SERVICES FEMA Restudy of System G Resolution No. 2011-RO351 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet B1 NOTE: Basic Services do not include updatinq state of development in watersheds upstream of PBava Lake 133 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. Engr. Tech. Sr. CADD Sr. Prof. Surv. Survey Research 36 20 28 $ 4.566 $ 3,392 $ 3,652 Officer Mgr. En r. En r. GIS or Jr. GIS Tech. 1 Surv. P.C. Crew or Clerical Line Lane HRA Rates $150.00 $135.00 $125.00 $105.00 $90-00 $90.00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 Hrs. Extension PSC $176.00 $168.00 $140.00 $125.00 $98.00 1.4 Progress meetings wlCity of Lubbock, Lubbock County, and City of Wolfforth (2 Meetings) $87.00 $79.00 8 8 $69.00 by by HA Tasking $244.00 $153.00 $151.00 $11200 $86,00 $85,00 1 $75.00 1.5 Monthly progress meetings with City of Lubbock Staff (10 Meetings) 20 30 24 36 $70.00 Firm Firm TASK 1. PROJECT MANAGEMENT HRA PSC HA 1.1 Contract Management, Prepare Monthly Invoices 1 6 4 4 24 16 12 6 12 36 20 28 $ 4.566 $ 3,392 $ 3,652 HRA PSC FBA 1.2 Prepare monthly progress reports 6 12 8 12 12 8 30 16 12 $ 3.780 $ 2.344 $ 1.836 HRA PSC HA 1.3 Project Kickoff Meeting wlCity of Lubbock, Lubbock County, and City of Wolfforth 4 8 4 8 8 4 8 28 8 8 $ 3.120 $ 1,172 $ 1.224 HRA PSC HA 1.4 Progress meetings wlCity of Lubbock, Lubbock County, and City of Wolfforth (2 Meetings) 4 8 8 16 8 8 20 16 16 $ 2.520 $ 2.344 $ 2.448 HRA PSG HA 1.5 Monthly progress meetings with City of Lubbock Staff (10 Meetings) 20 30 24 36 40 24 20 110 48 36 $ 12,750 $ 7,032 $ 5,508 HRA PSC HA 1.6 Project team meetings (3 Meetings), preparation. exhibits, agenda, meeting minutes, etc. 12 20 12 32 24 12 16 56 24 48 $ 7,020 $ 3,516 $ 6,688 HRA PSC HA 1.7 Establish project web application and data delivery platform 4 12 24 12 24 120 40 28 0 208 $ 3,480 $ - $ 19,560 HRA PSC HA 1.8 Establish Project Management Plan/Quality Control Procedures 12 8 4 12 8 8 8 16 28 4 44 $ 3,720 $ 672 $ 4,612 HRA PSC HA 1.9 Prepare GeoICPR workshop to demonstrate capabil ties of georeferenced tools for extracting model data 4 4 16 4 12 12 20 20 16 $ 2,300 $ 2,348 $ 2.448 HRA TASK 1 SUBTOTAL PSC TASK 1 SUBTOTAL HA TASK 1 SUBTOTAL TASK 1 SUBTOTAL WORKSHEET B1 CUMULATIVE TOTAL Page 51-1 $ 43,256 $ 22,820 $ 47,976 $ 114,052 $ 114,052 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet 61 NOTE: Basic Services do not include updating state of development in watersheds upstream of Plava Lake 133 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.LT. Sr. Engr. Tech. Sr. CADD Sr. Prof. Surv. Survey Research 22 16 0 $ 2.520 $ 2,172 $ - Officer M r. En a En r. GIS or Jr. GIS Tech. Surv. P.C. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105.00 $90.00 $90.00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 Hrs. Extension PSC $176.00 $168.00 $140.00 $125.00 $98.00 2.4 Retrieve and review effective FIS model and mapping data and distribute as -needed among team $87.00 $79.00 8 1 4 $69.00 by by HA Tasking$244.00 $153.00 $151.00 $112.00 $86.00 $85.00 $75.00 2.5 Research City lake files, drainage analysis reports, and cut/fill plans filed within the System G study area 2 8 4 $70.00 Firm Firm TASK 2 . iTFCOM. DATA ACOUPSMON. EVALf1A"ON HRA PSG HA 2.1 Assemble known prior drainage analysis work and field data from Si City Master Drainage Plan, and Milwaukee Avenue Widening Project and distribute as - needed among team 2 4 4 16 12 22 16 0 $ 2.520 $ 2,172 $ - HRA PSG HA 2.2 Assemble latest aerial photos, aerial contours, and LiDAR data 2 1 4 4 6 16 8 40 14 7 60 $ 1,290 $ 91,1 $ 4,972 HRA PSG HA 2.3 Assemble existing SLDIP ]CPR model and data from archives 1 1 4 4 5 5 0 $ 555 $ 66B $ HRA PSC HA 2.4 Retrieve and review effective FIS model and mapping data and distribute as -needed among team 4 1 4 8 1 4 16 12 2 24 $ 1,380 $ 293 $ 2,260 HRA PSC HA 2.5 Research City lake files, drainage analysis reports, and cut/fill plans filed within the System G study area 2 8 4 24 16 34 20 0 $ 3,900 $ 2,672 $ - HRA PSC HA 2.6 Review LOMR's approved by FEMA impacting FIRM panels covering System G study area 1 1 1 4 1 1 8 8 3 2 20 $ 390 $ 293 $ 1.900 HRA PSG HA 2.7 Site visits, note field conditions, verify land uses, establish existing conditions, take photos, develop data 12 16 16 _ 28 16 0 $ 3,300 $ 2,000 $ - HRA PSG HA 2.8 Coordinate with surveyors for initial field survey data needed for model set-ups 4 2 8 8 12 10 0 $ 1,380 $ 1,336 $ - HRA PSC HA 2.9 Review field survey data B 2 16 12 24 14 0 $ 2.760 $ 1,838 $ - Page B1-2 FEMA RESTUDY OF SYSTEM G 41 -Aug -11 BASIC SERVICES, Worksheet 81 NOTE: Basic Services do not include updating state of development in watersheds upstream of Playa Lake 133. Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. Engr. Tech.1 Sr. CADDI Sr. Prof. Surv. Survey Research fib 42 0 $ 8,100 $ 4,688 Officer mgr. En r. En r. 4 1 GIS or Jr. GIS Tech. Surv. P.G. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105.00 $90.00 $90.00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 Hrs. Extension PSC $176,00 $168.00 $140,00 $125.00 $98.00 $ 712 $87.00 $71 3.4 Delineate playa system and fake watershed boundaries based on latest contour and LiDAR data 2 $69.00 by by HA Tasking $244.00 $153.00 $151,00 $112.00 $86.00 $65.00 $75.00 $ 3,060 $ 1,148 $ 4,520 $70.00 Firm Firm 2 2,10 Assemble available as-bui#t data for structures, 8 1 24 10 34 11 p $ 3,270 $ 1,105 $ - HRA manholes, pipe sizes, and GIS Flies for SLDIP 2 4 8 16 12 24 32 14 $ 1,660 PSC $ 836 $ 5,052 4 12 16 $ 2,172 HA 4 16 20 $ 1,812 HRA TASK 2 SUBTOTAL PSC TASK 2 SUBTOTAL HA TASK 2 SUBTOTAL TASK 2 SUBTOTAL WORKSHEET B1 CUMULATIVE TOTAL TASK 3 ., SYSTEM G - UPDATE SLOW DYNAMIC H&H MODELS, EXECUTE and ANALYZE RESULTS $ 19,155 $ 14,360 $ 10,944 $ 44,458 $ 158,511 HRA PSG HA 3.1 Prepare duplicate effective model. Duplicate effective model will be constructed using effective FEMA HEC -1 and HEC -RAS models (NGVD 29). Results will be converted to NAVD 88. 8 20 2 40 16 24 fib 42 0 $ 8,100 $ 4,688 $ - HRA PSC HA 3.2 Evaluate results from duplicate effective model. Compare results to effective FIS model results for 100 - year/24-hour storm event. 1 1 4 1 8 4 13 5 0 $ 1,530 $ 560 $ - HRA PSG HA 3.3 Develop ICPR model flow charts as appropriate to reflect level of revised modeling; revise connectivities if warranted; revise reach and node nomenclature if warranted 4 1 8 2 3 12 6 0 $ 1,380 $ 712 $ - HRA PSC HA 3.4 Delineate playa system and fake watershed boundaries based on latest contour and LiDAR data 2 8 1 8 16 8 10 32 26 11 48 $ 3,060 $ 1,148 $ 4,520 HRA PSC HA 3.5 Determine watershed lag times 2 8 1 24 10 34 11 p $ 3,270 $ 1,105 $ - HRA PSC HA 3.6 Develop composite SCS runoff curve numbers based on existing conditions using City of Lubbock GIS datasets for landuse, soils and curve numbers 4 2 4 12 4 16 12 24 32 32 18 60 $ 3,240 $ 836 $ 5,052 Page B1-3 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet B1 NOTE: Basic Services do not include undatina state of develaoment in watersheds upstream of Plava Lake 133 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. Engr. Tech. Sr. CADD Sr. Prof. Surv. Survey Research Officer Mgr. En r. En r. GIS or Jr. GIs Tech. Surv. P.C. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105.00 $90.00 $96.00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 Hrs. Extension PSC $176.00 $166.00 $140.00 $125.00 $98.00 $87.00 $79.00 $69.00 by by HA Tasking$244.00 $153.00 $151.00 $112.00 $86.0.0 $85.00 $75.00 $70.00 Firm Firm 3.7 Determine individual playa lake stage/Storage relationships above existing inlet elevations based on latest contour and LiDAR data, supplement with field HRA survey data as necessary 1 4 16 20 8 24 73 $ 8,670 PSG 2 10 12 $ 1,230 HA 4 8 40 52 $ 4,292 3.8 Confirm individual playa lake starting water surface elevations for modeling purposes, verify with field survey HRA data as necessary 8 8 8 10 8 16 58 $ 7,270 PSG 2 8 8 18 $ 2.120 HA 0 $ _ 3.9 Verify apparent overflow routes between playa lakes based on latest contour and LiDAR data, supplement HRA with field survey data as necessary 1 4 12 20 20 8 40 105 $ 12,850 PSC 3 20 16 39 $ 4,572 HA 4 8 8 20 $ 2,188 3.10 Determine all final model overland flow and pipe flow routes, and update ICPR model flow charts; incorporate all detailed spot field tope data as HRA appropriate for modeling effort 1 4 16 24 45 $ 4,530 PSC 2 12 16 32 $ 3,600 HA 0 $ 3.11 Incorporate field survey data into LiDAR bare -earth HRA terrain models 2 8 10 $ 11110 PSC 2 3 5 $ 544 HA 4 24 28 $ 2.652 3.12 Develop Network Builder Diagram for SLDIP HRA Design Model 4 12 16 PSC 0 g HA 0 $ 3.13 Update ICPR models, including all hydrology and HRA hydraulic elements 4 8 24 40 76 $ 7,800 PSC 2 8 12 22 $ 2.512 HA 0 $ - 3.14 Incorporate ICPR model elements from Frankford Avenue, Milwaukee Avenue. and 98th Street HRA Thoroughfare Design Projects 1 1 8 15 26 S 2,565 PSC 1 2 5 9 $ 1,006 HA 0 $ - 3.15 Incorporate ICPR model elements from regional detention basins (Lakewood Estates and Day Estates) HRA and associated storm sewer improvements 1 1 4 8 14 $ 1,425 PSC 0 $ - HA 0 $ Page B1-4 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Wofksheet 131 NOTE: Basic Services do not include uodatina state of development in watersheds upstream of Plava Lake 133 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. Engr. Tech. Sr. CARD Sr. Prof. Surv. Survey Research Officer Mgr. En c En r. GIS or Jr. GIS Tech. Surv. P. C. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105.00 $90.00 $90.00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 1 Extension PSC $176.00 $168.00 $140.00 $125.00 $98.00 $87.00 $79.00 $69.00 by by HA Tasking $244.00 $153.00 $151.00 $112.00 $86.00 $85.00 $75.00 $70.00 Firm Firm 3.16 Incorporate ICPR model elements from LOMR prepared by AMD Engineering. LLP for Playa Lakes 94A HRA and 95 1 1 1 3 $ 390 PSC 2 6 16 24 $ 2.654 HA 0 $ - 3.17 Execute ICPR models, 1% annual chance flood event only; analyze output data, trouble -shoot and revise models as -necessary until model output is stable and HRA producing "reliable" results 4 16 40 24 84 $ 9,120 PSC 2 6 8 16 $ 1,870 HA 0 $ - 3.18 Determine planimetric limits and perform preliminary mapping of 1% annual chance floodplain limits for portion of Playa System G modeled and overlay with effective HRA floodplain limits 2 4 16 22 $ 2,520 PSG 4 8 8 2C $ 2,456 HA 12 20 24 40 96 $ 9,116 3.19 Analyze preliminary mapping to determine impacts to base flood elevations or reductions in 1% annual HRA chance floodplain limits 2 4 8 14 $ 1,680 PSG 1 3 8 12 $ 1,327 HA 4 16 20 $ 1,812 3.20 Perform approximate structure Counts per effective FIS and per potential mapping changes for 1% annual chance flood event based on available aerial photos, Gity of Lubbock GIS datasets, aerial contour and LiDAR data HRA 1 2 4 8 15 $ 1,560 PSC 2 2 $ 250 HA 4 4 16 24 $ 2.152 3,21 Execute ICPR models, 10%, 2%, and 0.2% annual chance flood event only; analyze output data, trouble- shoot and revise models as -necessary until model output is stable and producing "reliable" results HRA 8 8 16 24 56 $ 6,120 PSC 4 16 24 44 $ 5.024 HA 0 $ - 3.22 Determine approximate planimetric limits and perform preliminary mapping of 0.2% annual chance floodplain limits for portion of Playa System G modeled HRA and overly with effective floodplain limits 2 4 12 18 $ 2,100 PSC 2 8 8 18 $ 2,120 HA 12 20 24 40 96 $ 9,116 3.23 Analyze preliminary mapping to determine impacts to base flood elevations or reductions in 0.2% annual HRA chance floodplain limits 2 4 8 14 $ 1,680 PSC 2 2 4 8 $ 978 HA 4 16 20 $ 1,812 Page 81-5 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet 131 NOTE; Basic Services do not include updatinn state of development in watersheds unstream of Playa Lake 133 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. Engr. Tech. Sr. CADD Sr. Prof. Surv. Survey Research 40 14 36 $ 4,020 Officer Mgr. Enc En r. 4.2 Prepare for and present findings to City Staff; use this presentation as a "practice run" before subsequent presentations GIS or Jr. GIS Tech. Surv. P.C. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105.00 $90.00 $90-00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 Hrs. Extension PSC 8 $176.00 $168.00 $140.00 $125.00 $98.00 $87.00 $79.00 $ 630 $ 1,172 $69.00 by by HA Taskin $244.00 $153.00 $151.00 $112.00 $86.00 $85.00 $75.00 $70.00 1 Firm Firm $ 1,172 3.24 Prepare Playa System G Modeling and Mapping HRA PSC HA 4.5 Debrief meetings with City Staff after all presentations completed 2 2 2 4 2 4 HRA Study Report 8 24 40 20 20 1 112 $ 11,940 PSC 3 12 12 27 $ 2,952 HA 8 16 8 8 40 1 $ 4,296 HRA TASK 3 SUBTOTAL PSC TASK 3 SUBTOTAL HA TASK 3 SUBTOTAL TASK 3 SUBTOTAL. WORKSHEET Bi CUMULATIVE TOTAL TASK 4: PRESENTATIONS OFSTEMYRESULTS TOWYSTAFFANDCfTMCOLINC1L $ 105,410 $ 44,264 $ 47,008 $ 196,682 $ 355,193 HRA PSC HA 4.1 Preparation of presentation materials, including hand outs, graphics, etc 4 2 8 4 4 8 4 4 4 20 24 4 40 14 36 $ 4,020 $ 1,840 $ 3,200 HRA PSC HA 4.2 Prepare for and present findings to City Staff; use this presentation as a "practice run" before subsequent presentations 4 2 4 4 8 4 4 8 12 10 16 $ 1,560 $ 1,524 $ 2,120 HRA PSC HA 4.3 Receive feedback from Staff; incorporate any necessary adjustments to presentation 1 2 4 4 2 4 8 8 5 8 20 $ 630 $ 1,172 $ 1,892 HRA PSC HA 4.4 Prepare for and present findings to City Council working session 2 2 4 2 4 6 8 0 $ 780 $ 1,172 $ HRA PSC HA 4.5 Debrief meetings with City Staff after all presentations completed 2 2 2 4 2 4 6 10 0 $ 780 $ HFLA I ASK 4 SUH I U I AL PSC TASK 4 SUBTOTAL HA TASK 4 SUBTOTAL TASK 4 SUBTOTAL WORKSHEET 131 CUMULATIVE TOTAL Page B1-6 $ 7,770 $ 7,232 $ 7,212 $ 22,214 $ 377,407 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet B1 NOTE: Basic Services do not include uodatina state of development in watersheds upstream of Plava Lake 133 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. I Engr. Tech. Sr. CADD Sr. Prof. Surv. Survey Research portions of the Playa System G study area will he Officer M r. En r. En r. GIS or Jr. GIS Tech. Surv. P. C. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105,00 $90.00 $90.00 $75.00 $75.00 $110.04 $75.04 $175.00 $71.00 Hrs. Extension PSC detailed mapping alone to warrant a proposed FIS map $176.00 $168.00 $140.00 $125,00 $98.00 $87.00 $79.00 $69.00 1 by HA Tasking $244.00 $153.00 $151.00 $112.00 $86.00 $85.00 $75.00 $70.00 Firm Firm TASK S. FEMA FIS LETTER OF MAP CHANGE REOUFST OOCUMFNT Page 81-7 5.1 Note: HRA cannot predict ahead of modeling what portions of the Playa System G study area will he significantly impacted by dynamic modeling and more detailed mapping alone to warrant a proposed FIS map change request. Tasking and estimated manhours hereunder for this task are based on an assumed remapping and map change request for the entire study HRA area. q $ PSC 4 $ HA 4 $ 5.2 Prepare LOMR forms, workmaps, annotated FIRM'S and other backup documentation for submittal to FEMA HRA 16 1t5 40 72 $ 8,760 PSC 4 a 16 28 $ 3,240 HA 8 8 8 80 8 16 128 5.3 Incorporate System G Restudy results into DFIRM database and GIS files, including approved LOMR's on HRA impacted panels 2 4 4 10 $ 1,260 PSC 1 2 2 5 $ 614 HA 8 8 40 40 24 120 $ 10,760 5.4 Prepare necessary public notifications in accordance with FEMA requirements for areas impacted by revised floodplain delineations and base flood elevations HRA 2 4 8 16 34 $ 3,124 PSC 1 2 3 $ 418 HA 8 8 16 32 $ 3,808 5.5 Coordinate with City, County, State and FEMA _ Region VI to establish the System G Restudy under HRA FEMA's CTP program 16 8 8 32 $ 4,320 PSG 1 2 3 $ 418 HA 16 8 8 32 $ 4,344 5.6 Coordinate with floodplain administrators from adjacent jurisdictions impacted by the System G Restudy HRA 6 8 8 24 $ 3,120 PSC 1 8 8 17 $ 2,520 HA 8 8 8 24 $ 3,120 5.7 Ref nement of dynamic study model for map change request submittal; prepare necessary supporting documentation; prepare mapping, revised profiles, HRA tabular data 4 4 16 8 32 $ 3,420 PSC 6 6 6 8 26 $ 2,978 HA 8 8 40 56 $ 5,872 Page 81-7 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet B1 NOTE: Basic Services do not inrhida fafa ofA-1--t in _f 01.,.,., 1 _, _ 499 Firm Classification Prin. or Proj. Sr. Prof. Prof. E.I.T. Sr. Engr. Tech. Sr. CAD❑ Sr. Prof. Surv. Survey Research 91,108 WORKSHEET B1 CUMULATIVE TOTAL $ 468,515 Officer M r. En r. En r. GIS or Jr. GIS Tech. Surv. P.C. Crew or Clerical Line Line HRA Rates $150.00 $135.00 $125.00 $105.00 $90.00 $90.00 $75.00 $75.00 $110.00 $75.00 $175.00 $71.00 Hrs. Extension PSC HA Tasking $176.00 $168.00 $244.00 $153.00 $140.00 $151.00 $125.00 $98.00 $112.00 $86.00 $85.00 $87.00 $75.00 $79.00 $69.00 $70.00 by Firm by Firm 5.8 Finalize submittals to FEMA, consult and communications on follow-ups with City and FEMA HRA through review process 8 16 2448 $ 5,880 PSC 8 8 8 24 $ 3,128 HA 8 16 40 12 76 $ 7,920 ,,,.r. ,„ %,,.avu I v,— $ 29,880 PSC TASK 5 SUBTOTAL $ 13,316 HA TASK 5 SUBTOTAL $ 47,912 TASK 5 SUBTOTAL $ 91,108 WORKSHEET B1 CUMULATIVE TOTAL $ 468,515 HRA WORKSHEET B1 SUBTOTAL, BASIC SERVICES $ 205,471 PSC WORKSHEET B1 SUBTOTAL, BASIC SERVICES $ 101,992 HA WORKSHEET B1 SUBTOTAL, BASIC SERVICES $ 161,052 WORKSHEET B1 CUMULATIVE TOTAL, BASIC SERVICES $ 466,515 HRA B1 Hours by Personnel Classification 202 393 4 692 236 16 28 106 0 24 80 6 1787 PSC B1 Hours by Personnel Classification 11 186 0 344 244 12 0 24 0 0 0 0 821 HA B1 Hours by Personnel Classification 4 332 56 152 240 328 448 0 0 0 0 24 1584 Page B1-8 FEMA RESTUDY OF SYSTEM G 11 -Aug -11 BASIC SERVICES, Worksheet B2 Relvems"LE fxwj SFS HRA Mileage for field work, field recon, meeting travel, etc. 1,500 Miles @ $0.515 per Mile $ 773 PSC 800 Miles @ $0.515 per Mile $ 412 HA 500 Miles $0.515 per Mile $ 258 HRA Airfare NA Trips @ NA NA NA PSC NA Trips @ NA NA NA HA 10 Tris $350.00 perTri $ 3,500 HRA Airport Parking NA Days @ NA per Day NA PSC NA Days @ NA per Day NA HA 18 Das 9 $10.O0 per Da $ 180 HRA Hotel NA Nights @ NA NA NA PSC NA Nights @ NA NA NA HA 8 Nights ro $150.00 per Night $ 1,200 HRA Car Rental NA Days @ NA NA NA PSC NA Days @ NA NA NA HA 12 Das $80.00 per Da $ 960 HRA Per Diem NA Days @ NA NA NA PSC NA Days @ NA NA NA HA 18 Das 9 $_40.00 per ❑a $ 720 HRA Production of Final Documents NA Set @ NA per Set NA PSC NA Set @ NA per Set NA HA 14 S 2 $325.00 per Set $ 4,550 HRA WORKSHEET B2 SUBTOTAL, REIMBURSABLE EXPENSES PSC WORKSHEET B2 SUBTOTAL, REIMBURSABLE EXPENSES HA WORKSHEET B2 SUBTOTAL, REIMBURSABLE EXPENSES WORKSHEET B2 CUMULATIVE TOTAL, REIMBURSABLE EXPENSES Page B2-1 $ 12,552 Resolution No, 2011—RO351 EXHIBIT B INSURANCE REQUIREMENTS General Liability: Contractor's insurance shall contain broad form contractual liability with a combined single limit of a minimum of $1,000,000 each occurrence and in the aggregate and shall include the following: • Broad Form Contractual Liability • Personal Injury and Advertising Injury * Products and completed operations • Fire Damage Limits may be maintained in any amount of primary and excess coverage. Professional Liabilitv: Contractor's insurance shall contain Professional Liability with a combined single limit of at least $1,000,000 each occurrence and in the aggregate. Business Automobile Liability: Contractor's insurance shall contain a combined single limit of at least $500,000 per occurrence, and include coverage for but not limited to the following: • Bodily injury and property damage • Any and all vehicles owned, used or hired Workers' Compensation and Employers Liability Insurance: Contractor shall elect to obtain workers' compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Contractor shall maintain said coverage throughout the term of this Agreement and shall comply with all provision of Title 5 of the Texas Labor Code to ensure that the Contractor maintains said coverage. Any termination of workers' compensation insurance coverage by Contractor or any cancellation or non -renewal of workers' compensation insurance coverage for the Contractor shall be a material breach of this contract. The Contractor may maintain Occupational Accident and Disability Insurance in lieu of Worker' Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City of Lubbock, Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease policy limit, and $500,000 by disease each employee shall also be obtained and maintained throughout the term of this Agreement. Other Insurance Renuirements: Contractor's general liability and auto liability insurance policies through policy endorsement must include wording, which states that the policy shall be primary and non-contributory with respect to any insurance carried by City of Lubbock. The certificate of insurance described below must reflect that the above wording is included in evidenced policies. All policies must be endorsed to include a waiver of subrogation in favor of the City of Lubbock. FEMA Restudy of System G