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Home My WebLink AboutResolution - 2011-R0018 - PO - Birmingham Control Systems Inc.- Relay And Meteering Panels, LAH - 01/13/2011Resolution No. 2011—R0018 January 13, 2011 Item No. 5.23 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order Contract No. 22100478 for relay and metering panels for Lake Alan Henry booster pump station as per ITB I I - 022 -FO, by and between the City of Lubbock and Birmingham Control Systems Incorporated of Birmingham, Alabama, and related documents. Said Purchase Order Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on __ _ January 13, 2011 TOM MARTIN, MAYOR APPROVED AS 'l 0 CONTENT: Marsha Reed, P.E., Chief Operations Officer APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs, RES.Birmingham Control Systems, Inc.-PurchaseOrd December 22, 2010 lubbr-'60& PURCHASE ORDER TO: BIRMINGHAM CONTROL SYSTEMS, 1205 8TH STREET W BIRMINGHAM Alabama 35204 SHIP TO: INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Ordered 12/22/2010 Freight Page - 1 Date - 12;23/2010 Order Number 22100478 000 OP Branch/Plant CITY OF LUBBOCK LAKE ALAN HENRY 3096 LAKE ALAN HENRY ROAD JUSTICEBURG Texas 79330 6211 Requested 05/15/2011 Taken By Delivery PER Z.FEKETE REQ 36532 ITB 11 -022 -FO Description/Supplier Item Ordered UM Unit Cost UM Extension Request Date Relay and Metering Panels 2.000 EA 20,997.5000 EA 41,995.00 05/1512011 Total Order Terms NET 30 DAYS 41,995.00 This purchase order encumbers funds in the amount of $41,995, for the purchase of Relay and Metering Panels awarded on January 13, 2011, to Birmingham Control Systems, of Birmingham, Alabama, in accordance with to Birmingham Control Systems, of Birmingham, Alabama response to ITB 11 -022 -FO. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB 11 -022 -FO. Resolution 2011-R0018 CITY OF LUBBOCK ATT T: !hm- .isy` Tom Martin, Mayor Rebecca Garza, City Secreta Resolution No. 2011-R0018 11 -022 -FO -Relay and Metering Panels for Lake Alan Henry Booster Pump Station BID FORM Relay and Metering Panels for Lake Alan Henry Booster Pump Station CITY OF LUBBOCK, TEXAS ITB #11 -022 -FO In compliance with the Invitation to Bid #11 -022 -FO, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #11 -022 -FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIPTION QTY U/M *Unit Cost EXTENDED COST Detailed Material List Available ARO** 1. Relay/metering panels to 2 EA $ $ S121✓ A-ITAC-IJEC include associated equipment 41 q 6 1� 6L"o 7c as specified herein. / Lf7TElI . Manufacturer: *PRICE: F.O.B. Destinations, Freight Pre -Paid and Allowed. **Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS, The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal wer Agency, Lynn County, and City of Wolfforth. YES_ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that 11-022-FO.doc 11 -022 -FO -Relay and Metering Panels for Lake Alan Henry Booster Pump Station governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY 911 MW6f/4M LORI R -d c, - O M,10 a corporation organized under the laws of the State of /. LAffq MA , or a partnership consisting of or an individual trading as of the City of Firm:_ Address: /01196 4!� IGHTN S7, 8%/ City: 8/R tw!N 4 H-4ni Stater zip 3 5 2 6!Z M/WBE Firth: By Z Woman ZBlack American I Native American Hispanic American Asian Pacific Other (Spccify) American Officer Name and Title: J Ase J C 4WA) , L S j-jM1f r0R- Plea a Print Business Telephone Number 20S-252— 2S0 y FAX: Z4!5557'Z5Z— ?-567 LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 11-022-FO.doc City otLubTX s tt�+ter .n�a'„ W t j�lll� Bid Tabulation}' January 13, 2011 V BID 11 -022 -FO Relay and Metering Panels for Lake Alan Henry Booster Pump Station Item Qty U/M DescriptionNendor Location Unit Cost Extended Cost — 1 2 EA Relay/metering panels to include associated equipment. Birmingham Control Systems Incorporated Birmingham, AL $ 20,998 41,995 Keystone Electrical Manufacturing Company Des Moines, IA 21,015 42,030 Schweitzer Engineering Pullman, WA 21,033 42,065 Electrical Power Products Incorporated Des Moines, IA 21,810 43,619 El -Tex Industries Incorporated Baltimore, MD 22,354 44,708 Crown Technical Systems Fontana, CA 22,407 44,814 RSI Global Incorporated Harvey, LA 26,648 53,296 Techline Incorporated Amarillo, TX 29,903 _805 ABB Incorporated Amarillo, TX 32,648 Non-Responsiv Brandon & Clark Incorporated Lubbock, TX 35,447 70,894 C, ^1 Ale U" Page 1 Tab Sheet 11 -022 -FO