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Home My WebLink AboutResolution - 2012-R0125 - Contract - TX DOT - Sec. 5310 Grant - 03/29/2012Resolution No. 2012—RO125 March 29, 2012 Item No. 5.25 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 51205177170 for Section 5310 Grant, by and between the City of Lubbock and Texas Department of Transportation, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 29, 2012 TOM MARTIN, MAYOR ATTEST: Rebec Garza, City Secretary APPROVED AS TO CONTENT: Bill How on, Director Communi Development Citibus raison �., APPROVED AS TO FORM: i Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Coatract-TxDQT Sec 5310 Grant March 2, 2012 Resolution No. 2012-80125 PGA: SECTION 5310 FEDERAL - ELDERLY INDIVIDUALS AND INDIVIDUALS WITH DISABILITIES TRANSIT PROVIDER: Lubbock, City of FTA GRANT #: TX -16-X007-00 CFDA #: 20.513 TXDOT PROJECT #: ED 1201 (05) 07 PROJECT GRANT AGREEMENT #: 51205F7170 MASTER GRANT AGREEMENT #: 512XXF7081 FEDERAL TRANSIT ADMINISTRATION NOT RESEARCH AND DEVELOPMENT STATE OF TEXAS § COUNTY OF TRAVIS § FEDERAL ELDERLY INDIVIDUALS AND INDIVIDUALS WITH DISABILITIES FISCAL YEAR 2012 PROJECT GRANT AGREEMENT THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State," and Lubbock, City of, called the "Transit Provider." WITNESSETH WHEREAS, 49 United States Code Section 5310 authorizes the U.S. Secretary of Transportation to make grants to state governments to help them provide mass transportation service planned, designed, and carried out to meet the special needs of elderly individuals and individuals with disabilities; and WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Transit Provider in procuring aid for the purpose of establishing and maintaining public and mass transportation projects and to administer funds appropriated for public transportation under Transportation Code Chapter 456; and WHEREAS, the U.S. Secretary of Transportation approved the State's request for funding; and WHEREAS, the Governor of the State of Texas has designated Texas Department of Transportation to receive federal funds under the Section 5310 grant program; and WHEREAS, the Transit Provider submitted a Fiscal Year 12 Grant Application, Part I (GA Part 1) (if applicable) for state financial assistance, and the Texas Transportation Commission approved the application by Minute Order Number 113000; and WHEREAS, the Transit Provider must execute a GA Part I (if applicable) and a Fiscal Year Grant Application, Part II (GA Part II) each fiscal year grant period for consideration for new state and federal grants, and WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State has been adopted and states the general terms and conditions for grant projects developed through this PGA; NOW THEREFORE, the State and the Transit Provider agree as follows: Lubbock, City of Project Grant Agreement # 51205F7170 Fed 5310 ED Page 1 of 3 Revised 07/28/2011 AGREEMENT ARTICLE 1. GRANT TIME PERIOD This PGA becomes effective when fully executed by both parties or on March 1, 2012, whichever is later. This PGA shall remain in effect until August 31, 2013, unless terminated or otherwise modified in an Amendment. This PGA will not be considered fully executed until both parties have executed a MGA, and the Transit Provider has submitted the GA Part I (if applicable) and the GA Part II (federal funds only) to the State. The time period of this PGA cannot be extended past the MGA, without exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement. ARTICLE 2. PROJECT DESCRIPTION A. The Transit Provider shall complete the public transportation project described in the GA Part I, the Attachment A - Approved Project Description, and the Attachment B — Project Budget. Attachments A and B are attached to and made a part of this agreement. The Transit Provider shall complete the project in accordance with all of the documents associated with the MGA and with all applicable federal and state laws and regulations. B. If applicable, the Transit Provider shall begin competitive procurement procedures by issuing an invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this grant agreement for the purchase of the approved line items referenced in Attachment A. No later than sixty (60) days after the issuance of public notification, the Transit Provider shall publicly open all bids or privately review proposals. The Transit Provider shall enter into a binding agreement with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider shall notify the department in writing when it is necessary to exceed these deadlines. ARTICLE 3. COMPENSATION The maximum amount payable under this PGA without modification is $ 40,288 and 0.00 Transportation Development Credits, provided that expenditures are made in accordance with the amounts and for the purposes authorized in the GA Part I, Attachment A, and Attachment B - Master Budget Page. The original and one copy of the invoice are to be submitted to the following address: Texas Department of Transportation Attn: Lynn 0. Castle Public Transportation Coordinator 135 Slaton Road Lubbock, Texas 79404-5201 ARTICLE 4. AMENDMENTS Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized in this agreement shall be enacted by written amendment approved by the parties before additional work may be performed or additional costs incurred. Any amendment must be executed by both parties within the grant period specified in Article 1, Grant Time Period. ARTICLE 5. INCORPORATION OF MGA PROVISIONS. This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution of this PGA, unless an exception has been made in this agreement. Lubbock, City of Project Grant Agreement # 51205F7170 Fed 5310 ED Page 2 of 3 Revised 07/28/2011 ARTICLE 6. SIGNATORY WARRANTY Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate. THE TRANSIT PROVIDER Signature TOM MARTIN Typed, Printed, or Stamped Name r Title March 29. 2012 Date THE STATE OF TEXAS /l1 Sign&Oe Lynn O. Castle Typed, Printed, or Stamped Name Public Transportation Coordinator Title Date List of Attachments A - Approved Project Description B - Project Budget Lubbock, City of Project Grant Agreement # 51205F7170 Fed 5310 ED Page 3 of 3 Revised 07/28/2011 APPROVED RECIPIENT ATTEST Rebek9a Garza City Secretary Date: March 29, 2012 APPROVED AS TO CONTENT: Bill erton Community Devel ent Director APPROVED AS TO FORM: Chad Weaver Assistant City Attorney ATTACHMENT A APPROVED PROJECT DESCRIPTION [insert a Narrative Project Description] Citibus operates public transportation to the citizens of Lubbock in both a fixed route and demand response service. The routes originate in downtown Lubbock and end at various locations within the city. All of these vehicles are accessible to persons with disabilities. The demand response service, CitiAccess, serves origins and destinations within the city limits. Both services operate under guidelines from Federal, State, and local authorities for maintaining buses, facilities, preventative maintenance, and safety. Citibus does not sub- contract any part of the services that are provided. The major trip generators include the medical center, education facilities, employment providers, and shopping centers. Citibus provides service Monday through Saturday from 5:45 am to 7:15 pm, except holidays. Citibus and one sub -contractor provides service for the non -emergency medical transportation contract with TxDOT. The FY 2012 TxDOT Section 531 d grant will be used for preventative maintenance on paratransit vehicles. Lubbock, City of Project Grant Agreement # 51205F7170 Fed 5310 ED Page 1 of 1 Attachment A ATTACHMENT B PROJECT BUDGET [insert Budget Page] Lubbock, City of Project Grant Agreement # 51205F7170 Fed 5310 ED Page 1 of 1 Attachment B FY 12 Budget