HomeMy WebLinkAboutResolution - 2012-R0415 - Execute FY2012-13 Solid Waste Implementation Project Contract - SPAG - 11/08/2012Resolution No. 2012-RO415
November 8, 2012
Item No. 5.4.1.
RESOLUTION
WHEREAS, the South Plains Association of Governments is directed by the
Texas Commission on Environmental Quality to administer solid waste grant funds for
implementation of the COG's adopted regional solid waste management plan; and
WHEREAS, the City of Lubbock in the State of Texas has applied for grant funds
under the Request for Applications; and
WHEREAS, the City of Lubbock has been awarded one solid waste grant
pursuant to its application under the FY2012/2013 Solid Waste Grant Programs
administered by the South Plains Association of Governments, NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK-.
THAT the Mayor is hereby authorized and directed to execute for and on behalf of
the City of Lubbock FY 2012/2013 Solid Waste Implementation Project Contract
Number 582-12-10162 by and between the City of Lubbock and the South Plains
Association of Governments, and all related documents. Said Contract is attached hereto
and incorporated in this Resolution as if fully set forth herein and shall be included in the
minutes of the Council.
Passed by the City Council on November 89 2012
G4MX C. RTSON, MAYOR
ATTEST:
Svh
Scott Snider, Assistant City Manager
Community Services
APPROVED AS TO FORM:
Amy S Assist ity A rey
i
vw: cdoc S Grant-SPAG-Solid Waste
Octo er 9, 2012
Contract #: i IV� I Amendment #: of Change Order #: of RFP/BID #:
CONTRACT COVER SHEET
Attached Contract must be "Approved as to Content" by City Manager Direct Report and "Approved as to Form" by Legal.
The following signatures are required to process the Contract Cover Sheet.
City Council Agenda:
Will this item be placed on a future City Council Agenda? Yes (enter date of meeting to the right) 10125/2012
Reason for being on future agenda: Grant
Required Signatures:
cc Certi to Required? N Approved & Attached; -Y- ^ NA
Risk Manager: Date: (/ w
Chief Financial Officer: U Date:
City Manager Direct Report: Date:LL::
G C�
Originating Dept and Individual Responsible for Ensuring Contract Terms and Contract Compliance:
Department: Solid Waste Recycling Name: Penny Morin
Phone Number: 775-2481 Title: Interim Collection Manager
lntormation for vendor/Contractor/Agency or utner Entity Clty or Lubbock Is Contracting W Itn:
Name of Entity: South Plains Association of Governments
P.O. Box 3730 Freedom Station
Lubbock State: TX Zip: 79452
:t Name: Christian Shotts
ct signatory: Tim C. Pierce Title: Executive Director
#: 762-8721 Fax#: 765-9544 E-mail: CShotts@spag.org
Contract Information:
Effective Date: 10/25/2012 End Date: 07/31/2013
Brief Description of Goods or Services or arrangements covered by the terms of the contract:
Contract provides grant funding for the purchase of
• Four (4) 30 -cubic yard heavy duty roll -offs to be used for cardboard and scrap metal recycling.
• Two (2) 400 -gallon used oil containers and spill pans, to be used for recycling of used motor oil.
• Two (2) 400 -gallon used antifreeze containers, to be used for recycling of used antifreeze.
• Four (4) 55 -gallon steel drum and spill pans, to be used for recycling of used motor filters.
Financial Information (The account information will be entered into El for payment):
Cost Center/Pmject No: 87074 Account: 9148 Phase: Original Contract Amount: $ 34,359.60
Change Order # of
Will contract generate revenue?: No Previous Change Orders:
Will contract be paid from grant funds?: Yes New Contract Amount: $ 34,359.60
Reviewed by Director of Purchasing & Contract Management: I V I h6hwl,% Date: 0 13I 1 wa
Contract Checklist (Not applicable to Change Orders or Amendments)
1.
Is this individual or owner of this business an officer or employee of the City of Lubbock?
Note: If Yes, City policy may not allow us to write a contract for this individual/vendor. If unsure, check with Legal.
NO
2.
Does the contract include language for Insurance Requirements?
NO
Note: If Yes, contact Risk Management at (806) 775-2277.
3.
Does the contract involve work by the contractor on City owned property?
NO
Note: If Yes, contact Risk Management at (806) 775-2277.
4.
Does the contract involve the purchase of hardware, software, firmware or computer component acquisition?
Note: If Yes, A Purchase Requisition from Information Technology is required. Contact IT at (806) 775-2374.
NO
5.
Does the contract involve a purchase valued at $2,500 or more?
Yes
[Note: If Yes, For assistance, contact your Buyer in the Purchasing Department.)
6.
Does the contract involve a purchase valued at $25,000 or more?
Yes
[Note: If Yes, Formal Competitive Sealed Bidding is required. For assistance, contact your Buyer in Purchasing.)
7.
Does the contract involve Consulting Services valued at $25,000 or more? NO
[Note: If Yes, requires Request for Qualifications. Contact Director of Purchasing & Contract Management (806) 775-2572.)
8.
If federal or state funded, does the contract include all clauses required by federal or state statutes and executive orders and
Yes
their implementing regulations?
9.
If the purchase/transaction involves the purchase, lease, or acceptance as a gift of real estate, has an environmental site
R ��
assessment (ESA) been performed on the property? [Note: If No, contact Environmental Compliance.]
Forward the complete contract package to Contract Management, City Hall Suite 204, for review, approval and contract execution. The
complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3) originals of the
contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda.